Administration and IT

Assignment

Assessment Task: Scotland Cares

Practice Assignment for N5 AIT Event

This edition: September 2017 (version 1.0)

Scottish Qualifications Authority 2017

Instructions for candidates

This assessment applies to the assignment for National 5 Administration and IT.

This assignment has 70 marks out of a total of 120 marks available for the course assessment.

It assesses the following skills, knowledge and understanding:

using IT functions in word-processing/desktop publishing and presentations to produce and process information

using technology for investigation

using technology for electronic communication

problem solving

administration theory

Your teacher or lecturer will let you know how the assessment will be carried out and any required conditions for doing it.

In this assessment, you have to work through a series of tasks:

which will assess the skills and theory listed above

within 3 hours (excluding printing time)

in a maximum of 2 sittings where additional printing time is required, this should be completed immediately after each sitting

This is a closed book assessment. However, you can use the internet when specifically instructed to do so.

The following electronic files are provided for you to use during the assignment:

Certificate a word processing file

Communication a word processing file

Corporate Image a word processing file

Fundraisers a database file

Funds a spreadsheet file

Information a word processing file

Logo a jpeg file

Presentation - a presentation file

Sponsor Form a word processing file

To-do list a word processing file

Assessment Task

You work as an Admin Assistant at Scotland Cares, a charity raising funds for the young people of Scotland. You will be working with Mr George Sullivan, the Head Office Manager.

CONTACT DETAILS:

Scotland Cares

56 St Andrew Square

Edinburgh

EH2 2AD

PHONE: 07241669798

WEB: www.scotlandcares.org

TWITTER: @scotlandcares

As well as fundraising, the charity receives donations from other sources. You are responsible for planning and supporting all fundraising activities.

Your teacher/lecturer will provide you with an e-mail address.

You must:

complete the tasks in the order shown

action and delete all comments within files

display your name and task number on each printout

ensure that the e-mail printout shows evidence of sending

TO-DO LIST

Task

Scotland Cares Printouts

Marks Available

Completed

1

Word Processing document - Communication

6

2a

E-diary

4

2b

E-diary

2

3

Internet

6

4

Presentation

12

5

Compliments Slip/Card

5

6

Poster

7

7

Word Processing document Corporate image

7

8

Newsletter

7

9a

Sponsor Form

5

9b

E-mail with evidence of sending

4

10

Certificate

5

Task 1

Open the file Communication and complete. Print a copy.

Task 2a

Enter the following meetings and task in next weeks electronic diary. Print a copy of the diary in weekly view and details of the task.

Task 2b

On the day of the Walk-a-thon meeting you need to set up the room beforehand. Set a reminder in your e-diary for 30 minutes before the start of this meeting.

Print a copy of this task showing the reminder.

Task 3

You have received the following e-mail. Print a copy of all results.

Hi

A volunteer from Markinch will be attending the Walk-a-thon meeting at Head Office.

Search the internet to find times of direct trains to and from Markinch. It will take 15 minutes to walk from Edinburgh Waverley Station and they must arrive in time for the meeting. Include the cost of a return ticket.

They will also need walking directions from the station to Head Office.

Thanks

George

Task 4

George is planning to give a presentation to area managers to update them on the funds raised last year and the target set for this year. Update the file Presentation using the spreadsheet file Funds and the information below.

Print one copy in handout format, with a handout footer saying, Created by your name, showing 6 slides per page.

Task 5

Design and print a compliments slip/card to be included with the fundraising packs. Use a variety of fonts and text formats.

Include our contact details and logo.

Task 6

Create a poster to encourage participation in the Walk-a-thon which is taking place in Kelso on the last Saturday in July this year. Print one copy of the poster.

Task 7

Open the file Corporate Image and complete. Print a copy.

Task 8

You have received the following e-message.

Task 9a

George has started designing a sponsor form for the Walk-a-thon. Using the file Sponsor Form, action the comments and print one copy. The form will be completed manually by participants and must fit on one page.

Task 9b

Send a copy of the updated sponsor form file as an urgent e-mail to George for his approval.

Task 10

Print one copy of the certificate showing the merge fields and one copy of a merged certificate.

Appendix 1: Copyright

Administrative information

Published:September 2017 (version 1.0)

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This document may only be downloaded from SQAs designated secure website by authorised personnel

Copyright

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Re-use for alternative purposes without the necessary copyright clearance may constitute copyright infringement.

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