VT + NHPRC = Access/Preservation

Eleanore Pettersen Architectural Archive

Gail McMillan, Eve Trager, Amy ShafferDigital Library and Archives, University Libraries

Virginia Polytechnic Institute and State University

Virginia State Historical Records Advisory Board

Williamsburg May 20, 2005

International Archive of Women in Architecture

• 1985 collaboration: University Libraries and College of Architecture and Urban Studies

• Women who create our built environment: architects, landscape architects, interior designers, industrial designers, urban planners

• Collect, organize, preserve, make accessible– 270 manuscript collections – 600 biographies

http://spec.lib.vt.edu/iawa/

Eleanore Pettersen, Architect, 1941-2001

• Education– Certificate in Architecture, Cooper Union, 1941 (BA Arch 1976)– Frank Lloyd Wright, Taliesin, 1941-43

• Employment, 1943-51: Defense research, Macy & Co., TVA, Arthur Rigolo

• Private firm, 1951-2001: ~600 design projects• First woman

– 1951 her own architectural office in NJ– 1965 CU Professional Achievement Citation– 1967 NJ Architectural Award: Single Family Dwelling– 1975 president of NJ Board of Architects– 1986 Regional Director of AIA Board

• 1991 elected Fellow of the AIA

Eleanore Pettersen Architectural ArchivePurpose and Goals

• 360 cubic feet• 600 architectural projects

– From original designs to remodeling

– Licensed in CT, GA, MA, ME, NC, NJ, NY

• Archivists + Academics + Architects– Sound archival practices

– Establish appraisal criteria for digitization• Improve usefulness to classroom teaching/learning

• Improve usefulness to remote researchers

Eleanore Pettersen Architectural Archive Potential Advisory Board to DLA

1. Kathryn Albright, VT Assoc. Prof., Chicago, IL

2. Jeanette Bowker, VT Prof Emerita, Interiors

3. Robin Brown, Bergen Co., NJ Historic Preservationist

4. Ron Daniel, VT Prof., Director Euro Center

5. Jack Davis, VT Prof., Assoc. Dean Academic Affairs

6. Beth Dodd, Arch. Historian, U Texas, Austin

7. Donna Dunay, VT Arch. Prof.8. Kay Edge, VT Asst. Prof.,

Interior/Arch.9. Marcia Feuerstein, VT Assoc. Prof,

Arch., Arlington, VA

10. Gene Egger, VT Arch. Prof.11. Steven Hillyer, Director, Cooper

Union School of Arch Archive10. Inge Horton, Arch. historian,

researcher, writer, retired CA City Planner

11. Humberto Rodriguez-Camilloni, VT Arch. Prof.

12. Despina Stratagakos, Arch. Historian, Harvard

13. Susanna Torre, author Women in American Architecture

16. Tony Wrenn, AIA Archivist Emeritus

Eleanore Pettersen Architectural ArchiveSignificance & Relationship to

NHPRC Goals & Objectives

• Promote the preservation and use of America's documentary heritage.– Digitization to democratize access--help alleviate the tension

between access and preservation

• Support institutions that promote preservation, dissemination, and use of historical records.

• Integrated electronic records freely accessible.

Eleanore Pettersen Architectural ArchivePlan of Work: Aug. 2006-Dec. 2007

• Stage 1: Selection for digitization• Stage 2: Preservation and arrangement (start processing)• Stage 3: Digitizing• Stage 4: Description: metadata for scans • Stage 5: Description: finding aid, project list• Stage 6: Final labeling and storage• Stage 7: Posting data on the web

EPAA Plan of Work: Aug. 2006-Dec. 2007

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17Activities Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecPreliminary work: Ordersupplies, hire and train staff,schedule activitiesStage 1: Send, collect, andanalyze EPAA Board-ledsurvey of professorsStage 2: Identify, process andpreserve Pettersen materials,create inventoryStage 3: Digitize selected setsof Pettersen projectsStage 4: Create metadata fordigital imagesStage 5: Write finding aidand create links to imagesStages 6 and 7: Finallabeling, upload and releasefinding aid and images

Eleanore Pettersen Architectural ArchiveResulting Products & Publications

• Fully processed, preserved, accessible archive of architectural drawings, blueprints, models, photographs, papers: 360 cu. ft.

• Free web access with interconnecting links– ~8500 digital images– EAD finding aid, inventory– MARC bibliographic records

• Announcements, publications, presentations– C&RL, SAA, ARLIS, SAH, MARAC, etc.

Eleanore Pettersen Architectural ArchiveLinking Project Outcomes

Eleanore Pettersen Architectural ArchiveKey VT Personnel

• Gail McMillan, DLA Director– EPAA Project Director (10%)– Oversight: personnel, budget, digitization

• Eve Trager, DLA Scholarly Communications – EPAA Project Manager (15%)– Oversight: timeline, workflow, supplies, expenditures– Products: announcements, survey/analysis, publications

• Amy Shaffer, Manuscripts Archivist – EPAA Project Archivist (100%)– Processing, supervising student processors, access points– Archival Assistants (TBH graduate students): processing

Eleanore Pettersen Architectural Archive Additional VT Project Personnel

• Jane Wills: DLA Assistant– Digitization liaison and ImageBase metadata supervisor (15%)– Metadata Assistants (TBH students): digital image identifying

information (20 hrs/wk)

• Kimberli Weeks: DLA Online Editor – EAD, ImageBase metadata (10%)

• Gary Worley, Digital Imaging Director– Manage digitization, quality control (10%)– DI staff: scanning (30%)

• Carolyn Kletnieks, DLA Technical Director (on call)

Eleanore Pettersen Architectural ArchiveDraft Budget: Aug. 2006 - Dec. 2007

NHPRC VT Total

Salaries, fringes $120,856 $77,485 $198,341

Equipment 0 $65,900 $65,900

Travel 5,000 0 5,000

Supplies 7,500 0 7,500

Total direct costs 133,356 145,385 278,741

Indirect costs@51% 68,012 40,385 108,549

Total costs $201,386 185,922 $387,290

Cost sharing goal 50%