WELCOME!!BAGGAGE HANDLING SYSTEM (BHS)

November 21,2017

AGENDA

• BHS General Contract Overview • Staffing• BHS Equipment Changes • Maintenance Requirements • Key Performance Indicators • CMMS• Training • Employee Engagement • Alternative Proposals• Procurement Process • Questions?

BHS SCOPE OF WORK OVERVIEW

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BHS GENERAL CONTRACT OVERVIEW

• Performance Based with minimum staffing levels

• Pricing Structure

• Item 1 Proposers will include a monthly and annual fee for O&M

• Item 2 Spare Parts will be reimbursed at cost

• Item 3 will cover billable rates for services not covered by the agreement

• These rates will be used to deduct the monthly invoices for staffing deficiencies as stated in

Section 6.6 of the Technical Specifications/SOW. Staffing deductions will reduce the O&M

fee.

• Item 4 Additional Positions

• Performance deductions are capped at 20% of the O&M fee.

• KPI deductions are listed in Section 9.10 of Technical Specifications/SOW

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• The Contractor shall as an absolute minimum provide the below staffing

levels at all times

• You must cover all vacation, sick etc. with like for like positions

• Further details, including deductions for not meeting these requirements,

can be found in Section 6

STAFFING

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BHS EQUIPMENT CHANGES

• Great Hall

• Control Room/Central Monitoring Facility

• New Ticket Counter equipment

• Level 5.5

• New pre-screening BHS equipment installed

• Current post-screening crossover is removed

• Consolidated CBRA

• New BHS equipment installed

• Conveyor portions will be included in this scope

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MAINTENANCE REQUIREMENTS

• Maintenance Planning

• Maintenance plan and schedule will be approved by DEN

• 22 hour operations in certain modules

• Daily walkthroughs of all equipment

• Each asset must be maintained at a minimum of once per month

• What Predictive Maintenance tools or ideas do you have?

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KEY PERFORMANCE INDICATORS• How will you ensure these items

are met?

• How will you track KPI

compliance?

• Deductions as described in 9.10

for not meeting minimum

requirements

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CMMS

• What CMMS are you using?

• How will you use this tool?

• DEN wants access to all data in this CMMS for long term data

• DEN may add all equipment to DEN CMMS in the future

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TRAINING

• What is your plan for training employees?

• What tools do you use to train your employees?

• DEN has minimum training requirements as stated in Section 17.

EMPLOYEE ENGAGEMENT

• How do you plan to attract and retain employees?

• New facilities opening around DEN that may attract staff

• Prevailing Wage rates are the minimum

ALTERNATIVE PROPOSALS

• Alternative proposals are encouraged

• Alternative proposals will be evaluated after the best proposer has been

identified

PROCUREMENT PROCESS

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RATIONALE FOR PROCUREMENT

• Provide "Best Value" to City of Denver and citizens

• Fair, competitive transparent (open) process that delivers best value

• Ensure those involved know “What We Want"

17

EXECUTIVE ORDER 8B

Denver owes a duty to its citizens to exercise strong financial stewardship.

It is the policy of the City and County of Denver to maintain a fair, open,

and competitive market for the goods and services it purchases. This is not

only important in order to maintain the quality of key government services

and to minimize costs, but also sets a high ethical standard and promotes

greater transparency.

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CONTRACT PROCUREMENT PHASESPL

ANN

ING Define Scope of

Work, determine budget and goals for the opportunity

FORE

CAST Provides

contracting community notice of upcoming opportunity and lead time. (0-90 Days)

ADVE

RTIS

EMEN

T Opens the solicitation to bidding and proposals. Documents become available to the public. (0-60 Days)

SELE

CTIO

N Evaluates proposals, recommends a selection, and begins negotiation in preparation of awarding the contract. (10-150 Days)

EXEC

UTI

ON Approves and

executes the contract through obtaining signatures of all parties; distributes contract to 2nd

Party. (10-28 Days)

CONTRACTING PROCESS (20 – 328 DAYS)

http://business.flydenver.com/bizops/rfp.asp

INSTRUCTIONS TO PROPOSERS

Before Submitting to PowerPoint ReviewINSTRUCTIONS TO PROPOSERS

• Proposal requirements

• Mandatory Pre-Proposal and Site Tour

• Addenda Acknowledgment

• Minimum Qualifications

• Required Proposal Forms

• Schedule of Prices

INSTRUCTIONS TO PROPOSERS

SCHEDULE OF EVENTS

Mandatory Pre-Proposal Meeting Tuesday, November 21, 2017

Last Date to Submit Questions Tuesday, November 28, 2017 2:00 pm (MST)

Proposal Due Date Thursday, December 21, 20172:00 pm (MST)

Interviews February 2018

REQUIRED PROPOSAL FORMS

Before Submitting to PowerPoint ReviewSECTION II– ATTACHMENTS, PROPOSAL FORMS

• Proposal Acknowledgement Letter• Proposal Data Form • Disclosure of Legal and Administrative Proceedings and Financial Conditions• Proposal Declaration• Certificate of Non-Segregated Facilities • Equal Opportunity Report Statement• W-9• Reference Form• Certificate of Good Standing• Diversity and Inclusiveness

Before Submitting to PowerPoint ReviewSECTION I – INSTRUCTIONS TO PROPOSERS

Insurance RequirementsWorker’s compensation Statutory requirements

Commercial comprehensive general liability $ 1,000,000 (each occurrence)

General aggregate limit $ 2,000,000

Operations aggregate limit $ 2,000,000

Personal & Advertising Injury $ 1,000,000

Business Automobile Liability $ 1,000,000

Umbrella liability – area access $ 1,000,000 (non-airside)$ 9,000,000 (airside)

Before Submitting to PowerPoint ReviewPROPOSAL SUBMITTAL DATE, TIME AND PLACE

Proposals must be received and time stamped by 2:00 P.M. MST on Thursday, December 21, 1017 to:

Jessica EnciniasDenver International Airport8500 Peña BoulevardAirport Office Building, Suite 8810Denver, Colorado 80249-6340

• Seven (7) electronic copies on USB flash drives (Proposal)

• One (1) original hard copy in a 3 ring binder (Proposal)

• One (1) hard copy and one (1) USB Pricing in a separate envelope marked with the Contract name and Contract number.

All questions or communications related to these RFP’s must be submitted in writing to:

CONTRACT.PROCUREMENT@FLYDENVER.COM

include the Contract # and Contract name in the subject line.

Questions due Tuesday, November 28, 2017 by 2:00 PM MST

It is the Proposers responsibility to check for posted answers at: http://business.flydenver.com/bizops/rfp.asp

QUESTIONS?