VISION QUEST

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Maturing Digital Object Management Practices at GVSU VISION QUEST Julian Jenson

description

VISION QUEST. Maturing Digital Object Management Practices a t GVSU. Julian Jenson. Who We Are. Max Eckard. Kyle Felker. Outline. Background Challenges The Visioning Process Preliminary Results Takeaways. background. Grand Valley State University. 4-year, public institution - PowerPoint PPT Presentation

Transcript of VISION QUEST

Page 1: VISION QUEST

Maturing Digital Object Management Practices

at GVSU

VISION QUEST

Julia

n Je

nson

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Who We Are

Max Eckard Kyle Felker

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Outline

• Background• Challenges• The Visioning Process• Preliminary Results• Takeaways

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BACKGROUND

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Grand Valley State University

• 4-year, public institution• Student population:

24,408• Master’s Large• Focus is on teaching• State

appropriation/FYES– 1988-1989: $4,917– 2013-2014: $4,776

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o: M

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University Libraries

Libraries MissionThe Grand Valley State University Libraries enrich the educational mission of the university by advancing intellectual growth and discovery. Through the acquisition, application, dissemination and preservation of knowledge we promote teaching, learning and active scholarship.

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2005

2008

2012

2013

2014

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Early Successes

• Providing new educational opportunities• Wider, more open access to our collections• Preserving institutional memory• Exploring new areas of digital stewardship

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Things were going pretty well…

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…until they weren’t.

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CHALLENGES

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Challenges

• Staffing and infrastructure• Preservation• Definition of scope/role/planning

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Staffing and Infrastructure

Growing, growing, growing

Lack of technical infrastructureand human!

V

Workload issues

Focused too much on processing

Outreach and education

Other value-added services

Met

adat

aKnowledge gap

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Preservation

Focused heavily on accessNo long-term preservation of access

No backup of IR contentNo file format preservation actions

No sense of urgencyCollection was getting…

Bigger and bigger

More complex

No life-cycle orientation

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Definition of scope/role/planning

Lack of policies and procedures

Ad hoc decision-makingLack of day-to-day planning

Lack of long-term planning

Scope not well-defined

No assessment

Unaware of faculty needs

De-centralized Our role

Relationship with other campus stakeholdersWe were too informal about all of this.

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Aah!

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So we created a committee.

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THE VISIONING PROCESS

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STRATEGIC PLANNING

Strategic Planning

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Strategic Planning

• What are we doing?• For whom or why are we doing it?• What do we want to be doing?

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Importance to DOM

• Resource intensive• Changes Rapidly• Variety of audiences/Types of object

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Deliberate vs. Emergent Strategy

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Digital Object Management Committee

• Digital Initiatives Librarian• Archivist• Head of Collection Development• Liaison Librarian• Asst. Dean of Technology• Metadata and Digital Curation

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The Charge

• Clarify priorities• Clarify Role• Discuss challenges

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27…without structure

Strategy…

Credit: Robyn Gallant

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Frameworks for Strategic Planning

• SWOT• Balanced Scorecard• Scenario Planning• PEST analysis

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Balanced Scorecard

• Developed by Business prof. and consultant

• Maps objectives to specific measurements• Metric-heavy• Top-Down strategy• Result-oriented

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GVSU Objectives

• How do disparate areas relate?• What are our challenges?• Why are they important?• How do we address them?

Clarity and Communication

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Our Framework

• Scholarly & Creative Output• Learning Objects• Institutional Records• Commercial Content• Research Data• Digital Projects

http://digobj.wordpress.com

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Our Framework

• Scope• Why• Audience• Challenges

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Learning Objects

Kyle
digital objects created by instructors for use in classroom instruction, which have enduring value (their lifespan is measured in years), original and substantive intellectual content, and which have a potential audience that extends beyond the class they were originally created for. WhyCore mission of the universityraise profile, instructor contactsAudienceinstructors within universityInstructors outside the universityChallenges:ComplexityPreservationQuality
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Process for creating final document

• Group challenges into thematic groups

• Agree on structure• Focus on audience• Rewrite, rewrite, rewrite

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PRELIMINARY RESULTS

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Challenges

• Staffing and Infrastructure• Definition of scope/role/planning• Preservation

37

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Outcomes

• Hired two new staff• More planning for software/hardware

(outsourcing)• Collection development policies

revisions• Creation of a comprehensive

Preservation Plan• Research on data management

needs• Engage with external stakeholders

(campus IT)

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TAKEAWAYS

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Takeaways

• Learn a little about strategic planning/thinking

• Short term efforts have to be formalized eventually

• Communication, Communication, Communication

• Institutional values• Technology is not just about technology• Storytelling

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The EndQuestions?