The University of Western Australia

Faculty Governance Arrangements – Faculty of Health and Medical Sciences Governance Document

The Faculty, and all its Committees and boards contained within the governance arrangement as set out in this document operate in accordance with the University Principles and Rules for the Operation of Committees. Members must act in accordance with the University Committee Members' Code of Conduct. The Faculty is established within the University in accordance with the University’s Statutes.

Faculty of Health and Medical Sciences (HMS)

1. Faculty Membership The following are ex-officio members of all faculties but are not counted for the purpose of determining whether a quorum is present at a meeting— the Chancellor the Pro-Chancellor; the Vice-Chancellor and all other members of

the Executive; the Chair of the Academic Board; and any other officers of the University as determined by

the Academic Board.

(1) The Faculty comprises:(a) the Executive Dean;(b) ex-officio members of the University (as per the University’s Statutes); (c) the Associate Deans;(d) all academic staff in all schools, centres and institutes within the Faculty, who

hold full-time or 50 per cent or greater fractional appointments;(e) all professional and general staff of the Faculty and Faculty Service Delivery

Centre who hold full-time or 50 per cent or greater fractional appointments as defined by the UWA Professional and General Staff Agreement;

(f) the President(s) of relevant Student Societies and/or Organisations affiliated with the Faculty, or the Guild, or nominee appointed for a period of one year; and

(g) one postgraduate research student of the Faculty and one postgraduate coursework student of the Faculty to be appointed for a period of one year by the Postgraduate Students’ Association.

1.1 Meetings (1) Meetings of a faculty are held—(a) at least once in each academic year;(b) within 10 working days of the service on its dean, of a requisition signed by at least six members of the faculty and containing a statement of the matters to be discussed; and(c) whenever its dean sees fit.

(2) The dean must ensure that, as far as is practicable, all members receive the agenda for a meeting of the faculty at least three working days before the meeting.

(3) The meetings of the faculty are chaired by the dean but in the absence of the dean, the members present determine which one of them will take the chair.

(4) All questions which are before a faculty are decided by a majority of the members present and voting unless the faculty determines otherwise in its governance document.

(5) The chair of the meeting has an ordinary vote and a casting vote.

(6) Subject to the Statutes and regulations and to resolutions of the Senate, a faculty has the power to regulate its own procedures but if a dispute arises, the standing orders of the Senate apply.

1.2 Quorum (1) The quorum is the lesser of: (i) 25 per cent of the total Faculty membership; or(ii) 50 members of the Faculty.

(2) If a quorum is not present at a meeting of the Faculty, matters remaining on the agenda are to be referred to the Faculty Board.

1.3 Decisions (1) All decision items which come before the Faculty are to be decided by a majority of the members present and voting.

(2) Each member present has one ordinary vote.(3) The Chair of the meeting has one ordinary vote and a casting vote.(4) Subject to the Statute and regulations and to resolutions of the Senate, a faculty

can regulate its own procedures, but if a dispute arises, the standing orders of the Senate apply.

1.4 Notice of Meetings The Executive Dean must ensure that, as far as is practicable, all members receive the agenda for a meeting of the faculty at least three working days before the meeting.

2. Role of Faculty Officers (1) The Executive Dean:(a) leads the Faculty and is a member of the University Executive;(b) is bound by such Faculty resolutions as is provided in Senate Resolution R9/17;

and(c) has delegated authority from the Vice-Chancellor to manage University resources

and to implement Faculty strategic plans, outcomes of the Integrated Planning Exercise, University policies and priorities.

(d) reports to the Senate through the Academic Council on Faculty's achievements against the Faculty strategic plan.

(2) Associate Deans:2.1. Associate Dean (Learning and Teaching) has delegated authority from the

Executive Dean to provide leadership in matters relating to curriculum development and management, teaching and learning and student related matters.

2.2. Associate Dean (Research) has delegated authority from the Executive Dean to provide leadership in matters relating to research, research impact and research training including HDR student related matters.

2.3. Associate Dean (Community & Engagement) has delegated authority from the Executive Dean to provide leadership in matters relating to Faculty’s community and engagement strategy, including Business Development, Alumni and Relations, Marketing and Recruitment, and Communication.

2.4. Associate Dean (International) has delegated authority from the Executive Dean to lead and manage the development of International Strategy across the faculty in line with its Integrated Planning and the University’s internationalisation strategy and strategic plan

(3) Head of Faculty Service Delivery Centre has delegated authority from the Executive Dean for the overall administration of the Faculty, including academic and student related matters.

3. Faculty Board3.1 RoleSubject to the University Legislation and resolutions of the Senate, the Faculty Board is responsible for the conduct of all Faculty business, including — determining the administration of the Faculty’s

Courses; providing advice to its Head of Faculty on all issues

relating to the Faculty’s resources; making recommendations to the Academic Board,

through its Head of Faculty, on any matters related to research or the teaching of its Courses; and

providing to other University committees or officers, through its Head of Faculty, advice on any matter referred to it for consideration.

Senate Resolution 9/17:‘to approve that resolution R47/12 be amended to read:(i) that Faculties shall have Faculty Boards which, subject to

clauses 2 to 4 (inclusive) of this Resolution, shall exercise the powers and functions conferred on the Faculty under section 6 of Statue 8 (‘Faculty Business’);

(ii) that Faculty Boards shall be responsible to the Faculty for the conduct of all Faculty Business;

(iii) that resolutions of the Faculty Board on matters of Faculty Business under section 6(1) of Statute 8 shall be binding on the Executive Dean, save that the Faculty Board may advise but not bind the Executive Dean on resource matters; and

(iv) that the composition of the Faculty Board be determined by Academic Board on the recommendation of the Faculty..’

(1) The role of the Faculty Board, as set out in Statute and Senate Resolution R9/17, is to:

(a) provide a forum for discipline-informed discussion and consultation on academic matters;

(b) consider and make recommendations to the relevant University Committee on proposed amendments to its governance document and related Committee constitutions;

(c) consider issues relating to education, including admission matters, research and research training in the Faculty, and refer, as appropriate, to the relevant University Committee in accordance with University Policies; and

(d) recommend directly to the University’s Curriculum Committee on new offerings or major changes to cycle 1, cycle 2 and cycle 3 courses.

3.2 MembershipThe following are ex officio members of all faculties but are not counted for the purpose of determining whether a quorum is present at a meeting— the Chancellor; the Pro-Chancellor; the Vice-Chancellor and all other members of the Executive; the Pro-Chancellor; the Chair of the Academic Board; and any other officers of the University as determined by

the Academic Board

(1) The Faculty Board comprises:(a) the Executive Dean as Chair;(b) the Associate Deans;(c) the Heads of Schools;(d) the Heads of Divisions within each School;(e) the Heads of Centres affiliated with Institutes hosted by the Faculty;(f) the Head of Faculty Service Delivery Centre; (g) up to two students appointed annually by the Faculty’s Student-Staff

Consultative Committee; and(h) up to six members co-opted by the Chair to provide specialist knowledge,

representation of an area/discipline or research and gender diversity.

3.3 Terms of Office Co-opted members are appointed for two years and may be reappointed for a maximum of two consecutive terms.

3.4 Meetings (1) There are at least two meetings scheduled in each academic year.(2) Where there is insufficient business to be transacted a meeting may be cancelled

or if there are items which could be considered without the need to convene a meeting such items may be considered via a Circular.

(3) Meetings will also be held—(a) within 10 working days of the service on its Executive Dean of a requisition signed by at least three members of the Faculty Board and containing a statement

of the matters to be discussed; and(b) whenever the Executive Dean sees fit.

(4) The agenda for a meeting is to be made available to members, as far as practicable, at least three full working days before the meeting date.

(5) The Executive Dean, in absence, may appoint a delegate to chair meetings of the Faculty Board.

(6) The Faculty Board has the power to adjourn a meeting of the Faculty Board for such a period as it determines.

(7) Subject to the Statutes and regulations and to resolutions of the Senate, the Faculty Board has the power to regulate its own procedures, but where a dispute arises, the standing orders of the Senate will apply.

3.5 Quorum (1) The quorum for the Faculty Board is half the current membership plus one.(2) Where a quorum is not present, the business to be transacted by the Faculty

Board may, at the Chair's discretion, be:(a) subsequently circularised to members for resolution; or(b) included in the agenda for the next meeting of the Faculty Board or the Faculty.

3.6 Decisions (1) All questions which come before the Board are to be decided by a majority of the members present and voting.

(2) Each member present has one ordinary vote.(3) The Chair of the meeting has one ordinary vote and a casting vote.

3.7 Standing Committees of Faculty Board

The standing committees of the Faculty Board are the:(1) Learning and Teaching Committee;(2) Board of Examiners; and (3) Research Committee

3.8 Decision making map A decision-making map illustrating where the Faculty Board's business comes from and where its recommendations or decisions go is available on the web.

3.9 Communication map A communications map illustrating where information comes to the Faculty Board from and which committees or groups need to be informed of the Faculty Board's decisions is available on the web.

Approving Body Academic BoardDate of Approval Last approved 18 March 2020

Faculty Board Standing Committees:Faculty Committees operate in accordance with the University Principles and Rules for the Operation of Committees. Members must act in accordance with the University Committee Members' Code of Conduct.

Faculty of Health and Medical Sciences

Name of Committee Learning and Teaching Committee

1. Position The Learning and Teaching Committee is a standing committee of the Faculty Board of the Faculty of Health and Medical Sciences.

2. Role statement (1) The role of the Committee is to—(a) advise the Executive Dean and Faculty Board on:

(i) all matters relating to course administration, learning and teaching, pedagogy and accreditation requirements;

(ii) the enhancement of teaching quality and student experience in the Faculty courses and units;

(iii) quality assurance issues in relation to curriculum design, development and management, and teaching;

(iv) resourcing issues relating to teaching and teaching methods;(v) means of encouraging and rewarding high quality learning and teaching; (vi) other education related matters of significance referred to them by the Faculty;

(b) ensure and recommend that the best teaching and learning practices and procedures, including assessment, evaluation and the use of technology are adopted by the Schools and are consistent with relevant University policies;

(c) ensure that student views on their teaching experiences are considered, communicated and responded to as required;

(d) provide coursework curriculum development advice to schools in accordance with relevant University policies;

(e) consider and make recommendations to the relevant University Committee regarding the introduction of, changes to and rescission of majors and

postgraduate coursework courses;(f) review, as directed by the Executive Dean, any aspect of undergraduate and

postgraduate coursework courses offered by the Faculty; and(g) consider and make recommendations to the relevant University Committee on

matters relating to international agreements, including student exchange and articulation agreements; and

(h) provide an active channel of communication in the form of reports to both Schools and this Committee; see Schedule A for procedures

3. Membership details (1) The Committee comprises:(a) the Associate Dean (Learning and Teaching) as Chair;(b) the Executive Dean;(c) the Chairs of School Learning and Teaching Committees or nominees; (d) the Coordinator of the Faculty Higher Degree by Research Preliminary Course(e) the Head of Faculty Service Delivery Centre or nominee;(f) the Student Experience Manager;(g) the Planning Manager;(h) the Academic Services Manager;(i) One undergraduate student appointed annually by the Faculty’s Student-Staff

Consultative Committee;(j) Two postgraduate coursework students appointed annually by the Faculty’s

Student-Staff Consultative Committee;(k) One HDR student appointed annually by the Faculty’s Student-Staff Consultative

Committee; and(l) up to four members co-opted by the Chair to provide balance, expertise and

diversity.

3.1. Terms of Office Co-opted members are appointed for two years and may be reappointed for a maximum of two consecutive terms.

4. Quorum The quorum for the Committee is half the current membership plus one.

5. Decisions (1) All questions which come before the Committee are to be decided by a majority of the members present and voting.

(2) Each member present has one ordinary vote.(3) The Chair of the meeting has one ordinary vote and a casting vote.

6. Frequency of meetings The Committee meets monthly.

7. Delegation (1) The Chair may appoint a Deputy Chair from among the members to perform essential duties under delegated authority.

(2) The Committee has delegated authority to the Chair/Associate Dean (Learning and Teaching) to approve and / or recommend to the University, where relevant:

(a) minor curriculum changes to Cycle 1 and Cycle 2 courses, including units that have no impact on structures or unit sequence, in accordance with relevant University policies;

(b) the establishment, amendment and rescission of international agreements, including student exchange and articulation agreements;

(c) the establishment, amendment, rescission and awarding of prizes; (d) the establishment, amendment, rescission and awarding of coursework

scholarships; and(e) undergraduate and postgraduate coursework admissions.

8.1. Decision making map A decision-making map illustrating where the Learning and Teaching Committee's business comes from and where its recommendations or decisions go is available on the web.

8.2. Communication map A communications map illustrating where information comes to the Learning and Teaching Committee from and which committees or groups need to be informed of the Learning and Teaching Committee's decisions is available on the web .

Approving Body Academic BoardDate of Approval Last approved 18 March 2020

Faculty Committees operate in accordance with the University Principles and Rules for the Operation of Committees. Members must act in accordance with the University Committee Members' Code of Conduct.

Faculty of Health and Medical Sciences

Name of Committee Board of Examiners

1. Position The Board of Examiners is a standing committee of the Faculty Board of the Faculty of Health and Medical Sciences.

2. Role statement (1) The role of the Board is to—(a) make decisions on, confirm and report on students' examination results for units in

accordance with the University policy on Assessment;(b) authorise the granting of supplementary assessment opportunities where permitted

by University policy; and(c) determine students' academic progress status and sanctions in accordance with

relevant University policy and relevant course rules;(d) make decisions on award of honours, and prize winners in accordance with

relevant University policy.3. Membership details (1) The Board comprises:

(a) the Executive Dean as Chair;(b) the Associate Dean (Learning and Teaching);(c) the Chairs of School Teaching and Learning Committees, or nominees;(d) the Coordinator of the Faculty Higher Degree by Research Preliminary Course (e) the Manager (Student Experience);(f) other representatives, as invitees and as required by the Chair.

4. Quorum The quorum for the Board is half the current membership listed in clause 3 (1) (a) – (d) plus one.

5. Decisions (1) All questions which come before the Board are to be decided by a majority of the members listed in clauses 3(1)(a) – (d) present and voting.

(2) Each of the members listed in clauses 3(1)(a) – (d) and present has one ordinary vote.

(3) The Chair of the meeting has one ordinary vote and a casting vote.

6. Frequency of meetings The Board meets as and when required, but at least once each year.

7. Delegation The Chair may appoint a Deputy Chair from among the members to perform essential duties under delegated authority.

8.1. Decision making map A decision-making map illustrating where the Board of Examiners' business comes from and where its recommendations or decisions go is available on the web .

8.2. Communication map A communications map illustrating where information comes to the Board of Examiners from and which committees or groups need to be informed of the Board of Examiners' decisions is available on the web .

Approving Body Academic BoardDate of Approval Last approved 18 March 2020

Faculty Committees operate in accordance with the University Principles and Rules for the Operation of Committees. Members must act in accordance with the University Committee Members' Code of Conduct.

Faculty of Health and Medical Sciences

Name of Committee Medicine and Dentistry Selection Subcommittee

1. Position The Medicine and Dentistry Selection Subcommittee is a standing committee of the Faculty Learning and Teaching Committee

2. Role statement The role of the committee is to:

(a) Review requirements relating to the selection of applicants to the professional degree courses in medicine and dentistry through both undergraduate and graduate entry pathways

(b) Oversee selection pathways, policies and quotas through the documented process.

(c) Be responsible for monitoring the methods of selecting students for the courses in medicine and dentistry (through undergraduate and graduate entry pathways) and make recommendations to the Faculty Learning and Teaching committee regarding the methods used;

(d) Make recommendations on admission standards and related matters including course rules to the Faculty Learning and Teaching Committee;

(e) Authorise decisions regarding admission processes to the Doctor of Medicine and Doctor of Dental Medicine in line with the course rules and University Policy on Admission;

(f) Provide individual feedback to unsuccessful candidates as required;

(g) Undertake any other function as determined by the Faculty Learning and Teaching Committee

3. Membership details (1) The committee comprises:

(a) the coordinator of the Doctor of Medicine;

(b) the coordinator of the Doctor of Dental Medicine;

(c) the Academic Lead, Selection (appointed jointly by the Committee chair, Head of Medical School and Head of Dental School following expressions of interest); See appendix 1 for role statement

(d) the Head of the UWA Medical School

(e)the Head of the UWA Dental School

(f) the Director of the Rural Clinical School WA or nominee;

(h) the Head of the Centre for Aboriginal Medical and Dental Health or nominee;

(i) the Associate Dean (International) or nominee

(j) the Associate Dean (Learning and Teaching) or nominee;

(k) the Manager, Admissions (Health and Medical Sciences);

(l) Associate Director, Admissions

(m) an academic nominated by the Head of the Medical School;

(n) an academic nominated by the Head of the Dental School;

(o) the Manager, Student Services and Engagement (Health and Medical Sciences);

(p) the Manager, Marketing and Communications (Health and Medical Sciences);

(q) up to two members co-opted by the subcommittee for balance, expertise and diversity;

(2) The Chair will be appointed by the committee annually from among the members, excluding the Academic Lead, Selection, on the recommendation of the Chair of the Faculty Learning and Teaching Committee, and may be reappointed.

(3) an Admissions Officer (Health and Medical Sciences) is Executive Officer (non-voting)

3.1 Terms of Office(1) Members nominated under 3.(1)(c), 3.(1)(m), 3.(1)(n), and 3.(1)(q) are appointed for two years and may be reappointed for a maximum of two consecutive terms.(2) Notwithstanding (1) above, a member is not disqualified from serving on the committee if they were previously appointed to a different position.

4. Quorum (1) The quorum is half of the voting members plus one.

5. Decisions (1) All decision items which come before the subcommittee are to be decided by a majority of the members present and voting;

(2) Each member present has one ordinary vote

(3) The Chair of the meeting has one ordinary vote and a casting vote.

6. Frequency of meetings The Committee shall meet at least every three months with a minimum of 4 meetings each year

7. Delegation (1) The Chair may appoint a Deputy Chair to perform essential duties in the Chair’s absence

8.1 Decision making map A decision-making map is available on the web .

8.2 Communication map A communications map is available on the web .

Approving Body Academic Board

Date of Approval 18 March 2020

Faculty Committees operate in accordance with the University Principles and Rules for the Operation of Committees. Members must act in accordance with the University Committee Members' Code of Conduct.

Faculty of Health and Medical Sciences

Name of Committee Research Committee

1. Position The Research Committee is a standing committee of the Faculty Board of the Faculty of Health and Medical Sciences.

2. Role statement (1) The role of the Committee is to:(a) provide advice to the Executive Dean, develop initiatives and make

recommendation where relevant to the University Research Committee on all matters related to research, research opportunities and higher degree by research training including:(i) development of Faculty policies relating to research and research training;(ii) the Faculty postgraduate scholarship ranking;(iii) policy matters relating to the establishment and administration of postgraduate

scholarships;(iv) award of research grants;

(b) on recommendation of the Graduate Research Coordinators, deal with all matters relating to the admission, enrolment, supervision, conditions for candidature, and examination of candidates for higher degree courses, administered by the Faculty;

(c) liaise with relevant University Committees and other stakeholders about cross-Faculty activities, initiatives and collaborations;

(d) oversee the development and promotion of the Faculty research profile;(e) monitor and report on School's performance against targets on research training,

e.g. completion times, quality of supervision and skills acquisition of candidates; and

(f) prioritise strategic initiatives relating to research within the Faculty and the support provided to early career researchers and postgraduate students.

3. Membership details (1) The Committee comprises:(a) the Associate Dean (Research) as Chair;(b) the Executive Dean;(c) the Chairs of School Research Committees or nominees; (d) the Head of Faculty Service Delivery Centre or nominee;(e) the Faculty Research Development Advisor;(f) one Early Career Researcher appointed annually by the Chair;(g) one postgraduate research student appointed annually by the Postgraduate

Students’ Association;(h) up to eight members co-opted by the Chair to provide specialist knowledge,

representation of an area/discipline or research intensive staff and gender diversity.

3.1. Terms of Office Co-opted members are appointed for:(a) two years and may be reappointed for a maximum of two consecutive terms.(b) to provide specialist knowledge, representation of an area/discipline of research

intensive staff, or gender diversity.

4. Quorum The quorum for the Committee is half the current membership plus one.

5. Decisions (1) All questions which come before the Committee are to be decided by a majority of the members present and voting.

(2) Each member present has one ordinary vote.(3) The Chair of the meeting has one ordinary vote and a casting vote.

6. Frequency of meetings The Committee meets as and when required, but at least once each year.

7. Delegation (1) The Chair may appoint a Deputy Chair from among the members to perform essential duties under delegated authority.

(2) The Faculty Board has delegated authority to the Faculty Research Committee to approve, and recommend where relevant to the University: (a) establishment, amendment, rescission and awarding of higher degree by

research scholarships; and(b) higher degree by research scholarship rankings.

(3) The Faculty Research Committee may delegate some of these functions to a sub-Committee which will report to the Faculty Research Committee.

8.1. Decision making map A decision-making map is available on the web .

8.2. Communication map A communications map is available on the web .

Approving Body Academic BoardDate of Approval Last approved 18 March 2020

Advisory Committee: Faculty Committees operate in accordance with the University Principles and Rules for the Operation of Committees. Members must act in accordance with the University Committee Members' Code of Conduct.

Name of Committee International Advisory and Coordination Group 1. Position The International Advisory and Coordination Group is an advisory body to the

Executive Dean of the Faculty of Health and Medical Sciences.2. Role statement (1) The role of the Group is to—

(a) oversee the development and implementation of the faculty’s International plan;(b) oversee the faculty’s international activities including:

(i) onshore international student attraction;(ii) Study abroad and student and staff exchange;

(c) support the maintenance of strong and effective relationships with offshore partner institutions;(d) develop relationships with international universities of interest, exchange programs and other international alliances related to academic programs and research collaboration, in consultation with relevant faculty and University education committees or equivalent and the Graduate Research School, where relevant;(e) support the establishment, delivery and marketing of courses offered by the faculty;(f) foster a culture of internationalisation within the faculty, supported by mechanisms for valuing and rewarding achievement in internationalisation across the faculty;(g) advise the Executive Dean on the faculty’s international performance, and in relation to matters related to the faculty’s international activities, as set out in (a) – (f)

3. Membership details (1) The International Advisory and Coordination Group comprises:(a) the Associate Dean (International) as Chair; (b) the Associate Dean (Learning and Teaching) or nominee;(c) Associate Dean (Community & Engagement) or nominee;(d) up to three academic staff from Schools / disciplines of the faculty appointed

by the Executive Dean;(e) the Faculty Service Delivery Centre Head or nominee;(f) an officer from the Faculty Internationalisation unit; (g) one faculty student representative nominated by the Student Staff Consultative

committee; and(h) up to two members co-opted by the Chair of Group for balance, expertise and

diversity.3.2 Terms of Office (1) Co-opted and nominated members hold office for a year.

(2) Nothing in sub-clause (1) prevents a person from being re-nominated or co-opted to serve on the Committee in any subsequent year, save that no co-opted or appointed member may hold office for more than two years consecutively.

4. Quorum (1) The quorum for the Group is half the current membership plus one.5. Decisions (1) All questions which come before the Advisory and Coordination Group are

decided by a majority of the members present and voting.(2) The chair of the meeting has an ordinary vote and a casting vote.

6. Frequency of meetings The Advisory and coordination Group meets as and when required, but at least once in each year.

7. Delegation The Chair may appoint a Deputy Chair from among the members to perform essential duties under delegated authority.

8.1 Decision making map A decision-making map is available on the web .

8.2 Communication map A communications map is available on the web .

Approving Body Academic BoardDate of Approval Last approved 18 March 2020

8.1. Faculty Decision making mapNote any Local Decisions can only be of an operational nature, or for the provision of advice. If the nature of the decision is found within the roles of the Faculty Board or its standing committees eg curriculum matters, student progress or ranking of research scholarship applicants, the decision needs to be forwarded as a recommendation to the appropriate committee for endorsement/approval, prior to being able to be enacted.

University Committees

8.2. Faculty Communication mapNote any Local Decisions can only be of an operational nature or for the provision of advice. If the nature of the decision is found within the roles of the Faculty Board or its standing committees eg curriculum matters, student progress or ranking of research scholarship applicants, the decision needs to be forwarded as a recommendation to the appropriate committee for endorsement/approval, prior to being able to be enacted.

NOTE This Committee, its maps and appendix were endorsed by FB 24/2/20 R08/20

HMS Faculty Board

University Committees

HMS Faculty Learning and Teaching Committee

Medical SchoolTeaching and Learning

Committee

Dental School SchoolTeaching and Learning

Committee

School of Allied HealthTeaching and Learning

Committee

School of Population and Global Health

Teaching and Learning Committee

School of Biomedical Sciences

Teaching and Learning Committee

Selection Subcommittee

DD

D

D

HMS Faculty Medicine and Dentistry Selection Sub Committee decision making map

D

Local decisionFB committee

School committee

D

DFinal decision

Decision pathway

Legend

HMS Faculty Board

University Committees

HMS Faculty Learning and Teaching Committee

Medical SchoolTeaching and Learning

Committee

Dental School SchoolTeaching and Learning

Committee

School of Allied HealthTeaching and Learning

Committee

School of Population and Global Health

Teaching and Learning Committee

School of Biomedical Sciences

Teaching and Learning Committee

Selection Subcommittee

DD

D

D

HMS Faculty Medicine and Dentistry Selection Sub Committee communication map

D

Local decisionFB committee

School committee

D

DFinal decision

Communication pathway

Legend

HMS Admissions SDC

Service Delivery Centre

The University of Western Australia

Terms of Reference Health and Medical Sciences Faculty Learning and Teaching Committee - Schedule A

Standing agenda items and procedures for recording resolutionsThe following standing agenda items and procedures are expected to facilitate clear two way communication to and from the Faculty Learning and Teaching Committee.

The Chairs of the School Learning and Teaching Committees or their nominees form an important part of this communication.

Record of School Teaching and Learning Meeting datesIn part 1 of the agenda there will be a table indicating the dates the School Learning and Teaching Committees have met in person and by circulation during that year.

2019 Jan Feb Mar April

May June

July Aug Sept

Oct Nov Dec

Allied HealthBiomedical SciencesUWA Dental SchoolUWA Medical SchoolPopulation and Global Health

The Chairs of the School Learning and Teaching Committees or their nominees will be required to forward relevant information to the FLTC Executive Officer no later than one week before the meeting to update the table.

Reports from Schools

A report from each School will be included in part 3 of the agenda. The Chairs of the School Learning and Teaching Committees, or their nominees, will be required to forward a brief written report to the FLTC Executive Officer no later than one week before the meeting, for inclusion in the agenda. School are required to ensure the Chair or a nominee can both provide a report and attend the meeting.

Record of ResolutionsIn addition to recording resolutions in meeting minutes and noting of decisions, the Executive Officer is required to establish and keep up to date a spreadsheet of resolutions similar to that used to record resolutions of Academic Board. The spreadsheet should be made available to Faculty members in the same way as meeting agendas and minutes.

The University of Western Australia

School Learning and Teaching CommitteesThe Chairs of the School Learning and Teaching Committees or their nominees form an important part of the two way communication between Schools and the Faculty Teaching and Learning Committee.

To further facilitate good two way communication, information needs to be reported back to Schools.

Standing items on School Learning and Teaching AgendasReport from Faculty Learning and Teaching CommitteeIn part 3 of the agenda, the Chair of the School Learning and Teaching Committees or the nominee who attended the most recent FL&TC meeting, should provide the School Learning and Teaching Committee with a report of the recent proceedings of the Faculty Committee. The FL&TC meeting minutes will be useful in providing this report.

Confirmation of Chair or nominee to attend next FL&TC Meeting/sIn part 3 of the agenda, the Chair will confirm their intention to attend the future FL&TC Meetings, or confirm a nominee for each month, until the next meeting of the School Learning and Teaching Committee.

Procedures for recording meeting resolutionsRecord of ResolutionsIn addition to recording resolutions in meeting minutes and noting of decisions, the Executive Officer is required to establish and keep up to date a spreadsheet of resolutions similar to that used to record resolutions of Academic Board. The spreadsheet should be made available to members of the school in the same way as meeting agendas and minutes.

The HMS Governance and Curriculum Officer can advise.

Schedule A Prepared by Heather Morton on 11th February 2019.

Governance and Curriculum Officer

HMS Planning Services SDC

Date approved FL&TC R03/19 12th February, 2019

Date Approved by Faculty Board R06/19 6th May, 2019

The University of Western Australia

Appendix 1 Medicine and Dentistry Selection Sub-Committee

Academic Lead, SelectionThe Academic Lead, Selection reports to the Chair of the Committee

The role of the Academic Lead, Selection is to:

•Seek input from the subcommittee in advance and represent the University and the Faculty on national committees, in particular the UCAT Test Management Committee and the GAMSAT Policy Committee, and other committees/subcommittees as the situation arises;

Report back to the committee in writing, on the agenda, discussions, and decisions following attendance at relevant external committees (see above)

•Undertake and report evaluation and research into the outcomes of local selection policies and to participate in national research projects in association with interstate colleagues;

•Monitor student intakes and report statistics to the committee, Heads of Schools and Faculty Learning and Teaching Committees;

Undertake and report analysis of relevant data to inform future decisions on any student Admissions or performance changes proposed, and

•In consultation with the committee oversee the development of interview questions, structure and training of new and returning interviewers or the details of a selection process substituted for interviews.

The role should occupy around 0.15 FTE between the Service and Research components of an T&R workload, including external Service.

Expressions of interest in the role should come from academic staff, and must include relevant experience

Any appointment will require approval from the relevant Head of School/Manager

28/2/20

This Appendix Prepared by Heather Morton on 28th February 2020.Governance and Curriculum OfficerHMS Planning Services SDC

Date approved FL&TC R8/20, 20th February, 2020Date Approved by Faculty Board R09/20, 24th February, 2020

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