Web Forum

Welcome

Wednesday 18 July 2012

Today’s Web Forum agenda

Project update from the web team

The College website redesign project

Communications & Development Division

Project update from the web team

Revamping news online

The first of the two major phases of the

new News project is complete

Phase one: The newly developed news article creation forms went live on Friday 6 July

What this means:• When you create a new article in the College news system, the

input screens look very different. • Distinct input screens and new fields which you can choose to

use to improve the impact of your news stories

Revamping news online

Phase two: • The launch of the new News

website design• This will be launched before the

start of the new academic year in September 2012.

Why two phases?• We need enough News content

containing the enhanced material and data to fully populate the new News design.

What the new article creation forms look like

Help and information about the news project

Help and information about the project

All of the following information can be found on the project page: www.imperial.ac.uk/webguide/projects/newnews

• Project overview and aims, functionality, designs and next steps• Instructions and guidance for the creation of a news article using the

new functionality• Some helpful FAQs about the new News article creation forms• A list of information about each field in the new article creation

forms.• Skills surgeries were held on 10 and 18 July. Email

e.swift@imperial.ac.uk if you would like us to set up a further surgery.

PWP review

• Wireframes agreed

• Technical build commencing shortly

• Design work to be undertaken during Summer

• Communications and release plan in development

• Full project information, including results of consultation exercise and proposed wireframes at www.imperial.ac.uk/webguide/projects/pwpreview2012

Cookies policy

• A new law came into effect on 26 May 2011 that gives web users the right to choose what information gets stored on their phone or computer.

• Many websites placed cookies on visitors’ computers without their consent.

• Now organisations running websites in the UK need a user’s consent to store cookies on their computer.

Cookies policy

Do we use cookies?

• Imperial does not use cookies to collect personally identifiable information, track behaviour or share information with 3rd parties from College owned web sites.

• Most cookies set by the College are temporary, or session, cookies and they are removed from the visitor’s browser when their session ends.

Cookies policy

What are we doing?

• Created an information page about Imperial’s use of cookies• Link to this page from the footer on every CMS page – and soon,

other web templates like the blogs and media library.• Any questions: privacy@imperial.ac.uk

Imperial mobile

New features coming soon:• Barclays hire bike information – nearest

available bike and bike space• Student Online Evaluation – students will be able

to complete and submit the survey via the app• Bus information – nearest bus stops and their

arrival times• Feedback / comments etc. via the app• The app will soon be available for Blackberry• Improved statistical information for more granular

analysis or app usage

Investigating “enterprise” system

Planning relaunch for start of term 2012

College Key Information Sets (KIS)

Key Information Sets are being produced nationally for all undergraduate programmes available from 2013-14 entry

The Key Information Sets will be displayed on the central Unistats webpage – and also embedded in institution websites via widgets. 

Will need to be included in central online prospectus course pages, and also any departmental course pages

Embed code and guidance will be provided – schedule still to be confirmed (likely deadline 31 October)

Reminder about storing documentation online

• Sharepoint workspace is the resource for uploading documents to the College website

• In each workspace there is a Public folder and an Internal folder:

- Public folders are indexed by search engines (i.e. Google)

- Internal folders can be accessed by all staff and students. You can change these permissions.

• Only upload documents to your workspace (internal or public) that you don’t mind being available to the public. It is strongly recommended not to use the College website for internal or confidential communication.

• If you have internal only information – contact ICT to discuss requirements as other tools are available

Any questions?

College web redesign project

What is the redesign project?

It will deliver•Renewed audience research, giving us confidence that our site meets the needs and requirements of our diverse range of audiences•An excellent user experience, regardless of the user’s device•A refreshed design, making the most of current industry trends•A reviewed navigational approach across the website•Initiate an exercise to develop a future website content strategy

Proposed project phases

1. Audience research

Review our key target audiences (5-7 different audiences – currently prospective students, students, alumni, staff, business, media).

Determine if we have the correct audience mix and whether we should remove, combine or add audiences

Identify content requirements and priorities for each target audience

Audience research phase likely to include interviews/focus group research with representative groups, as well as key internal stakeholder interviews with senior staff to identify site-wide strategic priorities

 

Proposed project phases

2. Information architecture / Prototyping

Produce information architecture models / prototypes:o A redesigned homepage (www.imperial.ac.uk) o Sample top level landing page templates o Review of whether separately designed microsites are

relevant for particular contento Standard template page for departmental sites,

including consideration and recommendation of best practice for departmental sites

o Site wide navigation model for all templates below homepage.

Propose options for how the standard template could be implemented to allow local content owners some flexibility in using the template and adding their content, whilst maintaining the corporate brand

  Undertake usability testing of the prototypes  

Proposed project phases

3. Design Propose and refine a responsive website design, creating template designs for a hierarchy of pages. These might include:o Top level College homepage o Key landing pages o Sub page templates e.g. variety of page content

modules to allow flexibility of design o Navigation modelo Transactional template to accommodate dynamic

applications  Review and revise the College’s web style guidelines

including the use of colour and graphical elements to follow redesign by the Project Team, including final designs for forms, tables, columns etc

 

Proposed project phases

Proposed project phases

The project will not include

• Changes and enhancements to the Content Management System (CMS) – these will continue to be implemented as in the usual way

• Complete revamp of website content strategy

• College news online – the new news design is being built separately with new templates

• Academic Profiles online (PWPs) – The new PWP design is being built separately with new templates

• App development

• Student portal : the project will not address any technical aspect of the Student Portal project but will inform the design

The project structure

We will work with specialist agencies to carry out:• Audience research and analysis• Information architecture and design

Separate project workstreams:

1. Design Team2. Testing 3. Internal Communications4. Rollout5. Build and implementation within College CMS6. Implementation outside College CMS

Next steps

1. Finalise brief

2. Establish and confirm workstream membership

3. Prepare request for proposal for agency search

4. Launch internal communications plan

5. Agree strategy for mobile

6. Begin phase 1 – audience research and analysis

Timescale?

Hope to launch Summer 2013

Getting involved

We’d like to hear your ideas about:

• Competitors websites (or elements of them) that you really like• Other non-academic websites that you really like• Web design agencies that you know of or have worked with and

like

Get involved in the project

• We will need help during the project to undertake testing and potentially to take part in a workstream

• If you would like to get involved, please email e.chesterman@imperial.ac.uk and we will be in touch soon

Any questions?

And finally…

Website skills surgeries

• The current programme of surgeries has ended

• We are not running any surgeries over the Summer months

• We will be assessing what worked well and what didn’t work very well – will then devise a new schedule of surgeries

• There was no take-up for the surgeries that we scheduled on other campuses so we will refine the new programme to South Kensington Campus and consider more online / video support

• If you have an idea for a topic or would like to see any specific topics repeated please email e.swift@imperial.ac.uk or put your ideas down on this online form: http://www.surveymonkey.com/s/M7B3Q8V

Imperial iTunes U on TV!

Next Forum

Wednesday 19 September 2012, 14.00 – 15.00

Thank you