Wed 345-Belflower-Thomas PPT-NCLHDA Compliance Update 3.28 · 2018. 10. 20. · 1 Amy Belflower...
Transcript of Wed 345-Belflower-Thomas PPT-NCLHDA Compliance Update 3.28 · 2018. 10. 20. · 1 Amy Belflower...
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AmyBelflowerThomasHealthDirectors’LegalConference
April4,2018
ComplianceUpdate
PresentationOverview
1. Programupdates1. ReaccreditationwithHonors2. ConditionalAccreditationProtocol3. Onlineevidencesubmissionpilot
2. ReviewofStandardrevisionprocess1. Annualchanges2. ChangesrequiringRulesCommission
3. Humanservicesconsolidation4. Questionsandcomments*
*
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ProgramUpdates
ReaccreditationwithHonors
• LHDsthatmissoneorfewerActivitieswithineachoffiveStandards
• Congratstoinauguralclass:– AnsonCountyHealthDepartment– CatawbaCountyPublicHealth– Granville‐VanceDistrictHealthDepartment– MaconCountyHealthDepartment
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OperationalGuidelinesAdoption
• 20+policies/proceduresreorganizedtothreesetsofOperationalGuidelines:– AccreditationProcess– Board– SiteVisitTeam
RequestforReviewoftheSiteVisitReport
• Processclarifiedfor:– WrittenResponse: ifadepartmentdisagreeswithafinding.– ErrorofFact: ifthedepartmentfindsanerrorthatisquantifiable,objectiveandnotsubjecttointerpretationinitsmeaning.
• LHDmaysubmitaReviewAppealtoBoardifdisagreewithBoard’sactionforWrittenResponseorAccreditationAdministrator’sfindingsofErrorofFact.
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ConditionalReaccreditationRecommendationProtocol
Purpose: togiveanLHDanadditionalopportunitytosubmitevidencecompiledduringtheiraccreditationcycleinordertomeetaccreditationrequirements.
Thewrittenevidencecannotbenewlycreatedorreviseddocumentation.Itmaybeanydocumentationthatwasinplaceasofthebeginningofthesitevisit.
1. CarefullyreviewyourSiteVisitReportandseewhichStandardsyoumissed.2. ConsultpagenineoftheNCLHDAAccreditationProcessOperational
Guidelines.3. IfyouhaveevidencetosubmitforanActivitywithinamissedStandard,
followProtocolandrequestevidencebereviewed.4. SiteVisitTeamwillreviewmaterialoff‐siteandreassess.
1. IfevidencenowallowsenoughActivitieswithinStandardtobemet,recommendationischangedtoReaccreditation.
2. Ifrecommendationisnotchanged(eithermaterialnotresubmittedorstilldoesnotmeet),agencywilllikelybecomeConditionallyReaccreditedatBoardmeetingandhastwoyearstoreapplyforReaccreditation.
WhatifourRecommendationisforConditionalReaccreditation?
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OnlineEvidencePortalPilot
• Adaptingasystemfornotonlyreal‐timeevidencesubmissionandreview,butaccountability
• 2018pilots:– AlbemarleRegionalHealthServices– HydeCountyHealthDepartment– GreeneCountyHealthDepartment– Martin‐Tyrrell‐WashingtonHealthDistrict– WayneCountyHealthDepartment
StandardRevisionProcess
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NCLaw
• SenateBill804‐ GS130A‐34.1– EstablishedNCLHDABoardwithinNCIPH(17membersappointedbyNCDHHSSecretary)
– DirectsCommissiontoadoptrulesestablishingStandardsforLHDs– MandatesallLHDstoobtain(byDecember1,2014)andmaintainaccreditation
• 10ANCAC48B– Definesscoringrequirementsbycorefunction– DescribesBenchmarksandActivities
NCLaw
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NCLaw
• Boardcanassignthefollowingstatus:• Accredited• ConditionallyAccredited:periodofuptotwoyearswithagencyreapplyingwhenready
• Unaccredited:uponexpirationofconditionalaccreditation
• Beingaccreditedistiedtofunding:
OverallGoalofChanges
Improve LHD’s
Ability to Succeed
Provide training
Remove un-
necessary structural barriers
Provide clear and consistent guidance
Support sharing of
best practice
Make requirements
easier to meet
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• AnychangestomaterialsmadeonanannualbasiseffectiveJanuary1– Agenciesheldtowhatiseffectiveasoftheir90‐daynotification
• Allmaterialsonwebsite• Annualcolorschemeforchanges— 2018• ChangesalsodetailedinSummaryofChangesdocument
SummaryofChanges
• Providedwheneverchangesaremadetoassessmentdocuments(HDSAI,Interpretation)
• Listsanddetailschangesmadesincelastupdate
• Correspondstochangesmarkedinorangeinupdateddocuments
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HumanServices
Consolidation
Changesin2015
• 10ANCAC48BamendedApril1,2015duetoHB438
• ChangesweremadetoHDSAI/Interpretationeffective6.1.15:– Benchmark34shuffled,includingdeletingoneActivity– WhereAdvisoryCommitteeallowed,specificallyidentified(38.2,38.3,39.1,39.4,40.1,40.2,41.1,41.2,41.3)
– WhereConsolidatedHumanServicesDirectorapplicable,specificallyidentified(37.1,37.3,37.4,37.5,37.6)
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AretheNCLHDAStandards
achievableforaCHSA?
AretheNCLHDAStandardsclearfordifferentconsolidationscenarios?
IsitharderforaCHSAtobe
reaccredited?
WhatdoIdoifmyagencyis
consolidatinginthefuture? HowdoItalktomy
countyleadersaboutNCLHDA?
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Recentdata ToolswithinInterpretation
Guidance Thingstoconsiderfor
consolidatedagencies TrainingsandGuidance
documents
ReaccreditationDataAssessment
• 131Reaccreditations2011‐2018*– 17initialConditionalReaccreditationrecommendations(13%)
• HealthAgencyConsolidationallowedin2012– 24Reaccreditationsforconsolidatedagencies
• 13GovernedbyBoardsofCountyCommissioners• 11GovernedbyConsolidatedHumanServicesBoard
– 107ReaccreditationsforBoardofHealth‐governedagencies
107
1311
Governance Structure of Local Health Agency Reaccreditations, 2011-2018
Traditional Consolidated - BOCC Consolidated - CHS*Includesspringsitevisitreports,butnotfallfor2018
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ReaccreditationDataOverview
• 131ReaccreditationSiteVisits,2011‐2018
1 1
7 6 63
8 10
1313
15
13
20
15
0
5
10
15
20
25
30
2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018
Nu
mb
er o
f A
gen
cies
Fiscal Year of Reaccreditation
Reaccreditation Site Visits (n=131) by Governance Structure, 2011-2018
Traditional (n=107)
Consolidated (n=24)
SummaryofActivitiesNotMet
• Ofthe131ReaccreditedLHDs:
– ActivitiesNotMetrangedfrom0to19Activities
– Mean=4.3Activities
– Median=3Activities
311 6 4
10
66
24
61
0
10
20
30
40
50
60
70
80
0 1-5 6-10 11-15 16-20
Nu
mb
er o
f A
gen
cies
Number of Not Met Activities
Traditional (n=107)
Consolidated (n=24)
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ActivitiesNotMet,2011‐2018
13%11%
23%
41%
13%11%
16%
29%
33%
12%
0
5
10
15
20
25
30
35
40
45
50
Assessment Policy Development Assurance Facilities &Administrative Services
Board ofHealth/Governance
% A
ctiv
itie
s M
isse
d
Activities Not Met, by Standard & Governance TypeFY2011-2018 LHD Reaccreditations (n=131)
Traditional (n=107)
Consolidated (n=24)
SummaryofActivitiesNotMetByConsolidationStatus
• Onaverage,consolidatedagenciesmissedanaverageofonlyonemoreActivitythantraditionalLHDs– 5.4vs4.1Activities
• Thisfindingisnotstatisticallysignificantduetolimitedsamplesize,butstillnotable
0
5
10
15
20
Traditional(n=107)
Consolidated (n=24) Overall(n=131)
Act
ivit
ies
No
t M
et
Box Plot of Activities Not Met, by Consolidation Status2011-2018 LHD Reaccreditations (n=131)
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SummaryofActivitiesNotMetByAgencyGovernance
• ConsolidatedagenciesgovernedbyaCHSboardaveraged2.5moreActivitiesmissedcomparedtotraditional– 6.7vs4.1Activities
• ConsolidatedagenciesgovernedbyaBOCCwerecomparabletotraditionalagencies– 4.2vs4.1Activities
• Smallsamplesizes,butstillmeaningfulresults 0
5
10
15
20
Traditional(n=107)
Consolidated -BOCC(n=13)
Consolidated - CHS(n=11)
Overall(n=131)
Act
ivit
ies
No
t M
et
Box Plot of Activities Not Met, by Governance Structure2011-2018 LHD Reaccreditations (n=131)
ToolswithinInterpretationGuidanceSections
AddedGuidanceforConsolidatedHumanServicesAgenciesforeveryActivity
• Helpswithspecificscenarios• RemindsaboutwhetherAdvisoryBoardcanaddress
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WhatGoestoLocalBoardofHealth
IfBOCChasassumedpowers/dutiesoftheBoardofHealth,wheneverBOHisreferredto,itequatestoBOCC(e.g.,Activity2.4— diseaseincidence/trendreport).
WhatCanGotoAdvisoryCommittee
GuidancewillbeclearaboutwhethertheAdvisoryCommitteecanfulfillrole(e.g.,Activity38.2— CHAreview).
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BOCCisActingonBehalfofTheirRoleasBOH
IfBOCChasassumedpowers/dutiesoftheBOH,evidencemustshowthatcertainActivitiesaredonefirmlyintheirroleasaBOH(e.g.,Activity14.4— draftingordinancesandrules).
WhoNeedstobeTrained
IfBOCChasassumedpowers/dutiesoftheBOH,theymustbetrainedonroles/responsibilitiesofBOH.YoucanchoosetotrainyourAdvisoryCommittee,butthatisnotrequired.
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WhoHiresaHealthDirectorandWhoSupervises
Assurethattheappropriateperson(BOHorconsolidateddirector)inthechainofoversightisidentified(e.g.,Activity37.1— qualifiedLHD).Thisappliestohiringaswellasthingslikesigningoffonperformanceevaluationsandjobdescriptions.
TrainingsandGuidanceDocuments
Slidesandfour‐pageguideonwebsite(updated1.1.18)
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ResourcesandTraining
Opportunities
Accreditation101:NewAACBi‐annualTraining
SavetheDate:September18from9to4
HiltonCharlotteUniversityPlaceFee:$60
RegistrationavailableinJune
NexttrainingwillbeSpring2019inEasternN.C.
Audience:NewAACs,Co‐AACsorBackupAACs
PleasenotethisisNOTforexperiencedAACs.
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Accreditation101:Team‐basedTraining
• Offeredbyrequestatyourlocalsite(Jan.‐MayandOct.‐Nov.only)
• Forgroupsof15‐20• STRONGLYencouragepartneringwithneighboringLHDs
• Request“NCLHDAtechnicalassistance”fromyourlocalAHEC
AnnualSkills‐buildingWorkshop
SavetheDate:BuildingYourAccreditationToolboxAugust14‐15,2018SheratonImperialinDurham
RegistrationwillopeninJulywithanexpectedfeeof$150andstaterateguaranteeattheSheraton.
Sessions focused on sharing best-practice models and
addressing common challenges.
While aimed at AACs of all levels of experience, local
accreditation team members are also invited.
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AllcountiesinNorthCarolinahavebeenaccredited,andbyMay2018,all85willhavebeenreaccreditedatleastonce.
! Questions&Discussion?
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Thankyou.
AmyBelflowerThomas,MHA,MSPH,[email protected]
(919)843‐3973
TheNorthCarolinaLocalHealthDepartmentAccreditationProgramispartoftheNorthCarolinaInstituteforPublicHealthattheGillings SchoolofGlobalPublicHealthattheUniversityofNorthCarolinaatChapelHill.
Activity30.6Cleaning,DisinfectionandMaintenance
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Activity30.6Cleaning,DisinfectionandMaintenance
Activity30.6Cleaning,DisinfectionandMaintenance
Language has been added to clarify that the Activity pertains to clinical, laboratory and environmental health field equipment.
Language was added to the Intent to clarify that the local health department must demonstrate they have the capacity to maintain accurate environmental health field equipment.
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Activity30.6Cleaning,DisinfectionandMaintenance
• Clarifies that a comprehensive equipment list should be included as part of the policies and procedures documentation.
• Types of equipment to include are listed, but it is ultimately up to the LHD to catalogue.
Activity30.6Cleaning,DisinfectionandMaintenance
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Activity30.6Cleaning,DisinfectionandMaintenance
Also, clarifies that training records should show where applicable staff were trained on the policies and procedures.
Activity30.6Cleaning,DisinfectionandMaintenance
Clarifies: what should be included in the policy/procedure:
relevant items to include,
who is responsible for cleaning and maintenance of each item,
how cleaning and maintenance will be performed,
when cleaning and maintenance will be performed, and
which and how staff are trained on requirements.
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Activity30.6Cleaning,DisinfectionandMaintenance
Key points: You can use whatever mechanism/method you
want to demonstrate cleaning/disinfection/ maintenance- just make sure it is evidence-based, per manufacturer recommendation, or based on common industry practice.
Who and how you train is up to you.
Activity30.6Cleaning,DisinfectionandMaintenance
Basically:1. Catalogue what equipment/service areas
you have
2. Have an (informed) plan for cleaning/disinfecting/ maintaining it, including who does it, when, how, etc.
3. Train relevant staff on your plan and keep the documentation
4. Do what your plan says and keep the documentation