WATCH ARTS ORDERING MANUAL - Timex Group

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Mersey Manufacturers, Timex Group B.V. Rm 801-807, 8/F., Silvercord Tower I, 30 Canton Road, T.S.T., Kowloon, Hong Kong. P: 852-2543 7462 F: 852-2541 9066

Copyright © 2003, Mersey Manufacturers, Timex Group B.V. All rights reserved. All information contained in this

document is the property of Mersey Manufacturers, Timex Group B.V. The contents of this document are not to be

disclosed by the recipients to third parties, neither allowed to be reproduced by or for third parties in any form or by

any means, electronic nor mechnical, including photocopying, without prior written permission from Mersey.

Table of Contents

1. INTRODUCTION .................................................................................................. 3

2. SYSTEM LOGIN .................................................................................................. 3

3. HOME PAGE ...................................................................................................... 4

3.1. DISCUSSION................................................................................................4

3.2. CHANGE PASSWORD....................................................................................5

4. ORDERS............................................................................................................ 6

4.1. PLACE ORDER.............................................................................................6

4.2. MODIFY DRAFTED ORDER...........................................................................21

4.3. MODIFY PLACED ORDER.............................................................................24

4.4. MODIFY APPROVED ORDER.........................................................................28

4.5. VIEW ORDER DETAIL...................................................................................35

5. ISP CATALOG ............................................................................................. ... 39

6. SYSTEM LOGOUT ............................................................................................. 43

Watch Parts Ordering Manual for Distributor

1. INTRODUCTION

We have made changes to both the appearance and functions of the ordering system to make

it clearer to understand, easier to use and more complete in the range of parts accessible.

The screen shots below illustrate the new user interface.

New / changes features:

You may download a template of the Excel file format anytime to ensure your file will be

loaded correctly

Any items in one order must now be for just one shipping location.

You can see the detailed status of orders placed

You can see the prices of the parts as you order them

Parts will now be added to the catalog as soon as the style ships for the first time.

2. SYSTEM LOGIN

1. Input Username and Password, Username is case insensitive, but Password is case

sensitive.

Mersey Manufacturers, Timex Group B.V. of 43


3. HOME PAGE

I. To see the news and information of Mersey Manufacturer Company

1. When login success, the Home page will display which will contains the news and

Information of Mersey Manufacturer Company.

3.1 DISCUSSION

I. To see the unread discussion

1. In the top menu bar, move the pointer to “Profile” -> the submenu of the “Profile”

will appear -> click “Pending Discussion” in submenu -> the Pending Discussion

Page will display. You can see the discussion topic and corresponding message,

which send to you from other users within the system.



3.2 CHANGE PASSWORD

I. To change your password in the Mersey System

1. Move the pointer to “Profile” -> the submenu of the “Profile” will appear -> click

“Change Password”-> the Change Password Page will display. You can change

your password value.



4. Orders 4.1 PLACE ORDER

1. In the top menu bar, move the pointer to “Order” -> the submenu of the “Order” will

appear -> click “New” in submenu -> the Place Order Page will display.



2. Input and select the mandatory information marked with * This information must

apply to the whole order. If you require parts to be shipped to different locations please

place a separate order for each location.

To import the order from excel:

3. To download our Excel Template, click “Excel Template” button to download the

Excel Template file.



4. In the Excel Template, you require to input Order Reference # that will display in the

CPO (order reference), the Style Number (Style #) and select the Category. Select

the Priority and comments if necessary. Then save the file in your computer.

5. To upload your Excel Order, click “Import From Excel” button -> the file browser

page will display. Notes that to enable the Browser Security Setting – “Initialize and

Script Activex Controls not marked as safe”

6. If there has any problem of the Order Line in your Excel Order, the error message

will popup, you can select to skip those line only or skip all line in the whole excel

file.



7. The Order line that does not have any problem will load into the Order Page

automatically.

To select the parts you want to order :

8. Click “Add Item” -> the Style Search Page will be popup.



9. Input the Style Number in full in the “Style#” box -> click “Fetch Components”.

10. All components available in the ISP Catalog under this Style will display.

11. Select one or more components by :

click in the corresponding check box

input the “Quantity”

input the “Priority”

“Line Comments” if necessary

Click the “Add” button. To add all the selected parts to the order (shopping basket)



12. An order line will be created for each selected component and the line number (line

#) will be generated automatically.

13. Repeat 3 ~ 6 to add parts from other styles.



14. To modify the Line Detail, Click “Line Number” (line#) -> Order Line Edit Page will

display for the modification of line information.

15. To change the Component in of the selected Line, Click “Search”, the Style

Search Page will be popup.



16. Input another Real Style Number in the “Style#” box -> click “Fetch Components”

17. All components available in the ISP Category under this Style will display.



18. Since one line is being edited just One component can be selected only,

select the corresponding check box

input the “Quantity”

input the “Priority”

“Line Comments” if necessary

click the “Add” button.



19. The information of the selected component will load in the Order Line Edit Page.



20. Modify the “Line Number”, “Quantity”, “Priority”, “Line Comments” by re-input

the corresponding information -> click “Save” button.



21. The Order Line Edit Page will be closed, the modified information of this Line will

load in the Place Order Page automatically.



22. To Remove the specific Line(s), select check box(s) of the Line(s) -> Click

“Remove”.

23. The selected Line(s) will be removed from the Page.



24. If you need to interrupt your ordering, or are not ready to confirm the order you

may save a Draft copy of the Order,

click “Save As Draft” button

the message “Order drafted” with the CPO# (Order Reference) will display.

for your reference, you can click the “Print” button to print the hard copy of this

order.



25. If all parts are entered and you have checked the quantities are correct you may Place

the Order,

click “Place Order” button

the message “Order placed” with the CPO# (Order Reference) will display.

for your reference, you can click the “Print” button to print the hard copy of this

order.

Once the Order is placed, the Brand Manager will process this order.



4.2 MODIFY DRAFTED ORDER

1. Move the pointer to “Order” under top menu bar-> the submenu of the “Order” will

appear -> click “Draft” in submenu -> the Drafted Order Search Page for the Drafted

Order will display.



2. Input the search information to search out the desired Order e.g. CPO# (Order

Reference), Order Created Date, etc -> Click “Fetch Details” button.

3. All Drafted Order that satisfied the search criteria will display on the Search Result

List.



4. Select the Drafted Order to modify, by Click the corresponding CPO# -> the Order

Detail Page of this order will display.

5. To Add Item of the Drafted Order, refer to 4.1 3 ~ 8.

6. To Modify Line Detail of the Drafted Order, refer to 4.1 9 ~ 16.

7. To Remove the specific Line(s) of the Drafted Order, refer to 4.1 17 ~ 18.

8. To save Drafted Order, refer to 4.1 19.

9. To Place the Drafted Order, refer to 4.1 20.



4.3 MODIFY PLACED ORDER

Once the order is placed, you cannot modify it through the Draft order page. But you can

modify it through the Edit order page.


appear -> click “Edit” in submenu -> the Placed Order Search Page for the Placed

Order will display.





3. All Placed Order that satisfied the search criteria will display on the Search Result

List.



4. Select the Placed Order to modify, by Click the corresponding CPO# -> the Order

Detail Page of this order will display.

5. To Add Item of the Placed Order, refer to 4.1 3 ~ 8.

6. To Modify Line Detail of the Placed Order, refer to 4.1 9 ~ 16.

7. To Remove the specific Line(s) of the Placed Order, refer to 4.1 17 ~ 18.

8. To save Placed Order, click “Modify CPO” button, the message “CPO Updated” with

the corresponding CPO (Order reference) will display.



4.4 MODIFY APPROVED ORDER

Once the Order is approved, you cannot modify it through the Edit order page. You can

modify it through the Amend order page and you modification required the further approval

process by the Mersey Brand Manager. You can check the status of the Order through

the Order View Page at 4.7 1~4


appear -> click “Amend Request” in submenu -> the Approved Order Search

Page for the Approved Order will display.





3. All Approved Order that satisfied the search criteria will display on the Search

Result List.



4. Select the Approved Order to modify, by Click the corresponding CPO# -> the

Order Detail Page of this order will display.



5. To Add Item of the Approved Order, refer to 4.1 3 ~ 8.

6. To modify the Line Detail, Click “Line Number” (line#) -> Order Line Edit Page

will display for the modification of line information. But you can modify the “Quantity”,

“Priority” and “Line Comments” only. You cannot change the Component and Line

No. once the Order is approved.



7. Modify the “Line Number”, “Quantity”, “Priority”, “Line Comments” by re-input

the corresponding information -> click “Save” button.

8. The Order Line Edit Page will be closed, the modified information of this Line will

load in the Approved Order Page automatically.

9. To Remove the specific Line(s) of the Approved Order, refer to 4.1 17 ~ 18.

10. To save Approved Order, click “Submit for Approval” button, the message

“Request Amendment” with the corresponding CPO (Order reference) will display.

Once the order amendment request is sent, the Brand Manager will process this

order to review this amendment.



11. Before the Brand Manger completed the approval process on your amendment

request of this order, your modification does not reflect on this order. Also, you

cannot amend the same CPO line when this CPO line is amended but did not

approve or reject yet.



12. Once the Brand Manger completed the approval process on your amendment

request of this order, your modification will reflect on this order.



4.5 VIEW ORDER DETAIL

If you would like to know the Order status whether it is “draft”, “new” or “approved”, you

can go to the Order View Page to retrieve all Order information as you want.


appear -> click “CPO View” in submenu -> the Order Search Page for all Order will

display.





3. All order which satisfied the search criteria will display on the Search Result List.

In the view, you can know the order status whether which is “Draft”, “New” or

“Approved”.



4. To view the CPO Line information of the specific order -> Click the CPO# to popup

another window to display all CPO Line information of the selected order.

There has several status under the CPO Line namely “Draft” - order drafted, “New” -

order placed, “Approved” – order approved, “WIP” – processing the approved order,

“Partially Shipped” – order partly shipped, “All Shipped” – order fully shipped.



5. To view the Order detail of the CPO#, you can select more then one CPO# by

check the corresponding check box -> Click “Order Detail Report” button.

6. The report will load into your IntelliView program.



5. ISP CATALOG

I. To search the Style available to order, you can search it under the ISP Catalog

1. In the top menu bar, move the pointer to “Catalog” -> the submenu of the “Catalog”

will appear -> click “Report” in submenu -> the ISP Catalog Page will display.



2. Select the Brand Name first -> select Project, Classification if necessary -> click

“Show Report” button.

3. All Style that satisfied the search criteria will display on the ISP Catalog Page.



4. If you know the part of Style Number/exact Style Number, you can select the Brand

Name first -> input the Part of Style Number plus “*” / whole Style Number-> click

“Show Report” button.



5. All Style that satisfied the search criteria will display on the ISP Catalog Page.



6. SYSTEM LOGOUT

I. After you placed, modified the order, you may leave the System.

To leave the system, click “Logout” at the top of the screen -> when logout operation

success -> the page will go back to login page -> now you can close your browser.


WATCH ARTS ORDERING MANUAL - Timex Group

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