Web Forum

Welcome

Wednesday 16 May 2012

Today’s Web Forum agenda

Project update from the web team

Revamp of Professional Web Pages (PWPs)

Saul Batzofin, Infrastructure Programme Manager, Information & Communication Technologies (ICT)

Welcome to a new member of the team

• Liz Swift has joined the Digital and Creative Media team in Communications and Development

• Digital and Creative Media Assistant

• e.swift@imperial.ac.uk

Project update from the web team

Online seminar system

• A new central listing of research seminars has been created:

www.imperial.ac.uk/researchseminars

• Having a central listing should increase awareness of these talks, and promote them more widely to staff and students across departments

• System functionality means that all seminars identified by event publisher as appropriate will automatically be pulled into central listing

• The central listing will be managed by the Graduate School who can also manually pull in relevant events

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Online seminar system

• You decide if you would like your seminar to show in the central listing by selecting the Research Seminar check box in your event form

• Full instructions can be found in the web guide FAQs:

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• www2.imperial.ac.uk/blog/webguide/2012/05/10/how-do-i-add-my-semniar-to-the-central-seminar-list/

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Video/podcast statistics

• New functionality has been added to the College’s audio/video database enabling publishers to view the statistics associated with their media uploads

• Incorporates views from multiple platforms:

• YouTube

• iTunes U

• College’s embedded player

• You can see how many times your media has been viewed since you first uploaded it

Video/podcast statistics

• Access is via your dashboard in iMedia

• If you need statistics for media files that you didn’t upload yourself, please contact Emma Chesterman

An update on revamping news online

• Implementation well underway – planning for a summer launch and definitely before start of next academic year

• Intend to go live with article creation forms first to enable us to gather complete article data for a couple of month before we switch the design to the new version

• Will arrange additional skills surgeries for June to facilitate this

Online forms

• ICT are currently piloting the new system to create online forms which feed a database (Sharepoint) – ideal for simple events booking

• So far the Library has trialled this new functionality

• Following these initial trials this will be rolled out across the rest of College

Update on the podcast creator

• Will help you to make your own podcasts

• Enables you to add images to an audio track – particularly useful for lectures

• Final testing is underway

• Creation of the help materials

• Will be available from: Beginning of June 2012

Update on the Dynamic Content Aggregator (DCA)

• Quick and easy dynamic content

• Embed Imperial News and/or Events, latest blog entries, Twitter feeds, etc. easily through the editor.

• Final testing and template creation underway – in action on the site in limited locations

• Will be available through the CMS editor: June 2012

Update on the web redesign

Project launch delayed – but aim to have brief agreed in May 2012

1.Refresh of audience research – likely focus on prospective students, business/industry and research

2.Consider navigational approach

3.Review and refresh templates and consider options available for local sites

4.Limited architecture review at the top level of the website including reduced lading pages and new homepage approach

5.Ensure responsive design for mobile/tablet view

Reviewing timescales – likely launch Spring 2013

Incorporating social media into events

• Postgraduate Graduation Day

• Staff and students tweeting about the day using the hashtag: #impcol

• Pulled the tweets, photos and videos into a Storify board embedded in a blog page:

• http://www2.imperial.ac.uk/blog/reporter/2012/05/08/postgraduate-graduation-2012-%E2%80%93-as-it-happens/

• Easy to use and manage

• Viewed over 1,000 times

• 30+ contributors

Incorporating social media into events

• Imperial Festival

• Staff, students and guests tweeting about the day using the hashtag: #impfest

• Again, pulled the tweets, photos and videos into a Storify board embedded in a blog page:

• http://www2.imperial.ac.uk/blog/reporter/2012/05/11/imperial-festival-welcomes-thousands-of-visitors//

• Easy to use and manage

• Viewed over 3,000 times

• 100+ contributors

Questions?

PWP Redesign

Saul Batzofin

PWP redesign objectives

Freshen visual design

Update technology

Review functionality

Consultation – participation

612 survey responses

18 interviews:Funders, journalists, College Research Communications, College Research

Strategy Managers, Imperial Corporate Partnerships, Imperial Consultants, academics, researchers, College Faculty Web Officers.

Consultation - results

Must have content items (in order scored):• Contact details – email and phone number for person

profiled and their administrator

• List of latest research outputs and a link to full text

• Summary of current research interests in plain English

• Profile photo

• Brief biography

Consultation - results

Why I don’t maintain my PWP:• Not a priority

• Time pressure• Haven’t got around to it

• Difficulty with editor• Windows only• Image load difficult• Don’t know who to ask for help

• Publications issues• Symplectic publications not up to date

• Issues with design• Templates too restrictive• Can’t create multiple research pages• Pages not engaging

• Didn’t know I had one

Review team

Faculty of Medicine – James Moore

Faculty of Engineering – Caroline Detchenique

Faculty of Natural Sciences – Lucy Stagg

Business School – Maurice Farmer

Strategic Planning Division/REF – Josie Lewis-Gibbs

Communications Division – Pamela Agar, Natasha Martineau

ICT Research Stream – David Ebert

ICT Web Team – Saul Batzofin, Stuart Croghan

Principles

Automated creation

Automatically decide whether information is shown

Data sourced from existing systems

Consistent design across all PWP’s

Mobile friendly

Wireframes

Landing page

Home page

Honours and memberships page

Research page

Publications page

Teaching page

Biography page

Functionality for the future

Research grants

Research keywords/themes for tagging PWP’s

Semantic links and network diagrams

What’s next?

• Technical build and integration to other systems (Symplectic, DSS etc.)

• Visual design – will commission completely new look, separate to College template

• Consider internal communication, awareness building, local support and eventual relaunch of PWPs – “Online Academic Profiles”?

• Data migration from existing PWPs to new PWPs

Any questions?

And finally…

Next Forum

Wednesday 18 July 2012, 14.00 – 15.00

Thank you