Food and Nutritional Science Society, SS, HKUSU

Session 2012-2013

Minutes of the 8th Annual General Meeting

Date: 11th November 2013

Time: 19:00- 22:07

Venue: G01, Chong Yuet Ming Amenities Centre

Chairman: Mr. Chan Tung Ho

Honorary Secretary: Miss Ling Yuen Yee

Returning Officer: Mr. Ng Kwok Wai

The quorum was formed with the following Members:

Chan Hon Kiu Ho Man Fung Felix Leung Hoi Lam

Chan Tung Ho Ho Wai Kin Leung On Ki

Chau Ka Wai Kam Hing Lam Leung Tik Hei

Cheng Pok Man Kam Wai Lun Ling Yuen Yee

Cheung Cheuk Kin Koo Chun Yin Lui Bing Chun

Cheung Ching Sheung Lai Chi Hang Mok Sum Wing

Cheung Kei Ling Farrah Lam Ching Tin Ng Hau Yin

Cheung Lap Kwan Lam Lok Tung Virginia Poon Sing Yeung Julian

Cheung Wing Shan Lam Pui Yee Esther Siu Wing Ue

Choy Kin Chor Lau Ka Yan Tang Tsz Wun

Fung Sze Nga Lee Suet Yi Wang Wai Chun

Fung Ying Ying Leung Ho Hang Wong Hiu Yee

Ho Ka Wing

Agenda:

The Agenda of the Annual General Meeting is as follow:

I. To appoint the Honorary Secretary;

II. To receive and adopt the agenda;

III. To receive and adopt the minutes of the previous Annual General Meeting and

minutes of all Extraordinary General Meetings which may have occurred since

the previous Annual General Meeting;

IV. To receive and adopt the Annual Report of the present Session of the

Executive Committee;

V. To receive and adopt the audited Financial Report of the present Session;

VI. To receive the results of Annual Election of the Executive Committee of the

succeeding Session;

VII. To receive and adopt the Annual Plan of the succeeding Session;

VIII. To receive and adopt the Annual Society Budget of the succeeding Session;

IX. To appoint the Honorary Auditor of the succeeding Session;

X. Any other business.

Agendum I: To appoint the Honorary Secretary

Motion 1

Proposer:

Seconder:

Time received:

Time resolved:

Resolution:

To appoint Miss Ling Yuen Yee (UID: 3035096981) as

the

Honorary Secretary

Lee Suet Yi

Fung Ying Ying

19:21

19:22

Motion carried.

Agendum II: To receive and adopt the agenda

Motion 2

Proposer:

Seconder:

Time received:

Time resolved:

Resolution:

To receive and adopt the agenda

Fung Sze Nga

Lee Suet Yi

19:24

19:24

Motion carried.

Agendum III: To receive and adopt the minutes of the previous Annual

General Meeting and minutes of all Extraordinary General Meetings which

may have occurred since the previous Annual General Meeting

Motion 3

Proposer:

Seconder:

Time received:

Time resolved:

Resolution:

To receive and adopt the minutes of the 7th Annual

General Meeting

Fung Sze Nga

Lee Suet Yi

19:26

19:26

Motion carried.

Agendum IV: To receive and adopt the Annual Report of the Executive

Committee of Session 2012-2013

Motion 4 To vacate Mr. Chan Tung Ho from holding the meeting

and appoint Mr. Ho Man Fung Felix (UID: 2013541919) as

Proposer:

Seconder:

Time received:

Time resolved:

Resolution:

the Acting Chairman

Fung Sze Nga

Lee Suet Yi

19:28

19:28

Motion carried.

Question Miss Mok Sum Wing (BSc III) asked the Executive Committee

to briefly summarize the annual report.

Answer Mr. Chan Tung Ho (BSc II) said the annual report is similar to

the year plan except that there is no firm visit in the annual

report. The reason why firm visit is deleted is that the firms

they contacted said they could not allocate a time for visit.

Follow-up

question

Miss Lau Ka Yan (BSc III) asked are there other things in the

annual report that is different from the year plan.

Answer Mr. Koo Chun Yin (BSc II) said no hoodies was made in

Welfare Week II and Food 班第一次 was canceled In

Orientation Camp.

Comment Miss Mok Sum Wing said they would discuss everything in

detail later.

Question Mr. Wang Wai Chun (BSc III) asked all Executive Committee to

give a mark for their own performance throughout the year.

Answer Mr. Chan Tung Ho gave himself 5 marks.

Miss Fung Sze Nga (BSc II) gave herself 7 marks.

Miss Lee Suet Yi (BSc II) gave herself 6 marks.

Mr. Chan Hon Kiu (BSc II) gave himself 8 marks.

Miss Leung Hoi Lam (BSc II) gave herself 7 marks.

Miss Lam Pui Yee Esther (BSc II) gave herself 7 marks.

Miss Fung Ying Ying (BSc II) gave herself 6 marks.

Mr. Koo Chun Yin gave himself 7 marks.

Miss Cheung Wing Shan (BSc II) gave herself 6 marks.

Follow-up

question

Mr. Wang Wai Chun asked the Executive Committee with the

highest and lowest mark why they gave themselves this score.

Answer Mr. Chan Hon Kiu said he gave himself this mark because

although he missed some meetings, he nearly went to every

function. The remaining two marks were missing because he

lived in hall and could not put his work as an Executive

Committee in a higher priority as he said before.

Mr. Chan Tung Ho said he gave himself with a score that just

pass as he could not let the cabinet to run smoothly and

efficiently.

Follow-up

question

Mr. Wang Wai Chun (BSc III) asked all Executive Committee to

state what they had devoted for the Society last year.

Answer Mr. Chan Tung Ho said he had devoted his academic results

and also his health.

Miss Fung Sze Nga said she had devoted her time and effort.

Miss Lee Suet Yi said she had devoted her time and hard

work.

Mr. Chan Hon Kiu said he had devoted his time and his idea

for different activities. He also lost some chances of

organizing hall events.

Miss Leung Hoi Lam said she had devoted her time and effort.

Miss Lam Pui Yee Esther said she had devoted her time and

effort.

Miss Fung Ying Ying said she had devoted her effort and ideas

for the events throughout the year. She also helped the

Society to find different sponsors for events.

Miss Cheung Wing Shan said she had devoted her effort and

time.

Mr. Koo Chun Yin said he had devoted his effort and time.

Comment Mr. Wang Wai Chun commented that Mr. Chan Tung Ho’s

mark should not be the lowest of all Executive Committee and

he should be more confident.

Miss Choy Kin Chor (BSc III) commented that Executive

Committee should give their marks according to their real

performance.

Question Miss Mok Sum Wing asked three Executive Committee to

comment on the their relationship.

Answer Miss Fung Sze Nga said the relationship was good. She

explained that although there were some conflicts between

Executive Committee, they were solved smoothly.

Mr. Koo Chun Yin said the relationship was great. He

explained that although there were some conflicts between

Executive Committee, their relationship remained good after

finishing the events.

Mr. Chan Hon Kiu said their relationship was average. He

explained that they seldom had gatherings.

Follow-up

question

Miss Ng Hau Yin (BSc III) asked another three Executive

Committee to comment on whether all Executive Committee

had balanced workload.

Answer Miss Fung Ying Ying said they had balanced workload.

Although the Executive Committee might spend different time

on their work, they all devoted the same effort.

Mr. Chan Tung Ho said they had balanced workload. He stated

that it was hard to quantify their workload but they all

sacrificed something that they valued for the Society.

Miss Cheung Wing Shan said they had balanced workload.

She explained that they all fulfilled their responsibilities.

Follow-up

question

Miss Ng Hau Yin asked the Executive Committee whether

they think that Mr. Wong Tik On is still part of the cabinet.

Answer Miss Fung Sze Nga answered he was not part of the cabinet

according to the constitution of the Society. Yet, they

considered him as one of the Executive Committee in their

mind.

Follow-up Miss Kam Hing Lam asked was there a need for Mr. Wong Tik

question On to officially resign since he was not studying in the

University of Hong Kong now.

Answer Mr. Chan Tung Ho answered according to the constitution of

the Society, Mr. Wong Tik On was no longer an Associate

Member of the Society. He stated that there was no clear

guideline in the constitution about the procedure of his

resignation. Therefore the Executive Committee decided to

inform Members through the Annual General Meeting.

Follow-up

question

Mr. Ho Wai Kin (BSc III) asked whether it was fair to say that

all Executive Committee had balanced workload since Mr.

Wong Tik On had resigned.

Answer Mr. Koo Chun Yin answered they could not represent Mr.

Wong Tik On to answer this question but he thought that it

was balanced as Mr. Wong Tik On also devoted a lot of time

and effort to the Society even though he was busy preparing

for the transfer.

Comment Mr. Wong Wai Chun commented he agreed that there was no

clear guideline in the constitution about the procedure of Mr.

Wong Tik On’s resignation and respected the decision of the

Executive Committee. He hoped that the good relationship

between Executive Committee could be maintained.

Mr. Cheung Cheuk Kin (BSc II) said as a Member, he was glad

that the relationship between Executive Committee was good.

He also thought the Executive Committee should inform

Members earlier about Mr. Wong Tik On’s resignation.

Question Mr. Ho Wai Kin asked why there were no exact dates

regarding the time of some of the events in the Annual

Report.

Answer Mr. Chan Tung Ho said as the events involved preparation

work, there were no exact dates for some of the events. He

added that the information in the Annual Report acted as a

reference to the future cabinets and was clear enough.

Follow-up

question

Miss Kam Hing Lam asked whether the Annual Report was

copied from the Annual Plan.

Answer Miss Fung Sze Nga answered the Executive Committee redid

the whole Annual Report and the Annual Plan just acted as a

reference.

Follow-up

question

Miss Ng Hau Yin asked Mr. Chan Hon Kiu to explain why the

prices of the items of Welfare Week were different between

the Annual Report and the Financial Report.

Answer Mr. Chan Hon Kiu answered the prices in the Financial Report

were according to the transaction record. The prices might be

changed due to sales and the data listed on the Financial

report were the average prices.

Comment Mr. Ho Wai Kin commented that it gave him a feeling that the

Annual Report was a copy from the Annual Plan as the dates

were not changed.

Mr. Wang Wai Chun commented all items sold in the Welfare

Week should be listed on both Annual Report and Financial

Report.

Question Mr. Lee Ho Fai (2011 Graduate) asked the Executive

Committee to explain the light program in Orientation Camp

and why Food 班第一次 was cancelled.

Answer Miss Fung Sze Nga answered the light program was not a

replacement of Food 班第一次. The details of the program

were that a word was arranged using chairs in a dark room.

Each freshman had 30 seconds to touch the arrangement and

they had to share with their group mates what they had

found. The meaning behind the light program was to let

freshmen to cooperate with each other and learn to share

with others. She answered the reason why Food 班第一次 was cancelled was that the owner of the campsite did not

allow people to shout and enter the campsite at night. The

Executive Committee had thought of changing the format of

Food 班第一次 but then it would change original meaning of

Food 班第一次.

Follow-up

question

Miss Ho Ka Wing (BSc III) asked the Executive Committee

whether they had consulted other Members about the

cancellation of Food 班第一次.

Answer Miss Fung Sze Nga answered they had consulted past

Executive Committee but she admitted the consultation of

other Members was not enough.

Follow-up

question

Mr. Chau Ka Wai (BSc III) asked when did the Executive

Committee carry out the consultation.

Answer Miss Fung Sze Nga answered they kept asking past Executive

Committee about the meaning and feasibility of Food 班第一次 since the beginning of the Session.

Follow-up

question

Miss Ng Hau Yin asked why did the Executive Committee

inform Members about the cancellation of Food 班第一次 that late as she was informed in early August.

Answer Mr. Chan Tung Ho answered they tried to prevent the

cancellation as they knew the huge meaning of Food 班第一次. They informed Members when it was confirmed that no

new campsite was found and Food 班第一次 was forced to

cancel.

Follow-up

question

Mr. Ho Wai Kin asked in what way did the Executive

Committee inform Members.

Answer Mr. Chan Tung Ho answered they explained it to the OCs of

the Orientation Series face-to-face during a meeting.

Follow-up

question

Mr. Ho Wai Kin asked in what way did the Executive

Committee inform Members other than OCs.

Answer Mr. Chan Tung Ho answered they had explained it to past

Executive Committee as they kept contacting them asking

questions related to Food 班第一次. He added that they did

not directly inform other Members besides OCs about the

cancellation.

Follow-up

question

Miss Ho Ka Wing asked how many and which past Executive

Committee did they keep contacting.

Answer Miss Fung Sze Nga answered they had contacted at least one

past Executive Committee in each cabinet. She added that

they had also consulted Honorary Member Mr. Denise Wong.

Comment Miss Kam Hing Lam commented Executive Committee should

beware of their facial expression and attitude.

Miss Ng Hau Yin commented Executive Committee should put

more effort in explaining the cancellation of Food 班第一次.

Miss Lau Ka Yan commented Executive Committee should

reflect on the lack of inform to Year 3 Members as they

wanted to join the Orientation Camp but the new program

did not involve them.

Mr. Cheung Cheuk Kin commented Food 班第一次 was a

tradition of the Society but he personally thought that the

impacts of the program were more than its meaning.

Mr. Lee Ho Fai commented the consultation should involve

more Members. He stated Food 班第一次 acted as a channel

for past Members to share their experiences to freshmen. He

hoped the proposed Executive Committee could find a way to

involve the past Members in the Orientation Camp.

Mr. Chau Ka Wai commented the Executive Committee should

inform more Members as there were some people asking

about Food 班第一次 in the Society Facebook Page but no

answer was received.

Mr. Ho Wai Kin commented the Executive Committee should

cater for other Members besides OCs and past Executive

Committee.

Question Mr. Ho Wai Kin asked what was the explanation of the

cancellation of Food 班第一次 to OCs and past Executive

Committee.

Answer Miss Fung Sze Nga answered because of the change in

education system and structure, people focused less on

punishment and freshmen’s level of acceptance of Food 班第一次 decreased. The image of the Society was also affected by

Food 班第一次. She stated therefore the Executive Committee

thought the negative impacts caused by Food 班第一次 were

more than its meaning.

Follow-up

question

Mr. Ho Wai Kin asked why the Executive Committee still

planned to organize Food 班第一次 if they thought its

negative impacts were more than its meaning.

Answer Miss Fung Sze Nga answered they tried to keep the tradition

in the beginning of the Session by modification and finding

new campsite. She also stated their level of knowledge of

Food 班第一次 was low in the beginning of the Session such

as its origin and operation.

Follow-up

question

Mr. Ho Wai Kin asked when did the Executive Committee

planned to cancel Food 班第一次.

Answer Miss Fung Sze Nga answered they planned to cancel Food 班第一次 when they could not find an appropriate campsite.

Follow-up

question

Miss Ho Ka Wing asked why the Executive Committee knew

that the modification of Food 班第一次 was not feasible if

they had not tried it.

Answer Miss Fung Sze Nga answered it was no longer Food 班第一次 if it did not involve in cheering.

Follow-up

question

Mr. Ho Wai Kin commented he had the feeling that the

impacts of Food 班第一次 were excuses of unable to find an

appropriate campsite. He commented that they should fulfill

their goals set in the Annual Plan regardless to the difficulties.

Mr. Lui Bing Chun (BSc II) commented goals could be

changed and it was not necessary to follow the Annual Plan.

Question Mr. Lee Ho Fai asked whether the Executive Committee

suggested the proposed Executive Committee to organize

Food 班第一次.

Answer Mr. Chan Tung Ho answered he hoped the proposed Executive

Committee could consult more people that had experienced

Food 班第一次.

Follow-up

question

Miss Ho Ka Wing asked all Executive Committee whether they

would organize Food 班第一次 if there was no location

constraint.

Answer All Executive Committee answered they would not organize

Food 班第一次.

Follow-up question

Miss Ho Ka Wing asked why did they keep finding campsite

even though they did not want to organize Food 班第一次.

Answer Mr. Chan Tung Ho answered they respected the opinions of

Members and would not change the Annual Plan unless there

was no other choice.

Follow-up

question

Miss Ho Ka Wing asked Executive Committee what caused

them not wanting to organize Food 班第一次 as they

previously agreed to organize the program.

Answer Mr. Chan Tung Ho answered as they developed the mindsets

of Executive Committee, they cared more about image of the

Society and the interest of freshmen.

Comment Mr. Wang Wai Chun commented there were only a few

supporters of Food 班第一次 among Year 2 Members but

many of the Year 3 Members supported the program. He

hoped the proposed Executive Committee could care more

about the opinion of other Members besides that of their own

year.

Mr. Cheung Cheuk Kin commented there should be more

consultation of Members about the cancellation of Food 班第一次. He hoped the proposed Executive Committee could find

a new way to achieve the aims of Food 班第一次.

Question Miss Ng Hau Yin asked why the standing order was

suspended in the morning of the second day of Mock

Campaign.

Answer Mr. Koo Chun Yin answered the aim of Mock Campaign is to

allow improvement of the Annual Plan of the proposed

Executive Committee. He stated it was more efficient to

suspend the standing order as there were no other Members

attending the Mock Campaign at that period besides the

Executive Committee.

Follow-up

question

Mr. Cheung Cheuk Kin asked the target of Mock Campaign

and whether it was official or unofficial.

Answer Miss Fung Sze Nga said the target was past Executive

Committee and it was unofficial.

Follow-up

question

Mr. Ho Wai Kin asked whether the period with standing

order is longer than the period with suspended standing

order.

Answer Mr. Chan Tung Ho said the period with standing order is

longer. He explained that the Mock Campaign lasted 26 hours

and the period with suspended standing order was around 1

hour.

Follow-up

question

Mr. Cheung Cheuk Kin asked the opinion of Executive

Committee on the discussion an unofficial topic in an official

event.

Answer Mr. Chan Tung Ho answered they respected the preference of

Members and would answer what they wanted to know.

Follow-up

question

Miss Kam Hing Lam asked what they did during the

suspension of standing order.

Answer Mr. Chan Tung Ho answered the proposed Executive

Committee had confusion of some concepts and they thought

that helping the proposed Executive Committee to clear their

confusion was more important than resuming the standing

order.

Follow-up

question

Mr. Ho Wai Kin asked why they did not suspend the standing

order longer if there were advantages of the suspension.

Answer Mr. Koo Chun Yin answered suspending standing order was

not better than having standing order but it was a chance for

the proposed Executive Committee to clear their

misconception.

Comment Mr. Lui Bing Chun commented that it was inappropriate to

talk about an unofficial event in an official Annual General

Meeting.

Mr. Cheung Cheuk Kin commented the efficiency of the

Annual General Meeting would be affected if an unofficial

event was also discussed.

Miss Mok Sum Wing commented the Mock Campaign should

be an official event as the Society name was used.

Question Mr. Wang Wai Chun asked Executive Committee to comment

on the arrangement of refreshment in Masquerade and

Inauguration Ceremony.

Answer Mr. Chan Tung Ho answered in Inauguration Ceremony, part

of the refreshment was sponsored and some Executive

Committee brought some tea to serve to Teaching Staff. He

commented that it was appropriate for the event. In

Masquerade, refreshment was bought but there was net

income for the event. He commented that it was appropriate

for the mode of the event.

Comment Mr. Wang Wai Chun commented the refreshment of the event

should be placed in a more open place.

Question Mr. Wang Wai Chun asked what material was late prepared in

Masquerade and how could they prevent the situation.

Answer Mr. Chan Tung Ho answered the masks and amplifiers were

prepared lately. He suggested the proposed Executive

Committee to prepare earlier and ask the performers directly

whether they need any equipment or not.

Follow-up

question

Miss Ho Ka Wing asked Miss Leung Hoi Lam to evaluate

Masquerade.

Answer Miss Leung Hoi Lam answered the number of participants

was within expectation. Although the equipment in the room

was bad, participants enjoy the refreshment and taking

instant photos with their friends. She concluded that this

social gathering served as a good memory to Members.

Comment Mr. Wang Wai Chun commented that the Executive

Committee should check the equipment in the room

beforehand and they should choose the song list earlier.

Mr. Chau Ka Wai commented the promotion of Masquerade

was great but other publication work was not enough.

Miss Ho Ka Wing commented she appreciated the creativity

of the event and hoped that the proposed Executive

Committee could put more effort in social events.

Question Mr. Lee Ho Fai asked which was the most unsuccessful event

and the reason behind.

Answer Miss Fung Sze Nga answered the orientation camp was the

most unsuccessful event so the preparation work was carried

out too late and the outcome was worse than expectation.

Follow-up

question

Miss Ho Ka Wing asked why the preparation work was

carried out that late.

Answer Mr. Chan Tung Ho answered the Orientation period was

shorter this year and helpers were busy with their jobs and

travels which hindered the schedule.

Follow-up

question

Mr. Wang Wai Chun asked which was the most successful

event and the reason behind.

Answer Miss Fung Sze Nga answered Mentorship Program was the

most successful event because the cost was the lowest and

Members liked this event most.

Follow-up

question

Mr. Chau Ka Wai asked how did the Executive Committee

help the mentees to keep in contact with the mentors.

Answer Mr. Chna Tung Ho answered Mentorship Program provided a

chance for mentees to know their mentors and facilitated

their exchange but would not force them to keep in contact.

Comment Mr. Wang Wai Chun commented the proposed Executive

Committee should prepare the Orientation Series earlier. He

added he thought Career Talk was the most successful events

as more Members were involved.

Question Mr. Chau Ka Wai asked whether there were posters for the

promotion of every event.

Answer Mr. Koo Chun Yin answered there were posters for the

promotion of every event but some of them were posted on

the Society Facebook Page as it can attract more Members

and some poster sites required cost.

Follow-up

question

Mr. Chau Ka Wai asked whether there was a design of poster

for every event.

Answer Mr. Chan Tung Ho answered there was a design of poster for

every event in the Annual Plan.

Follow-up

question

Mr. Chau Ka Wai asked why the Society webpage was not

updated before the change of design

Answer Mr. Koo Chun Yin answered it was his responsibility for not

updating the webpage but he kept updating the Society

Facebook page.

Follow-up

question

Miss Choy Kin Chor asked how often did they update the

Society Facebook account.

Answer Mr. Koo Chun Yin answered the update of Society Facebook

account was slow as he gradually put more information on

the Society Facebook page.

Follow-up

question

Mr. Wang Wai Chun commented the Executive Committee

should make sure Members followed the new Society

Facebook page.

Mr. Lee Ho Fai commented the Executive Committee should

not give up the Society Facebook account as there were

contacts of alumni.

Comment Mr. Chau Ka Wai commented he appreciated there was

promotion for every event.

Question Miss Kam Hing Lam asked why there were only 19

participants in Annual Dinner.

Answer Mr. Chan Tung Ho answered there should be 29 participants

as Executive Committee were not counted. The reason behind

was that they had to cater the needs of year 3 Members first

so other Members in different year might not be free.

Follow-up

question

Miss Kam Hing Lam asked why there was only the meal fee of

29 participants if Executive Committee were not included.

Answer Mr. Chan Hon Kiu answered Executive Committee were

included.

Mr. Chan Tung Ho answered the admission fee of participants

was $149 while the meal fee for Executive Committee was

$140, which is not included in the Financial Report.

Follow-up

question

Mr. Wang Wai Chun asked if the meal fee for Executive

Committee was includedin the Financial Report or not.

Answer Miss Fung Sze Nga answered the meal fee for Executive

Committee was not included.

Mr. Chan Hon Kiu added the reason behind was that they did

not enjoy the lucky draw and decoration.

Comment Mr. Wang Wai Chun commented Mr. Chan Hon Kiu should

pay more attention to the details in the Financial Report.

Miss Kam Hing Lam commented the proposed Executive

Committee should pay attention on whether the meal fee for

Executive Committee was included or not.

Question Miss Lau Ka Yan asked the principle of choosing Jobamas and

division of Jobamas.

Answer Mr. Chan Tung Ho answered they chose Jobamas according to

their interview performance and they divided Jobamas into

groups according to their own preference.

Follow-up

question

Miss Lau Ka Yan asked why there were some Jobamas and

OCs in the same group who did not know each other

beforehand.

Answer Miss Fung Sze Nga answered they hoped there were both DSE

and AL Jobamas and OCs in the same groups so as to cater the

needs of freshmen. She added some Jobamas and OC quitted

so there were some changes in arrangement.

Follow-up

question

Miss Lau Ka Yan asked how the Executive Committee carried

out the briefing for Jobamas and OCs.

Answer Mr. Chan Tung Ho answered there were one meeting and

each Jobama and OC had a reference booklet.

Comment Miss Lau Ka Yan commented it was better if Jobamas and OCs

in the same group knew each other beforehand and more

meeting should be carried out.

Question Mr. Lee Ho Fai asked the Executive Committee to comment on

the arrangement of Mentorship Program.

Answer Mr. Chan Tung Ho answered there were rooms of

improvement for the event as it was difficult to cater the

needs of both mentors and mentees.

Follow-up Mr. Wang Wai Chun asked if there could be an improvement

question for the rundown of the event.

Answer Miss Lam Pui Yee Esther answered the rundown was too long

and resulted in overrun.

Comment Mr. Wang Wai Chun commented more refreshment should be

provided and Executive Committee should enter the groups.

Mr. Ho Wai Kin commented there were rooms of

improvement for the event and Miss Lam Pui Yee Esther did a

great job.

Question Mr. Wang Wai Chun asked Miss Fung Ying Ying to comment

on Welfare Week.

Answer Miss Fung Ying Ying answered it was difficult to promote

Welfare Week I as it was carried out right after the holiday.

She added there a lot of sponsorship in Welfare Week II and

Members were surprised and found the sponsorship useful.

Follow-up

question

Mr. Wang Wai Chun asked how the Executive Committee

promoted the Welfare Week.

Answer Miss Fung Ying Ying answered they mainly used online

platforms to promote Welfare Week and through conversion

with Members.

Follow-up

question

Miss Lau Ka Yan asked why they did not change the date of

Welfare Week I.

Answer Miss Fung Ying Ying answered the booth for the event was

booked.

Comment Mr. Wang Wai Chun commented the sponsor was great but

there should be more promotion for the event.

Miss Lau Ka Yan commented every event should be promoted

earlier.

Question Miss Choy Kin Chor asked Mr. Koo Chun Yin and Miss Cheung

Wing Shan to evaluate their work.

Answer Mr. Koo Chun Yin answered the feedback of Society paper

and non-woven bag was good but the update of Society

Facebook page was not enough.

Miss Cheung Wing Shan answered the publication work

might not be early enough and there should be more design

of posters.

Follow-up

question

Miss Choy Kin Chor asked the reason behind the slow update

of Society Facebook page.

Answer Mr. Koo Chun Yin answered the details of the events were

released lately as they wanted everything to be discussed

between Executive Committee.

Comment Miss Choy Kin Chor commented the posters should be

released two weeks before the events.

Miss Lau Ka Yan commented the events should be promoted

earlier and details might not have to be included.

Question Miss Mok Sum Wing asked three Executive Committee to give

general advice to the proposed Executive Committee.

Answer Mr. Chan Tung Ho answered he hoped the proposed

Executive Committee could try more.

Miss Fung Sze Nga answered she hoped the proposed

Executive Committee could be more confident and pay

attention to the relationship with other societies.

Mr. Koo Chun Yin answered he hoped the proposed Executive

Committee could have the courage to try more new things.

Comment Miss Mok Sum Wing commented she agreed the advice given

and hoped the proposed Executive Committee could do a

good job in the coming year.

Mr. Wang Wai Chun commented some of the tradition of the

Society should also be kept when new things were tried.

Motion 5

Proposer:

To receive and adopt the Annual Report of the Executive

Committee of Session 2012-2013

Chan Tung Ho

Seconder:

Time received:

Time resolved:

Resolution:

Fung Sze Nga

21:25

21:25

Motion carried.

Agendum V: To receive and adopt the audited Financial Report of Session

2012-2013

Question Miss Kam Hing Lam asked if there was any sponsor from

other sources as the income of the events.

Answer Mr. Chan Hon Kiu answered he tried to grand sponsor for

Annual Dinner and Commencement Dinner but no reply was

received.

Mr. Chan Tung Ho answered they had received sponsor from

the director of School of Biological Science for Orientation

Camp.

Comment Miss Kam Hing Lam commented they should approach

Cedars directly if no reply was received.

Mr. Wang Wai Chun commented he hoped the proposed

Financial Secretary could put more effort in finding sponsor.

Question Miss Kam Hing Lam asked Executive Committee to explain

the two income of Orientation Camp.

Answer Mr. Chan Tung Ho answered the income was the remaining

money left from refund of Orientation Camp.

Comment Ho Wai Kin commented some people might judge if they use

that as the income.

Question Miss Kam Hing Lam asked Mr. Chan Hon Kiu to comment on

the financial situation of the Society.

Answer Mr. Chan Hon Kiu answered there was around $25000

surplus in the Society which was quite a big amount.

Follow-up

question

Mr. Wang Wai Chun asked if there was a mistake in the

summary page of the Financial Report.

Answer Mr. Chan Tung Ho answered there was a mistake and further

amendment would be made.

Comment Miss Kam Hing Lam commented the proposed Executive

Committee could give more welfare to Members.

Motion 6

Proposer:

Seconder:

Time received:

Time resolved:

Resolution:

To receive and adopt the amended Financial Report of

Executive Committee of Session 2011-2012

Chan Hon Kiu

Chan Tung Ho

21:37

21:38

Motion carried.

Motion 7

Proposer:

Seconder:

Time received:

Time resolved:

Resolution:

To vacate Mr. Ho Man Fung Felix from holding the

meeting and appoint Mr. Chan Tung Ho as the Acting

Chairman

Lee Suet Yi

Fung Sze Nga

21:40

21:40

Motion carried.

Agendum VI: To receive the results of Annual Election of the Executive

Committee of the succeeding Session

Motion 8

Proposer:

Seconder:

Time received:

Time resolved:

To receive the results of Annual Election of the Executive

Committee of Session 2013-2014

Leung Hoi Lam

Fung Sze Nga

21:44

21:44

Resolution: Motion carried.

Report Mr. Chan Tung Ho announced the results as followed:

There were total 88 Members voted.

Mr. Ho Man Fung Felix, proposed Chairperson, For 79,

Against 1, Abstain 6, elected.

Mr. Kam Wai Lun, proposed Internal Vice-chairperson

and Acting Publication & Publicity Secretary, For 79,

Against 4, Abstain 3, elected.

Miss Leung On Ki, proposed External Vice-chairperson,

For 84, Against 0, Abstain 2, elected.

Miss Ling Yuen Yee, proposed General Secretary, For

78, Against 4, Abstain 4, elected.

Mr. Poon Sing Yeung Julian, proposed Financial

Secretary and Acting Welfare Secretary, For 79, Against

3, Abstain 4, elected.

Miss Siu Wing Ue, proposed Academic Secretary and

Acting Social & Sports Secretary, For 84, Against 1,

Abstain 1, elected.

Miss Wong Hiu Yee, proposed Publication & Publicity

Secretary, For 84, Against 0, Abstain 2, elected.

Motion 9

Proposer:

Seconder:

Time received:

Time resolved:

Resolution:

To vacate Miss Ling Yuen Yee from being the Honorary

Secretary and appoint Miss Lee Suet Yi as the Acting

Honorary Secretary

Fung Sze Nga

Lee Suet Yi

Motion carried.

21:44

21:44

Agendum VII: To receive and adopt the Annual Plan of Session 2013-2014

Motion 10 To receive and adopt the Annual Plan of Executive

Proposer:

Seconder:

Time received:

Time resolved:

Resolution:

Committee of Food and Nutritional Science Society, SS,

HKUSU, Session 2013-2014

Ho Man Fung Felix

Kam Wai Lun

22:05

22:05

Motion carried.

Agendum VIII: To receive and adopt the Annual Society Budget of Session

2013-2014

Motion 11

Proposer:

Seconder:

Time received:

Time resolved:

Resolution:

To receive and adopt the Financial Budget of Executive

Committee of Food and Nutritional Science Society, SS,

HKUSU, Session 2013-2014

Ho Man Fung Felix

Kam Wai Lun

22:05

22:05

Motion carried.

Agendum IX : To appoint the Honorary Auditor of Session 2013-2014

Motion 12

Proposer:

Seconder:

Time received:

Time resolved:

Resolution:

To appoint Dr. Jetty Li as the Honorary Auditor of Food

and Nutritional Science Society, SS, HKUSU, Session

2013-2014

Poon Sing Yeung Julian

Ho Man Fung Felix

22:05

22:05

Motion carried.

Agendum X: Any other business

Motion 13 To transfer the Society Account of Hong Kong and

Shanghai Banking Corporation Limited from Chan Tung

Ho [HKID: Y307437(Z)] and Chan Hon Kiu [ HKID:

Proposer:

Seconder:

Time received:

Time resolved:

Resolution:

Y400528(5)] to Ho Man Fung Felix [ HKID: Y286082(A)]

and Poon Sing Yeung Julian [ HKID: Y453960(3)]

Fung Sze Nga

Fung Ying Ying

22:05

22:05

Motion carried.

Motion 14

Proposer:

Seconder:

Time received:

Time resolved:

Resolution:

To give a vote of thanks to Mr. Ng Kwok Wai for being

the Returning Officer of the 8th Annual General Meeting

Fung Sze Nga

Fung Ying Ying

22:06

22:06

Motion carried.

Motion 15

Proposer:

Seconder:

Time received:

Time resolved:

Resolution:

To give a vote of thanks to Members for attending the

Annual General Meeting of Food and Nutritional Science

Society, SS, HKUSU, Session 2012-2013

Fung Sze Nga

Fung Ying Ying

22:07

22:07

Motion carried.

The Chairman announced that the 8th Annual General Meeting of Food and

Nutritional Science Society, SS, HKUSU ended at 22:07.