Weather 1

Updates & Notices 2 - 21

Commissary News N/A

Events and Calendar N/A

NDN News Letter N/A

IWP Jobs and Class 23- 24

Inside this issue:

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Weekly Weather

Saturday Mar-20

Sunday Mar-21

Monday Mar-22

Tuesday Mar-23

Wednesday Mar-24

Thursday Mar-25

Friday Mar-26

50/33 50/33 49/29 51/37 56/34 52/31 55/30

Rainy

Partly Sunny

Cloudy

Sunny

Partly Cloudy

Partly Cloudy

Cloudy

WORK PROGRAMS

To increase safety of work environment, temperature check and wearing mask may be required. Refusing to follow safety protocol is subject to disciplinary actions.

IWP Notice As a friendly reminder, work assignments are done according to the operational needs of the institution.

If you are under pre-release status you are allowed to participate in all Road to Success training.

Tasks related to release can be done outside your work assignment schedule.

Yard Notice

Please continue to practice Social Distancing follow your Unit Schedule. Face Coverings are to be worn at all times.

Notices & Updates

CenturyLink Assistance

PRCF has a representative that comes to our facility on Monday’s and Wednesday’s. If you are having problems with your account or have general questions, please send your Kites to Inspector Erickson box 72.

Notices & Updates

Identity Confirmation Calls to IRS For AIC’s receiving letters from the IRS requesting calls to confirm your identity, the 1-800 has been added to Centurlylink/ICS call list so you can make those calls from your Housing Units. Please note that there may be a considerable wait time before you are able to speak with a repre sentative with the IRS. ODOC staff will not be facilitating these calls for you.

AIC Product Testing Canteen will be having a work group of AIC’s at PRCF to test products. The purpose will be for AICs to give feedback on the products they are considering adding to commissary. Each unit will have its own group of 2-4 AICs. If you would like to participate in this testing send a kyte to Ms. Duncan in Admin. Test date is TBD. • You must be incentive level 3 • You must have your kyte in to Ms. Duncan • If you are on loss of privilege or cell in on the day of the event you will not be allowed to participate • Conduct history will be reviewed before being added to the work group.

State of Oregon Department of Corrections Commissary

Date: Thursday, March 11, 2021 To: Adults in Custody From: Sallie Jurgensmeier, Distribution Services NWC Manager

Subject: Commissary News, Updates and

Commissary News: A4 Black Compression Shorts, this item will be for Incentive level 2 and 3, they will also be exempt from the spending limit. They are moisture wicking, also designed to keep muscles in place and aid in recovery.

In addition to the above product we now are adding Zinc a 50 MG, 100 count bottle for $3.85. This product will be located on the GP form in Nutrition Supplements.

Change to 5-week Menu Cycle

Starting with the spring-summer 2021 menu, the menu cycle will be reduced from 6 weeks to 5 weeks. After service of week 5 is complete, the menu cycle will begin again with week 1. Week 6 of the current menu cycle contained mostly meals that had already been served earlier in the cycle, so eliminating that week will not re-duce the variety of meals served over the whole cycle. The spring-summer 2021 menu cycle is scheduled to begin service on Monday, April 5th, 2021.

Elena Guevara RD, LD 3/1/2021

The grievance rule (291-109) was amended on February 1, 2021, to include the following language: 291-109-0225 (7) The Assistant Director (or the Assistant Director’s designee) who is responsible for providing a response in a final appeal under OAR 291-109-0235, may with the approval of the Inspec-tor General or designee, discontinue further processing of the grievance after the Department’s initial review and response to the grievance, or after the Department’s review and response to the initial ap-peal. In such a case, the Department will include in its response to the AIC’s initial grievance or initial appeal that the Department’s response is final, and that no further response or appeal will be provided. When this amendment is utilized by the department, your accepted initial grievance or initial grievance appeal will be thoroughly reviewed and responded to by Administrative staff at the same level as a final grievance appeal that was not subject to this amendment. However, the response will also include the following closing language: The Assistant Director/designee has determined that under 291-109-0225 (7), this response is final, and no further response or appeal will be provided. Any complaint responded to with this rule language is not subject to further review by the Department, and no further appeals will be accepted (appeals will be returned), as this will conclude the administra-tive review process for the matter being grieved. Please note that this amendment will not be used for any complaints/appeals received by the Facility Grievance Coordinator prior to the date of adoption of this amendment.

From the Administrative Rules Program: Below is the list of status changes made to DOC administrative rules since 01/01/21.

PROPOSED RULES: 291-097 Prison Term Modification

Amends the rules to align with updated statutory language and references. Last day to provide comments: April 02, 2021 @ 5pm

291-100 Sentence Computation The Department of Corrections is required to compute sentences for offenders.

These rule amendments are needed to clarify what information the Department needs in a judgment in order to fully compute the sentences imposed in that judgment. In addition, these rule amendments clarify how the Department in-terprets judgments that impose consecutive sentences with ambiguous language that may result in an overall term of incarceration that may be different (or longer) than the parties and the court intended.

Last day to provide comments: April 02, 2021 @5pm

PERMANENT RULES 291-109-0025 Grievance Review System (AIC) • Amends the rules to establish procedures to allow the department to close the grievance process early under certain circumstances. Effective: 02/01/21

Rulemaking comments must be provided to the DOC Rules Coordinator in writing at the address in the rulemaking notice. Communications submitted should be limited to providing comments on only one division/topic per communication. Do not include multiple divisions/topics in one communica-tion, they will be returned. DOC rules are available for review and copies in the AIC law library.

Religious Service Update: Chaplain supervised religious services will resume as soon as PRCF is back to Tier 1 status. The Chap-lain will be looking for ways to provide some kind of religious accommodations in February, so be sure you let him know what services you want to participate in. If you were removed from a housing unit for quarantine or for disciplinary reasons, you were removed from DOC callouts. If you are not certain you are on a religious callout, please send a communication to the Chaplain advising which services you want to be on callout for. Available services include the following: Sunday Chapel Worship Service for each separate Unit Sunday Catholic videos for U1 Religious movie viewing on Thurs. for U2 and Friday for U1 Quiet Meditation (any religion but primarily Buddhist) for separate Units LDS Video Viewing Sunday at 1:30pm U3 Anger Management will continue for 5 more sessions on Saturdays The Truth Project will continue – there still 11 sessions to complete so new students may en-ter Grief Recovery Seminar for Unit 1 New Anger Management and Advanced Theology seminars will tentatively begin in April or May. There will be signup sheets in the Units, other Rel. Program classes may have to wait until Units can again be combined. Again, other services will begin after we return to Tier 1 when there are sufficient AICs in the same housing unit who desire a service, including Native American Drumming, Jumah Prayer, Asatru Blot, SDA Video on Saturday or any desired meeting with at least two participants in the same housing units. Please remember, this is all tentative due to the uncertainty of COVID.

Update on Commutations - March 11, 2021

****UPDATED 3/18/21: Additional clarification has been added to the new criteria that were

reported on March 11 (listed below in bold). The clarifications are listed below in italics***

Governor Brown has changed, and added new criteria, for the review of adults in custody to be considered for early release. The Department of Corrections (DOC) will review individuals who are within 6 months of release and meet the following criteria:

Received a judgment that either does not allow for Short Term Transitional Leave (STTL) or allows for only 30 or 90 days of STTL;

o In April, we will start Round 6 of commutations. For this round and future rounds, AICs

will not be included who are eligible for 120-day Short Term Trans Leave (STTL). If an AIC’s judgement only allows for 30 or 90 days of STTL they will still be eligible for com-mutation.

Received a judgment that does not allow for participation in the Alternative In-carceration

Program (AIP); o For adults in custody (AICs) who have already been notified that

they are approved for commutation and are in Alternative Incarceration Program (AIP), they are still eligible for commutation.

o There are additional letters of approval being sent out the weeks of 3/15/21 and

3/22/21. o In April, we will start Round 6 of commutations. For this round and future

rounds, AICs will not be included who are eligible for AIP.

• Not be serving a sentence for a person crime; • Have a record of good conduct for the last 12 months; • Have a suitable housing plan prior to the date set for their early release; • Have their out-of-custody health care needs assessed and adequately addressed prior to the

date set for their early release; and

• Not present an unacceptable safety, security, or compliance risk to the community.

Please know that the criteria for medically vulnerable has not changed and individuals who meet the criteria will continue to be considered. DOC is providing Governor Brown with a list of indi-viduals qualifying under the criteria listed above on a two-month rolling basis.

AICs can contact local institution health care staff for any questions about medical vulnerability. Due to the high volume of communications received regarding commutations, we are not able to reply to individually to AIC’s questions. Please know that you will be notified in writing if you have been approved for commutation under this COVID early release program.

Potential Early Release for Firefighters Governor Brown will also consider early release for AICs who were deployed to fight the historic wildfires during the summer of 2020. AICs must meet the following criteria:

• For the duration of their deployment during the 2020 wildfire season, met the criteria for fire crew participation, as outlined by DOC policy and procedures;

• Have a record of good conduct for the last 12 months; • Have a suitable housing plan prior to the date set for their early release; • Have their out-of-custody health care needs assessed and adequately addressed prior to the

date set for their early release; and

• Not present an unacceptable safety, security, or compliance risk to the community.

This list will be provided to the Governor’s Office by April 16, 2021. DOC’s Executive Team will review the names of firefighters to ensure they meet the Governor’s criteria. The strict criteria in this case-by-case review will greatly reduce the number of AICs who move forward for considera-tion. Many of those who fought fires will not have their sentence commuted, but this it should not take away from their courageous efforts during the summer of 2020.

Actualización sobre conmutaciones - 11 de marzo de 2021

*** ACTUALIZADO 18/3/21: Se han agregado aclaraciones adicionales a los nuevos criteri-

os que se informaron el 11 de marzo (enumerados a continuación en negrita). Las aclara-

ciones se enumeran a continuación en cursiva ***

La gobernadora Brown ha cambiado y agregado nuevos criterios para que la revisión de los

adultos bajo custodia sea considerada para su liberación anticipada. El Departamento de Cor-

recciones (DOC) revisará a las personas que estén dentro de los 6 meses de su liberación y

cumplan con los siguientes criterios:

• Recibió un fallo que no permite la Licencia de Transición de Corto Plazo (STTL) o

permite solo 30 o

90 días de STTL; o En abril, comenzaremos la Ronda 6 de conmutaciones. Para esta

ronda y las rondas futuras, no se incluirán los AIC que sean elegibles para una li-

cencia trans de corto plazo de 120 días (STTL). Si el fallo de un AIC permite 30 o

90 días de STTL, entonces serán elegibles para la conmutación.

• Recibió un fallo que no permite la participación en el Programa de Encarce-

lamiento Alternativo

(AIP); o Para los adultos en custodia (AIC) que ya han sido notificados que están ap-

robados para la conmutación y están en el Programa de Encarcelamiento Alterna-

tivo (AIP), aún son elegibles para la conmutación.

o Se enviarán cartas de aprobación adicionales las semanas del 15/3/21 y el

22/3/21.

o En abril, comenzaremos la Ronda 6 de conmutaciones. Para esta ronda y las

rondas futuras, no se incluirán los AIC que sean elegibles para AIP.

• No estar cumpliendo una sentencia por el delito de una persona; • Tener un historial de buena conducta durante los últimos 12 meses; • Tener un plan de vivienda adecuado antes de la fecha fijada para su liberación anticipa-

da; • Que se evalúen y aborden adecuadamente sus necesidades de atención médica fuera de

la custodia antes de la fecha fijada para su liberación anticipada; y

No presentar un riesgo inaceptable de seguridad, protección o cumplimiento para la co-munidad.

Tenga en cuenta que los criterios para médicamente vulnerables no han cambiado y se se-guirá considerando a las personas que cumplan con los criterios. El DOC le está proporcionando a la gobernadora Brown una lista de las personas que califican según los criterios enu-merados anteriormente en forma continua de dos meses.

Los AIC pueden comunicarse con el personal de atención médica de la institución local si tienen alguna pregunta sobre la vulnerabilidad médica. Debido al gran volumen de co-municaciones recibidas con respecto a las conmutaciones, no podemos responder individ-ualmente a las preguntas de AIC. Tenga en cuenta que se le notificará por escrito si ha sido aprobado para la conmutación según este programa de liberación anticipada de COVID.

Posible Liberación Anticipada Para Bomberos

La gobernadora Brown también considerará la liberación anticipada de los AIC que se desplegaron para combatir los incendios forestales históricos durante el verano de 2020. Los AIC deben cumplir con los siguientes criterios:

• Durante la duración de su despliegue durante la temporada de incendios forestales de 2020, cumplió con los criterios para la participación del equipo de bomberos, co-mo se describe en la política y los procedimientos del DOC;

• Tener un historial de buena conducta durante los últimos 12 meses; • Tener un plan de vivienda adecuado antes de la fecha fijada para su liberación antic-

ipada; • Que se evalúen y aborden adecuadamente sus necesidades de atención médica fuera

de la custodia antes de la fecha fijada para su liberación anticipada; y • No presentar un riesgo inaceptable de seguridad, protección o cumplimiento para la

comunidad.

Esta lista se proporcionará a la Oficina de la Gobernadora a más tardar el 16 de abril de 2021. El Equipo Ejecutivo del DOC revisará los nombres de los bomberos para asegurarse de que cumplan con los criterios de la Gobernadora. Los criterios estrictos en esta revisión caso por caso reducirán en gran medida la cantidad de AIC que avanzan para su consider-ación. A muchos de los que combatieron incendios no se les conmutará la pena, pero esto no debería restarle valor a sus valientes esfuerzos durante el verano de 2020

Date: March 15, 2021 To: All ODOC Adults-in-Custody From: Offender Information and Sentence Computation (OISC) Subject: AIC Facesheet Changes A minor change has been made to the appearance of your facesheet. Effective March 15, 2021, the facesheet will now mask both the AIC descriptors (birth date, sex/race, hair/eyes, and height/weight) and the offense(s). The offenses on both detainers and other charges are also masked. This has been done to help ensure sensitive information remains confidential. It will also increase the availability of your facesheet and help to maintain equity in how AIC’s receive information.

Social Security Numbers

If you need to obtain and/or confirm your Social Security Number, you are encouraged to contact Social

Security Administration at: 1-800-772-1213. This information will not be provided by In-

stitution Staff.

Financial Services Electronic Communication Form Financial Services encourages adults in custody (AICs) to use the electronic CD214 Financial Ser-vices AIC Communication Form accessible on the tablet. This communication tool is an environ-mentally friendly, efficient, and convenient way for AICs to address trust account questions and concerns. Paper communications can take longer to process while electronic communications allow our Business Services and Central Trust staff to better support our AIC population. Below are the steps to navigate through the tablet screens and access the electronic forms.

Once logged onto the tablet, go to the messaging application. Select ‘Offender Initiated’ in the ‘Staff Messaging’ section. Click on the ‘+’ in the bottom right corner of the screen to write a new message. Select ‘CD214 – Financial Services AIC Communication Form.’ Choose the appropriate topic, and then type your question or concern.

Formulario de Comunicación Electrónica de Servicios Financieros Financial Services alienta a los adultos en custodia (AIC) a utilizar el Formulario Electrónico de Comunicación CD214 Financial Services AIC al que se puede acceder en la tableta. Esta herra-mienta de comunicación es una forma conveniente, eficiente y respetuosa con el medio ambiente para que los AIC aborden las preguntas y inquietudes de las cuentas fiduciarias. Las comunicacio-nes en papel pueden tardar más en procesarse, mientras que las comunicaciones electrónicas permi-ten que nuestro personal de Servicios Comerciales y Central Trust apoye mejor a nuestra población de AIC. A continuación se muestran los pasos para navegar por las pantallas de la tableta y acceder a los formularios electrónicos.

• Una vez que haya iniciado sesión en la tableta, vaya a la aplicación de mensajería. • Seleccione "Iniciado por delincuentes" en la sección "Mensajes del personal".

• Haga clic en el "+" en la esquina inferior derecha de la pantalla para escribir un mensaje nuevo.

• Seleccione "CD214 - Formulario de Comunicación de AIC de Servicios Financieros". • Elija el tema apropiado y luego escriba su pregunta o inquietud. Recuerde que el Formulario de Comunicación Electrónica de la AIC de Servicios Financie-

ros se debe utilizar para preguntas e inquietudes relacionadas con servicios financieros / fideicomi-sos. No utilice esta herramienta de comunicación para tratar asuntos relacionados con el economato u otros asuntos no relacionados.

Please remember the Financial Services AIC Electronic Communication Form is to be used for Financial Service/Trust-related questions and concerns. Please do not use this communication tool to address commissary or other unrelated matters.

Tutor Survey Name: _________________________________ SID: ______________________ The DOC Education & Training Unit values your feedback on Tutor Training! In collaboration with the community colleges, we plan to create a manual and make chang-es to the current tutor training. Your honest feedback is appreciated.

Please complete and send a kyte with your answers to: Janet Norton, DOC Education Unit, OSCI Residence #1.

Where did you complete your tutor training? (Facility & Year)

What did you like best about the tutor training you completed?

What did you like least about the tutor training?

What training prepared you the most in the role as a tutor?

How many hours of classroom tutor training do you feel is sufficient? How many hours of shadowing an experienced tutor is helpful?

What specific training topic do you think should be added to the classroom tutor training?

Is there anything else you’d like to share?

Encuesta del Tutor

Nombre: _________________________________ SID: ______________________ ¡La Unidad de Educación y Capacitación del DOC valora sus comentarios sobre la capaci-tación de tutores! En colaboración con los colegios comunitarios, planeamos crear un manual y realizar cam-bios en la capacitación de tutores corrientes. Agradecemos sus comentarios honestos.

Por favor complete y envíe un kyte con sus respuestas a: Janet Norton, DOC Education Unit, OSCI Residence #1.

¿Dónde completó su formación de tutor? (Instalación y año)

¿Qué fue lo que más le gustó de la formación de tutor que completó?

¿Qué es lo que menos le gustó de la formación de tutores?

¿Qué formación te preparó más en el rol de tutor?

¿Cuántas horas de formación de tutores en el aula cree que son suficientes? ¿Cuántas horas de seguimiento de un tutor experimentado son útiles?

¿Qué tema de capacitación específico cree que debería agregarse al aula formación de tutores?

State of Oregon

Department of Corrections Commissary

Date: Friday, February 19, 2021 To: Adults in Custody From: Anita Nelson, Distribution Services Statewide Manager Subject: Commissary News, Updates and

Updates: Commissary is happy to announce we now have the following items: Fiber Tablets, 90 count $6.42. Arriving soon Zinc 50 mg. 100 count $3.85. Due to circumstances out of our control, Commissaries are experiencing delays in products shipping from vendors and manufactures which are affecting several popular products. From pencils, make up, undergar-ments, guitars, snacks, health aids and some of your favorite snacks. We are working closely with our vendors to resolve these issues. Thank you for your understanding and we appreciate your patience. Commissary Reminders: Your name, SID #, Institution, Unit & Bunk # must be filled out on your canteen slip or your order will not be processed. Write legibly and mark all your selections clearly in the boxes next to the items. You are allowed one commissary order per week. If you have non-sufficient funds, your order will not be processed. If you do not have a Protected Funds account but sign the section on the commissary form your order will be returned to you unprocessed. Please Do Not Draw or Doodle on form. Prices and sizes are subject to change without notice.

What’s all the buzz about?

Honeybees are responsible for approximately 80% of all fruit, vegetable and seed crops in the U.S. Beekeepers have recently been experiencing unexplained colony collapse, a com-plete disappearance of bees from a hive. As part of the ODOC’s sustainability project, Powder River is offering an apprenticeship level beekeeping program. The beekeeping pro-gram will be a yearlong course that is a combination of class room and hands on learning and maintaining of honey bee hives. Upon completion of the apprenticeship program you will be certified through the Washington Master Beekeeping Program and would be eligible to continue the journeyman and master levels through the Oregon State University (OSU) after release.

Minimum Requirements: Year left before release date or entering treatment,

must be outside cleared, must have GED or enrolled to obtain GED, in-centive 3 level, and NO known bee allergies.

Cost: $20.00 for workbook. CD28 Instructions: Purpose: Bee Keeping Class Payable to: PRCF Art #2480

Classes start in March, 2021 If classes conflict with your work assignment, you must arrange with Work

Supervisor to attend classes. You will not be excused from work to at-tend class unless you have approval from work site. Communication is KEY!

Please keep in mind that this will be an educational course and will not be counted as work, you will receive PRAS points at the level of any other educa-tion program.

To enroll please send a communication and complete a CD28 to Ms. Pimentel ASAP

To enroll please send a communication and complete a CD28 to Ms. Pimentel ASAP

SEASONAL RECRUITMENT Adults in Custody Fire Team

Do you need a job skill? Would you like to work in the forest? Do you want to be trained to fight fires? Then you need to apply to be a part of the DOC’s Adults in Custody Fire Team. To qualify for this exciting opportunity, you: Must be a Classification Level 1 Unfenced or Classification Level 2 Community Your projected release date or start date of eligibility window for treatment should be after 10/01/21. You must be medically approved to work in the forest. You must be reasonably fit to perform the duties of the assignment with no asthma or heart conditions. You must be approved by your counselor (Do not request authorization from your counselor. Please submit application directly to Ms. Pimentel) You will be automatically disqualified if you: Have been convicted of a sexual offense, including attempts Have been designated “predatory” in any State Have been convicted of Arson or attempt Working as a wild land firefighter is long, hard, strenuous work. The hours can be 10-16 hours a day in inclement weather over uneven terrain, requiring climbing, bending, stooping, digging and lifting up to 50 pounds repetitively. Pre-qualified candidates must pass the Pack Test (walk 3 miles with 45lbs pack in 45 minutes). If you are selected, you will be trained in wild land fire-fighting and possibly an additional 40 hours of chainsaw training. In addition, your training may include various natural resource topics and also First Aid and CPR Certification. The benefits are priceless – you would be working outdoors in a natural setting as part of a team assisting the Oregon Department of Forestry in maintaining healthy forests and protecting them from wild land fires. You will receive a certificate of program completion and upon release you will have a job skill in the wildland fire fighting field. Firefighters earn the following: PRAS of 14-17 points per day (Camp Support 14 and Fire Suppression 17), plus Meritorious award of $3 per day on fire, plus General Savings bonus $3 per day per fire

AIC Newsletters: The Internal Revenue Service (IRS) has begun issuing the second round of Economic Impact Payment (EIP) funds approved through the Coronavirus Response and Relief Supplemental Appropriations Act 2021 (CRRSAA). Due to the way this bill is written, the CRRSAA funds are considered “protected moneys” as defined in OAR 291-158. Therefore, CRRSAA funds received will be deposited to the AIC’s Protected Moneys Reserve Account. AICs may spend funds directly from the Protected Moneys Reserve Account by using the green Re quest for Withdrawal of Protected Reserve Funds form, CD28P. AICs who wish to use these funds for communication purposes must select the Protected Moneys Reserve Account when requesting a transfer on the tablet. As a reminder, Financial Services is not authorized to provide tax advice or status updates

Boletines Informativos Para Adultos Bajo Custodia: El Servicio de Impuestos Internos (IRS) ha comenzado a emitir fondos, la segunda ronda de Pago de Impacto Económico (EIP) que fueron aprobados a través de la Ley de Apropaciones Suplementarias de Respuesta y Alivio del Coronavirus de 2021 (CRRSAA). Debido a la forma en que fue escrito este Proyecto de ley, los fondos de CRRSAA se consideran “dinero protegido” según como se define en OAR 291-158. Por lo tanto, los fondos CRRSAA recibi dos se depositarán en la Cuenta de Reserva de Dinero Protegido de Adultos Bajo Custodia. Adultos Bajo Custodia pueden gastar fondos directamente de la Cuenta de Reserva de Dinero Protegi do mediante el formulario verde de Solicitud de Retiro de Fondos de Reserva Protegidos, CD28P. Los Adultos Bajo Custodia que deseen utilizar estos fondos para fines de comunicación deben selec cionar la cuenta de reserva de dinero protegido cuando soiciten una transferencia en la tableta. Como recordatorio, la oficina de Servicios Financieros(Financial Services) no esta autorizada para pro porcionar asesoramiento fiscal o actualizaciones de estado.

Economic Impact Payment (EIP#2) IRS Debit Cards Update The Internal Revenue Service (IRS) recently sent a letter to some Adults in Custody (AICs) regarding EIP#2 payments. If you receive a letter from the IRS indicating that you have received a debit card that has not been activated, please note that debit cards were returned to the IRS based on the guidance re-ceived from the IRS.

• AICs who have had an IRS-issued debit card returned received a notice from Financial Services. • If for some reason, you did not receive a notice from Financial Services, a letter from the IRS, or

did not receive EIP#2, note the following: o AICs eligible to receive the EIP#2 may apply by submitting a 2020 1040 IRS form and claim-

ing the Recovery Rebate Credit. o Forms and instructions were provided statewide in your institution. Additional forms and

instructions may be requested through Business Services. o Frequently Asked Questions (FAQs) have been provided and can be accessed on kiosks un-

der the communications tab. Financial Services cannot provide tax advice. Please address tax questions directly to the IRS. Financial Services does not know the status of your stimulus payments outside the knowledge that we have or

have not received them. AICs with general questions may submit an AIC communication (electronic preferred) to Financial Services.

La tarjeta de pago de impacto económico (Economic Impact Payment, EIP) Nuevo informe sobre la Tarjeta de Débito del IRS El Servicio de Impuestos Internos (IRS) recientemente mando una carta a ciertos adultos bajo custodia (ABC) en referencia a la segunda ronda de Pagos de Impacto Económico. Si usted a recibido esta carta del IRS indicando que usted ha recibido la tarjeta de débito y aún no ha sido activada, favor de tomar nota que las tarjetas fueron regresadas al IRS basada en las indicaciones del IRS.

• Los ABCs que recibieron las tarjetas que fueron regresadas han sido notificados por la oficina de Servicios Financieros por escrito.

• Si por cualquier razón, usted no recibió una notificación de la oficina de Servicios Financieros, una carta del IRS, o no recibió el segundo EIP, favor de tomar en mente:

o Los ABCs elegibles para recibir el EIP#2 pueden aplicar y someter un formulario 1040 pa-

ra el ano 2020 y reclamar el crédito de recuperación de reembolso. o Las formas e instrucciones fueron diseminadas por todo el estado en todas las institucio-

nes. Formas e instrucciones adicionales pueden ser pedidas a la oficina de “Business Ser-vices”.

o Un informativo de preguntas mas frecuentes (FAQ) ha sido proveída y puede ser accesi-

ble a través del “kiosk” bajo la pestaña de comunicaciones. La oficina de Servicios Financieros no puede aconsejar a los ABCs sobre sus impuestos. Favor de diri-gir sus preguntas directamente con el IRS. La oficina de Servicios Financieros no sabe el estatus de su pago, solo se puede avisar cuando ha sido recibido. ABCs con preguntas generales pueden someter un comunicado por escrito (preferiblemente electrónico) a la oficina de Servicios Financieros.

Economic Impact Payment (EIP) Information

To all Adults in Custody (AICs): The Internal Revenue Service (IRS) has provided updated guidance for AICs that received an Eco nomic Impact Payment (EIP) in the form of a debit card in error:

If an agency is unable to process the EIP debit cards, they should be returned to the IRS. To receive these funds, AICs will need to apply for the 2020 Recovery Rebate Credit (RRC) after February 12th using the appropriate 1040 tax return form. Completed forms should be mailed to the below address after February 12th:

Department of the Treasury

Internal Revenue Service

Ogden, UT 84201-0002

The Department of Corrections (DOC) does not have the ability to deposit debit cards as an “authorized money item” as defined in OAR 291-158-0045. Any EIP debit cards received will be returned to an IRS-provided address to be voided per IRS guidance 1040 tax forms (IRS Form 1040 or Form 1040-SR for AICs 65+) and RRC worksheets are available on housing units. Additional forms and RRC worksheets can be requested from your institution’s business office. Thank you, Financial Services

To All Adults in Custody: The Financial Services Unit has received information from the Internal Revenue Service (IRS) re-garding the CARES Act Economic Impact Payment (EIP) stimulus funds. IRS letters were sent to nearly 35,000 incarcerated US citizens nationwide claiming an EIP was not issued before December 31, and individuals could apply for a 2020 Recovery Rebate Credit. The IRS has confirmed these letters were sent in error.

The IRS has also confirmed the second round of EIP funds sent in the form of debit cards were also sent in error. You will receive a notification from Financial Services (Central Trust or Busi-ness Services) if one of these cards is received for you. Once the IRS determines how these debit cards will be handled, more information will be provided.

The IRS is aware of these mistakes and is working to correct them. Further correspondence from the IRS is forthcoming.

Please note the IRS has confirmed correspondence requesting a correction or adjustment to a 1040 tax form are valid. It is your responsibility to respond to the IRS as you deem appropriate. Again, the Recovery Rebate Credit and debit card letters were sent in error. Financial Services does not have information regarding the status of external deposits an AIC expects to receive in-cluding EIP stimulus funds for AICs. If a check is received by Central Trust, it will be processed in accordance with OAR 291 Div 158-0045.

Sincerely,

A todos los adultos en custodia:

La Unidad de Servicios Financieros ha recibido información del Servicio de Impuestos Internos (IRS) con respecto a los fondos de estímulo del Pago de Impacto Económico (EIP) de la Ley CARES.

Se enviaron cartas del IRS a casi 35,000 ciudadanos estadounidenses encarcelados en todo el país que afirman que no se emitió un EIP antes del 31 de diciembre y que las personas pueden solicitar un Crédito de Reembolso de Re-cuperación 2020. El IRS ha confirmado que estas cartas se enviaron por error.

El IRS también ha confirmado que la segunda ronda de fondos del EIP enviados en forma de tarjetas de débito también se enviaron por error. Recibirá una notificación de Servicios Financieros (Central Trust o Business Ser-vices) si recibe una de estas tarjetas. Una vez que el IRS determine cómo se manejarán estas tarjetas de débito, se proporcionará más información.

El IRS está al tanto de estos errores y está trabajando para corregirlos. Próximamente se enviará más correspon-dencia del IRS.

Tenga en cuenta que el IRS ha confirmado que la correspondencia solicitando una corrección o ajuste a un formu-lario de impuestos 1040 es válida. Es su responsabilidad responder al IRS como lo considere apropiado.

Nuevamente, las cartas de crédito de reembolso de recuperación y de tarjetas de débito se enviaron por error. Ser-vicios Financieros no tiene información sobre el estado de los depósitos externos que un AIC espera recibir, inclui-dos los fondos de estímulo del EIP para los AIC. Si Central Trust recibe un cheque, se procesará de acuerdo con OAR 291 Div 158-0045.

Sinceramente,

Servicios Financieros

Financial Services

Below are the commutation criteria as established by Governor Brown: Group 1: Medically vulnerable • Be particularly vulnerable to COVID-19, as identified by DOC medical staff; • Not be serving a sentence for a person crime; • Have served at least 50% of their sentence; (Based off of actual maximum release date) • Have a record of good conduct for the last 12 months; • Have a suitable housing plan; • Have their out-of-custody health care needs assessed and adequately addressed pri-or to the date set for their early release; and • Not present an unacceptable safety, security, or compliance risk to the community. Group 2: Projected release date within six months • Be within six months of release as calculated by DOC; (Based off of actual maxi-mum release date) -

A continuación se muestran los criterios de conmutación establecidos por la gobernadora Brown: Grupo 1: Médicamente vulnerable • Ser particularmente vulnerable al COVID-19, según lo identificado por el personal médico del DOC;

• No presentar un riesgo inaceptable de seguridad, protección o cumplimiento para la co-munidad. Grupo 2: fecha de lanzamiento proyectada dentro de seis meses

• No presentar un riesgo inaceptable de seguridad, protección o cumplimiento para la co-munidad.

Financial Services

Informational Briefing

Adult in Custody (AIC) Trust Accounts What is the purpose of each account?

General Spending Account

• Primary spending account for AICs

• Eligible deposits are received into this account

• Examples of eligible deposits are: o Deposits from friends and family

o PRAS

• AICs use the Request for Withdrawal of Funds form (CD28) to facilitate financial transactions from the general spending trust account

• Funds the general spending trust account are not protected from debt/obligation collection or garnishment

Protected Spending Reserve Account

• Spending account established for AICs whom receive protected moneys

• Examples of protected moneys sources: o Disability benefits for veterans

o Moneys received from Native American tribe or tribal government

o Railroad retirement benefits

o OCE Prison Industry Enhancement (PIE) Awards

• AICs will use the green Request for Withdrawal of Funds from Protected Reserve form (CD28P) to facilitate financial transac-tions from the protected reserve trust account

• Funds in the protected reserve trust account are protected from debt/obligation collection or garnishment

Transitional Savings Account

• Established per SB844/ORS 423.105 as a means for AICs to save funds for release from ODOC custody

• 5% of each eligible deposit is deposited into transitional savings trust account until the account reaches $500

• Additionally, AICs may elect to transfer funds into the transitional savings trust account by submitting a transfer request form, CD1832 (available electronically & in paper) up to $500.

• AICs may elect to continue a 5% deduction of eligible deposits beyond $500 if court-ordered financial obligations (COFO) are satisfied (COFO projected to begin early 2020)

• Funds in the transitional savings trust account are not available until the AIC releases from DOC custody- no exceptions

• Funds in the transitional savings trust account are protected from debt/obligation collection or garnishment

• The transitional savings trust account is often confused with the protected reserve trust account (Please note that these are NOT the same thing)

General Savings Account

• Established as means for AICs to save funds outside of the transitional savings trust account

• AICs may elect to transfer funds into the general savings trust account by submitting a transfer request form, CD1832 (available electronically & in paper)

• Funds in the general savings trust account are not available until the AIC releases from ODOC custody. An exception may be granted by the CFO or designee per OAR 291 Div 158

• Funds in the general savings trust account are not protected from debt/obligation collection or garnishment

Obligated Reserve Accounts

• Medical, Optical, Dental, Trip, Education, Religious, and Programming are accounts AICs would use when there is a need to reserve funds for a good or service that meets specific criteria

• AICs may receive deposits directly into one of these accounts from an external source

• AICs must be approved to place funds into an obligated reserve account

• Funds in obligated reserve trust accounts are deemed spent and therefore, are not subject to debt/obligation collection or garnishment

Saving Money – What options are available?

With the influx of CARES Act Economic Impact Payment (EIP) stimulus checks, Financial Services wants to make you aware of the options available to you for saving money. Two savings accounts are maintained for each Adult in Custody (AIC) within the Oregon Department of Corrections (ODOC).

1. Transitional Savings (TS) o Established per ORS 423.105 for AICs to save funds for release from ODOC custody.

o 5% of each eligible deposit is transferred to TS until the account reaches $500.

o AICs may elect to manually transfer up to the $500 limit.

o AICs may elect to continue to transfer 5% of eligible deposits beyond $500 if court-ordered financial

obligations (COFO) are satisfied.

o Funds in TS are not available until the AIC releases from ODOC custody.

o Protected from DOC debt/obligation collection or garnishment.

2. General Savings (GS) o Established as a means for AICs to save outside of the TS account.

o No limit to the amount that can be deposited but transfer can only occur once per calendar month.

o Funds in GS are not available until the AIC releases from ODOC custody. An exception may be grant-

ed by the CFO or designee per OAR 291 Div. 158. o Not protected from DOC debt/obligation collection or garnishment.

AICs may elect to transfer to these savings accounts using a Trust Account Transfer Request form, CD1832. Note: AICs may only transfer up to $500 into transitional savings. This form is provided by your institution Business Services staff and is available electronically on the ICSolutions tablets. To access the form electronically on the ICSolutions Tablets:

1. Select the “Messaging” app on the main tablet screen. 2. In the left-hand side menu under “Staff Messaging” select “Offender Initiated”. 3. Select “CD1832 – Trust Account Transfer Request” to initiate a transfer. 4. Select the “Purpose of Request” using the drop-down menu (selecting either Transitional Savings or General

Savings) and input the amount to be transferred. 5. Review the terms of the transfer request and endorse with an electronic signature when prompted.

Complete the transfer by pressing the arrow on the top right of the tablet screen

NEW REQUIREMENTS FOR WEARING FACE COVERINGS – NOTICE #50 Cases of COVID-19 have been increasing rapidly in Oregon and the rest of the country as the weather gets colder and people are spending more time indoors. Because of this, Governor Brown has put tem porary restrictions in place across the state to limit gatherings and prevent more spread of the virus. The Oregon Department of Corrections (DOC) has also consulted with the Oregon Occupational Safety and Health Administration (OSHA) and the Oregon Health Authority (OHA) to create new rules for DOC employees and adults in custody (AICs). Based on these new rules: • All AICs and employees are now required to wear a face covering when they are indoors, regardless of distance from others. • All AICs and employees are now required to wear a face covering a face covering when they are out-doors if they are within six (6) feet of any other individual. There are some exceptions to these requirements for AICs. Below is a list of times when a mask is not required: • While you are in your cell • While on your bunk, or within three (3) feet of your bunk in a dorm setting • While sleeping • During scheduled mealtimes, when eating or drinking – (masks are required in the chow hall and/or chow line when not actively eating or drinking) • When a documented physical or mental condition or disability limits the ability to wear a mask, face shield, or face covering • During an examination, procedure, or service in which access to parts of the face covered by a face mask are needed • If facial recognition is required by a DOC employee, you may be required to briefly remove your mask. If possible, limit speaking when your mask is removed. Now, more than ever, it is important to pay attention to wearing masks and being vigilant about hy-giene. Doing so will help reduce the spread of COVID-19. As a reminder, regular cleaning of your mask is important. Wash your mask with warm, soapy water for at least one minute and dry it. Wet the mask and rub vigorously with soap so you have lather. If possible, hang it to dry, rather than letting it dry on a flat surface.

NUEVOS REQUISITOS PARA LLEVAR REVESTIMIENTOS DE CARA – AVISO #50 Los casos de COVID-19 han aumentado rápidamente en Oregón y el resto del país a medida que el cli-ma se enfría y la gente pasa más tiempo en el interior. Debido a esto, el gobernador Brown ha estable-cido restricciones temporales en todo el estado para limitar las reuniones y prevenir una mayor propa-gación del virus. El Departamento de Correcciones de Oregón (DOC, por sus saber) también ha consultado con la Ad-ministración de Seguridad y Salud Ocupacional de Oregón (OSHA) y la Autoridad de Salud de Oregón (OHA) para crear nuevas reglas para los empleados del DOC y los adultos en custodia (AIC). Basado en estas nuevas reglas: • Ahora se requiere que todos los AIC y empleados lleven una cara que cubra cuando están en interior-es, independientemente de la distancia de los demás. • Ahora se requiere que todos los AIC y empleados lleven una cara que cubra una cara cuando estén al aire libre si están a menos de seis (6) pies de cualquier otra persona. Hay algunas excepciones a estos requisitos para los AIC. A continuación se muestra una lista de veces en las que no se requiere una máscara: • Mientras está en su celda • Mientras esté en su litera, o a menos de tres (3) pies de su litera en un dormitorio • Mientras duerme • Durante las comidas programadas, cuando se come o bebe – (se requieren máscaras en la sala de com-er y / o línea de chow cuando no comer o beber activamente) • Cuando una condición física o mental documentada o discapacidad limita la capacidad de usar una máscara, un escudo facial o una • Durante un examen, procedimiento o servicio en el que se necesita acceso a partes de la cara cubiertas por una mascarilla • Si un empleado del DOC requiere el reconocimiento facial, es posible que deba quitarse brevemente la máscara. Si es posible, limita el habla cuando se te quite la máscara. Ahora, más que nunca, es importante prestar atención al uso de máscaras y estar atentos a la higiene. Si lo hace, reducirá la propagación de COVID-19. Como recordatorio, la limpieza regular de su máscara es importante. Lávese la máscara con agua tibia y jabonosa durante al menos un minuto y séquela. Humedezca la mascarilla y frote vigorosamente con jabón para que tenga espuma. Si es posible, cuélge-lo para secarlo, en lugar de dejarlo secar en una superficie plana.

Date: November 2, 2020 To: All ODOC Adults-in-Custody From: Offender Information and Sentence Computation (OISC) Subject: Short-Term Transitional Leave (TL) Eligible Date A minor change has been made to the calculation of the TL eligible date. This has been done to ensure the leave period does not exceed the number of days allowed in Oregon Revised Statute (ORS) 421.168 and Oregon Administrative Rule (OAR) 291-063-0130. Short-Term Transitional Leave is a period of leave not to exceed 30, 90, or 120 days preceding an established release date. See below for a guideline of the maximum duration of TL leave periods based on sentencing date. If you are eligible for TL, your facesheet will show that the earliest TL eligible date is now one calendar-day later. This change will not impact you if you have been scheduled for leave and there are prelimi-nary and/or final dates entered on your facesheet. Lastly, please remember your judgment must authorize transitional leave to be considered for STTL.

Short-Term Transitional Leave Period

Sentencing Date Maximum Duration of Leave Period

On or after January 1, 2018 May be eligible for a period of short-term transitional leave of up to 120 days.

On or after August 1, 2013, and prior to January 1, 2018 May be eligible for a period of short-term transitional leave of up to 90 days.

Prior to August 1, 2013 May be eligible for a period of short-term transitional leave of up to 30 days.

Date: October 8, 2020 To: All Adults in Custody From: Agency Operations Center In an effort to further decrease the spread of COVID-19, DOC has enhanced face coverings for distribu-tion to DOC employees and adults in custody (AICs). New research and guidance from the Centers for Disease Control and Prevention (CDC) and discussion with Oregon Health Authority encourage the highest level of protection available. The enhanced face coverings may provide more protection from aerosols than a cloth face covering. Face coverings are a critical tool in the fight against COVID-19 that could reduce the spread of the dis-ease. The enhanced face coverings are not mandatory. Cloth face coverings are still acceptable. Three of these face coverings will be available for each employee and AIC through Health Services at each location. They should be allowed to dry completely before reuse. More face coverings will be available each month for replacement as necessary. These will arrive at all locations in the coming days. We cannot stress enough the importance of doing everything in your power to help stop reduce the spread of COVID-19. Wash your hands, keep your distance, and please – wear a mask.

Fecha: 8 de Octubre de 2020 Para: Todos los Encarcelados Desde: Centro de Operaciones de la Agencia En un esfuerzo por reducir aún más la propagación de COVID-19, el DOC ha mejorado las cubiertas faciales para distribuirlas a los empleados del DOC y a los presos. Las nuevas investigaciones y la ori-entación de los Centros para el Control y la Prevención de Enfermedades (CDC) y la discusión con la Autoridad de Salud de Oregon fomentan el más alto nivel de protección disponible. Los revestimientos faciales mejorados pueden proporcionar más protección contra los aerosoles que un revestimiento facial de tela. Las cubiertas faciales son una herramienta fundamental en la lucha contra COVID-19 que podría reducir la propagación de la enfermedad. Los revestimientos faciales mejorados no son obligatorios. Los revestimientos faciales de tela siguen siendo aceptables. Tres de estas cubiertas faciales estarán disponibles para cada empleado y preso a través de los Servicios de Salud en cada ubicación. Deben dejarse secar completamente antes de volver a usarlos. Más cubiertas faciales estarán disponibles cada mes para reemplazo según sea necesario. Estos llegarán a todas las ubicaciones en los próximos días. No podemos enfatizar lo suficiente la importancia de hacer todo lo que esté a su alcance para ayudar a detener la reducción de la propagación de COVID-19. Lávese las manos, mantenga la distancia y, por favor, use una máscara.

To all Adults in Custody, As a part of ORS 423.105, Court Ordered Financial Obligations (COFOs) are now set to begin collect-ing on October 1, 2020. These collections were previously delayed to ease difficulties associated with the COVID-19 pandemic. COFO collections are mandated by Oregon state law, and as such the Depart-ment of Corrections (DOC) can no longer delay implementation. Per statute, 15% will be deducted from each eligible deposit* and distributed as shown below.

1. 5% is deposited into Transitional Savings until the account reaches $500. 2. 10% is collected for Court Ordered Financial Obligations (COFOs).

a. Once the Transitional Savings account has reached $500, the entire 15% will be collected for COFOs, until satisfied.

b. Once COFOs have been satisfied, AICs may choose to continue to deposit 5% from each

eligible deposit into Transitional Savings.

3. Once both the Transitional Savings and the COFOs have been satisfied, no further court-ordered obligations will be deducted from eligible deposits.

*Eligible deposits are moneys deposited in an AIC trust account including, but not limited to, AIC performance monetary awards (PRAS) and moneys received from an AIC’s family members or friends. Eligible deposits do not include protected moneys. DOC does not have detailed information about these debts, as they are statutory collections made on behalf of the Oregon Judicial Department (OJD). OJD has provided the below address where AICs may submit questions regarding COFO debt details directly.

Oregon Judicial Department Business and Fiscal Services Division Attn: Collections 1163 State Street Salem, OR 97301

Please note that the COFO balance on your monthly statement may change based on third party pay-ments directly to OJD or further judgements assessed by your court of record. This updated amount is provided by OJD each month. Please direct all other questions to Financial Services via the tablet electronic communication system, or via AIC paper communication. Again, COFOs are now scheduled to begin collecting on October 1, 2020. Thank you, DOC Financial Services

A todos los adultos en custodia, Como parte de ORS 423.105, las Obligaciones Financieras Ordenadas por el Tribunal (COFO) ahora están programadas para comenzar a cobrar el 1 de Octubre de 2020. Estas recolecciones se retrasaron anteriormente para aliviar las dificultades asociadas con la pandemia COVID-19. Los cobros de COFO son obligatorios por la ley del estado de Oregon y, como tal, el Departamento de Correcciones (DOC) ya no puede retrasar la implementación. Según el estatuto, se deducirá el 15% de cada depósito elegible * y se distribuirá como se muestra a continua-ción.

1. El 5% se deposita en ahorros de transición hasta que la cuenta alcance los $ 500. 2. Se recauda el 10% por obligaciones financieras ordenadas por el tribunal (COFO).

a. Una vez que la cuenta de ahorros de transición haya alcanzado los $ 500, se cobrará el 15% total para los COFO, hasta que esté satisfecho.

b. Una vez que se hayan satisfecho los COFO, los presos pueden optar por seguir depositando el 5% de cada depósito elegible en los ahorros de transición.

3. Una vez que se hayan satisfecho tanto los ahorros de transición como los COFO, no se deducirán de los

depósitos elegibles más obligaciones ordenadas por la corte. * Los depósitos elegibles son dinero depositado en una cuenta fiduciaria de los encarcelados que incluye, entre otros, premios monetarios por desempeño preso (PRAS) y dinero recibido de familiares o amigos de los presos. Los depósitos elegibles no incluyen dinero protegido. El DOC no tiene información detallada sobre estas deudas, ya que son cobros legales hechos en nombre del Departamento Judicial de Oregon (OJD). OJD ha proporcionado la siguiente dirección donde los presos pueden enviar preguntas sobre los detalles de la deuda de COFO directamente.

Oregon Judicial Department Business and Fiscal Services Division Attn: Collections 1163 State Street Salem, OR 97301

Tenga en cuenta que el saldo de COFO en su estado de cuenta mensual puede cambiar según los pagos de terce-ros directamente a OJD o fallos adicionales evaluados por su tribunal de registro. Esta cantidad actualizada es proporcionada por OJD cada mes. Dirija todas las demás preguntas a Servicios Financieros a través del sistema de comunicación electrónica de la tableta o mediante la forma de comunicación de preso. Nuevamente, los COFO ahora están programados para comenzar a recolectar el 1 de Octubre de 2020. Gracias, Servicios Financieros DOC

To All Adults in Custody, Effective Wednesday, August 12, 2020, all adults in custody are required to have a face covering with them any time they leave their cell or bunk area. A face covering will be worn when interact-ing with staff or others when 6 feet of social distance cannot be maintained. Adults in custody who refuse to wear a face covering will be given a daily fail if at a work site, or it will be handled through progressive discipline.

➢ Meals – Masks are not required while consuming food.

➢ Recreation – On recreation yards, if within 6 feet of someone, a face covering must be worn. If 6 feet of social distancing can be maintained, then the face covering can be re-moved.

➢ Work – At work sites, anyone within 6 feet of others refusing to wear a face covering after being reminded, will be issued a daily fail.

o Indoor work crews, such as call centers, will have plexiglass barriers installed if the

work area does not allow for 6-foot distance in spacing.

o Outside work crews that allow for 6 feet of social distancing are able to remove their

mask. Refusal to wear a mask while on an outside crew will not result in the crew be-ing canceled; however, the adult in custody refusing will be issued a daily fail.

➢ Anyone within 6 feet of others who refuses to wear a face covering after being reminded will be handled with progressive discipline as authorized by the functional unit manager.

Additional cloth masks will be provided to you. Do not modify these masks with writing or other changes, or they may be confiscated. DOC has recently enhanced face covering requirements for DOC staff as well. For both AICs and staff refusing to wear face coverings, discipline is possible.

ODOC HEALTH SERVICES COVID-19 FAQ

How can I help protect myself from COVID-19?

People can help protect themselves from respiratory illness with everyday preventive actions. • Follow social distancing advice and avoid being in close contact, if possible, with those that are ill. • Avoid touching your eyes, nose, and mouth with unwashed hands. • Wash your hands often with soap and water for at least 20 seconds.

Is there a vaccine for COVID-19?

There is currently no vaccine to protect against COVID-19. The best way to prevent infection is to take everyday preventive actions, like avoiding close contact with people who are sick and washing your hands often.

Is there a treatment for COVID-19?

There is no specific antiviral treatment for COVID-19. People with COVID-19 can seek medical care to help relieve symptoms. There are drugs under scientific investigation, however.

How is ODOC Health Services ensuring I am staying safe during the COVID-19 pandemic?

Health Services has taken an active role in teaching adults in custody and staff about the importance of hygiene and social distancing and the role we all play in keeping us all safe and healthy. Health Services has also changed how they provide routine health care services. Provider clinics, medication lines, and the provision of nursing care has been modified to reduce the risk of coronavirus transmission. Most importantly, Health Services is committed to continually assessing our patient health care needs and modifying operations to ensure all adults in custody receive timely and safe health care services during the pandemic.

What is coronavirus disease 2019 (COVID-19)?

Coronavirus disease 2019 (COVID-19) is a respiratory illness that can spread from person to person. The virus that causes COVID-19 is a novel coronavirus that was first identified during an investigation into an outbreak in Wuhan, China.

How does COVID-19 spread?

The virus that causes COVID-19 likely emerged from an animal source but is now spreading from person to per-son. The virus is thought to spread mainly between people who are in close contact with one another through respira-tory droplets produced when an infected person coughs or sneezes. It also may be possible that a person can get COVID-19 by touching a surface or object that has the virus on it and then touching their own mouth, nose, or possi-bly their eyes – but this is not thought to be the main way the virus spreads.

What are the symptoms of COVID-19?

Patients with COVID-19 can have mild to severe respiratory illness often associated with flu-like symptoms: • fever and/or chills • cough • shortness of breath • body aches • decreased appetite Please report any respiratory symptoms promptly to Health Services. Ask your unit officer to call the Clinic ASAP. Please do not wait to report your symptoms via an AIC Communication.

Who is at a higher risk for severe illness from COVID-19?

COVID-19 is a new disease, and there is limited information regarding risk factors for severe disease.”

Based on currently available information and clinical expertise, older adults and people of any age who have serious underlying medical conditions might be at higher risk for severe illness from COVID-19.

April 24, 2020 To: Adults in Custody

From: DOC Agency Operations Center

Effective immediately, all individuals entering and occupying any DOC Health Services areas are required to wear a utility mask. These utility masks are the cloth masks provided to you by DOC. If you do not have a utility mask, please check with your unit officer. Remember to wash your hands before putting the mask on your face.

• DOC staff are required to wear masks in all Health Services, including Behavioral Health Services (BHS) appointments.

• AICs arriving at Medical Health Services without a mask will be denied access.

• AICs going to BHS are strongly encouraged to wear masks but will not be denied access without one.

This new directive is for your safety. Research shows that the coronavirus/COVID-19 can spread be-tween people interacting in close proximity—for example, speaking, coughing, or sneezing—even if those people don’t have symptoms.

Thank you for your cooperation.

Date: July 30, 2020 To: All Adults in Custody (AICs) From: Garry Russell DOC Agency Operations Center Subject: Visiting

Unfortunately, we report that visiting remains closed statewide until further notice with the contin-ued rise in COVID-19 cases. DOC knows how important contact with family and friends is, and we en-courage you to use other communication like letters, phone calls, and video interactive phone (VIP) calls. DOC is preparing for visiting to reopen as soon as possible with new visiting procedures, thorough screening processes, and social distancing methods. This will eventually allow for families to visit, while still maintaining safety for the adults in custody, our staff, and our communities. Unfortunately, we do not have any tentative date. DOC has recently enhanced face covering requirements for DOC staff and will be supplying additional masks to AICs. As soon as masks are available for all AICs, masks will be required whenever 6 feet of distance cannot be maintained. We know face coverings are an essential tool in reducing the spread of COVID-19. When each facility can safely do so, visiting will reopen. We will make public announcements as soon as possible to help visitors plan.

Prison Rape Elimination Act (PREA Information)

The Oregon Department of Corrections (ODOC) has a zero tolerance policy for sexual abuse, sexual harassment and for retaliation for reporting an incident. You may report in person to any staff, through an inmate communication, through the grievance system, by calling the PREA hotline by di-aling 9 from any inmate phone.

Filing an Anonymous PREA Report

If you are uneasy about filing a PREA allegation, you may file an anonymous report with an outside agency. You may write to:

Governor’s Office of Constituent Services 900 Court Street NE, Suite 160 Salem, Oregon 97301 Please indicate in the beginning of your letter you are filing a PREA allegation and you are requesting to remain anonymous. The Governor’s Office will refer all anonymous allegations to the DOC PREA Coordinator to assure an investigation is completed based off the information that is provided.

Community-Based PREA Advocacy (Support) Program

ODOC has partnered with community based, confidential advocates of sexual abuse victims to pro-vide services to inmates.

Inmates at ODOC who have experienced sexual abuse may reach a community-based advocate by dialing 711 inmate telephone systems, or may request a private call through the PREA Compliance Manager at the facility. Advocates provide victims of sexual abuse information about their options, resources, information and emotional support. There is no charge for calls to advocates.

Role of an Advocate:

Provide confidential support and crisis intervention

Inform you about the investigation and medical examination process Educate you about healing from sexual abuse Offer resources and referrals

Advocates will:

Not tell you what to do Not communicate with the institution unless you request them to do so and sign a release

Not provide legal advice

Community-based advocacy centers provide sexual abuse support to people of all genders. Community-based advocates will not report unless you request them to do so and if you sign a release of information.

DOC is committed to providing inmates with avenues to seek assistance. Below are additional resources:

Just Detention International Headquarters 3325 Wilshire Blvd., Suite 340 Los Angeles, CA 90010

The community-based advocacy crisis line is for individuals needing assistance coping with sexual abuse related issues and should not be used for other purposes.

Telephone calls and mail with community-based advocacy centers is considered privileged communication and will be handled similar to legal calls/official mail.

If you have any other questions regarding PREA, you may ask any staff member, write the PREA Compliance Manager at your institution, or you may write:

E. Sage, PREA Coordinator Oregon Department of Corrections 2575 Center St.NE Salem, Oregon 97301

Novel Coronavirus (COVID-19)

What can YOU do?

• Wash your hands often with soap and water for at least 20 seconds, especially after going to the bathroom; before eating; and after blowing your nose, coughing, or sneezing.

• Avoid close contact with people who are sick.

• Avoid touching your eyes, nose, and mouth. • Stay in your cell or housing unit when you are sick. • Cover your cough or sneeze with a tissue, then throw the tissue in the trash.

• Clean and disinfect your personal area frequently.

So, what are the FACTS? (from the Centers for Disease Control and Prevention)

• There is presently no vaccine for COVID-19. • There is no specific-antiviral cure for COVID-19.

• Symptom relief, close medical monitoring, and standard precautions are the standard-of-care. • The coronavirus is spread through the air by coughing and sneezing, touching an object or surface with the virus on it, then touching your mouth, nose, or eyes.

As with any health condition, YOU are the best person to take care of YOUR health! If you think you may have been exposed to COVID-19, please contact Health Services immediately.

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WHAT IS A PANDEMIC? A pandemic is a global outbreak of disease. Pandemics happen when a new virus begins to infect people and can spread between people sustainably. Because people have little to no immunity against the new virus, it spreads worldwide.

On March 11th, the COVID-19 outbreak was characterized as a pandemic by the WHO.

Pandemics progress in an orderly but disruptive manner. There are many factors which affect the progression of a pandemic (e.g. social distancing, health care availability, etc.). Different countries can be in different phases of the pandemic at any point in time and different parts of the same country can also be in different phases of a pandemic.

HOW DID COVID-19 DEVELOP? COVID-19 is caused by a new coronavirus. Coronaviruses are a large family of viruses that are common in people and many different species of animals, including camels, cattle, cats, and bats. Rarely, animal coronaviruses can infect people and then spread between people, but it can happen. This has happened in the past with MERS (Middle Eastern Respiratory Syndrome), SARS (Severe Acute Respiratory Syndrome), and now with this new virus, COVID-19.

The genetic profile of the COVID-19 virus taken from U.S. patients is like the one that China in-itially reported and leads researchers to believe that his virus came from an animal, specifically a bat. Bats are also believed to the source of MERS and SARS.

Pandemics are not new. They don’t happen frequently, but they do occur. In the past century, there have been four pandemics caused by the emergence of new influenza (flu) viruses. This is the first pandemic known to be caused by a new coronavirus (COVID-19).

HOW SICK DOES COVID-19 MAKE PEOPLE?

How sick people get when infected with COVID-19 is not completely known. Reported illnesses have ranged from very mild (including some with no reported symptoms) to severe, including illness resulting in death. Information so far suggests that the majority of COVID-19 illnesses are mild. How sick a person will become when infected can vary depending on their age, immune system function, underlying health conditions and general overall health. As you have seen in the news, the elderly (over age 65) have been more affected by COVID-19 than younger people. People with serious underlying medical conditions — like serious heart conditions, chronic lung disease, and diabetes, for example — also seem to be at higher risk of developing serious COVID-19 illness. Serious illness is estimated to be around 20% of all COVID-19 patients, but it is difficult to tell exactly what percentage of people will become seriously ill with any certainty. COVID-19 and the health complications it causes for patients is very new to health care providers. Health care providers are still learning how the virus behaves and what treatments are most effective and over time the hope is that the more that is learned about COVID-19 will result in fewer people becoming seriously ill.

4/20/2020

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WHAT IS THE DIFFERENCE BETWEEN QUARANTINE AND ISOLATION?

Quarantine is used to keep someone who might have been exposed to COVID-19 away from others to help limit the spread. Someone in quarantine stays separated from others, and they limit movement outside of their current place. A person may have been exposed to the virus without knowing it (e.g., when traveling out in the community), or they could have the virus without feeling symptoms.

Isolation is used to separate sick people from healthy people. People who are in isolation should stay separate from others. Anyone with suspected or confirmed COVID-19 infection should sep-arate themselves from others by staying in a specific “sick” area and use a different bathroom (if possible).

Isolation is not punishment. Isolation is the only way we currently can prevent uninfected people from becoming infected. Without isolation an infected person could potentially make everyone around them sick.

HOW CAN I REDUCE MY RISK OF BECOMING INFECTED WITH COVID-19?

Practice good hygiene:

• Wash your hands, especially after touching any frequently used item or surface • Avoid touching your face • Sneeze or cough into a tissue, or the inside of your elbow. • Disinfect frequently used items and surfaces as much as possible.

Wear your utility mask any time you are outside your cell.

Avoid social gatherings.

HOW DOES ONE SAFELY STERILIZE/CLEAN A CLOTH FACE COVERING?

A washing machine should suffice in properly washing a face covering.

HOW DOES ONE SAFELY REMOVED A USED CLOTH FACE COVERING?

Individuals should be careful not to touch their eyes, nose, and mouth when removing their face covering and wash hands immediately after removing.

HOW CAN I HELP MYSELF STAY AS HEALTHY AS POSSIBLE IF I AM DIAGNOSED WITH COVID-19?

• Drink plenty of fluids • Stay active = Sit at the edge of your bed / Walk around your room frequently • Perform deep breathing exercises • Take all prescribed medications • Keep a positive attitude • Communicate any change in your condition to Health Services staff immediately

CDC. (2020). Coronavirus (COVID-19). Retrieved April 15, 2020, from https://www.cdc.gov/coronavirus/2019-nCoV/index.html.

4/20/2020