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Stonebridge Homeowners Association

Thursday, November 17, 2016 7:00 PM

Family Worship Church

Annual Meeting Minutes

The Stonebridge Homeowners Association held their Annual Meeting on November 17, 2016 at the Family Worship Church in Smithville, Missouri.

A total of 35 voting homeowners were represented at the meeting, either by their presence (27) or by proxy (8), per HOA Bylaws.

A quorum being established, President Susan Lambrecht called the meeting to order at 7:00 p.m. A quorum was determined. Susan thanked Detective Ford for being here once again to attend to everyone’s safety, and thanked all in attendance.

President’s Report

Susan introduced Rick Silvey who filled in as Vice President for the past year. She also introduced Cathy Knight as our new secretary and thanked Pat Karpal for her many years of service. Susan also thanked Bill Todd, Paula Frazier and Pat Karpal for serving on the Finance Advisory Panel for this past year.

Vice President’s Report

Rick reported on the HOA’s accomplishments this past year as noted below:

2016 Accomplishments

Building Repairs Foundations Painted Front Steps Stained Aerator Repairs and new Aerator installed with chemicals (Rick & Tim Paulsen) Landscaping Materials: Tree Removal and Replacement

Website: www.stonebridgelanehoa.com 816.872.4176 Email: stonebridgelanehoa@gmail.comOctober 2016

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Deck Staining and Repairs Concrete Driveway, Steps and Sidewalks Pole Lights Fall and Drainage Cleanup

Pond Update

Tim Paulsen reported that he is working with the Missouri Department of Transportation and the Missouri Department of Conservation to assist with our pond. He will advise of any new developments.

Siding Update/Discussion

We are still working with Taylor Made regarding the fixes that need to be made. We will keep all advised of our progress.

Secretary’s Report

In August, Pat Kapral resigned as Secretary and the Board appointed Cathy Knight to serve out the two year term through November 2017. New HOA email and websites have been created as follows. Any news emailed in can be included on the website.

Email: stonebridgelanehoa@gmail.com

Website: www.stonebridgelanehoa.com

Treasurer’s Report

Copies of the Annual Balance Sheets for the Operating General Account, the Long Term Capital Gain Account and the Siding Assessment Account were handed out to all homeowners in attendance. Accounts have been separated with details of income and expenses. Jo reviewed the balance sheets line by line.

Account Balances through October 31, 2016

Beginning Balance 10/31/2015: $ 11,495.50 Income 10/31/2015-10/31/2016: $127,718.77 Operating Account Ending Balance: $ 26,398.61 Reserve: $ 5,000.00 Cash on Hand: $21,398.61

Siding Assessment Account: $ 4,066.56

Long Term Capital Gain Account: $35,509.17

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Proposed Budget

Jo discussed the three proposed budgets and a possible increase in HOA dues for attaining a better reserve and sufficient contingency fund.

Financial Budget Approval

After lengthy discussions as outlined in a Transcription of the Meeting (available upon request), Plan C of the three proposed budgets was approved. The new monthly dues will be $105.00 per month. Treasurer Jo Buchanan will mail out notices as soon as possible to all homeowners.

Re-Elections

Jo Buchanan nominated Susan Lambrecht and Rick Silvey for re-election to their positions as President and Vice President. There were no nominations from the floor. Susan and Rick were individually nominated by Jo, seconded by Cathy Knight and re-elected to office to serve two year terms.

Detective Ford Update

Detective Ford with the Smithville Police Department introduced herself and relayed the following important information for our subdivision. She advised there is a system online called RAIDS on Line. It’s a map of our neighborhood to see what crimes are occurring and what’s happened over the past year. She reported that for the Stonebridge subdivision, we’ve arrested two people for warrants, one theft which is remarkable considering all the thefts for others that we’ve been going through over the past three months. We had one domestic disturbance – that means only one couple decided to fight last year. We’ve had one car accident.

She also advised that recently in the northland there have been home invasions happening. They’re look for guns and pills in cars. She advised us to please, please lock your doors to your vehicle and lower your garage doors at all times. These are just really preventable crimes and it’s really gotten bad in the northland. Detective Ford stated no one wants to admit that it’s happening in Smithville and Kearney. She is inundated with cases right now due to theft and it’s basically people doing drugs and they want to take advantage of areas like Smithville and Kearny and remote areas that they know people are hardworking, got nice things and they want to try to take advantage of that.

Detective Ford stated Smithville ranks 8th in crime and since we border Kansas City the crime is coming our direction. We are the corridor to St. Joseph and they go through either 169 or 29. The arrests and calls for service are at record highs right now in Smithville. She indicated to take advantage of the Smithville Police Department on Facebook and their Dispatch number is 816.858.3521. Chief Walker has his page at Smithville Police Department. Detective Ford has one for the Investigations Unit. Feel free to follow that or like that page. She shares everything that’s going on right now in Smithville. If there is any activity, they announce it on Facebook and Twitter.

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There is also utilizes “Text A Tip: “64089 + your tip” to CRIMES (274637). The tip must start with 64089. Detective Ford on behalf of the Smithville Police Department because they are Animal Control too thanked us for not letting our dogs roam. She also asked that we call if we see anything suspicious in our neighborhood.

Adjournment

Meeting adjourned at 8:30 p.m.

Next Board Meeting

January 18, 2017; 7:00 PM

Next Annual Meeting will be held in November 2017

Respectfully submitted, Stonebridge Homeowners Association Cathy Knight, Secretary

Plan A

Projected Budget 2016-2017

Plan B Plan C

Office Supplies $1,300.00 Office Supplies $1,300.00 Office Supplies $1,300.00

Cell Phone $440.00 Cell Phone $440.00 Cell Phone $440.00

Electrical $750.00 Electrical $750.00 Electrical $750.00

Tqx Preparation $150.00 Tqx Preparation $150.00 Tqx Preparation $150.00

Filing Feees $135.00 Filing Feees $135.00 Filing Feees $135.00

Attorney Fees $4,750.00 Attorney Fees $4,750.00 Attorney Fees $4,750.00

Salary $2,400.00 Salary $2,400.00 Salary $2,400.00

Mowing $28,000.00 Mowing $28,000.00 Mowing $28,000.00

Landscape $3,740.00 Landscape $3,740.00 Landscape $3,740.00

Cleaning Ditch @212 $900.00 Cleaning Ditch @212 $900.00 Cleaning Ditch @212 $900.00

Cleaning Back 100-122 $750.00 Cleaning Back 100-122 $750.00 Cleaning Back 100-122 $750.00

Tree Removal $1,800.00 Tree Removal $1,800.00 Tree Removal $1,800.00

Driveway Snow $5,250.00 Driveway Snow $5,250.00 Driveway Snow $5,250.00

Sidewalk snow $3,235.00 Sidewalk snow $3,235.00 Sidewalk snow $3,235.00

Magnesuim Chloride $5,065.00 Magnesuim Chloride $5,065.00 Magnesuim Chloride $5,065.00

Sand/ Salt $1,575.00 Sand/ Salt $1,575.00 Sand/ Salt $1,575.00

Total $60,240.00 $60,240.00 $60,240.00

Hand Rails $4,000.00 Hand Rails $4,000.00 Hand Rails $4,000.00

Wooden Steps $2,940.00 4 steps Wooden Steps $2,940.00 4 steps Wooden Steps $2,940.00 4 steps

Pole Lights $1,500.00 1 buiding Pole Lights $1,500.00 1 building Pole Lights $3,000.00 2 buildings

Shrubs $500.00 Shrubs $500.00 Shrubs $500.00 2 buildings

Trees $900.00 Trees $900.00 Trees $900.00

Stain Decks $14,800.00 4 buildings Stain Decks $14,800.00 4 buildings Stain Decks $18,500.00 5 buildings

Wing Wall Rails $1,152.00 Wing Wall Rails $1,152.00 Wing Wall Rails $1,152.00

Concrete Sidewalks $1,000.00 Concrete Sidewalks $1,500.00 Concrete Sidewalks $3,000.00

Concrete Steps $1,000.00 Concrete Steps $1,000.00

Concrete Drives $10,000.00 Concrete Drives $15,000.00

$87,032.00 $98,532.00 $110,232.00

$80.00+$5.00=$85.00

$90.00+$5.00= $95.00

$100.00+$5.00=$105.00

$88,320.00

$99,360.00

$110,400.00

APPROVED

Approved Budget for 2015-2016

Office Supplies $1,300.00

Cell Phone $375.00

Tax Preparation $140.00

Filing Fees $135.00

Electrical $750.00

Attorney Fees $4,750.00

Aerator $1,000.00

Salary $2,400.00

Mowing $22,240.00

Landscape Labor $3,740.00

Weeding Beds $2,800.00

Weed Kill $800.00

Cleaning Drain @ 212 $300.00

Cleaning Back 100-122 $750.00

Trimming Shrubs $1,200.00

Tree Removal $1,800.00

Mulch $2,780.00

Fertilizing $2,400.00

Driveway Snow $5,250.00

Sidewalk Snow $3,235.00

Magmesuim Chloride $5,065.00

Sand/Salt Driveways $1,575.00

Reserve $5,000.00

Stain Decks $6,600.00

Painting Foundation $2,500.00

Wooden Front Steps $1,350.00

Pole Lights $520.00

Concrete Steps/Walks $750.00

Concrete Drives $7,290.00

Shrubs $500.00

Trees $900.00

Rock Center Backs $300.00

$90,495.00

Stonebridge Homeowners Association ANNUAL PROFIT AND LOSS YEAR 2016

Operating Account October 31, 2015 thru October 31, 2016 BEGINNING BALANCE

INCOME

Income $82,662.48

Insurance $28,190.44

Late Fees $ 2,947.56

Attorney Fees $ 3,002.97

Filing Fees $ 147.00

Interest $ 768.32

Operating $ 5,000.00

Reserve $ 5,000.00

TOTAL $127,718.77

EXPENSES Salary $ 2,400.00

Electrical $ 272.92

Office $ 1,297.86

Cell Phone $ 283.00

Filing Fees $ 108.00

Attorney $ 5,606.00

Tax Preparation $ 162.00

Transfer to Long term $ 5,760.00

Insurance $ 27,921.00

Rental $ 245.00

BUILDING MAINTENANCE Building Repair $ 535.74

Steps $ 1,728.88

GROUND MAINTENANCE Aerator $ 1,606.46

Rails $ 1,565.00

Magnesium Chloride $ 1,720.00

Snow Removal Driveways $ 2,000.00

Salt Application $ 1,400.00

Ice Application $ 750.00

Mowing $23,095.00

Landscaping $ 2,930.00

Landscaping Material $ 5,424.36 Fertilizer $ 1,600.00

Tree Removal $ 900.00

Fall Clean-up $ 1,450.00

Drainage 212 $ 900.00

Clean up back 100-122 $ 720.00

Stain Decks $ 7,065.32

Deck Repair $ 412.42

Driveway Concrete $ 9,515.00

$11,495.50

Concrete Steps

$ 400.00

Concrete Sidewalk

$ 1,584.00

Pole Lights

$ 1,457.70

TOTAL $112,815.66

ENDING BALACE $26,398.61

Reserve $5,000.0

Cash On Hand $21,398.61

Assessment Account

Beginning Balance

$13,525.08

Income $59,641.48

Expenses $69,100.00

Ending Balance

$4,066.56

Long Term Account

Beginning Balance

$29,749.17

Income

$5,760.00

Ending Balance

$35,509.17