WASHINGTON COUNTY BOARD OF COMMISSIONERS WORK …€¦ · 2021-03-02 · This session is to update...

WASHINGTON COUNTY BOARD OF COMMISSIONERS

WORK SESSION

VIRTUAL MEETING MARCH 2, 2021

8:30 a.m. (30 min.)

1. Board and Leadership Communication & Formal Agenda Item Discussion

9:00 a.m. (45 min.)

2. Legislative Update-Jagjit Nagra, Lead Government Relations Manager; Erin Doyle, GovernmentRelations Manager; and Steve Palmer and David Haines, Van Scoyoc Associates

9:45 a.m. (10 min.)

3. Discussion of Candidates for the West Slope Advisory Board-Lisa Tattersall, Washington County Cooperative Library Services Manager

10:00 a.m. CONVENE FOR REGULAR BUSINESS MEETING

1:00 p.m. (120 min.)

4. Executive Session (ORS 192.660(2)(a))-Eva LaBonte, Assistant Director of Support Services

3:00 p.m. BREAK – 15 MINUTES

3:15 p.m. (30 min.)

5. Budget Committees Member Recruitment-Jack Liang, Director of Support Services / Chief Financial Officer

3:45 p.m. (45 min.)

6. Gain Share Financial Update and Policy Discussion-Tanya Ange, County Administrator; and Jack Liang, Director of SupportServices / Chief Financial Officer

4:30 p.m. (20 min.)

7. Clean Water Services Energy Strategy Update- Nate Cullen, CWS Chief Operating Officer

WORK SESSION


Work Session Date: March 2, 2021 Length of Time Requested: 45 minutes

Title of Topic: LEGISLATIVE UPDATE Department: CAO – Government Relations Presented by: Name(s) & Title(s)

Jagjit Nagra, Lead Government Relations Manager; Erin Doyle, Government Relations Manager Steve Palmer, Van Scoyoc Associates; David Haines, Van Scoyoc Associates

LIST OF ADDITIONAL DOCUMENTS OR PRESENTATIONS:

PURPOSE & DESIRED OUTCOME: 1) Provide an update on key federal legislative, policy, and agency updates.2) Provide an update and opportunity for discussion on state legislative proposals that concern

the County.

POLICY QUESTIONS FOR THE BOARD TO CONSIDER: If needed, direction on specific legislation may be requested.

SUMMARY OF TOPIC: With the convening of the new 117th US Congressional session and a new Presidential administration, the county’s federal lobby team will provide updates on the legislative and administrative priorities for 2021. The focus of the presentation will be on efforts related to the County’s priorities and hot topics at the federal level. This will include updates related to furthering the federal COVID-19 relief investments for counties.

Additionally, items related to the Oregon State Legislature ongoing session will be brought forward for the Board’s consideration for taking a position on pending bills. For this meeting, the issues around legislation for prevailing wage reforms will be presented.

Item #2

WORK SESSION


Session Date: March 2, 2021 Length of Time Requested: 10 minutes

Title of Topic: DISCUSSION OF CANDIDATES FOR THE WEST SLOPE LIBRARY ADVISORY BOARD

Department: Washington County Cooperative Library Services Presented by: Name(s) & Title(s)

Lisa Tattersall, WCCLS Manager

LIST OF ADDITIONAL DOCUMENTS OR PRESENTATIONS: 1. Applicant matrix2. Applications for all candidates (hyperlinked here)

PURPOSE & DESIRED OUTCOME: This presentation is to provide the Board of Commissioners information about applicants for the West Slope Library Advisory Board and the process used to recommend appointments.

With the Board’s guidance today, staff will propose appointing three new members to the West Slope Community Library Advisory Board at the March 16, 2021 meeting.

POLICY QUESTIONS FOR THE BOARD TO CONSIDER: Does the Board support the appointment of three recommended applicants to the West Slope Community Library Advisory Board?

SUMMARY OF TOPIC: The West Slope Community Library Advisory Board’s main purpose is champion the library in the community, support inclusion and access to library resources for all, and to provide feedback to the West Slope Community Library director. The West Slope Community Library is the administered by Washington County Cooperative Library Services, and the Board of Commissioners appoints Library Advisory Board members.

There are three current members of the Library Advisory Board, whose terms all expire on June 30, 2021. There are two vacant positions, for which we have received three applications. After interviewing all applicants, staff recommends appointing all three, which would temporarily increase the membership of the Library Advisory Board to six. This will allow us to have some overlap between current and soon to be expiring Library Advisory Board members and will help us maintain some continuity. One applicant is a high-school student, and we would welcome the addition of a youth perspective on the Library Advisory Board.

Item #3

https://www.co.washington.or.us/BOC/Meetings/upload/BCC_WS_03-02-21_WSLAB_Apps_LINK.pdf

West Slope Community Library Advisory Board Description: The Library Advisory Board supports library values including inclusion and access

to library resources for all. We celebrate and champion the library within the community and provide feedback to the Library Director on a variety of matters.

Member Description: Five members who are registered users of the West Slope Community Library. Term Length: 3 years Term Limit: 2 Vacancy Total: 2 Applicant Total: 3

District*

First Appointed

Term Expires Position

New Applicants Recommended for Appointment

Kristin Ingram 2 Member Amelia Nason 2 Member Lois Hays 2 Member Other Applicants Current Members Joanne S. Treuhaft 2 7/18/2018 6/30/2021 Member Erin Sullivan 2 7/1/2018 6/30/2021 Member Julie Solomon 2 7/18/2018 6/30/2021 Member Mid-Term Vacancies

After appointment of the recommended applicants, the West Slope Library Advisory Board demographics will be: 0% BIPOC; 100% Women; 16% Youth * For information purposes only; members are not appointed by Commissioner District.

Applicant Profiles:

· Kristin Ingram o Kristin values the library and as her kids were growing up she used the library to take piles of

books to help save money and loves that her tax dollars are hard at work. Today Kristin uses books her teenagers check out of the library to talk about important subjects like social justice with them.

o Kristin is interested in using her skills as an attorney to help the library as we embark on foundational work of updating and writing new policies with a lens on equity, diversity, and inclusion. She also knows how hard COVID has hit members of the community struggling with isolation, housing insecurity, and more. She knows the library is a resource for those members and is looking to give back to the community by supporting the library’s work.

· Amelia Nason o Amelia is a teenager whose been an active user of our library her entire life and would bring a

valuable perspective to the board about how to help reach more of her peers. She has a passion for books and the library as so many of her friends. What Amelia hopes to do is be an ambassador for youth and the library with her community.

o Amelia is proud her generation is focused and actively engaging in social justice and equity work to improve the world around us.

o Amelia had thoughtful suggestions on how to reach more youth and would be an asset on the library advisory board.

· Lois Hays o Lois has lived in the neighborhood for many years and started using the library when her kids

were little and came to really value the library’s place in the community. Lois remains an active user of the library.

o Lois shares the library’s mission of helping underserved communities and is an ambassador for library services, especially for people in assisted living facilities. Lois’ mother lives in an assisted living facility, and Lois helps connect facility residents to our e-book service.

WORK SESSION



Title of Topic: BUDGET COMMITTEES MEMBER RECRUITMENT Department: Support Services - Finance Presented by: Name(s) & Title(s)

Jack Liang – Director of Support Services / Chief Financial Officer

LIST OF ADDITIONAL DOCUMENTS OR PRESENTATIONS: 1. Washington County and Service District for Lighting (SDL) No. 1 Budget Committee

Recruitment Matrix (applications are hyperlinked here)2. North Bethany County Service District for Roads (CSDR) Budget Committee Recruitment

Matrix (applications are hyperlinked here)

PURPOSE & DESIRED OUTCOME: This session is to update the Board of County Commissioners (BCC) the budget committees’ applicant pool, the recruitment process, and the recommended applicants to be appointed to the budget committees.

POLICY QUESTIONS FOR THE BOARD TO CONSIDER: N/A

SUMMARY OF TOPIC: 1. Overview of the Washington County and SDL No. 1 Budget Committee vacancy, recruitment

process, and recommended applicant.2. Overview of the North Bethany County Service District for Roads Budget Committee

vacancies, recruitment process, and recommended applicants.

Item #5

https://www.co.washington.or.us/BOC/Meetings/upload/BCC_WS_03-02-21_SDL-BC_Apps_LINK.pdf

https://www.co.washington.or.us/BOC/Meetings/upload/BCC_WS_03-02-21_NBCSDR-BC-Apps_LINK.pdf

Washington County Budget Committee and Service District for Lighting No. 1 Budget Committee Description: Reviews the proposed budget developed for the Washington County and Service

District for Lighting No. 1 Member Description: The Board of Commissioners plus five residents of the county. The five residents

must live in Washington County. Term Length: 3 years Term Limit: None Vacancy Total: 1 Applicant Total: 9

District*

First Appointed



Cesar Maldonado 2 Other Applicants Anastasia Milliman 1 Benjamin Edtl 3 Christopher Howard 1 Darlene Dick 3 John Junkin 2 Ken Knowles 4 Izabella Pena 4 Teresa Payne 2 Current Members K S Venkatraman 4 3/19/2019 6/30/2021 Member James Knowlton 3 3/19/2019 6/30/2021 Member Karen Bolin 1 5/5/2020 6/30/2022 Member Jennifer Burghardt 1 5/5/2020 6/30/2022 Member Mid-Term Vacancies

After appointment of the recommended applicant, the Budget Committee’s community members demographics will be: 60% BIPOC; and 40% Women. * For information purposes only; members are not appointed by Commissioner District.

Applicant Profiles:

· Anastasia Milliman: o Anastasia is a resident in Washington County District 1. o Anastasia’s background is in industrial engineering with experiences in management, finance,

project management and business analysis. o Anastasia currently serves on the County’s Audit Committee.

· Ben Edtl:

o Ben is a resident in Washington County District 3; and Ben would like to join the County’s budget committee to learn about the County’s prioritization process and provide services to the community.

o Ben is an entrepreneur in Washington County and can bring unique perspectives with the combination of background being a resident and a part of the business community of the County.

o While Ben identifies as white, he claims to have influences from the African American and Asian community throughout his life experiences.

· Cesar Maldonado (Recommended for appointment):

o Cesar is a resident of Washington County District 2. He has a master’s degree in Economics and want to use his knowledge and skills to help the community in navigating a changing economic environment.

o Cesar has previously served on the City of Beaverton’s Human Rights Commission and currently serves on the City of Beaverton’s Budget Committee.

o Cesar identifies as Hispanic.

· Christopher Howard: o Christopher is a resident of Washington County District 1. He has extensive experience in

finance in both public and private sector. He currently works for Intel’s Finance Department and also serves on the Board of the City Club of Portland.

o Christopher is interested in joining the Budget Committee to be involved in the community he lives and works in. Christopher believes the governments work is there to serve the people. The budget process is an important priority setting process to help the disadvantaged groups in getting the services they need.

· Darlene Dick:

o Darlene is a resident in Washington County District 3. She enjoys finance and budget and want to join the Budget Committee to expand her knowledge on how County and the Cities work together.

o Darlene has an MBA in Finance and is well experienced in operational finance. o Darlene currently serves on the County’s Board of Property Tax Appeals.

· John Junkin:

o John is a resident in Washington County District 2. o John currently serves on the County’s Board of Property Tax Appeals and the Civil Service

Commission.

· Ken Knowles: o Ken is a resident in Washington County District 4. He would like to join the Budget Committee to

provide his data analytical expertise and ensure good stewardship of public resources. o Ken has both financial and data analytical experiences. o Ken has previously served on the County’s Park and Recreation Advisory Board.

· Izabella Pena:

o Izabella is a resident of Washington County District 4. She has extensive background in finance, auditing and education. She is interested in joining the Budget Committee to better understand the County’s priorities and be a part of the solution to community’s problems.

o Izabella has a multi-cultural family and is an active community activist on community issues.

· Teresa Payne: o Teresa is a resident of Washington County District 2. o Teresa is a Civic Leaders Program participant. She is a very active community member focused

on various community issues including housing and diversity, equity and inclusion. o Teresa identifies as African American and currently serves on the Cultural Coalition of

Washington County (CCWC).

North Bethany County Service District for Road Budget Committee Description: Reviews the proposed budget developed for the North Bethany County Service

District for Road Member Description: The Board of Commissioners plus five residents of the county. The five residents

must live in Washington County. Term Length: 3 years Term Limit: None Vacancy Total: 3 Applicant Total: 3

District*

First Appointed



Daniel Reid 2 5/2/2017 6/30/2022 Fuhua Xu 2 6/30/2023 Matthew Brown 2 6/30/2023 Other Applicants Current Members Sarah Beachy 2 5/2/2017 6/30/2021 Chair Bruce Young 2 4/21/2020 6/30/2022 Member Mid-Term Vacancies

After appointment of the recommended applicants, the Budget Committee’s community members demographics will be: 20% BIPOC; and 20% Women. * For information purposes only; members are not appointed by Commissioner District.

Applicant Profiles:

· Daniel Reid (Recommended for appointment) o Daniel is a previous committee member reapplying to serve on this committee a second term.

Daniel was first appointed to this committee on May 2nd, 2017. o Daniel has been a very active participant on the budget committee’s work and is very

experienced in the North Bethany CSDR budget.

· Fuhua Xu (Recommended for appointment) o Fuhua is a resident of the North Bethany County Service District for Roads area. He feels

passionate about the roads and traffic problems in the area and would like to be a part of the solution to help the County and the Community.

o Fuhua has a Ph.D. in biology. While he does not have professional financial background, he feels confident to be able to learn the budget process and be effective on the committee.

o Fuhua identifies as Asian.

· Matthew Brown (Recommended for appointment) o Matthew is a resident of the North Bethany County Service District for Roads area. He feels

passionate about the roads and traffic problems in the area and would like to be a part of the solution to help the County and the Community.

o Matthew is the Finance Director of the City of St. Helens, Oregon; and is very experienced in public finance and budgeting.

WORK SESSION



Title of Topic: GAIN SHARE FINANCIAL UPDATE AND POLICY DISCUSSION Department: County Administrative Office / Support Services Presented by: Name(s) & Title(s)

Tanya Ange – County Administrator Jack Liang – Director of Support Services / Chief Financial Officer

LIST OF ADDITIONAL DOCUMENTS OR PRESENTATIONS: · Washington County Gain Share Update Presentation

PURPOSE & DESIRED OUTCOME: The purpose of this session is to provide the Board of County Commissioners (BCC) an overview of the County’s Gain Share program and facilitate a BCC discussion on the Gain Share financial policy.

POLICY QUESTIONS FOR THE BOARD TO CONSIDER: · Is the future Gain Share allocation plan aligned with the BCC’s policy direction?· How can we improve future communications on Gain Share programs?

SUMMARY OF TOPIC: 1. A brief history of Gain Share2. Gain Share Distributions (All jurisdictions)3. County’s Gain Share Allocations

Item #6

Washington County Gain Share UpdateDepartment of Support ServicesFinance Division

March 2, 2021 Department of Support Servicesco.washington.or.us

Department of Support Services

Purpose of today’s session

2co.washington.or.us

For the Board of County Commissioners (BCC) to review and discuss the Gain Share Financial Policy.


Today’s Agenda


01

02

03

A Brief History of Gain Share

Gain Share Distributions

County’s Gain Share Allocations


Today’s Agenda


01

02

03







Strategic Investment Program (SIP)• The Strategic Investment Program (SIP) was adopted by the Oregon Legislature

in 1993 to improve employment in Oregon by attracting and keeping job-producing companies.

• SIP allows local governments and key businesses to negotiate alternative taxing agreements when businesses are willing to invest at least $100 million in an urban area or at least $25 million at a rural location in Oregon.

Gain Share• The 2007 Senate Bill 954 was passed to restore fairness between the State of

Oregon and local governments.• SB 954 grants eligible local governments a share of the personal income tax

revenue generated by the retention and creation of SIP-related jobs.




First few years of Gain Share distributions to Washington County (All Jurisdictions):• FY 2012-13: $11,570,726• FY 2013-14: $18,885,858• FY 2014-15: $29,804,895

2015 Senate Bill 129:• Implemented a maximum distribution for any County at $16

million.• Implemented an ending of Gain Share distribution after July 15,

2024.


Today’s Agenda


01

02

03





Gain Share Distribution


SIP Agreements that affects Gain Share Distribution• Intel 2005 SIP• Intel 2014 SIP• Genentech 2006 SIP

Gain Share Distribution:• Gain Share is to be distributed the same way as community

service fees under SIP agreements.• Primarily following property tax rate distributions for the

overlapping jurisdictions.




FY2020-21 Gain Share DistributionWashington County 9,220,661$ City of Hillsboro 5,927,617$ City of Hillsboro - Urban Renewal 268,219$ Tualatin Valley Fire & Rescue 118,338$ Enhanced Sheriff's Patrol District 78,874$ Urban Road Maintenance District 14,714$ Metro 210,773$ Port of Portland 80,934$ Tualatin Soil & Water District 79,870$

Total 16,000,000$


Today’s Agenda


01

02

03





Gain Share Allocations





Facilities Capital and Debt Service Projects:• Seismic Upgrades:

• Public Service Building• Law Enforcement Center • Walnut Street Building (Project pending)

• Improvements to existing facilities:• Jail Space and Security Improvements• Hagg Lake Road Improvements

• Adding additional facilities to increase space:• Adams Crossing Acquisition• Public Service Annex Acquisition• Public Safety Training Center




Transportation Projects:• Bicycle-Pedestrian Projects• School Access Improvement (Safe Route to School) Projects• Traffic Management and Congestion Mitigation

ITS Projects:• Assessment and Taxation System Implementation• Major Network Infrastructure System Upgrades• Major Telecommunication System Upgrades• Various General Fund Departmental Projects




Gain Share Supported Small Projects:




Future Planned Allocations

Descriptions FY2021-22 FY2022-23 FY2023-24 FY2024-25Beginning Fund Balance 2,636,574 3,276,352 3,916,130 4,555,908

Gain Share Revenue 9,200,000 9,200,000 9,200,000 9,200,000 Interest Earnings 12,000 12,000 12,000 12,000

FF&C Debt Service (4,972,222) (4,972,222) (4,972,222) (7,972,222) ITS Capital (1,000,000) (1,000,000) (1,000,000) (1,000,000) Road Capital (2,600,000) (2,600,000) (2,600,000) (2,600,000)

Change in Fund Balance 639,778 639,778 639,778 (2,360,222)

Ending Fund Balance 3,276,352 3,916,130 4,555,908 2,195,686


Questions and Discussion


Questions & Discussion

WORK SESSION

CLEAN WATER SERVICES BOARD OF DIRECTORS

Work Session Date: March 2, 2021 Length of Time Requested: 20 minutes

Title of Topic: CLEAN WATER SERVICES ENERGY STRATEGY UPDATE Department: Water Resource Recovery Operations and Services Presented by: Name & Title

Nate Cullen, Chief Operating Officer

LIST OF ADDITIONAL DOCUMENTS OR PRESENTATIONS PowerPoint presentation

PURPOSE & DESIRED OUTCOME Program information update.

POLICY QUESTIONS FOR THE BOARD TO CONSIDER No policy questions at this time.

SUMMARY OF TOPIC On December 8, 2020, Nate Cullen updated the Board of Directors (Board) regarding Clean Water Services (District) energy management activities. An important part of the District’s mission is to continually increase environmental performance while reducing costs, and Mr. Cullen noted that since 2012 energy consumption has decreased 16 percent despite an 11 percent increase in population growth. He said he would return to the Board to report on the District’s energy strategy following its issuance of a Request for Information (RFI) to explore the potential for a project that would address renewable natural gas and solids treatment.

The purpose of the RFI was to gauge market interest in a project intended to take advantage of economies of scale and private partner innovation and creativity. The project vision included the use of additional feed stocks, such as food waste, to increase renewable natural gas production. The RFI also sought to determine the status of technologies that destroy contaminants of emerging concern (CEC), such as PFAS, during solids treatment.

Eleven project developers submitted responses to the RFI. The District learned that the feed stocks market in the Portland area is in need of further development, that the technologies that destroy CECs have not yet been commercially proven in municipal wastewater treatment, and that while there is strong market interest in public-private partnerships, certain elements of this business model need further study.

In 2019 District conducted a request for proposals process and selected Northwest Natural Gas for a renewable natural gas project at the Rock Creek Water Resource Recovery Facility. Negotiations were suspended while the RFI process was conducted. Going forward, the District’s energy strategy will be to resume negotiations and to form an informal partnership with Northwest Natural Gas to further investigate the issues that emerged from the RFI process.

Item #7

CLEAN WATER SERVICES ENERGY STRATEGY UPDATE March 2, 2021

Board Work SessionNate CullenChief Operating Officer

AGENDA

1. Background 2. Results3. Recommendations

BACKGROUND

• January 13, 2021– Energy Management Update§ Reviewed mission to provide environmental

stewardship, continuously improve performance and reduce operating costs

§ Reduced electrical costs by almost 16% since 2012 despite 11% population growth

§ Shared Request for Information for potential public-private partnership to pursue renewable natural gas opportunities

§ Said we would update Board on Request for Information results and recommendations

BACKGROUND

• Renewable Natural Gas (RNG)§Digester gas that receives extra

treatment becomes RNG§Has the same chemical

composition as natural gas §Generates higher economic returns §Converting digester gas to RNG

creates less pollution than using it for electricity and heat

BACKGROUND

• Late 2019 – issued a Request for Proposals for a turnkey RNG project §CWS received 3 proposals; selected Northwest Natural Gas for

contract negotiations§Northwest Natural Gas benefits from Senate Bill 98

vAllows Oregon natural gas utilities to allocate capital and operating costs for RNG projects to their rate base

§ Summer of 2020 – suspended contract negotiations to determine project developer interest in a larger scale project.

BACKGROUND

• Larger scale project investigation§ Expand digester capacity and add feed

stocks such as food waste§ Increase economies of scale§ Provide an innovative solids treatment

process to destroy PFAS and other contaminants of emerging concern (CECs)§ Issued Request for Information

v 11 firms submitted responses

RESULTS

• Request for Information Review§ Feedstock market not yet commercially

developed in the Portland area§ Pyrolysis and gasification identified as

processes that can destroy CECs§ The technology readiness level of both is

unsatisfactory§ Strong market interest in the public-

private partnership business model

RECOMMENDATIONS

1. Resume negotiations with Northwest Natural Gas to develop RNG. If successful, return to the Board with a contract for approval

RECOMMENDATIONS

2. Develop an informal strategic partnership with Northwest Natural Gas to jointly investigate future larger scale opportunities:

§ Monitor installations where pyrolysis and gasification are being commercialized.

§ Explore local interest in developing a market for digester feed stocks.

§ Further investigate public-private partnership business models.

QUESTIONS?

WASHINGTON COUNTY BOARD OF COMMISSIONERS WORK …€¦ · 2021-03-02 · This session is to update...

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Transcript of WASHINGTON COUNTY BOARD OF COMMISSIONERS WORK …€¦ · 2021-03-02 · This session is to update...