· Web viewpeople (2014) – referred to henceforth as the Manual. The Manual sets out the...

361 Priory Road

HastingsEast SussexTN34 3NW

Tel: 01424 432742Email: [email protected]

Safeguarding Children Policy and Procedures

Ofsted registered person for Pre-schools and designated safeguarding Director: Hayley Ball (07967 750837)

Designated safeguarding lead: Ceri MilneDeputy designated safeguarding lead: Amy Wadsworth

Local Children’s Social Care Duty and Assessment Team contact details:Telephone: 01424 724144Local Authority Designated Officer (LADO): 01323 466606

In2play will use LSCB Safeguarding children, ‘a manual for early years practitioners working with children ages 0 to 5 years’ 2014 to promote safeguarding and the welfare of children.

Date approved: 01/12/2014Review Plan: Ongoing, Reviewed March 2018, To be reviewed March 2019

INTRODUCTION

This policy forms part of the Terms and Conditions of service and applies to all activities offered by In2play where young people under the age of 18 years are present, and to all working in such activities whether as an employee, volunteer, management representative or otherwise.

In this policy, safeguarding and promoting the welfare of children is defined as:

Protecting children from maltreatment Preventing the impairment of children’s health or development, and Ensuring that children are growing up in circumstances consistent with the

provision of safe and effective care.

(Definition taken from the HM Government guidance Working Together to Safeguard Children, 2013)In2play is a Community Interest Company (Company no. 5769372) which is designed to enable and support the development of opportunities for children and young people to learn, play and grow.

The organisations aims are to:

Improve the quality of life of children and young peopleIn2play Community Interest Company - for children and adults to learn, play and grow Company No. 5769372

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Improve wellbeing Raise awareness and understanding of the rights of the child Increase skills for participants, parents and staff

In2play works under Ofsted regulations and the EYFS (2014) framework.

The designated safeguarding children Director is Hayley Ball (07967 750837)

IN2PLAY’S VALUES AND PRINCIPLES

Children and young people have the right be protected from neglect and abuse. Everyone has a responsibility to protect children and young people and to report concerns.Children’s needs are paramount and take precedence over the needs of adults in any conflict between the two. This setting’s policy and procedure are to safeguard all children, to ensure they are all equally valued and to give them the best start in life.All allegations and concerns are taken seriously and dealt with appropriately in accordance with this policy and procedureThis setting has a comprehensive set of policies and procedures that are available to parents or carers in the setting at all times.

ImplementationThe reporting of allegations and suspicion of abuse to the appropriate authorities.

Ensuring there is adequate induction and training for all staff.

Ensuring that all activities carried out by In2play are sound in terms of child protection as regards personnel, practices and premises.

Checking all incident reports made by staff and volunteers, countersigning them, and making reference to authority as appropriate in consultation with a second In2play Director.

The Directors of In2play will ensure active compliance with this policy by all staff members working in the setting, and shall work closely with the safe guarding Children Directors to ensure this

This policy must be adhered to by all staff, volunteers, Directors, employees (contracted and non-contracted), trainees, service providers, contractors, etc.

This policy should be read alongside the document entitled Safeguarding children: a manual for those who are for and work with children and young

In2play Community Interest Company - for children and adults to learn, play and grow Company No. 5769372

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people (2014) – referred to henceforth as the Manual. The Manual sets out the safeguarding procedures that all staff must follow.

LEGAL FRAMEWORK

This policy is based on the following laws and statutory guidance:

Children Acts 1989 and 2004 define safeguarding and promoting the welfare of children as

protecting children from maltreatment preventing impairment of children’s health or development ensuring that children are growing up in circumstances consistent with the

provision of safe and effective care, and undertaking that role so as to enable those children to have optimum life

chances and to enter adulthood successfully

Working Together to Safeguard Children (2013) sets out how organisations and individuals must work together to safeguard and promote the welfare of children and young people in accordance with Children Acts 1989 and 2004East Sussex Local Safeguarding Children Board’s (LSCB) Pan-Sussex Child Protection and Safeguarding Procedures:

ensure that there are prompt methods for alerting, reporting, investigating and managing a child's protection. The Procedures are available at http://pansussexscb.proceduresonline.com/chapters/contents.html

Statutory Framework for the Early Years Foundation Stage 2014 the mandatory framework for all early years providers, maintained schools,

non-maintained schools, independent schools and all providers on the Early Years Register. The safeguarding and welfare requirements are given legal force by regulations made under Section 39(1)(b) of the Childcare Act 2006

ROLES AND RESPONSIBILITIES

The Ofsted ‘Registered Person’ is named on the first page and has overall legal responsibility for safeguarding. If concerns relate to the ‘Registered Person’, Ofsted should be contacted through their whistle-blowing policy.

The Lead Person for safeguarding is Ceri Milne. All safeguarding concerns relating to allegations against staff and volunteers should be reported to this


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individual and recorded (see section 20 of the Manual). If the concerns relate to the lead person then the Registered Person (Hayley Ball) should be contacted.

The Lead Person will usually be responsible for passing on concerns, or making referrals, to the Duty and Assessment Team. In their absence the next most senior member of staff on will assume responsibility

All staff, volunteers, or contractors must adhere to the procedure for reporting concerns to the Lead Person or Registered Person

All staff, volunteers, contractors and visitors to the setting must sign a register and record their exact time of arrival and departure

REPORTING PROCEDURES AND MAKING A REFERRAL

Refer to the Manual when making a referral (see sections 9 to 11). The police will be informed immediately if it is suspected a criminal offence

has been committed The Lead Person will contact the Children’s Social Care SPOA Team to

either discuss a concern or report an incident. The timing of referrals will reflect the level of perceived risk and will always be

within one working day of recognition of risk. All referrals made verbally must be confirmed in writing by the referrer within

24 hours (the next section defines how records will be kept). Any allegation or concern about a member of staff or volunteer must be

reported immediately to Ofsted, the Local Authority Designated Officer (LADO) and In2play safeguarding children Director by the Lead Person.

Staff member What action to take if you have concernsAny member of staff, governor, volunteer,contractor or activity provider

1. Discuss your concerns with the DSL Ceri Milne, or in their absence, with the Deputy DSL Amy Wadsworth, as soon as possible, before the child leaves for the day. It is important that the child is not sent home at the end of the day without taking the right protective action.

2. Complete the child protection incident/welfare concern form and pass it to the DSL.

3. If the DSL or their deputy is not available, you should contact the Children’s Social Care Single Point of Advice yourself for a consultation about the action you need to take. Inform the DSL about your consultation and what actions you have taken.

Designated safeguarding lead

1. You are concerned that the child is at risk of significant harm (Level 4 of the Continuum of need)

1.1 Contact the Children’s Social Care Single Point of Advice immediately. In2play Community Interest Company - for children and adults to learn, play and grow Company No. 5769372

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1.2 If you believe that the child is in immediate danger, or you suspect a crime has been committed, you must also contact the police immediately.

1.3 If the Single Point of Advice accepts your contact as a referral, send them a completed statement of referral (available from the Pan-Sussex Child Protection

and Safeguarding Procedures website ) within 24 hours.

1.4 The Single Point of Advice may decide, in discussion with you, that the child’s needs are at Level 2 or 3 of the Continuum of Need and the educational establishment is better placed to provide support. See points 2.5 and 2.6 below for further action.

1.5 Record all your discussions and decision-making on the child protection incident/welfare concern form sent by the staff member who contacted you originally. Add it and a copy of the statement of referral to the child’s file. If the child does not have a stand-alone child protection file, you will need to create one including a front sheet. Update or start the chronology. Continue to update the child’s file and chronology as the investigation and the resulting work carry on.

2. You believe the child is not at risk of significant harm, but the child or their family may need support(Level 3 of the Continuum of Need)

2.1 Use the Continuum of Need tool to identify the level of need.

2.2 Discuss your concerns with senior colleagues in another agency, if necessary. 2.3 Contact the Single Point of Advice for a consultation, without necessarily

identifying the child in question, in order to develop an understanding of the child’s needs and circumstances.

2.4 If the Single Point of Advice accepts your contact as a referral for social care assessment, send them a completed statement of referral within 24 hours, as above.

2.5 If your consultation results in the decision that the child and family are in need of help at Level 3 of the Continuum of Need, provide additional support in the educational establishment and/or refer the child or their family to other agencies providing early help services.

2.6 Record all your consultations and decision-making on the child protection incident/welfare concern form sent by the staff member who contacted you originally. Update or start the chronology and add referral letters and forms to the child’s file; create a stand-alone file including a front sheet, if one does not exit. Continue to update the file, including the chronology, as work progresses.

3. Children and Families in need of help/advice at Levels 1 and 2

3.1 Where your consultation results in the decision that the child and family are in need of help/advice at level 1 or 2 you will be signposted to the Advice and Information for Families webpage on Czone or advised to consider pastoral

support within the educational establishment.

3.2 Where you are clear that the child and family are in need of help/advice at level 1In2play Community Interest Company - for children and adults to learn, play and grow Company No. 5769372

http://pansussexscb.proceduresonline.com/index.htm

http://pansussexscb.proceduresonline.com/index.htm

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or 2 you should access the Advice and Information for Families webpage or consider pastoral support within the educational establishment.

RECORD KEEPING AND RECORDS MANAGEMENT

All staff will record and report concerns in line with the Manual (see section 16) and Keeping Records of Child Protection and Welfare Concerns: Guidance for Early Years Settings, Schools and Colleges (2014).

The Lead Person will telephone the SPOA Team to notify them of a safeguarding concern and follow instructions on completion of paperwork. Further guidance on what information to provide is in the Manual.

Where concerns relate to an allegation against a member of staff, or volunteer the referral should include the child’s name, address, gender and date of birth together with full details of the complaint or allegation, including witness statements

All records will be held confidentially but will be shared with other agencies, e.g. the police, Children’s Social Care, Ofsted, where this assists an ongoing investigation. Records will be held for a reasonable period of time after children or staff members have left the provision in case they are needed for any future investigation.

SAFER WORKFORCE AND MANAGING ALLEGATIONS AGAINST PEOPLE WORKING WITH CHILDREN

PERSONNEL CHECKS

In2play’s aim is to ensure as far as possible that anyone, paid or voluntary, who seeks to work with children and young people is as safe to do so in child protection terms as is possible.

All management, staff, volunteers and contractors working at this childcare setting will undergo rigorous suitability checks in line with the Manual (see section 19).Allegations against people working with children will be managed in line with section 20 of the Manual.

The designated Director will indicate to the Company Directors whether an applicant is suitable to work on activities, as revealed by the results of the checks above.


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TRAINING AND DEVELOPMENT

We are committed to ensuring all staff are qualified, have opportunities for professional development and have relevant up-to-date training in safeguarding children (see section 18 of the Manual).

All new staff, volunteers and students will participate in an induction programme before taking up their duties and will be allocated an experienced member of staff to mentor them for the duration of the induction.

All staff will be required to complete online child protection training upon appointment. This will be consolidated by formal East Sussex County Council-approved training at Level 1 as soon as possible.

All volunteers and students will be required to complete the online child protection training.

The Lead Person will be required to complete East Sussex County Council-approved Level 1 and Level 2 safeguarding training.

All training must reflect the requirements of Working Together to Safeguard Children 2013 and informed by the East Sussex Local Safeguarding Children Board training strategy and plans.

Staff are required to update their knowledge by attending East Sussex County Council-approved training every two years.

Staff supervision meetings will record discussions regarding continuing professional development and subsequent identification and planning of training to meet those needs.

Staff must not use their own mobile phones (this includes camera phones) when they are working with children and young people. Phones should be kept with personal belongings for accessing during breaks only.

Breach of this policy will be treated as a disciplinary matter.

Any misuse of phones including camera phones will be treated as gross misconduct.

INFORMATION SHARING AND WORKING TOGETHER WITH OTHER AGENCIES

The setting respects confidentiality at all times and complies with the Data Protection Act 1998.However the setting will share information as part of its day to day work in order to safeguard and protect children from harm but also to work together to support families to improve outcomes for all. This may involve liaison with Police, Children’s


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Social Care, participation in multi-agency meetings, e.g. case conferences and participation in serious case reviews, if requested to do so (see section 17 of the Manual).

QUALITY ASSURANCE

This setting is registered with Ofsted (Early Years register) and is required to meet the Requirements of the Early Years Foundation Stage 2014.These registers clearly state the minimum standards that must be met by law.As a consequence, Pre-school settings are subject to routine and regular inspection by Ofsted.

In consultation with the Company Directors, the designated Director shall ensure a site audit is undertaken to ascertain the layout of premises/site, staff and supervision required to achieve adequate personal safety of all children and young people. The audit shall be undertaken with a view to recognising any problems in terms of supervision (e.g. volunteers, helpers, extended sites creating communications concerns etc.). There may be a need to audit an existing site if, in the opinion of the designated Director and/or the Directors, there have been significant changes since the last use of that site/venue.All sessions and activities shall be conducted with the provisions, aims and objectives of this child protection policy in mind.

COMMISSIONING AND PROCUREMENT

Any external agencies visiting the premises must respect this setting’s policies and procedures at all times and not discuss overheard conversations or information regarding children and families outside the setting. Any concerns regarding safeguarding must immediately be advised to the Lead Person or if concerns relate to that member of staff the complainant must contact the Local Authority Designated Officer (see section 20 of the Manual).Breaches of this Safeguarding Policy by external contractors or visitors will be taken very seriously and appropriate action will be taken.

FGM (Female genital mutilation)

Female Genital Mutilation (FGM) is illegal in England and Wales under the FGM Act 2003 (“the 2003 Act”). It is a form of child abuse and violence against women. FGM comprises all procedures involving partial or total removal of the external female genitalia for non-medical reasons. All practitioners are made aware of the possibility of a girl being at risk of FGM as a result of religious beliefs, nationality and other unusual events that could led to FGM


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and all staff have completed the online FGM training so are aware of risk factors and signs of abuse. If a practitioner was concerned about a child then they would follow normal safeguarding procedures.

Prevent duty and British values

The Prevent duty became law in 2015. This is a duty on all schools and registered early years providers to have due regard to preventing people being drawn into terrorism. In order to protect children in our care, we are alert to any reason for concern in the child’s life at home or elsewhere. This includes awareness of the expression of extremist views.

British values are a set of four values introduced to help keep children safe and promote their welfare – as is the duty of all providers following the EYFS; specifically to counter extremism. British values is something that is embedded in our every day practice. Concerns should follow normal safeguarding procedures.

What are British values?

Democracy The rule of law Individual liberty Mutual respect and tolerance of different faiths and beliefs

Refer to HM Government , revised prevent duty guidance: for England and Wales for more information

WHISTLE-BLOWING AND COMPLAINTS

ALLEGATIONS AGAINST WORKERS OR MANAGEMENT

If a child or parent makes allegations to In2play against any person working for In2play, whether paid or unpaid, or an In2play Company Director, the following procedure will come into force. Incident reports will be made at all stages as appropriate:

a) Immediate suspension of the member of staffb) The person receiving the complaint will contact the designated Director or

his/her deputy. On receipt of the complaint, the designated Director will contact Social Services to appraise them of the situation. The relevant Director will also contact OFSTED where required.

c) A Director will inform the person against whom an allegation has been made as soon as possible UNLESS THERE APPEARS TO BE A CASE


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THAT THIS MIGHT PREJUDICE A CRIMINAL INVESTIGATION. This will require consultation with the police to ascertain. The course of action thereon will be decided by the nature of the allegation(s)

The designated Director will report to the Company Directors on the outcome of an investigation and will recommend that the Directors either; treat the matter as a disciplinary issue, either as misconduct or gross

misconduct, with associated rights of appeal, or dismiss the allegations as unfounded, or to make such other non

disciplinary recommendations as are appropriate. The Directors shall consider such recommendations and keep a written report of the action taken.

The person against whom such non-criminal allegations are made should have the opportunity to give an explanation or answer to any allegation at an interview conducted by the designated Director and one other Director and the course of such an interview should be minuted.

a) The suspension will remain in force on completion of designated Director’s enquiries if the Directors are of the view that the misconduct is so serious as to constitute grounds for immediate termination of employment or voluntary service until the dismissal procedure has been implemented. The person suspended should be advised by an In2play Director with whom he/she can communicate during the period of suspension on matters relating to their employment, and the person so appointed should be told clearly, as should the person suspended, the address to which any communication should be made, whether or not to communication includes personal contact, and the hours and times of contact.

b) If legal proceedings result in the conviction of the person for a serious offence involving a child, the Directors shall consider any report or information from the police and/or social service and shall recommend to the appropriate course of action up to and including instant dismissal. If the proceedings do not result in a conviction but there is evidence to suggest misconduct, the procedure in 10.2c may be invoked.

c) An In2play Director shall write to the person concerned to inform them about the outcome of the investigation and will inform the person of any decision to terminate employment or of a date and of the conditions, if any, of a return to duties, where a disciplinary offence has been committed but is not of a nature as to warrant immediate dismissal.

d) Under no circumstances is any person suspended to re-enter In2play premises whilst under suspension. This prohibition included any activities where there are no children or young people present.


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A separate complaints procedure exists which should be followed by any individual who has concerns about staff or practice in the setting.

All concerns regarding Safeguarding must be directed to the Lead Person. If the complaint relates to the Lead Person, the complaint must be directed to

the Registered Person. If the complaint relates to the Registered Person, the complainant must

contact the Local Authority Designated Officer and Ofsted. See also section 20 of the Manual.


Managing Allegations Flowchart

An Allegation or Concern has been Raised about an Individual who Works or Volunteers with Children

Clear Disclosure of Harm

eg. Physical or Sexual Abuse

A General Concern eg. Conduct or Behaviour

Out of Hours/ Contact

EmergencyDuty

Service

Contact LADO for Consultation

Referral triaged with Police and MASH Practice

Manager

Internal InvestigationRequired

NFA for Children's Social Care Levels 1-3

Contact Single Point of Advice(SPOA). If this is Level 4 it will be be passed to Multi-Agency

Safeguarding Hub (MASH)

New ConcernsIdentified

ConductInvestigation

Consider Interim Plan

with HR

NFAStrategy Meeting(Review Meetings Agreed if

Needed)


DisciplinaryMeeting

PoliceInvestigation

Children's Social Care Assessment

Level 4


Transfer to Long-term Children'sSocial Care

Team

Prosecutionor NFA

Training orGuidance

UPDATELADO

NFA

Consider Threshold for DBS Referral

Dismissal or Resignation

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BREACHES OF POLICYBreaches of this policy will be taken very seriously and disciplinary action will ensue for members of staff. A separate Code of Conduct describes this process in more detail.

MONITORING & SUPERVISIONIn2play Community Interest Company - for children and adults to learn, play and grow Company No. 5769372

Managing Allegations Flowchart

An Allegation or Concern has been Raised about an Individual who Works or Volunteers with Children

Clear Disclosure of Harm

eg. Physical or Sexual Abuse

A General Concern eg. Conduct or Behaviour

Out of Hours/ Contact

EmergencyDuty

Service

Contact LADO for Consultation

Referral triaged with Police and MASH Practice

Manager

Internal InvestigationRequired


Contact Single Point of Advice(SPOA). If this is Level 4 it will be be passed to Multi-Agency

Safeguarding Hub (MASH)

New ConcernsIdentified

ConductInvestigation

Consider Interim Plan

with HR

NFAStrategy Meeting(Review Meetings Agreed if

Needed)


DisciplinaryMeeting

PoliceInvestigation

Children's Social Care Assessment

Level 4


Transfer to Long-term Children'sSocial Care

Team

Prosecutionor NFA

Training orGuidance

UPDATELADO

NFA

Consider Threshold for DBS Referral

Dismissal or Resignation

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In2play will ensure that workers understand In2play’s child protection policies and procedure remain vigilant and responsive.This will be done through timetabled supervision sessions, at which staff will also be encouraged to talk to the designated Director about any concerns related to child protection.

POLICY REVIEWThis policy will be reviewed annually and involve participation of staff in order to promote continuing awareness of safeguarding policies and procedures. Parents will be informed when the policy has been reviewed.

RELATED POLICIESThe following policies are required by law and also support safeguarding at this setting:

Recruitment: including vetting and induction Complaints Missing child Failure to collect a child Photographs and digital images Mobile telephones Social networking and e-safety Confidentiality and secure data in transit Equality of opportunities Behaviour management Communicating with parents Supporting children with learning difficulties and disabilities Emergency evacuation Administering medicines Ill or infectious children/infection control Health and safety including risk assessment Smoking Drugs, alcohol and medication (for adults) Sun safety Healthy eating

Reviewed and signed off by Directors – March 2018 (reviewed annually, or sooner if required)


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General Policy And Procedure On FireEVACUATION OF BUILDINGS

1. If you see a fire you should sound the alarm.

2. You should also call the fire brigade (Tel: 999).In2play Community Interest Company - for children and adults to learn, play and grow Company No. 5769372

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3. ALL STAFF AND VISITORS MUST LEAVE ANY BUILDING IMMEDIATELY, LEAVING OFFICES UNLOCKED, WHENEVER A FIRE ALARM SOUNDS.

4. YOU ARE RESPONSIBLE FOR FAMILIARISING YOURSELF WITH THE PROCEDURES.

5. You must obey any instruction to evacuate a building when analarm sounds.

6. NO PERSON, WHETHER STAFF OR VISITOR, MAY RE-ENTER AN EVACUATED BUILDING UNTIL THE FIRE BRIGADE OR DESIGNATED MEMBER OF STAFF GIVES EXPRESS PERMISSION.

PREVENTION OF FIRE - ESSENTIAL MEASURES1. You must ensure that fire exits are kept clear.

2. You must ensure that fire doors are not propped open; theseprevent the spread of smoke and fire.

3. DO NOT TAMPER WITH FIRE APPLIANCES.

4. DO NOT SET OFF FALSE ALARMS.

5. SMOKING AND NAKED FLAMES ARE PROHIBITED IN ALL BUILDINGS.

Even the most mundane activity can involve risk of fire. The responsibility for the health and safety of oneself and others rests with each and every employee of In2play, in accordance with the Health and Safety at Work Act 1974.

Reviewed April 2018

Special educational needs and disability policy and procedures

POLICY


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In2play will ensure all children have the appropriate opportunities to learn through play and that all families will feel welcome.The Special Educational Needs and disability (SEND) Coordinator (SENCO) within the setting is Claire Fountain, who has responsibility for coordinating the provision for children with SEND. We work to the SEND code of practice (2015). Hayley Ball is the designated Director who oversees SEND policy and procedures.

PROCEDURESConsultation between parents, manager and key worker will plan the settling in programme for each individual child. A setting based support plan will be developed with parents.

Children's progress and needs will be monitored by carefully planned methods of observation by all staff and will be shared with parents/carers, taking account of information from parents/carers.

Each child will have a key worker who will take a close interest in their progress and individual needs and work one to one with the child if extra support is required.

Children's specific needs will be monitored, supported and reviewed by the staff in consultation and partnership working with other professionals including the ISEND team, speech therapists, psychologists, paediatricians, social workers and health visitors.

Staff will attend relevant training to ensure they keep up to date with the requirements of all children with special needs and regarding specific conditions and disabilities.

Children's rights to privacy will be maintained while carrying out personal hygiene activities by ensuring that other children and adults are not able to observe the child.Information will be available informing parents/carers what facilities we have to accommodate children with SEND and the ‘local offer’ will be reviewed regularly.


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Key person policy

In2play Creative Pre-school is an open plan space. The key person system is designed so that each child and their parent/carer has a designated practitioner assigned to them.


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This key person is responsible for all of the child’s records, observations and assessments being up to date and next steps are planned and worked upon.

The key person is a secure base to ensure children feel safe and cared for by meeting their emotional needs and providing reassurance.

The key person will help children settle in and become familiar with the pre-school.

The key person will aim to create a secure attachment with each of their key children to promote children’s self regulation, confidence and agency.

The key person will get to know the child’s interests, likes and dislikes and be able to offer support and guidance through good quality play and learning activities.

The Key person will also support children’s physical needs like nappy changing, toileting and changing.

The key person will be designated to a child in the first few weeks, which gives the child some time to form relationships and preferences. Although the Key person does need to be a practitioner who is in on all of the days your child is in.

We also operate a co-key person system, which ensures support and continuity for all children.

The key person system is flexible and takes into consideration the team working around the child.

Relationships with parents/carers


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The key person will be a familiar figure for parents/carers, who are accessible and available to talk to at drop off and pick up.

The key person should create a two way flow of information between themselves and the parents/carers to emphasize and support the triangle of care.

The key person has responsibility for sharing their key children’s development profiles with parents and other professionals as required, in cases of children with additional needs or identified children in need they will be called upon to attend reviews and multi-agency meetings with the support of the Manager.

Parents are welcome to discuss their child’s progress with their Key worker at any time.

Guidelines for outings and visits

TRANSPORT-Mini buses should have forward facing seats with seat belts

Drivers should have undergone formal assessment of their ability to drive a mini bus


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Evidence of current driving license and driver’s name should be held by the setting

Insurance certificate should indicate drivers allowed to drive for the setting

Details of vehicles used will include registration number, MOT details and tax details.

STAFFING LEVELS-One member of staff to two children under 5 years, qualified staff to be responsible on the outing if parents or volunteers are counted in the adult contingent.

PLAN OF ACTIVITIES-A plan of activities to show how the outing fits into the overall plan and the activities that will be used to prepare the children for the outing beforehand, the activities to be carried out during the outing and the follow up activities to promote children's learning after the outing will be written down and read by all adults in the setting.

RISK ASSESSMENT-Before taking the children on any outing, a member of staff or In2play Director will visit the venue and carry out a risk assessment for the journey and location.

PARENTAL PERMISSION-A consent form will be completed by parents giving the responsible person authority for the child while on the outing.

EMERGENCY PROCEDURES-Contact telephone numbers for all parents will be taken.

A mobile phone fully charged will be carried at all times; this number will also be left with a responsible named person who does not attend the outing.

If an accident requiring medical assistance occurs to a child, the parent will be asked to meet their child and a member of staff at the nearest hospital.

INFORMATION-Information taken on the outing will include a list of all children, parent’s phone numbers, any special needs requirements. Also taken will be a First Aid kit and any necessary medication, accident book, spare clothes, plastic bags, activity plan and programme including time expected home.


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Procedure for uncollected children

We ask all parents/carers to inform us if they are going to be late to collect their child/ren. If for some reason a child is not collected, the following procedures will be activated.


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If a parent/carer is 10 minutes late, we will inform lead person and they would try to contact the parent/carer.

The child would stay in the setting with contact trying to be made, every 5 minutes, up to 20 minutes.

If there is still no contact after 20 minutes, we will try to contact someone on the emergency contact list and ask them to pick the child up.

If contact cannot be made with the emergency contacts, we will keep trying, whilst also trying the parent/carer for up to 1 hour.

In the event that the parent/carer or any emergency contacts could not be reached after an hour, the Local Safeguarding Children Board would be contacted.

Whilst waiting for collection the child will remain in the care of the pre-school and the child will not be made aware of the lateness of their parent/carer.

Parents of children collected up to 20 minutes later than expected will be reminded of the correct time and asked if there is a genuine reason for the late collection. Incidents of late collection will be recorded and discussed with the parent/carer.

Parents will be reminded that they should telephone us before the collection time to tell us if they have been delayed. Under no circumstances will a child be taken home by a member of staff.2 practitioners will stay on the premises until the child is collected.

Confidentiality policy and procedures

POLICY


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Information received by the setting is often confidential and in order to maintain parents’ confidence in our professional approach to this information our setting ensures –

PROCEDURES

All parents can see the details kept about their child and themselves at any time.

Parents will not be given access to the information kept on other children and their families.

Feedback given to parents on their child's progress will be given directly to the parents unless they state a third party can be involved e.g. grandparents or childminder.

Information about a child's medical needs or status, or concerns about Safeguarding/Child Protection issues will be kept in a separate file and will only be available to authorised personnel.

Staff, students and visitors to the session will be made aware of the importance of confidentiality of information and their responsibility within the session.

Information about individual members of staff will not be given out to anyone without the permission of that person except in the case of Child Protection.

Cabinets must be locked at all times and desks cleared of confidential paperwork.

General Data Protection Regulation (GDPR) will be followed and explained to parents when their child first starts attending sessions.

Procedure for lost children


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If a child goes missing while in the care of the setting the person in charge will

Instigate a search of the premises/area without causingundue panic amongst other children

Request help from other staff and seal off exits

Contact the parents to inform them

If child is not on premises/area widen the search to surrounding area

If child is still not found contact the police to conduct a full search

Maintain correct adult child ratios

Review security procedures after the event

Inform all relevant parties of findings, implications and outcomes of the review

We will consider any missing or lost child incident to be a ‘significant event’ and will therefore inform Ofsted and the Local Authority Designated Officer (LADO). We will also review the policy and procedure to establish what went wrong and how it can be avoided in future.


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Equality and Diversity Policy

Our AimIn2play CiC has been established to enable and support the development of opportunities for children and young people 0 – 13 years to learn, play and grow. We work with children, young people and their families to ensure they reach their full potential.

We achieve this through our work in our projects.

Our values

In2Play believes that all children and young people have unique potential.

Because of this We are ambitious for children, young people and families We develop services in response to the needs of local people We ensure that our services make a real difference to the lives of children, young

people and families We work in partnership with various agencies and our service users because we

know this adds value and helps us to be effective

Our definition of equality and diversity

In2Play recognises that all who work for us and use our services are entitled to equal rights. In2Play is aware that there are many differences which can affect rights and needs, including age, race, gender, status, disability, sexual orientation, religion or belief, culture, family income or circumstances, and language. Employee, volunteer and children’s rights are defined in a range of legislation. Alongside these differences In2Play recognises that not everyone has equal access to employment, services and participation. People’s differences and society’s response to these can create barriers to involvement. In2Play is committed to addressing these barriers wherever possible through inclusive working practices, positive action and anti-discriminatory employment and working methods.


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In some cases, such barriers are discriminatory in subtle ways. In2Play is strongly committed to challenging both covert and overt discrimination wherever it takes place.

In2Play believes everyone has a unique set of skills, knowledge and life experiences. We value this diversity that exists in everyone who comes into contact with In2Play.

We seek to maximise the value that this diversity brings to our work by developing individual potential so that our aim can be better realised.

In2Play’s vision for equality and diversity

Our vision for this work includes: A successfully integrated approach across the organisation supported by our strategic and business planning A supportive organisational culture which is open, inclusive, safe and respectful

of difference Opportunities for staff and volunteers to develop skills with respect to the

promotion and management of equality and diversity work A workforce that is empowered and confident to progress equality and diversity

issues including the knowledge and information base from which to develop practice

Improved monitoring systems to help measure the effectiveness of our equality and diversity work

Our whole organisation approach to equality and diversity

In2Play values equality and diversity because this reflects our values and is essential to our ethos. We are committed to promoting equal access to our services and consulting with others – staff, volunteers, children and young people and local communities – in our working methods.


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In order to monitor how well we do, we review our business performance annually including how successful we have been in implementing our equality and diversity standards and work.

In2Play as an employer

We are committed to developing a diverse workforce because we believe this best serves the needs of children, young people and families.

Our work and organisation benefits from a workforce which brings a range of life experiences, cultural and community backgrounds and professional lives. We are committed to developing a workplace, which respects individuals and values this diversity.

We will aim to deal swiftly and appropriately with discrimination, harassment and bullying in the workplace. At the same time we will enable employees to develop skills and knowledge to reach their own potential and to be effective within the roles they perform. We are committed to a fair employment and equal pay policy.

Governance

The role of Directors is to establish a vision and strategic direction for In2Play, including developing guiding principles for all that we do. The commitment of Directors to equality and diversity is therefore key and is incorporated into the structure within which their work is undertaken.

Policy and procedure for grievances

The grievance policy and procedure provides all employees with a process for raising personal concerns so that they can be resolved.

Policy

1 In2Play is committed to the safer care of children and young people In2play Community Interest Company - for children and adults to learn, play and grow Company No. 5769372

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and is concerned to ensure that employees have a clear process for raising personal concerns.

2 This policy and its standards provide employees with a process whereby personal issues can be raised and hopefully resolved at the closest possible level.

3 No employee will be harassed, bullied or victimised for raising a grievance.

4 Matters of harassment, bullying or victimisation should be dealt with under the appropriate In2Play policy.

5 This Policy and the Procedure are non-negotiable and apply to all employees of In2Play.

6 In2Play will keep a record of a grievance and its resolution on the employee’s personal record. All processes and records are confidential, a breach of that confidentially may result in disciplinary action.

7 Where an employee raises a Grievance whilst they are subject to a disciplinary process, that process will take precedent. If the Grievance relates to the conduct of the disciplinary process, this may form part of their presentation to the disciplinary hearing.

8 All managerial actions in relation to this policy and the procedures, will be carried out in accordance with the In2Play’s management and leadership standards and the In2Play schemes of delegation.

9 An employee may raise a grievance relating to the application of their contractual terms and conditions, the general terms and conditions of employment, working guidelines and the application of other In2Play’s policies or procedures. The employee should also use this policy and procedures to address issues relating to working relationships.

10 The employee may be accompanied by a work colleague, trade union representative or representative of a professional body at the meetings to seek resolution between the employee and the manager to whom a grievance is made, or with an investigator, (where one is appointed). Employees and workers do not have the right to be accompanied, or represented, by a lawyer.


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Procedure for handling grievances

The procedure for dealing with grievance falls into a number of stages:-

Stage 1

1 Prior to raising a formal grievance in writing the employee should always try to resolve matters through discussion with their line manager, who should take advice from the Directors where appropriate. The line manager should note on the personnel file the issues raised and their resolution

Stage 2

2 If matters cannot be resolved through discussion with the line manager the employee should set out the details of their grievance, in writing, to the Directors of In2Play. They should detail why matters could not be resolved with their immediate line manager. The Directors receiving a written grievance should acknowledge its receipt within 5 working days and arrange a meeting to discuss the grievance normally within 1 Calendar month. The employee must take reasonable steps to attend the meeting.

3 The Director receiving the written grievance should consider with the employee how the matter may be resolved and inform the employee and their line manager, how they propose the matter to be resolved. They should inform the employee at the meeting and confirm the details for resolution, in writing, within 5 working days of the meeting.

Stage 3

4 If the matter remains unresolved then the employee should write to the Directors, advising them of the original grievance and explaining why the matter has remained unresolved. The Directors, should acknowledge receipt of the grievance within 5 working days.

5 The Directors should arrange a meeting with the employee normally within 1 Calendar month to consider the facts of the grievance, the actions taken to resolve matters and consider options for resolution. They should communicate their decisions to the employee at the end of the meeting and to managers of the employee concerned within 5 working days of the meeting.

6 Where matters are of sufficient concern, the Director may appoint an In2play Community Interest Company - for children and adults to learn, play and grow Company No. 5769372

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investigator to establish the facts and to provide a written report on their findings. This investigation will be carried out in accordance with the In2Play policy and standards for investigations.

7 The resolution of a Grievance rests finally with the relevant Director who must ensure that a written record of the grievance, subsequent correspondence and meeting is kept on the employee’s personal record.

Grievance records8 In2Play will keep a record on an employee’s main employment record,

of the grievance raised and its outcomes/resolution. No other records should be kept.

Comments and complaints policy & procedures

POLICY

In2play aims to provide a safe, stimulating and caring environment where children and their families feel welcome and valued. We believe in working together with parents to ensure their children's needs are identified and met.


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We welcome comments from parents about our provision and recognise parents are the prime educators of their child and that comments, whether negative or positive, about our setting are made with the child's interest at heart.

Positive comments are a good way for parents to let settings know their work is valued and appreciated, give everyone concerned the chance to build on good practice which promotes children's development, parents are encouraged to praise where appropriate.

PROCEDURES

The procedures for parents/carers to make a complaint are clearly advertised at the session. We keep a copy of complaints, and their outcome.

The Manager and In2play Directors will monitor and regularly review the complaints records.

Parents wishing to make concerns about staff or practice known to In2play should first talk to the person in charge of the session, most problems can be sorted out quickly in this way, any problems should be resolved within a reasonable time-scale, this may vary depending on the problem, but will always be within 28 days of having received the complaint.

If the situation is not resolved the parent should approach a Director of In2play who will look into the concern. (email [email protected])

It may be helpful to have a meeting with an outside mediator, the parent and a representative from In2play, this should help both sides to clarify the issues and reach an amicable solution.

If this still does not resolve the problem or the complainants feel that the provider is not meeting the EYFS requirements, Ofsted may be able to help. The Ofsted contact number is displayed on notice boards at In2play registered settings.


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If we become aware that we will be having an Ofsted quality assurance visit we will notify parents/carers. After any inspection or quality insurance visit we will provide copies of the report to parents/carers.

Everyone involved with the discussion and outcome of a complaint will be expected to treat information as confidential and will not discuss the situation with anyone else.

Comments and complaint forms are available at all In2play sessions.

Guidelines for the occasional, regular or emergency administration of prescribed drugs or medicines

The drug or medicine must:-

Have been prescribed by the child's own doctor, nurse, dentist or pharmacist.

Be kept in a secure place with access only by authorised persons

Be clearly labeled with the child's name


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The setting must have:-

A completed medicine form will be completed by the parent/carer on arrival

Information from the child's GP stating -what condition the drug is for and its name, how and when it should be administered, any other relevant information

A drugs and medicines register must be kept showing: The child's name

Date and time of administration

Type of drug or medicine administered

Dosage

Name and signature of person administering drug or medicine.

Name and signature of witness

Time of notification to parent where emergency administration of a drug or medicine is given to a child

Parent/carer signature to show they are aware of when medicine was administered.

Keyworkers will provide parents/carers with a record of each time medicine is administered to their child.

Who can administer drugs or medicine?

A trained nurse or first aid trained member of staff, witnessed by another first aid trained member of staff or qualified person in charge.


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Training will be provided for staff members where the administration of medicine requires medical or technical knowledge.

SAFETY, HEALTH & HYGIENE POLICY AND PROCEDURES

Our setting aims to provide a safe, healthy and hygienic environment for children.

In order to avoid the risk of accidents we maintain safety by following these safety procedures:-

We will ensure that the premises, activities and equipment are fit for purpose, and suitable for children aged 2-5 years. We comply with the indoor space requirements.


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Sleeping children will be regularly checked and we will have adequate spaces for them to relax and/or sleep.

We have an outdoor play space which will be used daily unless weather conditions make this not possible.We have adequate number of toilets and hand basins and hand washing will become routine and encouraged to do in the home. Our baby changing area will be cleaned and sterilised frequently and we ensure that we always have a supply of clean towels, clothes and nappies.

We comply with all health and safety legislation. Please see our fire policy and evacuation procedures.We have £10 million, public liability insurance.

Children will always be supervised by staff and kept out of kitchens or areas where hazardous materials are kept.

The beginning and end of the sessions will be closely monitored and children will be marked on the register at the time they arrive and leave: children will only leave with a known authorised adult whose name has been provided by the parents/carer unless the parent /carer has given consent for their child to leave the session unaccompanied. Passwords will also be used.

We will use the confidential area to discuss any issues with parents/carers. Practitioners will not discuss confidential information to parents/carers when other parents/carers are present.

Adults and visitors will be entered on the register in the visitors book. Identification of visitors will be checked.

Practitioners must take breaks out of the setting, in the café or staff rooms.

Safety checks will be carried out on the premises, both indoors and outdoors before and at the end of each session, these will be recorded


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and any issues acted upon. Practitioners will take every step to ensure both staff and children are not exposed to any unacceptable risk. Risk assessments will be updated regularly and practitioners will be able to discuss managing risks with parents/carers and inspectors. Any risks will be removed or minimised.

Windows, sockets, stairs, heaters, potentially dangerous materials and layout of equipment (indoors and out) will be closely supervised to remove or minimise hazards.

Fire extinguishers will be checked annually, practitioners will know how to use the procedures for fire/evacuation drills will be known by the adults in the setting.

Procedures for entrances and exits will be known by the practitioners and agreed procedures will always be followed.

Fire doors will never be obstructed and will be easily identified.

Fire drills will be carried out at least once per term and a record of date, time taken and people involved will be kept.

Risk assessments will be carried out before any trips or outings by the Manager. They will identify any risks and ensure steps are in place to minimise, remove or manage the risks. Trips will use an adult child ratio of 1:2 with children under 5 years.Vehicles and drivers of vehicles will be adequately insured and seat belts need to be in working order.Equipment and activities available to children will take account of safety and the children's age and stage of development.

Guidelines for maintaining hygiene standardsIn order to avoid the spread of infection we maintain personal hygiene by following these hygiene procedures


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Everyone washes their hands after using the toilet Individual hand towels or paper towels will be available and disposed

of hygienically Encouraging children by example and word to put their hands over

their mouths when coughing Tissues are available and will be disposed of hygienically Open cuts and sores will be covered with waterproof dressings Hands are always washed before preparing food No coughing or sneezing near food Food is stored appropriately-raw and cooked food stored separately;

kept covered and refrigerated. Different cleaning cloths are used for kitchen and toilet areas We ensure cloths for drying crockery and hands are clean and

Hygienic We keep utensils, crockery and pots clean and undamaged ready for

use

In order to avoid risks to health we always follow these procedures-

Activities will take account of children's health needs-dietary and physical exercise.

No smoking is allowed on the premises. Parents will be asked to keep children at home if they have an infectious disease or vomiting and diarrhoea-this includes children of workers and volunteers. We will discuss timescales with parents/carers when required.

Cuts and open sores will be covered with a waterproof plaster.

Parents will be informed if there is any infection such as head lice, scabies, worms, impetigo or any other childhood infectious diseases which may affect other children or their parents. Parents will be told


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where to find the ‘Guidance on infection control in schools and other childcare settings’ document within the setting.

Food and drink

All lunches, snacks and drinks will be healthy, balanced and nutritious. The child’s registration form will document information about dietary requirements, preferences and food allergies that the child may have, along with any special health requirements.Fresh drinking water will be available throughout the sessions. Practitioners will record and act upon this information from parents/carers.

Practitioners will only use the designated food preparation areas within the setting, or prepare food/snacks in the café if necessary and ratios allow. These areas will be maintained, cleaned and sterilised regularly.All staff involved in food preparation will undergo food hygiene training.Ofsted will be informed if two or more children have been affected by food poisoning within the setting.

First aid

All staff members will have undergone first aid training for children.

The first aid box will contain the following as given in -The Health and Safety (First Aid) Regulations 1981:-

Sterile adhesive dressing (individually wrapped) 40Eye pad- sterile 4Triangular bandage - sterile 4Safety pins 12Scissors, tweezersSterile waterMedium dressing-sterile 8Large dressing sterile 4


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Non-allergic water proof adhesive tapeDisposable glovesYellow waste disposal bagsAn accident book with duplicate copies for In2play and parent/carer

Ill child in the setting

If a child becomes ill during a session we will contact the parent/carer to inform them and ask them to collect their child.

The first aider will be notified of any serious illness and will take responsibility for deciding upon the appropriate action. If the child needs to go to hospital, an ambulance will be called. The parent/carer will also be contacted. A member of staff will accompany the child to the hospital in the ambulance and will consent to medical treatment being given (as long as the emergency medical treatment form has been completed and signed)

Accident or injury

Every adult will know where the first aid box and accident book are kept; a notice stating where it is will be displayed

A named person will be responsible for checking the contents of the first aid box once a week.

Staff will keep a written record of accidents / injuries and any first aid treatment. Staff will inform parents/carers of any accident / injury sustained by their child on the same day, and any first aid treatment given. Parents/carers will read and sign the accident form completed by practitioners.

We will notify Ofsted and LSCB of any serious incident, illness, injury, death of any child in our care and of the action taken.Notification will be made as soon as practically possible, but in any case at least within 14 days


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MANAGING CHILDREN'S BEHAVIOUR POLICY AND PROCEDURES

POLICYIn2play aims to provide a stimulating range of experiences and activities for children to make sense of their world through play and by providing a happy, well managed environment the children will be encouraged to develop social skills to help them become accepted and welcome in society as they grow up. We recognise that busy children are less likely to behave in an unacceptable way. We recognise the need to set reasonable and appropriate limits which all the adults will maintain in the management of children's behaviour.


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We do not administer physical punishment or punishment which causes pain or humiliation to a child. Any worker who fails in this is committing an offense.A worker will not have committed an offense, if physical intervention is necessary to avert immediate danger of physical injury to any adult or child, or to manage a child’s behaviour if absolutely necessary.We keep records of any physical intervention and inform parents on the same day.

We recognise the importance of the adult’s behaviour as a role model for the children and will not allow bullying in the form of physical or verbal abuse towards anyone.

We endorse positive discipline as an effective way to set limits and manage behaviour in our sessions.

PROCEDURESIn order to do this we -

Reward good behaviour because rewards are constructive, they encouragefurther effort. Punishment is destructive; it humiliates children andmakes them feel powerless.

Encourage self discipline and respect for others because children need to grow into people who behave well even when there is no one to tell them what to do.

Set realistic limits according to children's age and stage of developmentbecause as children grow our expectations of them change.

Set a good example because children take more notice of how weare and what we do than what we say.

Encourage children, not order them because do as you are told does notteach anything for next time, positive discipline means explaining why.

Consultation between parents and staff will ensure consistent adultresponses to children's behaviour because children need to know wherethey stand and what we mean by what we say,

Praise, give attention and appreciate what children do because whenchildren are used to getting attention for good behaviour they will notneed to seek it by misbehaving.


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Build children's self esteem because shaming, scolding or humiliating children can lead to even worse behaviour while approval, praise and attention will make a child feel valued and cared for.

Keep routines flexible to reduce frustration. Talk to children about their emotions and that of others and how their

actions can harm others. Ensure children have opportunities to identify and discuss boundaries so

that they understand why they are there. Ensure children are listened to. Staff will attend relevant training to ensure they keep up to date with

best practice in behaviour management.

Safer recruitment and selection policy and procedures

POLICY

In2play is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment.

PROCEDURES

All staff will undergo rigorous suitability checks in line with the manual (Safeguarding children: a manual for those who are for and work with children and young people (2014) see section 19.


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Recruitment and checks undertaken as part of the selection process are In2play’s first chance to prevent unsuitable individuals from working with children. When advertising we make clear our commitment to safeguarding and state that DBS checks will be undertaken.

The Regulations prohibit anyone who is disqualified themselves under the Regulations from working in a relevant setting.

Applicants will be informed at shortlisting that references will be obtained. We will inform staff that they are expected to disclose any convictions,

cautions, court orders, reprimands or warnings that may effect their suitability to work with children

There will be at least 2 interviewers on the panel Any job offers will be made subject to satisfactory completion of pre-

employment checks and references. Job offers are subject to probationary period New employees will be required to complete a health questionnaire We will not allow a new member of staff to start working until all necessary

checks have been completed. We will record information of staff’s qualifications, identity checks and vetting

processes that have been completed and hold this in their personnel file. Induction checklist will be completed on the new staff members first day of

work. All applicants will be treated equally, regardless of their gender, race, ethnic

or national religion, disability, marital status, family commitments, sexual orientation, age, HIV status, religious or political beliefs or social class.

Where we are made aware that applicants have special needs for facilitating the interview, these will be provided.

At least 1 week’s notice of interview will be given to shortlisted candidates. Any candidate with a disability will not be excluded unless it is clear that the

candidate is unable to perform a duty that is intrinsic to the role, having taken into account reasonable adjustments. Reasonable adjustments to the recruitment process will be made to ensure that no applicant is disadvantaged because of his/her disability.

All disabled applicants who meet the minimum requirements of the job as set out in the job description and employee specification will be guaranteed an interview.


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