Welcome

Annual Membership MeetingJune 4, 2013

Highlights

Request for Proposal Model Language

Presentation byStacey Foreman, City of Portland, Oregon

• Demonstrates taking policy to practice• Prevents “reinventing the wheel”• Take what works and expand• Facilitates collective voice to manufacturers

Request for Proposal Model Language

Highlights

Benefits for Members

Key Features• Includes “two paths” from which to choose

– Path 1: Compliance documentation verification of completeness/accuracy is factored into a proposers’ scores

• Advantage: can score proposers based on thoroughness of compliance documentation

– Path 2: Compliance documentation verification is a condition of award for the highest-scored proposer

• Advantage: proposers do not have to gather compliance documentation unless they are the highest-scored proposers

Request for Proposal Model Language

Highlights

• Path 1 compliance documents:

– Government entity or Consortium reviews compliance documents (factory location and wage information) for completeness and accuracy; AND/OR looks up the manufacturers’ participation level in the Responsible Manufacturer Program (RMP)

– Completeness and accuracy of the documents (or level of RMP participation) are then incorporated into a set calculation to determine score

• For compliance document review: only those proposers that are at least 50% compliant with this procedural requirement will be considered for further evaluation [Goal is to increase minimum threshold over time]

Request for Proposal Model Language

Highlights

Key Features

• Path 1 compliance percentage calculation:– Item weight (I) equals the dollar value of item divided by the total dollar

value of contract– Item scores 75 percent credit for accurate location (L) plus 25 percent

credit for accurate wage details (W) (if wage info is not requested, items scores 100 percent for accurate location)

– (L plus W) times I equals weighted compliance points– Sum of all weighted compliance points equals total percent compliance– Percent compliance beyond threshold can be applied via a ratio to the

RFP evaluative points available for sweatfree compliance

Request for Proposal Model Language

Highlights

Key Features

• Path 1 compliance calculation based on RMP participation– Item weight (I) equals the dollar value of item divided by the total

dollar value of contract– Item scores 50 points (P) for RMP Level 1, 75 (P) for RMP Level 2,

and 100 (P) for RMP Level 3– (I x P) equals weighted compliance points– Sum of weighted compliance points equals compliance score– Compliance score is then applied via a ratio to the RFP evaluative

points available for sweatfree compliance

• Example of these calculations are included in the Model RFP

Request for Proposal Model Language

Highlights

Key Features

• Prior to contract award (both Path 1 & 2):

– Highest-scored proposer(s) submit compliance plan with specified minimum provisions

– Government entity or Consortium reviews plan for completeness

Request for Proposal Model Language

Highlights

Key Features

• Contract Requirements– Contractor to increase % of items on contract from RMP

participants– Contractor to submit usage reports to demonstrate continued

compliance– Contractor shall cooperate in compliance monitoring and

manufacturer education about the government entity’s sweatfree policy

Request for Proposal Model Language

Highlights

Key Features

• The “Model Sweatfree Procurement Request for Proposal Language and Process” is available to members online at:

http://buysweatfree.org/tools_guides

Request for Proposal Model Language

Highlights

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