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Vireo: The TDL Solution to Electronic Thesis and Dissertation Submission and Management Brought to you by the Texas Digital Library http://www.tdl.org 4/8/20091Introduction to Vireo

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Overview of Vireo Vireos student submission system Vireos graduate school management system Configuring Vireo for your institution Use of Vireo at Texas institutions of higher learning 4/8/2009Introduction to Vireo2 Summary

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What is Vireo? Electronic thesis and dissertation submission and management system Provided by the Texas Digital Library (TDL), a consortium of Texas universities Offers an easy student submission interface and an expert management system for graduate school staff Provides for local review and approval of manuscripts Deposits ETDs in the TDL federated repository and in local institutional repositories Based on existing ETD workflows at several Texas universities 4/8/20093Introduction to Vireo

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Why switch to Vireo? Provide open access to all UT manuscripts at no cost to student (documents are searchable by Google and other search engines) Have access to local Vireo training and technical support Enjoy customizable options and views in the administrative module Rely on preservation of files in TDL repositories 4/8/2009Introduction to Vireo4

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Student Submission System Simple and intuitive submission procedure for students Autofill capability for some personal information fields (via Shibboleth distributed authentication) Provides for embargoes on all documents Manuscripts available on an open access basis Documents can also be sent to UMI 4/8/20095Introduction to Vireo

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4/8/20096Introduction to Vireo Student submission interface: Verify Your Information Note autofill of name, e- mail, and school affiliation

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4/8/20097Introduction to Vireo Student submission interface: License Agreement

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4/8/20098Introduction to Vireo Student submission interface: Metadata entry

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4/8/20099Introduction to Vireo Student submission interface: Metadata entry

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4/8/200910Introduction to Vireo Student submission interface: Upload Your Files

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4/8/200911Introduction to Vireo Student submission interface: Confirm and Submit

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4/8/200912Introduction to Vireo Student submission interface: Submittal Complete

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4/8/2009Introduction to Vireo13

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Management System: Graduate School Office Administration Features a flexible and easy-to-navigate interface Allows for customized document lists and customizable filters for individual users Includes export functionality to UMI Provides for tracking of manuscript review process Manages communication with students and their supervisors Reduces paperwork via electronic license agreement Includes local training and technical support 4/8/200914Introduction to Vireo

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4/8/200915Introduction to Vireo Management interface: List Available ETDs

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4/8/200916Introduction to Vireo Management interface: List ETDs using filters

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4/8/200917Introduction to Vireo Management interface: Student record with action log

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4/8/200918Introduction to Vireo Management interface: Updating submission status

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4/8/200919Introduction to Vireo Management interface: Managing communicati on with students and advisors

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4/8/2009Introduction to Vireo20 Management interface: Action Log

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4/8/2009Introduction to Vireo21 Management interface: Action log filtered by keyword

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Configuring Vireo for your institution Provides for easy management of settings Allows customized submission instructions Provides for in-house authorization for Vireo Allows for customized e-mail templates and variables Features customizable drop-down menus 4/8/200922Introduction to Vireo

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4/8/200923Introduction to Vireo Configurin g Vireo: Customizin g user preference s

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4/8/200924Introduction to Vireo Configurin g Vireo: Customizin g applicatio n settings

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4/8/200925Introduction to Vireo Configurin g Vireo: Customizin g e-mail settings

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4/8/200926Introduction to Vireo Configurin g Vireo: Customizin g college and degree options

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Use of Vireo at Texas institutions of higher learning Currently deployed at Texas A&M University to manage ETD submission and approval process In testing at the University of Texas (Spring 2009) with planned deployment in Fall 2009. Once tested and deployed widely within the state of Texas, all source code, documentation, and training materials will be made publicly available under an open-source license. 4/8/2009Introduction to Vireo27

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For more information about Vireo, please visit the Texas Digital Library Web site at http://www.tdl.org or contact us at info@tdl.org. http://www.tdl.org 4/8/2009Introduction to Vireo28