Volume 3C: Environmental Safeguards Framework

E817Vietnam Urban Upgrading Project Volume 6

People's Committee of Nam Dinh CityProject Management Unit of Urban Upgrading Project

Volume 3C:Environmental Safeguards Framework

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December 2003 F E COPY

Prepared by Soil and Water Ltd., Finland in association withDuongthanh Water and Environment Ltd., Vietnam

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Vietnam Urban Upgrading ProjectNam Dinh City Sub-Project Management Unit

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Environmental Safeguards Framework

Client: People Dinh City

Project management: Nam Dinh City Sub -gement Unit of VUUP

Consutant: Helena AholaSoil and Water Ltd., Finland

Nam Dinh 12-2003

Vietnam Urban Upgrading ProjectNam Dinh City Sub-ProjectVolume 3C: Environmental Safeguards Framework

Contents

1 OBJECTIVE OF ENVIRONMENTAL SAFEGUARDS FRAMEWORK FORPHASE 2 AND 3 .................................................. 1

2 ENVIRONMENTAL LEGISLATION AND STANDARDS ........................................... 1

3 GENERAL GUIDANCE ................................................. 3

4 SPECIFIC GUIDANCE FOR COMPONENT 1 TERTIARYINFRASTRUCTURE UPGRADING .................................. 5

4.1 Preparation of CEMP and Integration to CUP ................................. 5

5 SPECIFIC GUIDANCE FOR COMPONENT 2 TRUNK INFRASTRUCTUREAND COMPONENT 3 RESETTLEMENT HOUSING .................................................. 7

5.1 Preparation of EIA and EMP ................................................. 75.2 Trunk Infrastructure Design Practices .................................................. 75.2.1 Generic Design Instructions ................................................. 75.2.2 Instructions for Trunk Infrastructure Design ............... .................................. 85.3 Selection of Resettlement Sites .................................................. 95.4 Cultural and Archaeological Aspects .................................................. 95.5 Mitigation Measures during Construction and Operation ................................................. 10

6 ENVIRONMENTAL MANAGEMENT AND MONITORING .................................... 12

6.1 Environmental Management ................................................. 126.2 Monitoring ................................................. 136.3 Environnmental Training ................................................. 15

7 PUBLIC CONSULTATION AND DISCLOSURE ................................................. 16

8 APPROVAL OF ENVIRONMENTAL DOCUMENTATION ...................................... 17

9 PHASE 2 AND 3 PROJECTS ................................................. 18

December 2003

Vietnam Urban Upgrading ProjectNam Dinh City Sub-ProjectVolume 3C: Environmental Safeguards Framework

1 OBJECTIVE OF ENVIRONMENTAL SAFEGUARDS FRAMEWORK FORPHASE 2 AND 3

The purpose of the Environmental Safeguards Framework (ESF) is three-fold: (1) to specify anappropriate institutional arrangement within the PMTU to manage the environmental assessmentprocess; (2) guide the preparation of EIA documentations for sub-projects in Phases 2 and possiblePhase 3; and (3) catalogue typical environmental mitigation measures that need to be incorporated inthe engineering design of trunk infrastructure.

2 ENVIRONMENTAL LEGISLATION AND STANDARDS

The Government shall stipulate the nomenclature of environmental standards and delegate theauthority at different levels for promulgating and supervising the implementation of such standards.

MOSTE has published 1995, 1998, 1999, 2000 and 2001 Vietnamese Environmental Standards, andstandardisation work is in progress. From now on Ministry of Natural Resources and Environment(MONRE) will continue the work. In cases, where the applicable Vietnamese standard is inadequate,not regulated or applicable, project agencies must obtain MONRE's approval for the use ofequivalent standards of the countries that have provided the technology and equipment to Vietnam, orapply equivalent standard from a third country. At least the following environmental standards arerelated to water and wastewater quality, solid waste and air quality (Table 2.1).

The summary of general environment related health, land, institutional, construction andtransportation legislation is presented in Table 2.2. Besides these national laws, decrees and standardsthere are local regulations.

Table 2.1 Vietnamese environmental standards (MOSTE 1995, 1998, 1999, 2000, 2001)

Number of standard Name of standardTCVN 5942-1995 Surface water quality standards for raw water supply and general useTCVN 5944-1995 Groundwater quality standardTCVN 6772-2000 Water quality - Domestic wastewater standardsTCVN 6774-2000 Water quality - Fresh-water quality guidelines for protection of aquatic sitesTCVN 6982-2001 Water quality - Standards for industrial effluent discharged into rivers using for water

sports and recreationTCVN 6983-2001 Water quality - Standards for industrial effluent discharged into lakes using for water

sports and recreationTCVN 6984-2001 Water quality - Standards for industrial effluents discharged into rivers using for

protection of aquatic lifeTCVN 6985-2001 Water quality - Standards for industrial effluent discharged into lakes using for

protection of aquatic lifeTCXD 188-1996 Urban wastewater: standard for dischargeTCVN 5298-1995 Use of wastewater effluent and sludge for watering and fertilizing purposesTCVN 5300-1995 Soil classification based on the level of chemical pollutantsTCVN 6696-2000 Solid waste - Sanitary landfillTCXD 261-2001 Solid waste - Sanitary landfill: General requirements for environmental protectionTCVN 5937, 5940-1995 Monitoring system for the air qualityTCVN 5938-1995 Maximum permissible concentration of hazardous substances in ambient airTCVN 5948-1999 Allowed limitation values for road motor vehicle noiseTCVN 5949-1998 Allowed limitation values for noise in public and residential areasTCVN 6962:2001 Vibration and shock - Vibration emitted by construction works and factories -

Maximum permitted levels in the environment of public and residential areas

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Vietnam Urban Upgrading ProjectNam Dinh City Sub-ProjectVolume 3C: Environmental Safeguards Framework 2

Table 2.2 Summary of main Vietnamese environment and construction related legislation

Area Legislation RemarksEnvironmentNational Law of Environmental Protection 1994 The national umbrella law of environmental protectionenvironmental Decree No. 175-CP dated 18 November Institutional responsibilities; EIA procedures; Measures oflegislation 1994 of Prime Minister on Guidance on protection against environmental degradation and

implementation of Law of Environmental environmental emergency measures; Environmental protectionProtection inspection

Penalties against Decree No. 26-CP dated 26 April 1996 of Chapter II: Violations in environmental protection andenvironmental Government on administrative penalties penalties, e.g., in submission of EIA reports, discharges ofviolation for environmental protection wastewater and air emissions; dumping of solid wastes;

release of malodours; noise and vibrationSolid waste Direction No. 199-TTg dated 3 April 1997 Related ministries and local authorities are to: Forbidmanagement of Prime Minister on emergency measures production enterprises, businesses, services, hospitals,

in solid waste management in urban households etc. to dump solid wastes into watercourses, lakescentres and industrial zones and streets; Collect thoroughly all solid wastes for disposal;

Carry out remediation at old dump-sitesEIA Decree No. 91/2002/ND-CP dated 11 Decree on management over the land, water resources,

November 2002 on the functions, tasks, minerals, environment, meteorology, hydrogeography andpowers and organisation structure of mapping. Environmental Impact Assessment departmentMinistry of Natural Resources and appraise EIA reports.Environment (MoNRE)

Environmental Circular No. 1485-MTg dated 12 Guidance on organization, duties and scope of work ofinspection December 1994 of MOSTE . environmental protection inspectors. NEA and DOSTE are

empowered to appoint inspectors.Health

National health Law of People's Health Protection 1989 Directive principles: raising awareness among the public;legislation preventive measures; environmental improvement and

cleansing; assurance of occupational health and food hygiene.Water drainage Decision No. 35/QD-Ttg dated 05 March Approval of Vietnam Urban Drainage Development Strategies

1999 of Prime Minister to the year 2020

Decision No.752/QD-Ttg dated 19 June Approved Master Plan of Drainage Planning to the year 20202001 of Prime Minister

Construction

Construction Construction Code 1996 Various safety, health and environmental measures instandards construction activities.

Decree No. 46/1996/ND-CP dated on 5 Urban construction, housing and infrastructure managementMay 1997 of Prime Minister

Decree No. 52/1999/ND-CP of Prime In areas where it is compulsory to comply with standards withMinister on investment and construction there are not Vietnamese standards yet, from the Ministry of

Construction may be applied in writing approval to use foreignstandards.

Environmental Decision No. 29/1999/QD-BXD dated 22 - Scope of application: from planning, project preparation toprotection in October 1999 of Minister of Construction construction and commissioning of construction projectsconstruction promulgating regulations of environmental - Requirements for EIA

protection in construction - Environmental protection and occupational safety atconstruction sites

TransportationEnvironmental Decree No. 36/CP of the Government - Spills of oil, mud or construction materials on road surfaceprotection in dated 29 May 1995, issues regulations on - Transportation of wastes (including construction wastes) andtransportation assurance of Land Transportation Order construction materials, especially the limitation of such

and Safety and Urban Transportation traffic during 22:00 hours to 05:00 hours only.Order and Safety - Construction activities involving public roadsDecree 40/CP on 05 July 1996 Order, safety and environmental protection in waterways

transportation

1995 Decision No. 2242-QD/KHKT-PC Regulations for mechanized transportation means used indated 12 September 1997 of Minister of construction activitiesTransportation

Decree No. 39/200 1/ND-CP dated 13 July Regulations for road, railway and urban communication safety2001 of Prime Minister

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3 GENERAL GUIDANCE

The environmental issues have to be integrated to the whole project preparation and implementationprocess. For each component of the project is needed at least the following steps:

* Selection of the consultant to prepare environmental assessment documentation* Identifying of environmental impacts and mitigation measures* Preparation of environmental assessment documentation* Monitoring of the implementation of the activities

The magnitude and level of the environmental assessment depends on the content, impacts andinvestment scale of the construction. Preparation of Community Upgrading Plan (CUP) andCommunity E nvironmental M anagement P lan (CEMP) a re s ufficient for C omponent 1 s mall-scaleTertiary Infrastructure Upgrading projects, which are related to widening of roads and alleys andupgrading of related drainage; water supply; solid waste collection and public toilets; electricitysupply and street lighting; and social infrastructure as kindergartens, schools, health care centres,markets etc.

Full scale Environmental Impact Assessment (EIA) including Environmental Management Plan(EMP) is needed for Component 2 large-scale Primary and Secondary Infrastructure (TrunkInfrastructure) projects and Component 3 Resettlement Housing construction projects.

The roles and responsibilities concerning environmental issues during the project cycle are presentedin Table 3.2.

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Table 3.2 Roles and Responsibilities during Project Cycle

Stages in the sub-project cycle Environmental Safeguards

PMU DONRE Consultant CommunityPreparation of CUP / CEMP Ensure that CEMP will be done for Participate and ensure consistency Ensure that the CUP/CEMP process

short-listed subprojects identified of the CUP/CEMP with the is participatory and consistent withthrough the CUP environmental legislation WB guidelines and Vietnamese

environmental legislation.

Community Participation Assigns focal persons to participate Prepare CUP/CEMP report Participate in thein the CUP/CEMP process CUP/CEMP process

Ensures that environmental issuesare integrated in the CUP/CEMP

Identification of a Shortlist of Ensure that potential sub-projects Facilitate the process of sub-project Identify potential sub-Subprojects adhere to the sub-project eligibility identification projects

criteria

Evaluation of viability of Prepare pre-feasibility study of Participate in the process.subprojects potential sub-projects Decide consensually on the

priority subproject

Feasibility Study preparation Oversee FS preparation to ensure Ensure that the feasibility study willthat environmental impacts and include environmental impacts ofmitigation are integrated in the the subproject and the cost forpreparation. implementing the EMP;

EMP will be developed based onpre-approved guidelines and will besubmitted as part of the projectdocumentation

Detailed Engineering Design and Ensure that the relevant/ applicable Ensures that the relevant/ applicableBidding Documents measures in the EMP will be measures in the EMP will be

included in the detailed engineering included in the detailed engineeringdesign and bid documents will design and bid documents willinclude compliance with EMP include compliance with EMP

Sub-project Construction and Monitoring of compliance to the Monitor compliance to the EMP Comply with EMP and prepare Comply with EMP andOperation and Maintenance EMP periodic reports to be submitted to prepare periodic reports toMonitoring and Evaluation the PMU, DONRE and the WB be submitted to the PMU

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4 SPECIFIC GUIDANCE FOR COMPONENT 1 TERTIARY INFRASTRUCTUREUPGRADING

4.1 Preparation of CEMP and Integration to CUP

The Community Environmental Management Plan (CEMP) will include the guidance for design andmitigation measures for the impacts of the project. The possible impacts of the project will bediscussed during the preparation of CUPs in community group meetings in project area andrepresentatives can give their opinions about environmental impacts. Mitigation measures will bepresented in the CEMP and will be compiled to the feasibility study report. CEMP will be preparedfor each area and developed in cooperation with residents. Design requirements will be clearlydetermined and discussed with the d esign consultant. The contractor has to follow and implementagreed mitigation measures.

CEMP should be closely integrated into CUP. CEMP should also include measures to strengthen therole and the capacity of community to implement CUP and CEMP.

The outline of Community Upgrading Plan (CUP) integrating Community EnvironmentalManagement Plan (CEMP) is as follows:

1. Background* Introduction (1 page)* Summary of Participatory Planning process (1 page)* Summary of infrastructure conditions, socio-economic and environmental surveys

(1 page): (include a quantitative description of the environmental conditions andidentify the enviromnental problems faced by the community)

2. Options for infrastructure upgrading (tables 3 pages) (include alternatives for addressingenvironmental problems, if any, and suggested solutions)

3. Upgrading Option Selected (tables, 2 pages)* Investment components and costs* Compensation policy and resettlement involved* Contributions by communities* Any identified environmental problems and proposed mitigation actions

4. Institutional arrangements-roles of all stakeholders (2 pages)5. Implementation guidance-detailed design, contract packaging, procurement, supervision

etc. (4 pages)6. Operation and Maintenance (2 pages)-roles and responsibilities of government and

communities7. Monitoring (2 pages)

* Monitoring of upgrading activities* Environmental monitoring, separately for construction phase and operation phase

(monitoring parameters, frequency, how and by whom) (matrix)

Agreement (signatures of stakeholder representatives)

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In the preparation of the CEMP, there has to be community participation in all stages of the process.Stages of the CEMP preparation are as follows:

* Contact district People's Committee* Carry out the basic investigation in proposed areas* Collect preliminarily data on environmental situation* Propose project components as water supply, sanitation, drainage roads etc.* Propose indicators to be monitored during the project implementation and operation,

monitoring frequency and responsible organisations* Arrange meetings with residents in project areas to have comments from residents

The steps to prepare CEMP are presented in Table 4.1.

Table 4.1 Preparation of CEMP

Steps Content Specific activities1 Preparation Study relevant documents

Introduce and present the project to district and ward authorities2 Confirm the Introduce proposed criteria for the project

community Arrange meetings with ward authorities and conmnunities to confirm communityupgrading needs wishes to participate in the project, upgrading needs and community contribution

ability.Survey infrastructure condition

3 Prepare planning Arrange workshops with relevant city and district departments, authorities andmaps and detailed institutions to identify suitable standards of alley width, roads, water and powerdesigns of supply, drainage, fire prevention, environmental sanitation etc.upgrading areas Design preliminarily plans based on community needs and suitable standards

Arrange meetings to approve opinions at district and ward level on planning mapsand design

4 Communities give Train the planning approach to the ward cadres, quarter and cell leaderstheir opinion on Provide documents, leaflets and planning maps to each cell to publish and carry outproposed options the community consultation

Arrange meetings with communities to ask their opinion from items as: alley width,drainage, contribution cost, resettlement and compensation policy, projectsupervision, operation and maintenance etc.Form community representative groups

5 Agree selected Arrange meetings with representatives of communities and ward authoritiesoptions and Get approval for preliminary designs after having the community consultationcomplete CUP / Agree selected options based on engineering designs, contribution level andCEMP compensation policy

Agree project institutions, implementation organization and supervisionSign CUP/CEMP between ward authorities and community representative groupsSubmit options to district authorities for approval.

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5 SPECIFIC GUIDANCE FOR COMPONENT 2 TRUNK INFRASTRUCTUREAND COMPONENT 3 RESETTLEMENT HOUSING

5.1 Preparation of EIA and EMP

Environmental Impact Assessment (EIA) documentation will correspond to the World Banksafeguard policies OP 4.01 on Environmental Assessment and OP 4.11 on Physical CulturalResources where the concems of impacts on cultural structures are triggered and the Vietnamese Lawon Environmental Protection (December 27, 1993) and Decree No. 175-CP (October 18, 1994). TheEIA documentation also will give broad picture on environmental condition in the project areas.

The scope of the environmental consists of:

* Review and amend as necessary Community Environmental Management plans (CEMPs) forCommunity Upgrading Plans (CUPs) for the tertiary infrastructure of Phase 2

* Site-specific EIAs for trunk infrastructure and housing developments including* Description of the components of the Trunk Infrastructure and Resettlement Housing* Description of the environment* Legislative and regulatory considerations* Determination of potential impacts of the proposed components* Analysis of altematives to the proposed Trunk Infrastructure and Resettlement Housing as a

whole and its components* Develop Environmental Management plans for Trunk Infrastructure and Resettlement

Housing (EMPs)* Public consultation and public disclosure -

* Reporting

According to OP 4.01 Annex C a project's environmental management plan (EMP) consists of the setof mitigation, monitoring, and institutional measures to be taken during implementation and operationto eliminate adverse environmental and social impacts, offset them, or reduce them to acceptablelevels. The plan also includes the actions needed to implement these measures.

5.2 Trunk Infrastructure Design Practices

5.2.1 Generic Design Instructions

Environmental matters have to be integrated in all the design work and planning of the project. Thedesigning has to be done by minimising the adverse impacts on environment using as much aspossible existing facilities and selecting the location of new facilities in areas where the disturbanceto environment, people and existing structures is the smallest. Where possible existing rights-of-wayhas to be used rather than create new ones. The key mitigation measures are noticed in the FeasibilityStudy Main Report, Project Implementation Plan, Bidding Documents and Contract Documents.

According to the Vietnamese Construction Regulation Standard Article 3.3 Protection of NaturalResources and Environment construction projects should:

* Not cause adverse effect to environment, and technical regulations on scenery andenvironment protection should be observed

* Protect the natural preservation areas, and historical, cultural and architectural places* Extracting natural resource must ensure the rationality and cause no obstacle to the next

exploitation

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* Respect traditional customs, practices, religions of people living in and around theconstruction area.

In Construction Regulation Standard there are instructions especially for master plan includinggeneral instructions for designing sewerage and drainage system. Urban drainage system should beassured:

* To discharge all types of urban waste water* To have suitable solution for treating wastewater so that the urban area is not flooded, and

environment and water sources are not polluted.

In Standard Branch Sewerage and Drainage System and Works, Standard Designs there are moredetailed design instructions. However, international design standards have to be introduced and usedin design work.

The construction works should be implemented stepwise in order to minimize themoving/transferring of equipment as well as to avoid chaos for the surrounding communities.

5.2.2 Instructions for Trunk Infrastructure Design

Drainage and Sewerage

In the design of drainage and sewerage has to be paid attention to prevent possibility ofcontamination w ater s upply. A s pecial a ttention h as t o b e p aid t o t he c rossing o f w ater pipes andsewers. It is not allowed to have water pipes going through the drainage manholes or box culverts. Ifpossible the drainage and sewer systems should be designed as far as possible from water pipelines.Discharging points of the drainage system have to be selected so that the adverse impact is minimisedand the back flow of drainage water to pipes has to be prevented. Drainage design principles have tobe selected in co-operation with the other projects implemented in the same area to avoid overlappingand to optimise the effectiveness of drainage system.

Upgrading and dredging of lakes and channels has to be designed by minimising the need ofresettlement. Proper access to the construction sites has to be designed, too. Transportation anddisposal of excavated material has to be designed and necessary area reserve from landfill fordisposal. If possible the dredged material could be used on-site. The garbage, which is blocking thechannels and arroyos and the top layer of the sediment, should be transported to the landfill, but theexcavated soil could be used for construction. Handling and disposal of sediment and solid waste tospecified places with suitable means of transportation has to be coordinated with relevant authorities.

Water Supply

The design of water supply facilities has to be done in co-operation with local Water SupplyCompany following the standards and norms used in the other water supply design in the concerningcity.

Roads and Bridges

The design of roads has to be done according to with the communities agreed standards described inCommunity Upgrading Plans (CUPs) and F easibility S tudy R eport. T he I ocation a nd t he w idth o froads and alleys have to be adjusted to the local circumstances to avoid unnecessary resettlement.Road alignments have to be designed avoiding possible cultural and historical monuments i.e.pagodas, temples and communal houses, also the need of resettlement has to be minimised.

December 2003


The width of the bridges has to be adjusted to the width of the streets and alleys. The Vietnamesedesign standards have to be followed.

Electricity and Street Lighting

In the design of street lighting had to be followed the Vietnamese design standards and safetyregulations. In the design of electricity facilities special attention has to be paid to the safetyregulations to prevent possibility of accidents.

5.3 Selection of Resettlement Sites

Selection the location of needed resettlement site is always complicated, because in the denselypopulated areas there are is no vacant and uninhabited area available. Therefore location ofresettlement site is always a compromise and usually causes an additional need of resettlement of thepeople who live in the proposed area. Land use and existing activities in the surrounding areas haveto be considered, too. Resettlement site should be located as close as possible to the construction site,because people are not willing to move faraway from their original home.

In the selection of location has to be followed the green field guide including the buffer zonesbetween the resettlement site and possible polluting activities i.e. industrial areas, incinerators,landfills, dump sites etc. according to the TCVN 6696-2000. The construction of resettlement site isnot allowed to cause significant forest cutting or wetland draining and not cause irreversible impactson cultural and archaeological premises.

The resettlement site needs to be planned as a complete residential area with sufficiently functionsaccording to Vietnam planning standards and the City Master Plan. The technical standards appliedfor r esettlement s ite d esign s hould b e c onsidered c arefully t o c onform a ffordability o f the modemhouseholds. Housing for the poor should be designed suitably with the affordability of the poorhouseholds

In the design of resettlement site has to be followed good design standard for new urban areas.Different facilities have to be located in the logical way, i.e. kindergarten and school near parks andrecreational areas. There has to be easy access to market also with motorbikes and cars, and enoughparking place has to be reserved and from the very beginning. Houses should be faced in the optimalway to protect from direct sunshine.

In the design of the location of facilities of resettlement site has to be considered the future possibleconstruction in the vicinity of the resettlement site. There should be buffer zone between resettlementsite and other construction. In the design has to be paid special attention to the existing and plannednatural and man-made structures and facilities and utilize them as much as possible. The entirenecessary infrastructure has to be designed according to the relevant regulations and standards.Proper access road to the resettlement site has to be designed, too.

5.4 Cultural and Archaeological Aspects

The cultural and archaeological site will be identified and documented during the preparation ofenvironmental assessment. However, if during the constructions new, unidentified objects are found,those findings have to be reported immediately to the Department of Culture. The works have to besuspended and redesigned to avoid the disturbance of the found objects. Only the representatives ofDepartment of Culture are allowed to touch or remove the objects.

December 2003


5.5 Mitigation Measures during Construction and Operation

All works including to the Project have to be implemented following the appropriate standards,specifications and working methods given in the Contract Documents.

Table 5.1 Mitigation Measures during Construction

Impact Mitigation MeasuresNoise, Odour, The maximum permitted noise level is given in the Vietnamese standard TCVN 5949-1998. TheLitter and strongest limitations are from 10 pm to 6 am in the vicinity of hospitals, libraries and kindergartensDust where maximum noise level is 40 dB.

Air quality and dust emissions are mitigated through dust suppression measures compliance with TCVN5937-1995.To minimise the odour nuisance especially the dredging works have to be carried out during dry season.Appropriate equipment has to be used to prevent overloading of trucks. Accidental spills, sludge, oilsand lubricants from equipment etc. have to be absorbed and collected immediately.In the construction site dust, litter and public inconvenience has to be minimised by good constructionmanagement and site supervision. It is recommended to sprinkle the street in the vicinity of constructionsites to minimise dust.Solid and liquid wastes should be collected to transfer stations established to the construction sites andtransported to the landfill.Waste and disposal of excavated material are disposed at the sites, which are agreed with URENCO.

Health and The Contractor is responsible to provide appropriate equipment, tools and protective clothing to theSafety workers and ensure that appropriate working methods are applied.

During dredging and transportation of dredged material the Contractor has to follow strictly safety andhealth regulations. The dredging has to be organised so that the need to go to the water is minimised.Special attention has to be paid to avoid the direct contact with sludge. The Contractor has to provideprotective clothing including at least overall, Wellington boots and gloves.A possibility to proper washing with clean water has to be arranged during and after the working. Cleanwater and first aid kit has to be available to wash and treat the possible cuts and wounds.

Traffic and All works have to carried out so that not to interfere unnecessarily the public and prevent the access toTransportation use public or private roads and footpaths to or of properties.Arrangements The Contractor has to select transportation routes, choose vehicles and distribute loads so that the

transportation from and to the site shall be limited as far as reasonably possible.The Contractor has to use every reasonable means to prevent any of the roads and bridges from beingdamaged by the works.

Transportation The nuisance caused by transportation of materials and especially dredged sludge has to be minimisedof Dredged by arranging transportation and construction on busy main streets only outside rush hours and in narrowSludge and streets in residential areas only during the day. The transportation has to be avoided between 10 pm andMaterial 6 am and is allowed only on the request of traffic police.

Careful planning of dredging, excavation, construction and transportation schedules, and planning andselection o f routes, as well a s choice o f t ransportation v ehicles will minimise dust. L oads have to becovered tightly to minimise spread of dust and preventing dropping of material from the loads to theroads.

Working In all construction works local working time and site arrangements and instructions concerning siteTime and Site clearance, fencing, watching and lighting, working at night etc. given in Contract Documents have to beArrangements followed up.Public The district PMU shall announce the construction works and new traffic arrangements duringRelations constructions works to the public regionally in newspapers, TV and radio. Locally the announcement is

given to the ward representatives who will inform the residents. Loudspeakers can be used during theconstruction works to give the latest information in concerning areas.

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During operation the instructions agreed in CUPs and CEMPs and presented in EMP have to befollowed, i.e.

* Regular inspection of the condition of roads, drainage system, street lighting system, publictoilet and solid waste transfer stations; possible breakages have to be repaired immediately

* Operational and safety standards have to be followed* Watering on the road surface at the main traffic lines* Maintenance of drainage system has to be arranged; transportation of dredged material has to

be done in proper means of transportation and loads have to be covered during transportation;the dredged material has to be transported to the landfill or other suitable place agreed withURENCO

* Trees should be grown on embankment of the open drainage canal to reduce air pollution andto create beautiful landscape

* Prevent solid waste disposal into the alleys and channels by improved solid wastemanagement

* Management and cleaning of public toilets and waste transfer stations is arranged* Encouraging the inhabitant to construct private toilet and to empty septic tanks regularly* Public awareness campaigns should be implemented in communities to raise environmental

awareness and train inhabitants to have their duty to keep environment clean; to avoidnegative impacts on environment; not throw garbage every where, and the people who use thepublic toilets must have awareness to have good hygiene

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6 ENVIRONMENTAL MANAGEMENT AND MONITORING

6.1 Environmental Management

Project Management Unit (PMU) will carry out conduction and management of the project accordingto the regulations of the Government such as bidding process, control of time schedules, financialissues and quality control. To the PMU include director, deputy directors, chief accountant, specialistof planning, construction, finance, law and environment, and administrative staff.

PMU has the main responsibility of the implementation and monitoring of the CEMP and EMP. Thedaily monitoring will be done in the community level, but PMU will be in charge of the sampling andanalysing, which might be needed and reporting. PMU will supervise the Contractor inimplementation of mitigation measures. PMU is reporting the implementation of EMP to the WorldBank and DONRE based on the reports prepared by the Contractor and the communities based on thecontractual arrangements for environmental monitoring.

PMU collects the environmental monitoring reports from the Contractors and the communities andsubmits them to DONRE.

PMU should work closely with community authorities to promote community participation in theplanning, management, operation and monitoring of the project. The resident shall be educated tounderstand the infrastructure problems and their role in overcoming the problems like cleaning andmaintenance of drainage system, proper house connection, prevention of illegal water supply andelectricity connections, solid waste collection, condition of roads and street lighting.

PMU should have cooperation with the concerning companies in charge of water supply, sanitation,solid waste collection, street maintenance and electricity during the operation of the project tomonitor the operation and maintenance.

Figure 6.1 Environmental Implementation Organisation

ND province people'scommittee

X | ND city PC DONRE

PMU | Van Mieu Ward PC 4 Industry and Trade group

w -w

Social-environrnent group Community leader

Planning group Region leader

People

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DONRE carries out environmental monitoring as follows:

- Inspect execution of regulations, norms of the prevention and overcoming of environmentaldegradation caused by the pollution and environmental problems during the projectimplementation

- Co-operate with the PMU to inspect execution of relevant environmental law, regulations andstandards to be followed

- Determine and report all environmental polltuion and problems, which occur in project area andsubmit the inspection report to the People's Committee for consideration and decicion

The contractors have to follow and implement the mitigation measures mentioned in CEMP andEMP, and PMIU has to follow activities of the contractors.

Table 6.1 Responsibilities of the CommunitiesPC of Wards Assist PMU in compensation for losses & site clearance

Assist PMU in relationship with communitiesAssure security for siteBe in charge of supervision of project implementationAssist Community Representative GroupSupervise environmental monitoring

Social Organizations Play a role as a bridge between the PC of Wards and communitiesand Associations at Mobilize communities participating in the Projectthe ward level Assist communities in training skills in order to participate effectively in the ProjectCornmunity Including representatives of PC, the goveming body of the Quarters, Cells and residentRepresentative Group representatives in the project area

Training community-based development methodsRepresenting and reflecting options, the voice of the communities. Informing the communitiesabout the project and relevant issues; attending meetings about the projectIn conjunction with the Consultant preparing CUP; representing communities to approve CUPSupervise progress of the project, assist execution supervision group and cellsIn conjunction with Ward and Cells discuss about the contribution of 10% of the communitiesTo be assisted working conditions

Cell-level working Directed by the community representative groupgroup Assisting community representative group in supervision of the community supervision group

Environmental monitoringCommnunity To be selected by the community and to be agreed by the PC of WardSupervision Group Having supervision experience and to be provide professional knowledge

Participating in supervising compensation for losses, relocation and resettlement planParticipating in supervising execution techniqueParticipate in checking and handing over

6.2 Monitoring

Environmental monitoring will be done during construction in four levels; namely as monitoring ofdevelopment of project performance indicators; monitoring of implementation of mitigation measuresdone by the Contractor; community based monitoring; and overall regulatory monitoring of theproject.

Project Performance Indicators: The PMU will prepare to the WB biannual report, which includesamong other things reporting of the progress of the project also environmental project performanceindicators, which will be as follows: health indicators; quality of recipient water, and percentage ofcollected solid waste.

Monitoring of Implementation of Mitigation Measures: Monitoring duties of the Contractor arespecified in the Contract Documents and are related to the impacts during construction.

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Community Based Monitoring: According to community environment management plans (CEMP) ineach community, the inhabitants will take part in monitoring of environmental parameters; such aswater supply quality, drainage, dust, noise, air pollution etc. The communities would also be trainedto notice the risks of environmental pollution during construction and operation of the project.Community based monitoring is important especially during the operation when the communitiescontinue their weekly and monthly monitoring

Overall Regulatory Monitoring: During the operation the related companies, to whom the facilitieshave been handed over, continue related air, water and sediment quality monitoring reporting to theWB. Copies of monitoring reports will be send to DONRE, which has the overall responsibility of theregulatory environmental monitoring.

Table 6.2 Environmental Monitoring for Tertiary Infrastructure during Construction and Operation

ConstructionFrequency What to monitor How to monitor ResponsibilityOnce a week Observation and collection of complains from the Observation Community leader

residents concerning water supply, drainage, dredging,roads, solid waste, air quality etc. related to theconstruction

Once a month Noise and dust from construction Observation Community leaderNoise and dust from construction Measurement Contractor

OperationOnce a week Condition of solid waste transfer stations Observation Community leader /

URENCOOnce a month Observation and collection of complains from the Observation Community leader

residents concerning water supply, drainage, dredging,roads, solid waste, air quality etc.Condition of roads and street lighting Observation Community leader

Quarterly Noise and dust along the roads Measurement PMU report to DONREWater quality and pressure Measurement Water Supply CompanyCondition of drainage system Observation Community leader /

Drainage Company

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Table 6.3 Environmental Monitoring for Trunk Infrastructure and Resettlement Site duringConstruction and Operation

ConstructionFrequency What to monitor How to monitor ResponsibilityOnce a week Observationi and collection of complains from the Observation Community leader

residents conceming construction works, especiallynoise and dust

Once a month Noise and dust from construction Measurement ContractorQuarterly Sludge dredging and disposal (not for resettlement site) Quantity Contractor

Leachate quality PMU report to DONREmeasurement atdisposal site

Biannually Quality of recipient water Measure PMU report to DONRE

OperationOnce a week Condition of solid waste transfer station Observation Community leader /

URENCOOnce a month Observation and collection of complains from the Observation Community leader

residents conceming water supply, drainage, dredging,roads, solid waste, air quality etc.Condition of roads and street lighting Observation Community leaderWater quality and pressure Measurement Water Supply CompanyCondition of drainage system Observation Community leader /

Drainage CompanyBiannually Sludge disposal (not for resettlement site) Leachate quality Operator of disposal

measurement at site report to DONREdisposal site

Quality of recipient water Measure Sanitation or DrainageCompany report toDONRE

6.3 Environmental Training

Training how to implement monitoring of the environmental issues of the project will be given todifferent target groups according to the needs.

- PMU: Person(s) in charge of environmental issues will be trained to supervise environmentalmonitoring and reporting

- Contractors: will be trained how to monitor implementation of mitigation measures and how tofill mitigation monitoring reports

- Communities: Persons in charge will be trained to observe the changes in the quality ofenvironment i.e. dust, noise and tidiness of streets and solid waste transfer stations

The training programs will be included into Component 6.

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7 PUBLIC CONSULTATION AND DISCLOSURE

For all Category A projects proposed for IDA financing, during the EA process, the borrowerconsults project-affected groups and local nongovernmental organisations (NGOs) about the project'senvironmental aspects and takes their vies into account. For Category A projects, the borrowerconsults these groups at least twice: shortly after environmental screening and before the terms ofreference for the EA is finalised; and once the draft EA report is prepared.

For meaningful consultations between the borrower and project-affected groups and local NGOs onall Category A projects for IDA financing, the borrower provides relevant material in a timelymanner prior to consultation and in a form and language that are understandable and accessible to thegroups being consulted.

For a Category A project, the borrower provides for the initial consultation a summary of theproposed project's objectives, description, and potential impacts; for consultation after the draft EAreport is prepared, the borrower provides a summary of the EA's conclusions. In addition, for aCategory A project, the borrower makes draft EA report available at a public place accessible toproject-affected groups and local NGOs.

Once the borrower officially transmits the Category A EA Report to the Bank, the Bank distributesthe summary (in English) to the executive directors (EDs) and makes the report available through itsInfoShop. If the borrower objects to the Bank's releasing an EA report through its InfoShop, Bankstaff (a) do not continue processing an IDA project or (b) for IBRD project, submit the issue offurther processing to the EDs.

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8 APPROVAL OF ENVIRONMENTAL DOCUMENTATION

According to the Vietnamese environmental legislation until now MOSTE has been the responsibleauthority of the approval of Environmental Impact Assessments, but according to the Decree91/2002/ND-CP under MONRE has been established among many other departments EnvironmentalImpact Assessment and Appraisal Department. The EIA can, however, be appraised by the localDONRE based on their knowledge of local conditions and further be delivered to PC for approval, ifdelegated by MONRE.

The Vietnamese approval steps are as follows:

1. Consultant submits EA reports to PMU

2. PMU reviews and submits EA reports to People's Committee / DONRE

3. DONRE submits to MONRE with the request to delegating the approval to DONRE (in somecases if the impacts are very significant or complicated involving unknown / inter provincialissues or high uncertainty, MONRE will be responsible for approval)

4. DONRE establish appraisal panel and issues approval prior to Negotaition

The approval procedures of the World Bank are as follows:

1. PMU submits Draft EA reports to the World Bank 120 days before the Board date and prior tothe appraisal

2. PMU disclosures Draft EA reports in country (in Vietnamese) and release the document fordisclosure in InfoShop in Washington and the World Bank In Hanoi library

3. Executive Summary is send to the Board

4. Safeguard Committee review prior the Decision Meeting for the appraisal

5. PMU submits the revised EA documents to the World Bank

6. Safeguard Committee reviews and issues clearance prior to the Negotiations

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9 PHASE 2 AND 3 PROJECTS

During the preparation of the p re-feasibility s tudies h as b een i dentified a 11 l ow-income area, fromwhich has been selected the areas to be implemented in the different phases of the project.

Project components were identified during preparation of Comrnunity Upgrading Plans (CUPs) anddiscussed with representatives of communities and formulated in the Phase 1 feasibility studies.Already agreed project components for Phase 2 and possible Phase 3 should be updated andimplemented based on the experience from Phase 1.

CUPs and CEMPs should be prepared for already identified LIAs for Phase 2 according to experiencegained from Phase 1.

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Volume 3C: Environmental Safeguards Framework

Documents

Transcript of Volume 3C: Environmental Safeguards Framework