VRA 2014 Back to Basics, Sipe

Hughes Company Glass NegativesThe Photography Collections, University of Maryland, Baltimore County

Back to Basics: Cataloging Workflows and Solutions

Collaboration in Image Cataloging—University of Maryland, Baltimore County

Vicki Sipe VRA 32 Milwaukee 13 March 2014

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The Project—UMBC Hughes Company Glass Negative collection

Broadway Recreation Pier

Bridal portrait of Mrs. Mary Johnston and her flower girl

Metal melting furnace

People, places and things

In and around Baltimore1905-1940

http://cdm16629.contentdm.oclc.org/cdm/landingpage/collection/hughes

All images this slide: Hughes Company Glass NegativesThe Photography Collections, University of Maryland, Baltimore County



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Why choose Hughes Collection as our metadata project?

•Collaboration with Special Collections•Local history, public history original “document” resources•Unique materials—negatives •Limited scope and size of collection•High quality of 8 x 10 glass negatives •Working with images expands staff skills •Glass negatives NOT available to public

Glass negatives are fragile.

Thanks to Susan Graham for this image.

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Special Collections processing of negatives and scans

Negatives can be difficult to “read.”

Processing to a positive reveals Baltimore’s Washington Monument.



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Existing Competencies—Benefits of Collaboration

Special Collections and Bibliographic & Metadata Services

Special Collections Familiarity with the materials Expertise in handling fragile materials Equipment for scanning Expertise in scanning Much more… and willingness to work together

Bibliographic & Metadata Services Expertise in working with description Expertise in working with images Experience with creating workflows Expertise with controlled vocabularies Much more… and willingness to work together Hughes Company Glass Negatives

The Photography Collections, University of Maryland, Baltimore County

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Skills and tools used in…

traditional cataloging: subject analysis attention to detail controlled vocabularies application of standards metadata creation: subject analysis attention to detail controlled vocabularies application of standards

Catalogers only work in the catalog

Cataloging qualifies you for metadata creation

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Special Collections and Bibliographic & Metadata Services

Scan Process scan to positivePopulate fields with default valuesTranscribe captions Save work to CONTENTdm server

Special Collections houses the glass negative collection

Now available to BMS



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What BMS adds


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Portion of Data dictionary as used by Copy Catalogers

Local Element Name

DC Mapping

Vocab/Encoding Scheme

Comments/Instructions Examples

Title Title Text Create brief specific descriptive title, enclosed in square brackets. Include descriptive phrase, then place if known. If image of a named thing (bridge, river, etc.) or person, begin with name of the thing or person, descriptive phrase, then place if know. Follow capitalization rules of AACR2. If title appears on piece, transcribe without square brackets, change Title Note. See Title Note below.

[Hecht’s Department store display window, Baltimore, Maryland] [B&O railroad coal dock, Baltimore, Maryland]

Location Coverage LCSH The geographic location where the image was made beginning with country first to as specific a level as is known. Country—State---City. If not known, provide “United States.” Supply one location.

United States—Maryland—Baltimore United States[if no location is known, provide this value]

Subject Names (LCNAF)

Subject LCNAF Person or corporate body as subject of the image. Names entered in form found in LCNAF record. If name not in LCNAF, see Subject Names (Local). Supply as many as appropriate. Separate by semicolon [space].

Broening, William Frederick, 1870-1953 Baltimore and Ohio Railroad Company

Subject (TGM)

Subject TGM Terms describing objects or persons appearing in the image. Use terms at level of specificity of the image. If image of house, use Houses. Do not use Windows, even though the house has windows. Supply as many as appropriate. Separate by semicolon [space].

Railroad carsCargo shipsCrowdsSoldiers

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Controlled vocabularies—UMBC Photography Genre List

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Controlled vocabularies---Art & Architecture Thesaurus

UMBC Photography Genre List chosen primarily from Activities facet in AAT

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Controlled vocabularies---Art & Architecture Thesaurus

Used in our Process field

Used in our Work Type field

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Controlled vocabularies—Location list

Locations appearing in images, captions

Based on geographic names in LCSH

Local names created as needed

Indirect entry form of name

Portion of list

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Controlled vocabularies—Library of Congress Name Authority File

Names appearing in images, in caption information LCNAF headings when available

Local names created as needed, form based on NACO practice

Personal namesCorporate names

School supply display at F.W. Woolworth Co. store


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Controlled vocabularies—Local Names list

Names appearing in images, in caption information LCNAF headings when available

Local names created as needed, form based on NACO practice

Personal namesCorporate names


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Primary subject thesaurus

Controlled vocabularies—Thesaurus for Graphic Materials

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Controlled vocabularies—Thesaurus for Graphic Materials

Special relationship between TGM and LCSH


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Training for image work


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Study the image, several minutes

First impression—what does it show?

List everything you see in the image

Based on your observations, write a short, descriptive title

Visual literacy—Reading an image exercise

Wells and McComas Monument, BaltimoreHughes Company Glass NegativesThe Photography Collections, University of Maryland, Baltimore County

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Describing everything in the image


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Meeting expectations of users

Level of specificity of the item



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Create groups—cite similarities between members

Differentiate between members of each group

Visual Literacy Training—Portraits Exercise


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Group by similarities—men, women, both




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Group by similarities—individual portraits, group portraits




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Encouraging analysis

Terminal Warehouse at Guilford and Pleasant


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Baltimore Cooperage—browsing the collection


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Baltimore Cooperage—checking the City Directory

Polk’s Baltimore City Directory, 1923

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Building enthusiasm—the “I found it” moment

Original imageWater tank at Pleasant and Guilford, Baltimore

Google Street view at Pleasant and Guilford


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Hughes collection—uses of the images

Loch Raven Dam and reservoir

Postcard, Magazine Service, Inc. 1920s

Hughes company sold the image to a postcard company.


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From Sleeve: Street car Towson #8 on York Road at Regester Avenue. Envelope marked Chas. H. Steffey, Development at Anneslie. 1922-07-11

United States – Maryland -- Anneslie

Street railroad stations; Street railroads; Automobiles;

Street car on York Road

Caption

Location

Subject Names

Steffey, Charles H.;

Subject (TGM)


The descriptive access we provided to the image.

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Public History class projecthttp://hughesco.blogspot.com

Patron used the image to illustrate a decline in streetcar ridership at time of suburban expansion


http://hughesco.blogspot.com/

Thank you for your time

Vicki SipeCatalog LibrarianAlbin O. Kuhn Library & GalleryUniversity of Maryland, Baltimore [email protected]

VRA 2014 Back to Basics, Sipe

Education

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