Welcome

Greetings & Introductions

Housekeeping items

Purpose Providing user training for the submission of PERCA via the new web based EPPAS system

EPPAS User Training

AgendaTimeline for our day together

Overview of Training Topics

Walk through the system

Practice session with Q & A

Why Does the Board Require Reports?MN Statute 122A.09 subdivision 4(d)

Third Round of Program Review since 2000

How is this report different from those we’ve done before?

Rationale & Context

MACTE representatives have been serving on a redesign task force for the past 3 years +

The goal was to provide a process that: Provided data to evidence program effectiveness Was less labor intensive and streamlined Served multiple needs and required less duplication of effort Standardized the review process across program types Was focused on data driven continuous improvement efforts Provided an accessible archive of programs for shared unit

and BOT use

The Creation of EPPAS

Program Reporting is now made up of 3 ComponentsReflected in Draft Program Rule – MN Rule 8700.7600

http://mn.gov/board-of-teaching/board-operations/initiatives/

Program Inputs – Tier 1(course work, field experiences, residencies, etc.)

Program Specific Candidate Performance Data – Tier 2Pearson will provide MTLE pass rate data and edTPA data directly

to the MN BOT annually

Continuous Improvement Reporting – Tier 3Narrative

PERCA Revisions

Familiarize users from each unit with the EPPAS tool for program reporting

Understand the differences in reporting across program types

Begin working within the EPPAS applications for your institutions

Training Objectives

Unit staff responsible for entering program data

(Entry Role)

Unit leaders(Verify Role)

- Priority for immediate BOT staff support will be given to those reporting in the 2013-2014 academic year -

Who Are EPPAS Users?

All users must first be granted approval by their unit leader prior to login

Enter through the EPPAS page on the BOT website

Login to Existing Account OR Create MDE account then Log out and enter EPPAS again, using login and password

Request access for your user role - Entry vs. Verify

Receive confirmation email when your access is approved at MDE.

You are now ready to enter & use EPPAS

Each user must have their own working account Do not share user names and passwords

Login/User Access

Verify that all of the approved programs at your campus have been entered and saved correctly

Each program is identified as unique on the first page of an application which is critical to matching program data.

Before you begin…

The Home Page @ Your Institution

Viewing the List of Program applications

Sorting the list of programs

Left hand navigation options

Download Ready DocumentsFiscal AttestationFaculty Qualifications Program Development and CapacityStatutory Requirements

What is the difference between a RIPA application and a PERCA application?

Which should I be using and when?

Why does the process look different this time than it will in the future?

RIPA vs. PERCA Applications

SEP vs. Content Applications

SEP

Course Sequence - Program Inputs Only

Thresholds will count:• Credits (18)

Field Based Exp. Hours will be totaled

Alignment to Standards Program attachments

Content

Course Sequence - Program Inputs Thresholds will count:

• Credits (40)• Field Based Exp. Hours (100)• Student Teaching Weeks (12)

Alignment to Standards Assessment Information Candidate Competency Data

(auto) Program Attachments

Unique IdentifiersNaming conventions

Reporting YearRoute Type/Route Code

Undergraduate vs. Graduate ProgramsCloning option

Creating a ProgramThe program identification page

Course number/name

Naming/numbering conventions

Upload of current syllabi

Error messages vs. Warning messages

What is a waiver?

Course/Experience Requirements

Drop down menu created on course sequence page

“Approved PEPER” learning activity or assessment

If alignment to standards changes, this box will need to be updated to reflect the learning activity or assessment in PERCA applications

Completing learning activities/assessments now vs. in the future

Alignment to Standards

Performance Data will be available on PERCA applications only

Due to changes in Title II reporting to make this streamlining possible, data for MTLE scores may be inaccurate for the first cycle of reporting

All programs will import data, regardless of the N reflected. Low N will be taken into consideration when making approval decisions according to proposed MN Rule 8700.7600

Performance Data

Overlap with Title II Reporting for ease of state/federal alignment

May indicate a key assessment is imbedded in a particular course or experience, as well as in the SEP sequence

Standards that are being addressed will need to be stated

Assessment Section

Guidance will be offered going forward based on Rule revision.

Questions were distributed at spring MACTE meeting.

Answers/goals will roll forward to the next PERCA application so that each year, there is an opportunity to address the goals of the previous reporting cycle.

Continuous Improvement Narrative

Data Entry Role - Validate to make sure application is complete.

Respond to any error or warning messages Upload Fiscal Attestation Notify Unit Leader of completion Unit Leader must verify information is

correct, sign attestation and submit the application

Submitting for Review

IMBED Graph

Approval Decisions

MDE Helpdesk

User questions submitted by emailCompiled and added to FAQ document

on the EPPAS website

User Guide/Handbook is forthcoming

Support

BOT staff will be on hand to answer questions as you explore

More information about nonconventional and alternative programs will be provided for those institutions that have them

Watch the EPPAS website for additional resources.

Thank you for your time, attention and patience as we begin this work together!

Practice Opportunity Q & A

JoAnn.VanAernum@state.mn.us

Erin.Doan@state.mn.us