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Board Committees

Compliance & ConstructionWith Dr. Joynicole Martinez

Key Questions

What’s the purpose of a committee?

Do we use bylaws or a charter?

What committees does the nonprofit need?

How many members do we need?

What are some tips for effective meetings?

How to ensure diversity?

Board Source ”Leading

with Intent” Report, 2017

Contents

• Bylaws and Committee Charters• Standing vs. Ad Hoc • Traditional or Primary Committees• Zero-Based • Diversity • External Committee Members, Task Forces &

Advisory Councils• Evaluation

Committee Purpose

Smaller group conducive to productivity

Research & recommendations to larger Board

Temporary, specific tasks related to an event or goal

Structure Tip:

Bylaws and Committee Charters must be carefully crafted to ensure the committees serve their intended purpose but do not exceed their authority

Bylaws should focus on basic aspects of function and roles

Charters should focus on specifics - keeping the team nimble and responsive to changes

Standing Committees

NOMINATING AND GOVERNANCE

FINANCE AND/OR RISK

EXECUTIVE COMMITTEE

COMMUNICATIONS FUNDRAISING

Standing vs. Ad Hoc

• Standing committees are needed on an ongoing basis.

• Ad Hoc committees are temporary, set up for a specific event or goal, and dissolved when completed

Committee Work Plan –Operational Goals

One of the best ways to ensure effective board committees is through use of a committee work plan.

The plan specifies goals for the committee, strategies to meet the goals and timelines for completion of the goals.

The goals of the committee should be closely aligned with achieving the strategic goals determined during strategic planning session.

Committee Reporting

• Committee reports are a communication tool.

• The board can decide how often the committee submits a report, which can be monthly, yearly, or some other timeframe.

• Typically, standing committees submit reports at every board meeting.

• Committee reports become part of the minutes and should be kept for historical and recording value. These reports could also be called upon if a legal issue arises, so committees must document their findings in writing.

Purpose of Committee Reports

INFORM THE BOARD TRACK PROGRESS SPARK DISCUSSION

ENSURE CONSISTENT MESSAGING AND

MARKETING

INSTILL PRIDE AND ENTHUSIASM

Committee Report Contents

Date Name of committee

Name of committee chair

Names of committee members

The objective of the committee

Summary of recent accomplishments

and current activities

List of activities in progress and

upcoming eventsFinancial impact Dissenting

opinions

Recommendations to the executive director or CEO

Recommendations to the Board of

Directors

External Committee Members, Task Forces &

Advisory CouncilsBuilding diversity and filling KSA gaps

Evaluation

From standing and ad hoc committees to task forces and advisory councils, a board accomplishes its work through a variety of smaller groups.

These groups need to regularly evaluate their structure and be ready to adjust it based on the organization’s governance needs, achievements & the environment

Next Month:

Get a High-Performing Board in B.O.S.S. Mode!July 23 at 2PM ET

• Learn how to implement Board Organization and Strategic Systems (B.O.S.S.)

• Identify, recruit, and manage board directors with the ability to fulfill your org’s goals

• Clarify the expectations of your DREAM TEAM• Increase your monthly operating revenue

Kamila Brown Washington

Q & A Time

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