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DATABASE REGISTRATION

You are hereby invited to register on the Auditor General South Africa’s panel of experts’ database

Tender Number: AGSA/02/2017

Closing date: 15 March 2017

Closing time: 15H00

Bid validity period: 90 days (Commencing from the RFB/closing date)

Important: All applicants should meet the minimum requirements of the tender.

MINIMUM REQUIREMENTS:

Experienced professional with sufficient knowledge of the public sector environment Minimum three (3) years public sector experience National and International affiliation of experts in the various professions Representation of expertise in respect of the disciplines required Capacity building/transfer of skills (Number of HDI personnel directly engaged with the related projects

Description: Application to be listed on the database of panel of expert’s database

Registration Documents may be posted to: or Deposited in the tender box situated at:

Senior Manager: Provisioning Services Corporate Legal and Provisioning Services

PO BOX 446 Brooklyn Gardens, East Wing, First Floor, 235 Veale Street

Pretoria (corner Veale and Middel Streets), New Muckleneuk, Pretoria

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Applicants should ensure that their application forms are delivered timeously to the correct address

Late applications will not be accepted for consideration.

All applications must be submitted on the official forms – (not to be re-typed)

For general enquiries kindly email Ms Celia Mabusela, [email protected]. Only written enquiries will be responded to

ANNEXURE A.1: DETAILS OF SERVICE PROVIDER

Item DetailService provider’s nameService provider’s Postal Address

Service provider’s Street Address

Service provider’s Telephone NumberService provider’s Facsimile NumberService provider’s Entity Type

Service provider’s Registration NumberService provider’s VAT Registration NumberService provider’s SARS Tax NumberService provider’s Tax Clearance Certificate Expiry DateContact personContact person’s Cell Phone NumberContact person’s Email AddressName of person Signing this BidDate of Signature of the BidCapacity under which this Bid is SignedSignature

Notes:

Select the shaded fields and enter the relevant data or select the relevant option. If the postal address is the same as the street address, leave the postal address fields blank. When completed, print a copy and sign. Submit the signed copy as part of the bid. This form must be completed irrespective of whether the bidder is an individual or an organization.

ANNEXURE A.2: SERVICE PROVIDER PROFILE

Service Provider’s Relevant Experience – minimum 3 years public sector experience (maximum 10 one sentence bullet points)

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Service Provider’s Areas of Expertise (maximum 10 one sentence bullet points)

Location of Service Provider’s Offices in SA (names of towns only)

Service Provider’s Support Structure( administration, secretarial etc)

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Service Provider NameRepresentative’s NameRepresentative’s SignatureDate of signature

ANNEXURE A.3: PERSONNEL COMPLEMENT (If more than 10 add separate sheet to this bid document)

Ref. No.

First Name Surname Female/Male

Position within Service Provider

Accreditation(provide

certificate)

Relevant Experience

(years e.g. 2)

Geographical Location

where service is available

12345678910

Service Provider NameRepresentative’s NameRepresentative’s SignatureDate of Signature

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TERMS OF REFERENCE FOR THE APPOINTMENT OF A PANEL OF EXPERTS FOR THE AUDITOR GENERAL SOUTH AFRICA

The areas of expertise and skills required are:

AREA OF WORK SCOPE OF WORK SKILLS QUALIFICATIONS

Building Engineering

To verify the extent of work completed on houses and assess quality of work done

Consulting Engineer with experience in design and supervision of housing projects. Extensive understanding of the regulatory framework and building standards.

Qualified Engineer

Verification of variation orders and testing for reasonability in line with prevailing market rates

Consulting Engineer with experience in construction materials and costs

Qualified Engineer

Electrical Engineering

Assist with componentization and valuation of electricity network assets in terms of GRAP 17.

Experience in asset management at municipalities i.e. electricity networks

BSC(Ing)/BEng/Pr Engineer

Assess the condition and useful lives of network assets and identify possible impairments to determine if valuation is reasonable

Experience in asset management at municipalities i.e. electricity networks


Civil Engineering

Assessment of plant, property and equipment condition and useful lives of infrastructure

In line with qualifications BSC(Ing)/BEng/Pr Engineer

PPE – road network Pavement specialist infrastructure


Assessment of quality on projects and adherence to South African National Standards (SANS) on infrastructure projects.Advise on JBCC, ECSA, NHBRC & CIDB regulations

Experience in implementation of bulk and internal roads, storm water, sewer, water, electricity

BSC(Ing)/BEng/Pr EngineerNo

Determine values /confirm existence

Experience in public sector infrastructure.


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Actuaries

Valuation of retirement benefits obligations

In line with qualification Qualified Actuary and member of the Actuarial Society of SA

Review valuation of provision for outstanding claims for Road Accident Fund

In line with qualification Qualified Actuary and member of the Actuarial Society of SA

Review provision for post-employment medical and pension benefits for Road Accident Fund

Full understanding of the nature of RAF business, similar to other insurance providers. Experience in doing valuations of a similar nature in the insurance industry independent of the audit client.

Qualified Actuary and member of the Actuarial Society of SA

Post retirement fund obligations Financial model

Registered actuary, experience in actuary valuations of claims


Assess and evaluate assumptions done by the Funds actuary

Qualified actuary, experience in actuary valuations of claims


Perform reasonability test on the methodology and amounts used to provide for the provision of outstanding claims and capitalised value of pensions in the annual financial statements of the Fund

Registered actuary, experience in actuary valuations of claims, similar to Compensation Fund


Determine values of employee benefit funds


Mainframe security specialists

Evaluation of mainframe security: IBM & VMS

In depth knowledge and experience of zOs 390/RACF security configuration and operator knowledge

BSC computer science and extensive practical experience in operating system set-up(configuration), security and activity/audit logging

Evaluation of mainframe security: IBM & VMS

VMS operating system security set-up


Database Administrator (DBA)

Evaluation of database set-up during SDLC audits

In depth knowledge of database setup and security


Training courses as proof of proficiency in database administration


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Computer operating system security specialist

Novell Unix Windows AS 400 Citrix

Evaluation of server operating system parameter settings

Ability to evaluate the listed operating system parameter settings in order to determine if these system’ parameter settings are adequately and securely set


Information technology architect

To review/evaluate/audit and report on the adequacy of the process of planning, acquiring, building, modifying and deploying IT resources throughout an entity/auditee

Ability to review the process of planning, acquiring, building, modifying and deploying IT resources

Certified Information Technology Architect

Business analyst

To assist in identifying the correct data fields to be downloaded for the CAATs applications

Ability to understand the different systems and data structures to develop audit files for monthly and continuous analysis by means of CAATs

The Open Group Architecture Framework certification (TOGAF)

Data/CPU imaging specialist

To assist in data and CPU analysis

Ability and availability of soft and hardware to perform data and CPU imaging and analysis of the imaged information

Technical ability to transfer data from one computer to another without any changes/modifications and to analyse the downloaded data

Computer forensic specialist

To examine digital media in a forensically sound manner with the aim of identifying, preserving, recovering, analysing, and presenting facts and opinions about the information

Identifying, preserving, recovering, analysing and presenting facts and opinions about information downloaded from computer systems

Proven performance as an expert in a court of law

Firewall and router administrator

Firewalls, Nokia, PIX, ASA, Checkpoint, FreeSBS, Routers, Cisco and Huawei

To evaluate management configuration, change management and rule-base set-up of the firewall and router regarding the controlling of access to the internal network, router and firewall platform, platform operating system builds, log reviews, time synchronization and backups

In depth knowledge of firewall and router administration and management

BSC computer science and extensive practical experience to analyse the firewall and router management and parameter settings as listed in the “skills required “ column

ERP specialists

JDE, SAP (primarily in house), PeopleSoft and Oracle

Evaluate baseline configuration where possible

Auditors with good knowledge of security/baseline configuration

BCOM IS, BSC CompSci or BCOM Acc with experience in ERP IT baseline reviews and/or business cycle audits. Experience in operational audits as part of an Integrated ERP review will be a bonus

Evaluate configured controls and authorizations in the context of business cycles

Key functional module configuration (SPRO, etc) for business cycles Regularity audit is initially focusing on

BCOM IS, BSC CompSci or BCOM Acc with experience in ERP IT baseline reviews and/or business cycle audits. Experience in

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namely Procurement/Logistics, Finance, IS- U (in case of SAP) and HR

operational audits as part of an Integrated ERP review will be a bonus

Downloading of transactional data for CAATs analysis

Knowledge of authorizations and extraction tools where applicable


Business cycle knowledge, therefore auditors who have had experience in operational audits and IT SAP/Oracle/JDE/PeopleSoft audits


IT Audit research and development

To assist with developing of IT audit methodology and audit programs relating to IT audit environment

In depth knowledge of IT audit methodologies and auditable components within the IT environment

CISA

Valuator

PPE road network

Investment property

Registered valuator Registered valuator

Determine values of immovable assets

Experience in public sector infrastructure

Registered valuator

Land Surveyor

Assist with verification of fixed assets in the asset register. Confirmation of the asset location, verification of GPS co-ordinates and GIS information, extent of the property in the PPE fixed asset register

Experience in public sector infrastructure and deeds office

Registered Professional Land

Environmental Specialist

Provision of expertise in the fields of environmental, soil and water science

Environmental specialist; conducting of Environmental Impact Assessments.

Implementation of public participation programmes

BSC (Botany & Geography)

Validate adequacy of provisions raised/compliance with environmental legislation

Prior experience in valuing land fill sites

Scientific/engineering background

Forest valuator

Valuation of commercial forests owned by the Department of Agriculture, Forestry and Fisheries

Valuation of Commercial forests

Registered valuator

Land and Farm Desktop valuations to assess Report writing skills Professional and /or associate 8


valuations

the reasonableness of the reports in terms of price and valuation methods used, including:

Assessment of assumptions used

Comparison with market prices of similar properties

valuator, specializing in land and farm valuations

Review the terms of reference for appointment of valuators by the auditee

Interpretation of data Professional and /or associate valuator, specializing in land and farm valuations

Assess the valuation fee charged by the external valuator for reasonableness

Analytical skills Professional and /or associate valuator, specializing in land and farm valuations

Provide a report on the findings with value added recommendations for improvement

Independence requirements client relations

Professional and /or associate valuator, specializing in land and farm valuations

Where the need arises, actual visits to land/farms will be required should the desktop valuation prove to be unsuccessful to determine the reasonability of the land/farm price per valuation reports


Provide the audit team with a checklist of criteria for assessment of valuations


Quantity Surveyors

Determine quantities/values of structure s/a building, bridges, etc.

Analysis of project costs, including assessment of cost estimates, contract amounts and bills of quantities, variation orders and final accounts

Experience in public sector infrastructure and major projects

PrQS; PMAQS, MRICS

Environmental Specialist

Provision of expertise in the fields of environmental, geotechnical and water scienceValidate adequacy of provisions raised/Compliance with environmental legislation.

Environmental SpecialistConducting of Environmental Impact Assessments.Implementation of public participation programmes.Undertaking of environmental reviews, audits and management plans.

BSc (Botany & Geography)

Architect Evaluate the design, construction, operation, maintenance of buildings

Experience in designing of plans for buildings

Degree in Architecture and registration with SACAP

Educational Specialist Experience in either early childhood education, learning disabilities or product knowledgeAdvise on the No Fees School

Extensive experience and full understanding of the South African Education industry and the challenges thereof.

B Ed, Ed S

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programmeAssessment in Adult Basic Education & Training Programme

Health Specialist Experience in running of a clinic or hospital & product knowledgeReview of the pharmaceutical industry

Extensive experience and full understanding of the South African Health industry and the challenges thereof.

BSc

HR Specialist To provide guidance with HR-specific diagnostic analyses

Experience in the field of HR diagnostics and HR practice in the public sector

BCom: Human Resources Management

Governance specialist Guidance with respect to diagnostic assessments focusing on audit committees, internal audit and risk management

Experience in reviewing governance practices and advising on such matters

BCom

Energy Specialist Guidance on energy generation and distribution, prioritisation of energy sources and associated cost, infrastructure and capacity needs

Extensive experience and full understanding of energy industry and challenges in the sector

BSC

Economy specialists Guidance on critical aspects of the economy that needs to be monitored and regularly assessed to attain the national aspirations in terms of poverty alleviation, unemployment and inequality

Extensive experience and full understanding of the South African economy environment and challenges in the sector

BCom and postgraduate qualification in economics

Agricultural specialists Guidance on priorities of the agricultural sector

Extensive experience and full understanding of the South African economy environment and challenges in the sector

BSc and post graduate qualification in the agricultural sector

Profession Technologist (Engineering) / Professional Engineering Technologist

Valuation of broadcasting technical equipment, as well as the assessment of impairment.Broadband infrastructure, to analyse the DTT roll out and value chain analysis.

At least 5 years of superior responsibility (Fellow), with the expertise in assets valuation

Bachelors’ Degree in Technology (B Tech)(Membership Institute of Professional Engineering Technologists (IPET) / Engineering Council of south Africa (ECSA))

Media bulk buying To review the Media buying system configuration confirming whether the basis of the criteria used in selecting media houses is adequate and in line with procurement regulations

At least 10 years relevant experience in media bulk buying, with experience in Procurement (PFMA & Treasury Regulations)

Masters’ Degree/ PHD in Media/ Advertising (Membership Advertising Media Association of South Africa (AMASA)

Tax Specialist Review reasonableness of income tax calculations performed by the auditees where the income tax is applicable.

Perform specific compliance reviews on PAYE and VAT where it has been established as a high risk for an auditee or for the AGSA.

Advise and prepare Voluntary Disclosure Programme applications to the South

Tax consultancy

Audit experience

Corporate Income Tax

VAT

Employee taxes

Tax consultant with audit experience, preferably with an MCOM Tax or advances diploma in tax and CA (SA)

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African Revenue Services (SARS)

Advise on tax implications on AGSA policies, procedures and practices

Taxation training

Detectives To review the annual performance plan.Assist in obtaining in obtaining an understanding of Detectives environment more especially in the DPCI environment.Design audit proceduresReview and provide inputs to management reports

Understanding of SAPS policies and proceduresPreviously worked for SAPS, including VISPOL and Detective servicesDPCI previous experience.Experience of working with NPA

BA (Criminology)Senior Management training (FBI)National Diploma in Police AdministrationSAPS Detective Commander trainingSAPS Detective trainingSAPS Officers courseProject management Certificate (SIU)Certificate in Money LaunderingCertificate in Anti - Terrorist financing LLBCertified Fraud ExaminerAssociations Advocate of the High Court of South Africa.Association of Certified Fraud Examiners (ACFE) – Certified Fraud Examiner (CFE).Member of the Institute of Directors of South Africa

Forensic investigators Design audit proceduresReview and provide inputs to management reportsTo review the annual performance planAssist in understanding business of SAPS

Forensic Science Laboratory experience

Ballistics DNA Question documents Biology Scientific analysis Victim identification

Centre Chemistry SAU

Understanding of SAPS policies and procedures

Msc (Clinical Epidemiology)MBCHBAdvanced certificate in EducationThe Chartered Society of Forensic Sciences

Project management Management of complex, key AGSA projects where there is lack of project management expertise. These will include, but not limited to, business change projects, audit related processes projects, IT projects, etc.

In depth knowledge of project management environment, especially in the auditing sector, Information Technology, and business re-engineering. experience in the management of complex projects is highly required.

Project Management Professional (PMP); orProgramme Management Professional (PgMP); andPRINCE2 Practitioner; andRelevant qualifications in the related fields; andRegistration with the relevant Project management bodies

Logistics management To evaluate the logistical practices at auditees such as stock management, warehousing and distribution of stock.

Experience in logistic management and the design of logistical systems

Relevant qualification in logistical management at B degree level.

Vehicle fleet management

To evaluate the vehicle fleets practices at auditees.

Experience in the need determination, planning, management and

Relevant qualification in logistical management or professional engineer (mechanical).

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maintenance of vehiclesStatistician To assist in determining

scientific samples and extrapolating results during audits. Also, analysing data.

Experience in statistical and data analysis

Relevant qualification (BSC or BCom degree)

Mathematician To assist in analysing different types of data, focusing on relationships and trends

Experience in data analysis Relevant qualification (BSC degree)

Food security Evaluation of food security policies, plans and food security programmes and projects of the departments of Rural Development and Land Reform, Agriculture, Forestry and Fisheries, Social Development, Education and Health

Extensive knowledge of food security and the South African Government’s policies, plan, programmes and projects to address food insecurity

Masters degree in Agriculture, Agricultural Economics, or Nutrition (Food security)

IFRS and accounting standards

To assist with interpretation and application of IFRS and accounting standards that are applicable to the AGSA.

Review of Annual Financial Statements for compliance to IFRS

IFRS Training

Experience in IFRS analysis with extensive knowledge of the public sector.

Qualified accountant, financial accounting analyst with audit experience preferable CA(SA)

Fixed Assets Management

Updating of the Fixed Assets Register in respect to compliance to accounting standards, including reviewing useful lives and residual values of asset classes of property, plant and equipment (PPE).

Reviewing indicators of asset impairment.

Experience in asset management in relation to International Financial Reporting Standards

Qualified accountant ( CA (SA), CIMA, ACCA, SAIPA

Payroll To help in management of tax codes and payroll tax on the payroll system.

Assist in the generation of statutory reporting including IRP5 reconciliation

Integration of payroll packages with other ERP’s and accounting software.

Extensive experience in payroll systems with PAYE taxation knowledge

BCOM IS, BSC CompSci or Dipl, Tech with experience in PAYE yearend procedures/ implementation of tax codes.

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DECLARATION IN TERMS OF FRONTING PRACTICES

I, the undersigned, in submitting the accompanying tender/bid:

(Tender Number and Description)

in response to the invitation for bid made by:

(Name of Company)

do hereby declare that:

1. I have read and understand the general conditions of tender in respect of fronting practices;

2. I understand that the accompanying bid will be disqualified if the required documents are not duly submitted in terms of the bid conditions;

3. I hereby certify that the information furnished in the tender and supporting documents is correct.

4. I accept that the AGSA may report fronting practices to the DTI if detected from my bid response.

5. I accept that the AGSA may disregard my tender from the evaluation process if the additional documentation relating to fronting is not submitted in accordance with the AGSA timeframes.

…………………………………………… ………………………………

Signature Date

………………………………………….. ………………………………

Name of bidder Position

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Declaration of interest

1. Any legal person, including persons employed by the principal or persons having a kinship with persons employed by the principal, including a blood relation, may make an offer or offers in terms of this invitation to bid. In view of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons employed by the principal, or to persons connected with, or related to, them, it is required that the bidder or his/her authorised representative declare his/her position in relation to the evaluating/adjudicating authority and/or take an oath declaring his/her interest, where:

- The bidder is employed by the principal

- the legal person on whose behalf the bidding document is signed, has a relationship with persons/a person who are/is involved in the evaluation and/or adjudication of the bid(s), or where it is known that such a relationship exists between the person or persons for or on whose behalf the declarant acts and persons who are involved with the evaluation and/or adjudication of the bid.

2. In order to give effect to the above, the following questionnaire must be completed and submitted with the bid.

2.1 Are you, or any person connected with the bidder, employed by the principal?

Yes No

2.1.2 If so, state particulars.

2.2 Do you, or any person connected with the bidder, have any relationship (family, friend, other) with a person who is employed by the principal and who may be involved with the evaluation and/or adjudication of this bid?

Yes No


2.3 Are you, or any person connected with the bidder, aware of any relationship (family, friend, other) between the bidder and any person who is employed by the principal and who may be involved with the evaluation and/or adjudication of this bid?

Yes No


Declaration

I, the undersigned (name)

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Certify that the information furnished in paragraphs 2.1 to 2.3.1 above is correct. I accept that the principal may act against me in terms of paragraph 23 of the general conditions of contract should this declaration prove to be false.

Signature Date

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Declaration of bidder’s past supply chain management practices

1 This Standard Bidding Document must form part of all bids invited.

2 It serves as a declaration to be used by institutions in ensuring that when goods and services are being procured, all reasonable steps are taken to combat the abuse of the supply chain management system.

3 The bid of any bidder may be disregarded if that bidder, or any of its directors have:

a. abused the institution’s supply chain management systemb. committed fraud or any other improper conduct in relation to such systemc. Failed to perform on any previous contract.

4 In order to give effect to the above, the following questionnaire must be completed and submitted with the bid.

4.1 Is the bidder or any of its directors listed on the National Treasury’s database as companies or persons prohibited from doing business with the public sector?

(Companies or persons who are listed on this database were informed in writing of

this restriction by the National Treasury after the audi alteram partem rule was

applied).

Yes No

4.1.1 If so, furnish particulars:

4.2 Is the bidder or any of its directors listed on the Register for Tender Defaulters in terms of section 29 of the Prevention and Combating of Corrupt Activities Act, 2004 (Act No. 12 of 2004)?

To access this register enter the National Treasury’s website, www.treasury.gov.za, click on the icon “Register for Tender Defaulters”

Yes No


4.3 Was the bidder or any of its directors convicted by a court of law (including a court outside the Republic of South Africa) of fraud or corruption during the past five years?

Yes No


4.4 Was any contract between the bidder and any organ of state terminated during the past five years on account of failure to perform on, or comply with, the contract?

Yes No


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http://www.treasury.gov.za/

Certification

I, the undersigned (full name)

Certify that the information furnished on this declaration form is true and correct.

I accept that, in addition to cancellation of a contract, action may be taken against me should this declaration prove to be false.

Signature Date

Position Name of bidder

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TENDER COMPLETION CHECKLIST – ANNEXURE B

Hereunder is a checklist to ensure that the bid documentation is complete in terms of administrative compliance. The bidder is to indicate that the documentation is completed and signed as required and included in the bid document by completing the table below. (Tick to indicate whether the information has been included and the originals signed and witnessed as required.)

Item Description Document Signed(Yes/No)

Document Witnessed(Yes/No)

Document completed and Included(Yes/No)

1 Company Profile/Resume2 Copy of Registration Certificates / Documents

including a document issued by CIPC on its letterhead confirming details of the directors/members and current registration status of the Company/CC;

For a (Pty) Ltd, the following documents must be submitted;

- Latest copy of certificate of confirmation as issued by CIPC

For a CC, the following documents must be submitted;

- Latest copy of certificate of confirmation as issued by CIPC

(Please note that incomplete copies of the registration documents will not be acceptable and in cases where a name of an organisation has been changed since it was incorporated kindly provide the name change certificates)

3 Copy of Curriculum Vitae (submit maximum 10 nominated individuals)

4 Technical proposal - Projects Experience Sheets(submit maximum 3 for each nominated individual)

5 Copy of a cancelled cheque or letter from a financial institution

6 Original and Valid Tax Clearance Certificate7 Original certified copies of ID’s (for all

nominated individuals and Directors of companies) – Certified copies must not be older than three months

8 Copy of Financial statements for 2014 and 2015 or 2016 financial year (where an individual is applying, please provide copy of 3 months bank statement)

9 Original and valid B-BBEE status level

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verification certificate or a certified copy thereof, substantiating their B-BBEE rating issued by a Registered Auditor approved by IRBA or a Verification Agency accredited by SANAS or a sworn affidavit confirming annual turnover and level of black ownership in case of an EME and QSE

10 Did you submit your management and contact details?

11 Did you submit full and current contact details for three references

12 Did you submit one (1) original and three (3) hard copies of the bid documents?

14 Did you initial every page of your original submission?

15 Have you read and understood the Request for Bid?

16 Did you complete the Conflict of Interest Form?

17 Declaration of bidder’s past SCM practices

18 Declaration in terms of Fronting Practices

19 Did you submit a completed checklist?

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