2017 COUNCIL MEMBERS AND COORDINATORSPresident: Zak Vork / Rodney BergstromVice President: Rodney Bergstrom / Zak VorkSecretary: Whitney JunkerTreasurer: Chris SwensonFinancial Secretary: Vacant/Linda BoelkCongregational Life: Kelsey StreetCongregational Outreach: Paul Kennedy / Heather

Hell Congregational Growth: Art BoelkPastor: Andy Berry

Littlefork Lutheran Church

LITTLEFORK LUTHERAN CHURCH2017 ANNUAL REPORT2017 ANNUAL CONGREGATIONAL MEETING

January 28, 2018, 10:30 a.m.

“Led by faith to share God’s grace with all”

2017 Annual MeetingJanuary 28, 2018

10:30 a.m.

OPENING DEVOTIONS

MINUTES

REPORTS

TREASURER’S REPORTAuditor’s Report

DEVELOPING A FINANCIAL PLAN

APPROVAL OF 2018 BUDGET

ELECTIONAdditional VolunteersAccepting the Ballet

OLD BUSINESS

NEW BUSINESSADJOURNMENT

CLOSING PRAYER

Annual Meeting Minutes (unapproved)January 29, 2017

Pastor Andy led the congregation in prayer. Then President Karen Bishop called the meeting to order at 10:55 A.M.

It was noted by Rod Bergstrom that the bottom half of the front cover of the 2016 Annual Report should list the 2016 council members and coordinators not the 2107 proposed council members and coordinators.

Karen Bishop referred everyone to the minutes in the Annual Report from the January 31, 2016

Annual Meeting. Ginny Ziemba made a motion to accept the minutes. Bev Houglum made a second to the motion. Motion carried.

The reports were opened for discussion and comment. Lorraine Manninen made a motion to accept the reports. Rachel Berry made a second to the motion. Motion carried.

The treasurer’s report was opened for discussion and comment. The audit committee, Leah DeLack, Douglas Henrickson, and LuAnn Henrickson reported that they finalized their audit report on 1/27/17 with treasurer, Chris Swenson, and financial secretary, Bev Houglum. Everything was found to be in order. There were two items to be noted. Item 1-On the Treasurer’s Report, there is a clerical error; the account balance for the General Fund on 12/31/16 should be $3,349.72 vs. $3,946.97. Item 2-The church ended 2015 with a Christmas tree match. The $5,000 from that fundraiser was in transit during January 2016. Sonja Pelland made a motion to accept the treasurer’s report. Rod Bergstrom seconded the motion, and the motion carried. Following worship on January 5, 2017 there will be a meeting to discuss the development of a financial plan.

The budget was opened for discussion. Ginny Ziemba made a motion to approve the 2017 Budget. Doug Henrickson seconded the motion. Motion carried.

Election:Chris Swenson and LuAnn Henrickson agreed to co-chair the Fair Food Booth. Ginny Johnson and Bev Houglum agreed to be on the audit committee. Then Doug Henrickson made a motion to accept 2017 Council and Coordinators as listed on the ballot with the additions mentioned above. Ginny Johnson seconded the motion. The motion carried.

Old Business:None.

New Business:Volunteers were requested to help unload the 100 new chairs and 12 new tables from the truck when it arrives this week.Lorraine Manninen made a motion to adjourn the meeting. Bev Houglum seconded the motion, and the meeting was adjourned. Pastor led us in a table prayer before everyone headed to the fellowship hall for a potluck dinner.Respectfully submitted,LuAnn HenricksonCouncil Secretary

Pastor’s Annual Report 2017

Looking back over previous year’s annual reports, I noticed that I am fond of having theme

words that sum up the year’s ministry. 2012’s was “whirlwind,” 2013’s “Busy,” 2014’s word was

“Explosive;” yet, this year I’m not looking for a theme word but rather a chance to reflect on the

incredible work God has led us to do over the past year and the space to dream of how God is

guiding us into the future. I am excited to say that I still confidently feel as called to Littlefork Lutheran

now, as I did when we first came! Here are a few of the highlights I want to lift up from this past year’s

ministry:

We have built upon our partnership with VLM to create an impressive network of day and

overnight camper programs at Vermilion and VBS/ Day activities that bring camp to our

church. This partnership supplements our release time, Sunday School and Confirmation

Ministries in ways we could never do alone!

Our WELCA ladies continued to organize and lead us in community enriching service and

missions that impacted people locally, regionally and around the world. Thank you ladies!

This year we saw an even greater increase in the number of students learning about God’s

love through our Release Time program. This is truly becoming an outreach ministry to our

whole community as students both church and unchurched learn about God’s love each

Wednesday.

Our community continued to enjoy well attended Lenten soup suppers and worships which

featured the acting talents of as we turned the sanctuary into a courtroom with the Chancel

Drama “the People vs. Judas Iscariot.”

These bullet points only begin to detail the ministry and mission we carried out together in 2017.

Please take time to read each contributor’s Annual Reports to get a complete picture of how God

used us as hands and feet to bring the good news this past year.

Honestly, I am more excited than ever to serve as your Pastor as we continue to explore the

needs of the community with the guidance of our Mission Planning Team and learn about healthy and

wholistic stewardship from our Stewardship Campaign Team. These two groups are just starting lead

us into a transformation which will help us connect more deeply to our community and more

effectively follow God’s call to be led by faith to share God’s grace with all. May God bless our church

family with good question and challenging answers in 2018!

<(((>< Pastor Andy

Pastoral Acts 2017

Baptisms

February 12, 2017 Steven Alfred BassettOctober 29, 2017 Jace Andrew Promersberger

Confirmations

April 23, 2017 Madeline OlsonApril 23, 2017 Megan Splett

New Members

February 12, 2017 Steven Alfred Bassett

Marriages

April 5, 2017 Margo Ann Blais and Richard Charles DeschampsLLC, Littlefork, MN

June 24, 2017 Sarah Ane Rogers and Nicolas Berlin Johnson, Akeley, MN

J FuneralsJanuary 30, 2017 Gwendolyn Kay StreetMay 11, 2017 Kevin Lee CarriveauJuly 30, 2017 Richard Charles DeschampsAugust 14, 2017 Josephine Mae JornlinAugust 16, 2017 Margaret Jean “Toodie” JensenSeptember 9, 2017 Steven Alfred Bassett

STATISTICAL REPORT

2016 2017

BAPTIZED 482 483 CONFIRMED 321 323 AVERAGE WEEKLY ATTENDANCE 66 66

President's Report

As we come to the close of another year at Littlefork Lutheran, I reflect back on what this congregation has accomplished.  Christmas Certificates, Lutefisk Dinner, Fair Food Booth, North Star Dinner, Sunday School, Camperships, etc.  This is just a few that we all know about.

There are also many small events that go on throughout the year that do not get much attention.  It takes a great deal of time and talent of many people to keep these ministries going.

The time and effort the Church Council has put forth has been outstanding.  I thank each one of them for their dedication to the Church and hope they all continue with their positions.

With the hiring of the Joshua Company and the formation of the Mission and Stewardship Committees this past year, the future at Littlefork Lutheran will be very exciting.  Under the guidance of Pastor Jenna, these two committees will bring forth some interesting and innovative ways to move Littlefork Lutheran forward into the future.  I would like to thank each member of these two committees for their time, talent and dedication towards this very essential task.

In conclusion, I would like to thank Pastor Andy and Rachel and each member of the congregation for their time, talent and dedication to Littlefork Lutheran.  As the saying goes, "Many hands make light work".

Rod Bergstrom

Congregational Outreach

Due to Heather Hell’s joining of the council towards the end of the year we do not have a report this year.

Congregational Growth

Worship planning Coordinator - Linda Nordlund and Pastor Andy did a great job this past year.

Altar Guild Coordinator - Judy Gielarowski and all those involved did a real nice job this past year.

Confirmation Coordinator - we have six students in confirmation.

Release Time Coordinator - Bev Houglum along with teachers Pastor Andy, Heather Hell, Judy Junker, Mary Larson and substitute teachers Julie Lepisto, Wendy Boorman, Clarice Thompson and Chris Hell have been very busy on Wednesdays with 73 energetic youngsters coming to church each week.

Church Librarian - thanks to Julie Lepisto and the library committee. They purchased DVD's on Women of the Bible to be used for the Women's Bible study. They also added books from the Reformation book sale in October and books from the children's book sale in November. The church library is in great shape and people are encouraged to stop, look, and check out a book.

Sunday School Coordinator - Lorraine Manninen and Cyndi Heibel along with helpers have done a great job this past year.

Vacation Bible School Coordinators -  Heather Hell and Cyndi Heibel, youth from our church, and Camp Vermillion staff offered our youngsters a fun-filled week in July.

Thank you to all of the coordinators and helpers. I'm sorry if I missed anyone and if you would like to help in any of these positions in the future, please call the church at 278-6240.

 Art BoelkCongregational Growth Coordinator.

Congregational Life             There are so many people working together each week to make Littlefork Lutheran a wonderful place to worship, build relationships, and serve our community.

In my report, I’d like to give a shout out to those on the Congregational Committees and highlight their hard work throughout the year.

Thank you to Julie Lepisto for serving as our WELCA President. The Women of the ELCA volunteer for numerous ministries throughout the year that have positively impacted the lives of people near and far. Thank you to Keith Barstad for overseeing the parsonage. Thanks to Rod Bergstrom for managing the church building and keeping everything in good working order. New white boards were put in the Sunday school rooms and the tile was professionally cleaned. The sewer main project was started and is expected to be completed this summer.

Thank you to Bill Breeton for making sure our lawn looks nice in the summer and to Neil DeLack and Roger Boorman for keeping our parking lot plowed in the winter. It is greatly appreciated!

The youth have been busy fundraising for their trip to the ELCA National Youth Gathering in Houston, Texas in 2018. They, along with their parents, hosted a delicious egg bake brunch during the 500 th Anniversary of the Reformation Party.

People were also able to sponsor a youth to mow the lawn with the “Hire a Texan” program. These donations will go towards the cost of their trip.

They also attended the middle school youth gathering in Brainerd. A great time was had by all!

Thank you to Pastor Andy, parents, and everyone for supporting our youth!

Our fellowship coordinators, Tara Gustafson, Clarice Thompson, Dolly Larson, and LuAnn Hendrickson, did an excellent job managing the servers each week for fellowship. They are always looking for volunteers, so please check the Narthex if you would like to bring in treats for fellowship.

Best wishes to everyone in the new year!

Kelsey StreetCongregational Coordinator

Women of the ELCA of Littlefork Lutheran ChurchAnnual Report 2017

The WELCA organization sponsored and supported several events:

Coffee and Conversation gatherings with Bethany, Zion and First Lutheran Summer Gathering at Sugar Lake Lodge for SWO Father’s Day Fellowship Lunch Ladies Night Out with author and motivational speaker, Lisa Carsrud Lutefisk Dinner and Bake and Craft Sale World Day of Prayer Fair Booth lunch and Lenten Supper

We supported missions through: Foster Care Backpacks Thankoffering Sunday and Soap Sunday Quilting for missions, local requests, and camperships Financial contributions to Friends Against Abuse, Servants for Shelter, Falls Hunger

Coalition, Duluth Seafarer’s Center, UMD Campus Ministry, Center for Changing Lives, and PV for Phoebe

School Kits for Lutheran World Relief Personal Health Kits for Global Health Ministries

We supported Littlefork Lutheran specifically by: Purchasing Third Grade Bibles Cleaning the church including professional cleaning all carpeting Funeral serving Kitchen Supply Paying for the Camp Vermillion benevolences for 2017 and contributing financially to

the general budget

Our WELCA booklets were revised and updated.Clarice Thompson, LuAnn Henrickson, and Julie Lepisto attended the National Triennial

Gathering in Minneapolis in July. As a result of their experience, a Fair Trade Coffee project was begun with the profits going to assist other women with the financial commitments involved in attended future gatherings.

We started a series of monthly studies focusing on women in the Bible, their stories, and how their experiences can relate to our lives today. These studies are led by volunteers.

Each and every year we realize how thankful we are to have your support for our mission work. We are truly doing God’s work with our hands. It takes many hands working together. Thank you to the WELCA officers, organizers, and chairs for another terrific year!

Let us consider how to stir up one another to love and good works, not neglecting to meet together,…but encouraging one another and all the more….

Hebrews 10: 24-25

Julie Lepisto, WELCA President

WELCA 2017 Treasurer's Report

Balance Forward 1/1/17 Checking $ 6,375.49 Savings $ 28.24

RECEIPTS:Funerals $ 440.00 WELCA Thankoffering $ 91.07 Foster Care Kits:

North Star Grant $ 300.00 Donation $ 200.00 Cookbook Sales $ 31.00 Coffee Sales $ 60.00 Donations $ 115.00 Lutefisk Din, Crafts & Raf(inc $300 st up csh) $ 6,383.00 Voided chekcs prior years $ 140.00 Total Receipts: $ 7,760.07

EXPENSES:Littlefork Lutheran Church-General (Benevolences) $ 750.00 Littlefork Lutheran Church-Camperships $ 1,000.00 Littlefork Lutheran Church-General $ 500.00 3rd Grade Bibles $ 367.50 WELCA Reps to Triennial $ 214.39 Falls Hunger Coalition $ 100.00 Friends Against Abuse $ 100.00 Servants of Shelter $ 100.00 Quilters $ 300.00 Twin Ports Ministry-Seafarers $ 150.00 Carpet Cleaning $ 658.48 Sugar Lake Lodge-Spring Gathering-Kelsey $ 148.97 Women of ELCA : Thank Offering $ 91.07 Offerings $ 115.00

$ 206.07 Laurentian Conference Offerings : Penny Offering $ 75.00 Love Offerings $ 45.00 Regular Offerings $ 100.00

$ 220.00 Foster Care Kit Supplies $ 575.54 Lutefisk Dinner Expense(Inc start up cash) $ 2,117.90 Ladies Night Out Speaker $ 75.00 Farmers Market-Coffee $ 219.30 Kitchen Supplies $ 14.99 Total Expenses: $ 7,818.14

Balance 12/31/17 Checking $ 6,317.42

Interest Deposited to Savings*** $ 1.04 Balance 12/31/17 Savings $ 29.28

Bev HouglumWELCA Treasurer

Littlefork Lutheran Quilters Summary for 2016-2017

The Littlefork Lutheran Quilters met for a total of 27 days this past year from 12:30-3:00 each Thursday. We made 142 quilts. The breakdown is as follows:

Friends Against Abuse 8Salvation Army 5Synod (May conference) 1Mission 71 Lutefisk supper quilt 1

Rainy Lake Medical Center baby shower 5 baby quiltsNew babies of members 3Littlefork Nursing Home 3Falls Hunger Coalition 4Servants of Shelter 2Transitional Housing 4Cancer benefits 3Quilts for camperships 32School kits (sewed the bags) 100

Total 142 quilts100 school kit bags

The ladies who participated this year were:Betty BoelkLinda BoelkNadine BreetonLisa HerivelAudrey HorneBev HouglumJoAnn JohnsonMyrna JonsonDolly LarsonJulie LepistoMary Jo Winkel

Donations: Emmi Lattu $25North Star Grant $400 (August)North Star Grant $300 (February)WELCA $300Total: $1025

Deposits: $1350-for campershipsQuilting supplies: 3 batts- $455

Miscellaneous (paper products, coffee) $19.14Labels for the quilts $23.95Cutting mat $45.51Total $543.60

Respectfully, Mary Jo Winkel

Littlefork Lutheran Quilters Summary for 2017 (October-December)

The Littlefork Lutheran Quilters met for a total of 9 days from 12:30-3:00 each Thursday.

40 quilts were made.

Several have been delivered to their respective locations. They are as follows:

Mission 16Lutefisk supper quilt 1Veterans quilts to Silver Bay 2Servants of Shelter 3Camperships 2 Total: 24The ladies who participated this year are:

Betty BoelkLinda BoelkNadine BreetonAudrey HorneBev HouglumJoAnn JohnsonVirginia JohnsonMyrna JonsonJulie LepistoDolly LarsonMary MayMary Jo Winkel

Respectfully,

Mary Jo Winkel

2017 2017 Over/(Under)PASTOR Actual Budget Budget 2015 Repayment Advance/Loan Ltfk Lutheran 5787.56 Salary 40,500.00 40,500.00 - Tables and Chairs 3,730.40 Pension/Medical 20,662.08 20,662.00 0.08 Book Fair and Book Sales 765.96 Continuing Education 585.98 800.00 (214.02) Endowment/Thrivent 50.00 Soc Security Allowance 3,097.92 3,098.00 (0.08) Deposit Houston Youth 2018 trip 1,750.00 Housing Equity (3%) 1,848.72 1,850.00 (1.28) VLM-Camperships 4,940.00 Fall Theological 267.25 300.00 (32.75) J & D Foods-Christmas Certificates 2,640.00

- Ltfk Lutheran -Christmas Certificates 500.00 JB Foods- Christmas Certificates 250.00

SYNOD ASSEMBLY 1,067.72 1,000.00 67.72 Stewardship-Joshua Group 3,400.00 Service Master-Tile cleaning 527.60

PERSONNEL Falls Hunger Coalition, MN Food Shelf, Hwy53 3,420.00 Secretary 11,015.50 11,440.00 (424.50) US Foods-Fair supplies 1,951.74 Custodian 2,383.50 2,016.00 367.50 Fair Supplies 577.04 Social Security 1,035.08 1,029.38 5.70 Cash-Fair cash register change 300.00 Musicians 1,250.00 1,500.00 (250.00) Fair- MN License 85.00 Sub. Pastor 994.67 800.00 194.67 Fair-Paint for booth exchange for rent 150.00

North Star Dinner-supplies, food 482.64MISSIONS Vanco fee 209.03 ELCA Benevolence 2,000.00 2,000.00 - Transfers to Savings Accounts 24,948.59 Voy. Luth. Ministry 750.00 750.00 - Library-Mary Jo Winkel 19.47

Library-Magazine 19.95CONG. GROWTH Youth-Craguns trip 2017 466.00 EDUCATION: Total Non Budgeted Disbursements 56,970.98 Release Time 401.19 300.00 101.19 Budgeted Disbursments 116,083.28 Sunday School 0.00 150.00 (150.00) Total Disbursements 173,054.26 SS Xmas Program 0.00 100.00 (100.00) VBS 701.58 675.00 26.58 Confirmation 0.00 50.00 (50.00) 1st Communion 0.00 50.00 (50.00) Account Balance 12/31/2017 Library/Films 86.20 100.00 (13.80) Bible Studies 0.00 0.00 - General Fund 4,207.91 WORSHIP: Endowment/Thrivent 56,815.58 Baptisms 0.00 100.00 (100.00) Savings 22,656.99 Communion 65.87 150.00 (84.13) Memorials 5,975.56 Candles 174.60 300.00 (125.40) Commercial Membership Savings 141.11 Bulletins/Worship 188.65 200.00 (11.35) Music 0.00 50.00 (50.00)

CONG. LIFE Building Maintanence includes TS Dividends 6,224.34 YOUTH: Parsonage 1,491.98 Youth Group 0.00 0.00 - Wish List 274.53

- Youth Group 6,031.17- Camperships 1,653.11

FELLOWSHIP: Sound System 425.72 Cong Fellowship 125.97 100.00 25.97 Library 256.14

- Stewardship 6,300.00 PROPERTY: Total General Savings 22,656.99 Insurance 5,584.72 5,500.00 84.72 Utilities 13,293.59 14,000.00 (706.41) Memorial Accounts Maintenance 73.02 500.00 (426.98) Undesignated includes TS Dividends 4,714.05 Office Supplies 759.45 800.00 (40.55) Building Maintanence 100.00 Copier 2,729.55 2,500.00 229.55 Youth 60.00 Postage 1,064.02 1,000.00 64.02 Library 28.16

Website/Electronics 0.00 200.00 (200.00) Hymnals 105.00CONG. OUTREACH Piano 22.93 STEWARDSHIP: Altar/Paraments 801.21 Envelopes 0.00 100.00 (100.00) Choir Music 144.21 EVANGELISM: Total Memorial Savings 5,975.56 Christ in Our Home 218.84 250.00 (31.16) New Members 0.00 50.00 (50.00) Advances/Loans Payable to Littlefork Lutheran SOCIAL MINISTRY: 2016 Savings Bldg Maint for payroll shortfall $8,250.00 Emergency Care 0.00 50.00 (50.00) 2017 Savings Bldg Maint for payroll shortfall $3,700.00 Quilters 0.00 0.00 - ___________ Pastoral Mileage 3,157.61 2,700.00 457.61 Total Liability $11,950.00

TOTAL 116,083.28 117,720.38 (1,637.10) Respectfully submitted, Chris Swenson-Treasurer

Savings Accounts

LITTLEFORK LUTHERAN CHURCHTREASURER'S REPORT

For Year Ending December 31, 2017

Non-Budgeted Disbursements

LITTLEFORK LUTHERAN CHURCHPROPOSED 2018 BUDGET

2018 2017 2017 Over/(Under)Budget Budget Actual 2017 Budget

PASTOR Salary 41,830.00 40,500.00 40,500.00 - Pension/Medical 23,573.00 20,662.00 20,662.08 0.08 Continuing Education 800.00 800.00 585.98 (214.02) Social Security Allowance 3,200.00 3,098.00 3,097.92 (0.08) Housing Equity (3%) 1,906.00 1,850.00 1,848.72 (1.28)

Fall Theological 300.00 300.00 267.25 (32.75)

SYNOD ASSEMBLY 1,000.00 1,000.00 1,067.72 67.72

PERSONNEL Secretary 11,700.00 11,440.00 11,015.50 (424.50) Custodian 2,112.00 2,016.00 2,383.50 367.50 Social Security 1,056.62 1,029.38 1,035.08 5.70 Musicians 1,500.00 1,500.00 1,250.00 (250.00) Sub. Pastor 800.00 800.00 994.67 194.67

MISSIONS

ELCA Mission Support 2,500.00 2,000.00 2,000.00 - Voy. Luth. Ministry 750.00 750.00 750.00 -

CONG. GROWTH EDUCATION: Release Time 300.00 300.00 401.19 101.19 Sunday School 150.00 150.00 0.00 (150.00)

SS Xmas Program 100.00 100.00 0.00 (100.00) VBS 675.00 675.00 701.58 26.58 *funds raised Confirmation 50.00 50.00 0.00 (50.00) w/Jesus dollars 1st Communion 100.00 50.00 0.00 (50.00) Library/Media 100.00 100.00 86.20 (13.80) Bible Studies 100.00 0.00 0.00 - WORSHIP: Baptisms 100.00 100.00 0.00 (100.00) Communion 150.00 150.00 65.87 (84.13) Candles 300.00 300.00 174.60 (125.40) Bulletins/Worship 200.00 200.00 188.65 (11.35) Music 50.00 50.00 0.00 (50.00)

CONG. LIFE YOUTH: Youth Group 0.00 0.00 0.00 - *supported by FELLOWSHIP: fundraising Cong. Fellowship 100.00 100.00 125.97 25.97 PROPERTY: Insurance 5,500.00 5,500.00 5,584.72 84.72 Utilities 14,000.00 14,000.00 13,293.59 (706.41) Maintenance/Supplies 500.00 500.00 73.02 (426.98) Office Supplies 700.00 800.00 759.45 (40.55) Copier 2,500.00 2,500.00 2,729.55 229.55 Postage 1,000.00 1,000.00 1,064.02 64.02

Website/Electronics 200.00 200.00 0.00 (200.00) CONG. OUTREACH STEWARDSHIP: Envelopes 100.00 100.00 0.00 (100.00) EVANGELISM: Christ in Our Home 250.00 250.00 218.84 (31.16) New Members 50.00 50.00 0.00 (50.00) SOCIAL MINISTRY: Emergency Care 50.00 50.00 0.00 (50.00)

Quilters 0.00 0.00 0.00 - Pastoral Mileage 2,700.00 2,700.00 3,157.61 457.61

TOTAL 123,052.62 117,720.38 116,083.28 (1,637.10)

3LITTLEFORK LUTHERAN CHURCH COUNCIL & COORDINATORS BALLOT

JANUARY 2017-FEBRUARY 2018PresidentVice-President 278-6663Secretary Whitney Junker 218-324-0575Treasurer Chris Swenson 278-4364Financial Secretary Kelsey Street 218-417-0758Congregational Life ______________ ____________Congregational Outreach Paul Kennedy 218-324-1472Congregational Growth Art Boelk 218-283-3541

Congregational Life Section - Fellowship Committee Congregational Fellowship Coordinator(s) Jan-Mar-Tara Gustafson 278-

6627 Apr-Jun-Clarice Thompson 278-4397

Jul-Sep-Dolly Larson 278-6719Oct-Dec-LuAnn Henrickson 278-4181

Property Committee Church Building Coordinator Rod Bergstrom 278-6663 Parsonage Coordinator Keith Barstad 278-4472 Church Grounds Coordinators; Winter: Neil DeLack 278-

6720Summer:Bill Breeton 278-4121

Congregational Outreach Section - Stewardship Committee Stewardship Education Coordinator Pastor and Council 278-

6240 Budget Process Coordinator Kristi Splett 278-6278 Special Gifts Coordinators Linda Boelk 283-3541

Evangelism Committee

New Member Coordinator Secretary/Office 278-6240

Lay Ministry Coordinator(s) Secretary/Office 278-6240

Visitation Coordinator (s) Linda & Art Boelk 283-3541

Social Ministry Committee Emergency Care Coordinator Bailey Wendt 278-4557 Christmas Certificates Coordinator Art Boelk 283-

3541 World Hunger & Food Shelf Coordinator Leah DeLack 278-4194 Quilting Coordinator Mary Jo Winkel 283-6232 Recycling Coordinator LeRoy Dahl 278-4144 Highway Clean-up Coordinator Zak Vork 341-

2952 Fair Food Booth Coordinator ______________ __________

Congregational Growth – Section Worship Committee Worship Assistant Coordinator Jan-Mar-Lorraine Manninen 240-5153

Apr-Jun-Katie Vork 218-341-2952 Jul-Sep-Sheila/Bailey Wendt 278-4557Oct-Dec-Bev Houglum 278-4265

Worship Planning Coordinator Linda Nordlund 278-6671Pastor Andy Berry 278-6240

Altar Guild Coordinator Judy Gielarowski 278-6633

Education Committee Confirmation Coordinator Rachel Berry 320-

304-3648 Release Time Coordinator Bev Houglum 278-

4265 Church Librarian Julie Lepisto 276-3020

Sunday School Coordinator(s) Lorraine Manninen 240-5153 Vacation Bible School Coordinator(s) Heather Hell

324-1465Cyndi Heibel 283-0747

218-349-3440

VLM Delegate –Bev Houglum Synod Delegates – Lorraine Manninen and Zak Vork

Mission Interpreter- Lorraine Manninen (Not Elected but Appointed)

Nominating Committee: Karen Bishop, LuAnn Henrickson, Bev Houglum, Lorraine Manninen, Ginny Zeimba, and ____.Audit Committee 2016: Lea DeLack, LuAnn Henrickson and Doug Henrickson. Aduit Committee 2017: LuAnn Henrickson, __________, __________.

*In 2016 and 2017 we set our PCM goal at $750 and met it.

LITTLEFORK LUTHERAN CHURCHBUILDING USE POLICY

It is Littlefork Lutheran’s intent to serve the community by making its facilities available for meetings, assemblies, family events, and special musical events, as well as for weddings and funerals of non-members. All events must be scheduled through the church office with the understanding that scheduled worship services, funerals, meetings, and gatherings that are part of the Church’s normal life and worship, will have precedence, unless prior arrangements have been approved by the Church Council.

FACILITY USE FEES Event Member Non-MemberWedding $100.00 Suggested Donation $200.00 Fees

Funeral No Charge 50.00 Fees

Other 50.00 Suggested Donation 75.00 Fees

Fellowship Hall 50.00 Suggested Donation 75.00 Fees

Kitchen 50.00 Suggested Donation 75.00 Fees

Classroom 25.00 Suggested Donation 50.00 Fees

Honorarium for Pastor (Wedding) $300.00 Suggested Gift $300.00 Fees

Honorarium for Pastor (Funeral) 150.00 Suggested Gift 150.00 Fees

Honorarium for Pianist 100.00 Suggested Gift 100.00 Fees

Honorarium for Soloist 75.00 Suggested Gift 75.00 Fees

Honorarium for Pastor (Wedding Outside of Church) $300.00 + Mileage $500.00 + Mileage

Facility fees shall be paid in advance. Part or all is refundable, as indicated in the fee schedule, if the facilities are left in good condition. Areas will not be reserved until the fees have been paid.

There is no charge for approved, non-profit organizations using our facility.

Littlefork Lutheran Church will need a Certificate of Insurance listing “Littlefork Lutheran Church” as “Additional Insured” from anyone, or any organization, using our facility. This can be obtained from your insurance carrier.

Approved by Council 9/2016

:

CouncilThe council consists of the Pastor, President, Vice-President, Secretary, Treasurer, Financial Secretary, Congregational Life Coordinator, Congregational Outreach Coordinator, and Congregational Growth Coordinator. The role of the council is providing general oversight of the life and activities of the congregation. Specifically this includes:

Serve a one year term starting from the annual meeting in January. Attend monthly meetings, and other special meetings as necessary, throughout the year To lead the congregation in its mission (“Led by Faith to share God's grace with all.”), to

do long-range planning, to set goals and priorities, and to evaluate church activities in light of the congregation's mission.

To be involved members of the congregation through worship, learning, witnessing, service, support and to promote a climate of peace, goodwill, and respect as conflicts arise.

To oversee, assist and guide the various coordinators of ministry and mission for our congregation.

To make decisions financial and otherwise that allow the congregation to perform its mission.

To handle financial and property matters for the congregation, including preparing an annual congregational budget and carrying that budget out after the annual meeting.

To emphasize cooperation with other congregations, our synod and church wide organization of the ELCA.

Council President Leads meetings of the council and the Annual meeting of the Congregation Meet monthly with the Pastor to set the agenda prior to each council meetingVice-President Performs all the duties of the President in the President's absenceSecretary Keeps minutes/notes of all meetings of the council and congregation and help church staff

with the preservation of the congregational archives Send minutes each month to Congregation Secretary for printing in the church newsletterTreasurer Keeper of all funds of the Congregation, disbursing them according to the decisions of the

congregation and council Must present an audit report at the Annual meeting Work with Secretary and Financial SecretaryFinancial Secretary Receives and records all offerings and collections Turns all funds over to the Treasurer and provides quarterly statements to all members of

the congregation showing their gifts

Council, Committee, and Coordinator Position Descriptions

Must present an annual report of collection at the Annual meeting. Congregational Section Heads (Life, Outreach, and Growth) Responsible for the work of the committees and coordinators assigned to your sections Hold Quarterly meetings with committee members and coordinators under your sections Bring requests (monetary or general) from coordinators to the council Seek to offer support and guidance to better the ministries and mission of the coordinators

under your care.

Congregational Life Section

Fellowship Committee

Congregational Fellowship Coordinator (s) Coordinate fellowship activities for the congregation which are for all ages, including

weekly fellowship following worship (coordinate servers and treats) Participate in the budget planning process with the Fellowship Committee

Women of the ELCA Coordinator (Elected by WELCA) Coordinate the sharing of information between the Littlefork Lutheran Church Women of

the Evangelical Lutheran Church in America (WELCA) and the Congregational Life Section, Church Council, Congregation and Church Office

Serve as President of the Littlefork WELCA

Property CommitteeChurch Building Coordinator

Responsible for the general maintenance of the church building and its contents Responsible for the upkeep of the heating system, plumbing, appliances, and equipment in

the church building Coordinate and recruit workers for church “workdays” as needed for building upkeep Participate in the budget planning process with the Property Committee

Parsonage Coordinator Responsible for the general maintenance of the church Parsonage Responsible for coordinating the upkeep of the building’s heating system, plumbing,

appliances, and church owned equipment in the Parsonage Communicate with the Pastor concerning any repair/maintenance items for the Parsonage Coordinate and recruit workers for Parsonage “workdays” as needed for the upkeep of the

church Parsonage Participate in the budget planning process with the Property Committee

Church Grounds Coordinator Responsible for the general maintenance of the church grounds and property Responsible for the seasonal upkeep needs (lawn mowing, snow shoveling, etc.) as well

as occasional upkeep and maintenance of the church grounds and property Coordinate and recruit workers for church grounds “workdays” as needed for the upkeep of

the church grounds and properties Participate in the budget planning process with the Property Committee

Congregational Outreach SectionStewardship Committee

Stewardship Education Coordinator Coordinate stewardship activities of the church (as needed) Evaluate possible stewardship resources (from synod and ELCA), making them available

to the congregation Send stewardship letters to congregation members when needed Participate in the budget planning process with the Stewardship Committee

Budget Process Coordinator Coordinate and implement the Budget Planning Process for the congregation Guide the section chairs in the planning for the budget process (usually in Oct.) by which

each section will propose their budgetary needs Serve as the chairperson for the annual Budget Planning Meeting (usually in Nov.) where

the proposed budget for the coming year will be finalized for presentation to the Church Council for their December meeting

Review with the Financial Secretary and Treasurer the spending/giving activity of the congregation (at least quarterly)

Participate in the budget planning process with the Stewardship Committee

Special Gifts Coordinator Coordinate the receiving of Special Gifts for the Congregation Maintain records of Designated Giving to the Congregation Coordinate the reception of non-monetary gifts to the congregation seeking input from

other members of the stewardship committee Prepare a report for the Annual Report showing the breakdown of designated funds in the

Memorial Fund Responsible for the acknowledgment of designated gifts to the congregation Work with council to create a “Congregational Wish List” that could be tailored toward

church needs that special gifts can be designated toward Participate in the budget planning process with the Stewardship Committee

Evangelism CommitteeNew Member Coordinator: Church Secretary and the whole Congregation

Work with the Pastor to coordinate new member classes twice a year Work with the Pastor to plan a new member worship service and following fellowship

celebration

Lay Ministry Coordinator(s) *In a pastor's absence, the Lay Ministry Coordinator(s) do the following: Coordinate with the Visitation Coordinators to continue homebound and hospital visitation

Coordinate with the Worship Committee members to schedule pulpit supply and other lay worship leaders

Visitation Coordinator(s) Work with the Pastor and the Church Secretary to, as a team, coordinate visits and spiritual

care. To notify the church of members in need of visits or different forms of communication from

the church (i.e. sermon copies, health news, address change) To coordinate and encourage members of the congregation to visit homebound and/or

other members in the communitySocial Ministry Committee

Emergency Care Coordinator Responsible for this congregation’s response to local emergency situations within the

congregation and community Recruit members of the congregation to help in planning and outreach during times calling

for emergency help. (I.e. Fire, Natural Disaster, etc.) Coordinate dissemination of information to the congregation regarding participation in

ELCA Disaster Response, Lutheran World Relief, The Red Cross as well as other relief efforts

Participate in the budget planning process with the Social Ministry Committee

Christmas Certificates Coordinator Responsible for this congregation’s participation in the delivery of local Christmas

certificates Recruit congregational members to help in the delivery of these Christmas certificates Participate in the budget planning process with the Social Ministry Committee

World Hunger Coordinator & Local Food Shelf Coordinator(World) Coordinate this congregation’s participation in the ministry of ELCA World Hunger Disperse information concerning the World Hunger Appeal to the congregation Participate in the budget planning process with the Social Ministry Committee(Local) Coordinate this congregation’s participation in the local food shelf (The Falls Hunger

Coalition) Disperse information concerning the Falls Hunger Coalition to the congregation Participate in the budget planning process with the Social Ministry Committee

Quilting Coordinator Coordinate the work of the Littlefork Lutheran Church Quilting Group Recruit people to participate in the making of and sending to Lutheran World Relief, quilts,

layettes and other needed items for the work of LWR Responsible for procuring necessary materials for the work of the quilting group Communicate with the church office the schedules and needs of the Quilting Group for

publication in the church newsletter and bulletins Participate in the budget planning process with the Social Ministry Committee

Recycling Coordinator Coordinate the recycling efforts of the congregation Participate in the budget planning process with the Social Ministry Committee

Highway Cleanup Coordinator Coordinate the highway cleanup efforts of the designated highway section for the

congregation (usually once in fall and once in spring) Participate in the budget planning process with the Social Ministry Committee

Fair Food Booth Coordinator(s) Coordinate this congregation’s participation in operating the food booth at the Northern

MN District Fair, overseeing all operations as necessary. Responsible for recruiting volunteers to carry out this mission, with the intent of including

as much member participation as possible. Be responsible for a complete accounting of income and expenses incurred and evaluate

the overall outcome of the event as an outreach ministry of this congregation. Participate in the budget planning process with the Evangelism Committee.

Congregational Growth SectionWorship Committee

Worship Assistants Coordinator(s) Coordinate the recruitment of worship assistants for all worship services (Worship

Assistants will include but are not limited to: Acolyte, Nursery Care, Reader, Communion Assistant, Special Music and Usher)

Make information concerning worship assistants available to the church office so that the names may be included in the worship bulletins

Participate in the budget planning process with the Worship Committee

Worship Planning Coordinator Serves as a chairperson of a Worship Service Committee Works with the Pastor/Interim/Lay Person(s), the Church Secretary, the Worship Assistant

Coordinator, the Altar Guild Coordinator and members of the Worship Service Committee to coordinate and plan worship service

Works with his/her committee members to schedule worship leaders as needed, choose appropriate hymns and worship settings, arrange for organists, pianists, and special music to ensure organized and meaningful worship services

Altar Guild Coordinator Responsible for coordinating the work of the Altar Guild Review and update the duties of the Altar Guild in consultation with the Worship Committee

and the Pastor(s) Maintain adequate supplies needed for Holy Communion (wafers, wine, communion cups,

communion cards), Baptisms (Baptismal Napkins, Certificates, Candles, Sponsor Certificates) and Candles for the altar

Schedule annually members of the Altar Guild to perform the duties of the Altar Guild each month, and provide the schedule for the Church Office

Participate in the budget process with the Worship Committee

Education Committee

Confirmation Coordinator Assist the Pastor in coordinating the confirmation ministry of the congregation Responsible for the plans for “Confirmation Day” with the Pastor. (i.e.: Coffee Hour, order

cake, congregational gift to Confirmands, certificates, fraternal participation, pictures, etc.) Coordinate confirmation “mentor” program within the congregation Participate in the budget process with the Education Committee

Release Time Coordinator Coordinate the Release Time ministry of the congregation Recruit and train teachers for classes for 1st through 6th grade Select and order class materials Maintain necessary supplies for the Release Time Classes Participate in the budget process with the Education Committee

Sunday School Coordinator Coordinate the Sunday School ministry of the congregation Recruit and train teachers for classes for 3 years old through 6th grade Plan, coordinate and recruit helpers for the Sunday School Christmas Program Select and order Lutheran appropriate class materials Maintain necessary supplies for the Sunday School Classes Participate in the budget process with the Education Committee

Vacation Bible School Coordinator Coordinate the Vacation Bible School ministry of the congregation Publicize VBS, recruit students, and train teachers, helpers, and food staff for classes of 3

year olds - 6th grades Select and order appropriate Lutheran materials and maintain and/or order necessary

supplies for the Vacation Bible School Classes Put together a VBS Program, sharing the VBS experience with the congregation and

community OR, depending on the year, coordinates the use of a VLM Day Camp Staff to act as VBS Participate in the budget process with the Education Committee

Church Librarian Organize library resources, evaluate needs, and promote the use of the church Library Coordinate and schedule library meetings with library committee members

Nominating Committee : (Made up of outgoing members of council and others) Designate a Nominating Committee leader who will coordinate meeting times Responsible for recruiting lay members who best fit council and coordinator positions in

the church Work with the Time and Talents Coordinator to discern members' talents for the specific

positions Begin meeting in November with the goal of recruiting lay members before January 1st

Synod Assembly Delegates: 2 Adults Represent Littlefork Lutheran as a voting member (along with pastor) at the Annual Synod

Assembly on May 4-6, 2018 at Breezy Point Resort Attend breakout sessions, worship services, and seminars with 400 people from across

the Northeast MN Synod that will enrich and strengthen delegates’ understanding of the wider church, synod, and Littlefork Lutheran.

Participate in discussion and voting about specific church topics, synod leadership, mission, ministry, and financial reports.

Share your synod assembly experience with Littlefork Lutheran in a report to the congregation and/or in a temple talk after you attend.

VLM Delegate: 1 Adult or Confirmed Youth* Represent Littlefork Lutheran as a voting member (along with pastor) at United Lutheran

in Proctor, MN on February 3rd, 2018; and any other special meetings called by the cooperation

To promote summer camp and other camp programs for all ages Raise awareness of our partnership with camp Share your experience of VLM’s annual meeting and any other meetings with the

congregation *The State of Minnesota may require all delegates to be at least 18 years old when matters of buy, selling property or encumbering debt.