Village of Mount Horeb

138 E Main St

Mount Horeb, WI 53572

Phone (608) 437-6884/Fax (608) 437-3190

Email: mhinfo@mounthorebwi.info Website: www.mounthorebwi.info

VILLAGE BOARD WEDNESDAY, MAY 3, 2017

The Village Board of the Village of Mount Horeb will meet on the above date at 7:00pm in the Board Room of the Municipal Building, 138 E Main Street, Mount Horeb, WI. Agenda as follows: 1) Call to order

Pledge of Allegiance Roll call

2) Public Comments – non agenda items

3) Consent Agenda:

a) April 5 and April 17, 2017 Village Board minutes b) Operator's Licenses for approval: Steven Benzing, Chelsie Leslie,

Kathryn McMahon, Annessa MacTaggert c) Temporary Operator's License for approval: Mount Horeb Area

Chamber of Commerce for May 4, 2017 event d) Street Use Permit for Mount Horeb Summer Frolic Parade on June

11 from 12:00-1:30pm e) Amendment To Employment Agreement for Village Administrator f) Appointment of officials and citizen members to Advisory

Committees, Boards, and Commissions 4) Consider Junior Board Member program

5) Consider Resolution 2017-02, "BUDGET AMENDMENT"

6) Committee reports:

a. Mount Horeb Area Chamber of Commerce b. Mount Horeb Area Joint Fire Department c. Library Board d. School Liaison e. Parks, Recreation, and Forestry Commission f. Plan Commission g. Public Works Committee h. Public Safety Committee i. Finance/Personnel

j. Utility Commission k. Dane County City & Villages Association l. Public Safety Building Committee m. Tourism Commission

7) Village President's report

8) Village Administrator's report

9) Village Clerk/Deputy Treasurer's report

10) Consideration and action on Development Agreement for Duluth Trading

Office Project. The Village Board may convene in closed session as authorized by Wisconsin Statute Section 19.85(1)(e) for purposes of the investing of public funds or conducting other specified public business whenever competitive or bargaining reasons require a closed session.

11) Consideration and action on term sheet, Development Agreement, and Municipal Revenue Obligation for Southwestern Wisconsin Community Action Program, Inc. for the Food Emporium Project. The Village Board may convene in closed session as authorized by Wisconsin Statute Section 19.85(1)(e) for purposes of the investing of public funds or conducting other specified public business whenever competitive or bargaining reasons require a closed session.

12) Return to open session for any action required as a result of the closed session.

13) Adjourn

UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED

INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR INFORMATION OR TO REQUEST THIS SERVICE, CONTACT ALYSSA GROSS, CLERK, AT 138 E MAIN STREET, MOUNT HOREB, WI (608) 437-6884.

4/05/17 Village Board Meeting Page 1

VILLAGE OF MOUNT HOREB VILLAGE BOARD MEETING MINUTES

APRIL 5, 2017 The Village Board met in regular session in the Board Room of the Municipal Building, 138 E. Main Street, Mount Horeb, WI. Call to Order/Roll Call: Village President Littel called the meeting to order at 7:00pm. Present were Trustees Grindle, Monroe, Czyzewski, Pakkala, Scott, and Rooney. Also present were Administrator Nic Owen, Assistant Administrator Kathy Hagen, Village Attorney Bryan Kleinmaier and Clerk/Deputy Treasurer Alyssa Gross. The Pledge of Allegiance was recited. Public Comments: None. Consent Agenda: Grindle requested the job descriptions for Finance Director/Treasurer and Deputy Clerk be pulled, as these two items are not ready to be considered. Monroe moved, Rooney seconded to approve the remaining consent agenda items: March 1, 2017 Village Board minutes; Operator’s Licenses for approval: Debra Hurlbert, Phillip Kingslien, Amanda Ovadal; Temporary Operator’s License for approval: Wade Moder for Upper Sugar River Watershed Assoc event on June 4, 2017; Approval of Original Alcohol Beverage Retail License Application for Schuberts Restaurant & Bakery, 128 E Main Street; Chamber of Commerce Street Use Permit for Art Fair July 15 thru July 16, 2017 for Main Street detour from 4th to Grove Streets and First Street from Main Street to Post Office parking lot. Motion carried by unanimous voice vote. 2016 Library Report by Library Director Jessica Williams: Jessica presented her report. 2017 Arbor Day Proclamation: Littel read the Arbor Day Proclamation. Monroe moved, Czyzewski seconded to approve the proclamation as presented. Motion carried by unanimous voice vote. Consider Resolution 2017-01, “AUTHORIZING SUBMITTAL OF APPLICATION TO THE WISCONSIN ECONOMIC DEVELOPMENT CORPORATION FOR A COMMUNITY DEVELOPMENT INVESTEMENT GRANT FOR THE ARTISAN FOOD EMPORIUM, 119 SOUTH SECOND STREET IN THE VILLAGE OF MOUNT HOREB: Grindle moved, Rooney seconded to approve the resolution. Motion carried by unanimous voice vote. Set date/time for reorganizational meeting: The Board decided to have the meeting on Monday, April 17th at 6:00pm in the Board Room.

4/05/17 Village Board Meeting Page 2

Consider process for Village Administrator annual review: Grindle presented some details on this item, regarding the inconsistency of the review process. The Board decided to have the reviews be completely confidential, starting the process the 2nd week of February of each year. Committee Reports: Committee reports were heard with none requiring Village Board action. Village President’s Report: Littel thanked everyone who voted. He also introduced newly elected Trustee Mike Goltz and thanked Mark Rooney for his contribution to the Board. Village Administrator’s Report: Owen thanked Rooney for his service to the Board. Village Clerk’s Report: Gross spoke on the details of the turnout of the April 4th Spring Election. She also congratulated the new and re-elected officials and thanked Rooney for his service to the Village. Consideration and action on Development Agreement for Duluth Trading Office Project. The Village Board may convene in closed session as authorized by Wisconsin Statute Section 19.85(1)(e) for purposes of the investing of public funds or conducting other specified public business whenever competitive or bargaining reasons require a closed session: Grindle moved, Rooney seconded to convene to closed session at 7:53pm. Motion carried by roll call vote. Adjournment: There being no further business before the Board, Pakkala moved, Rooney seconded to adjourn the meeting at 9:27pm. Motion carried by unanimous voice vote. Minutes by Alyssa Gross, Clerk/Deputy Treasurer Assisted by Kathy Hagen, Assistant Administrator

VILLAGE OF MOUNT HOREB SPECIAL VILLAGE BOARD MEETING MINUTES

MONDAY, APRIL 17, 2017

The Village Board of the Village of Mount Horeb met on the above date in the Board Room of the Municipal Building, 138 E Main Street, Mount Horeb, WI. Call to Order/Roll Call: Village President Randy Littel called the meeting to order at 6:00pm. Present were Village Board Trustees Steve Grindle, Cathy Scott, Brenda Monroe, Mike Goltz, and Vaughn Pakkala. Trustee Ryan Czyzewski was absent. Also present were Assistant Administrator Kathy Hagen and Clerk/Deputy Treasurer Alyssa Gross. Consider committee/commission appointments: Monroe moved, Vaughn seconded to approve the appointments as presented. Motion carried by unanimous voice vote. Adjournment: There being no further business before the Board, Goltz moved, Monroe seconded to adjourn the meeting at 6:06pm, carried by voice vote. Minutes by Alyssa Gross, Clerk/Deputy Treasurer

AMENDMENT TO EMPLOYMENT AGREEMENT VILLAGE ADMINISTRATOR

This amendment to the Employment Agreement for Village Administrator originally dated May 27, 2015, is made and entered as of , 2017 by and between the Village of Mount Horeb, Dane County, State of Wisconsin, a municipal corporation, hereinafter "Village", and Nicholas W Owen, hereinafter "Administrator". Section 6 RESIDENCY. Section 6 is hereby repealed and recreated to read as follows: "Current Administrator covered under this Employment Contract is not required to reside within Village limits but shall reside within a 15 mile radius of the Village".

As of the date below all other terms of "EMPLOYMENT AGREEMENT VILLAGE ADMINISTRATOR" originally signed by the Village of Mount Horeb on May 27, 2015, and Nicholas W Owen on May 22, 2015 shall remain the same. VILLAGE OF MOUNT HOREB Date: Randy J Littel, Village President ATTEST: Date: Alyssa Gross, Village Clerk VILLAGE ADMINISTRATOR Date: Nicholas W Owen

MUN.

CODE

REF. TERM

DATE

APPOINTED

TERM

EXPIRES

CURRENT

APPOINTMENT NEW APPT

Assessor 1.02 2 yr 01/01/17 12/31/18 Accurate Appraisal SAME

Attorney 1.02 1 yr 05/01/17 05/01/18 Stafford Rosenbaum SAME

Prosecuting Attorney 1.02 1 yr 05/01/17 05/01/18 Curtes Law Office SAME

Building Inspector 1.02 1 yr 05/01/17 05/01/18 General Engineering Co. SAME

Electrical Inspector 1.02 1 yr 05/01/17 05/01/18 General Engineering Co. SAME

Commercial Electrical Inspector 1.02 1 yr 05/01/17 05/01/18 General Engineering Co. SAME

Plumbing Inspector 1.02 1 yr 05/01/17 05/01/18 General Engineering Co. SAME

Emergency Government Director 1.02 1 yr 05/01/17 05/01/18 Fire Chief SAME

Health Officer 1.02 1 yr 05/01/17 05/01/18 Chief of Police SAME

Police Matron na 1 yr 05/01/17 05/01/18 Rachelle Collins-Rohe SAME

Fire Inspector 1.16 indef. na na Fire Chief

Weed Commissioner 8.11 1 yr 05/01/17 05/01/18 Laurel Grindle SAME

Village Engineer-Admin. na 1 yr 05/01/17 05/01/18 Smithgroup JJR SAME

Trustee 1.19 Steve Grindle*

Trustee Cathy Scott

Trustee Ryan Czyzewski

Citizen 1 yr 05/01/17 05/01/18 Bill Kalscheur SAME

Citizen 1 yr 05/01/17 05/01/18 Dave Hoffman SAME

Trustee 1.19 Ryan Czyzewski*

Trustee Vaughn Pakkala

Trustee Cathy Scott

Citizen 1 yr 05/01/17 05/01/18 Paul Manchester BRENT YAUCHLER

Citizen 1 yr 05/01/17 05/01/18 Dean Stange SAME

Trustee 1.19 Ryan Czyzewski*

Trustee Cathy Scott

Trustee Steve Grindle

Citizen 1 yr 05/01/17 05/01/18 Mike McNall SAME

Citizen 1 yr 05/01/17 05/01/18 Steve Holum SAME

Village Board 1.21 N/A

Village Trustee 1.22 Mike Goltz

Citizen 3 yr 07/01/17 07/01/20 John Kuse SAME

Citizen 3 yr 07/01/17 07/01/20 David Boyden SAME

Citizen 3 yr 07/01/16 07/01/19 Steve Salerno

Citizen 3 yr 07/01/15 07/01/18 Linda Bullette

Citizen 3 yr 07/01/15 07/01/18 Karla Ott

Citizen 3 yr 07/01/16 07/01/19 Paula Craft

FINANCE/PERSONNEL COMMITTEE

PUBLIC WORKS COMMITTEE

PUBLIC SAFETY COMMITTEE

BOARDS AND COMMISSIONS

VILLAGE APPOINTMENTS AS OF 05/01/2017

APPOINTED OFFICIALS

VILLAGE BOARD ADVISORY COMMITTEES *=Chair

BOARD OF HEALTH

LIBRARY BOARD

Page 1 of 3

MUN.

CODE

REF. TERM

DATE

APPOINTED

TERM

EXPIRES

CURRENT

APPOINTMENT NEW APPT

VILLAGE APPOINTMENTS AS OF 05/01/2017

Village President 1.23 Randy Littel

Village Clerk Alyssa Gross

Finance Committee Chairman Steve Grindle

Citizen 1 yr 05/01/17 05/01/18 Nathan Lockwood SAME

Citizen 1 yr 05/01/17 05/01/18 John Zimmel SAME

Alternate 1 yr 05/01/17 05/01/18 Tom Orshall SAME

Alternate 1 yr 05/01/17 05/01/18 Ed Moen SAME

Alternate 1 yr 05/01/17 05/01/18 Mark Johnson SAME

Trustee 1.24/13.01 Cathy Scott

Trustee Ryan Czyzewski

Citizen 7 yr 11/04/15 10/01/20 Neal Fargo

Citizen 7 yr 06/01/14 10/01/21 Mike McNall

Citizen 7 yr 10/01/15 10/01/22 Ed Glover

Citizen 7 yr 10/01/16 10/01/23 Jack Temby*

Citizen 7 yr 05/14/13 10/01/19 Jack Lyle

Citizen 1.25 3 yr 05/01/16 05/01/19 Steve Haroldson

Citizen 3 yr 05/01/15 05/01/18 Pam Lunder

Citizen 3 yr 05/01/17 05/01/20 Norb Scribner* SAME

Citizen 3 yr 05/01/17 05/01/20 Mike Losenegger SAME

Citizen 3 yr 05/01/17 05/01/20 Bill Faltz SAME

Citizen-Alternate #1 3 yr 05/01/15 05/01/18 Mike Grudzinski

Citizen-Alternate #2 3 yr 05/01/15 05/01/18 Steve Knuteson

Village Trustee 1.26 Randy Littel

Village Trustee Brenda Monroe

Citizen 3 yr 05/01/17 05/01/20 Neil Densmore BRAD MURPHY

Citizen 3 yr 05/01/15 05/01/18 Peggy Zalucha

Citizen 3 yr 05/01/17 05/01/20 David Hoffman SAME

Citizen 3 yr 04/18/15 05/01/18 Wally Orzechowski

Citizen 3 yr 05/01/16 05/01/19 Norb Scribner

Village Trustee 1.27 Vaughn Pakkala*

Village Trustee Mike Goltz

Citizen 3 yr 05/01/17 05/01/20 Ryan Smith SAME

Citizen 3 yr 05/01/17 05/01/20 Tom Shay SAME

Citizen 3 yr 05/01/16 05/01/19 Mark Webber

Village President 1.29 Randy Littel*

Village Trustee Steve Grindle

Village Administrator (ex-officio, non-voting) NA NA Nic Owen

Citizen 3 yr 05/01/16 05/01/19 Mark Nortman

Citizen 3 yr 05/01/17 05/01/20 Larry Hefty SAME

Citizen 3 yr 11/04/15 05/01/18 Brian Durtschi

ZONING BOARD OF APPEALS

PLAN COMMISSION

PARKS, RECREATION & FORESTRY COMMISSION

REVOLVING LOAN FUND COMMITTEE

BOARD OF REVIEW

UTILITY COMMISSION

Page 2 of 3

MUN.

CODE

REF. TERM

DATE

APPOINTED

TERM

EXPIRES

CURRENT

APPOINTMENT NEW APPT

VILLAGE APPOINTMENTS AS OF 05/01/2017

Citizen 1.30 3 yr 05/01/17 05/01/20 Adam Mertz SAME

Citizen 3 yr 05/01/17 05/01/20 Rob Chappell SAME

Citizen 3 yr 05/01/16 05/01/19 Mark Shilling

Citizen 3 yr 05/01/16 05/01/19 Geoff Shields

Citizen 3 yr 05/01/15 05/01/18 Dana Crary

Plan Commission 1.31 N/A

Citizen 1.325 5 yr 05/01/17 05/01/22 Mac McNall SAME

Citizen 5 yr 05/01/13 05/01/18 Bill Thousand

Citizen 5 yr 05/01/14 05/01/19 Dave Hoffman

Citizen 5 yr 05/01/15 05/01/20 Rollie Schraepfer

Citizen 5 yr 05/01/16 05/01/21 Tom Schmit

Rep#1 1.33 2 yr 05/01/16 05/01/18 Jim Buechner

Rep#2 2 yr 05/01/17 05/01/19 Steve Grindle SAME

TOURISM COMMISSION

Village Trustee 3.1 1 yr 01/04/17 05/01/18 Ryan Czyzewski SAME

Citizen-owner/operator rep of local lodging 1 yr 01/04/17 05/01/18 Ed Moen SAME

Citizen 1 yr 01/04/17 05/01/18 Dennis Brass SAME

Citizen 1 yr 01/04/17 05/01/18 Mark Johnson SAME

Citizen 1 yr 01/04/17 05/01/18 Jason Anderson SAME

Village Representative 11.005 3 yr 05/01/17 05/01/20 Dorothy Handrick SAME

Citizen na 1 yr 05/01/17 05/01/18 Charlie Jefko SAME

Village Board Rep MHASD Board na Brenda Monroe

DANE COUNTY CITIES & VILLAGES ASSOC. Mike Goltz

MOUNT HOREB AREA CHAMBER OF COMMERCE REPRESENTATIVE Ryan Czyzewski

OTHER APPOINTMENTSSENIOR OUTREACH COMMITTEE

WEDNESDAY NIGHT LIVE SUB-COMMITTEE

HISTORIC PRESERVATION COMMISSION

POLICE COMMISSION

JOINT FIRE DEPT REPRESENTATIVES

CABLE TV COMMITTEE

Page 3 of 3

VILLAGE OF MOUNT HOREB RESOLUTION 2017-02

BUDGET AMENDMENT

BE IT RESOLVED that the Village Board of the Village of Mount Horeb authorizes an amendment to the 2017 Village Budget to transfer funds as follows: Account Number Account Name Increase Decrease

GENERAL FUND 100-492600-0 Transfer from Utility Funds $50,000 100-567000-240 Miscellaneous Initiatives Exp $50,000 This reflects the Electric Utility Economic Development Grant that was used to fund the Mount Horeb Area Economic Development Corporation.

SPECIAL PROJECTS FUND

205-567000-240 Miscellaneous Exp $1,525 This is for the purchase of holiday lights that was included in the 2016 budget but not expended until 2017.

OUTREACH FUND

230-546200-111 Nutrition Wages $3,370 230-546200-131 Nutrition Health Ins $1,975 230-546200-135 Nutrition Retirement $222 230-546200-136 Nutrition FICA $258 230-546300-111 Outreach Wages $3,370 230-546300-131 Outreach Health Ins 1,975 230-546300-135 Outreach Retirement 222 230-546300-136 Outreach FICA 258 This reflects a change that was made for allocation of employee wages and benefits between

Nutrition and Outreach duties.

LIBRARY FUND

240-551100-245 Office Machine Contracts $1,000 240-551100-290 Miscellaneous Contractual Services $1,194 240-551100-432 Software/Tech. $800 Library Board approved increases in 2017 budget expenditures. This will reduce the Library fund balance.

241-485200-0 Special Projects Grants-Other $6,210 241-551110-490 Grants/Contribution Exp $6,210 This is for a grant received from Dane County for a specific project.

241-551110-399 Endowment Fund expenditures $5,427 This is for a project that will be paid by funds that were withdrawn from the Endowment Fund

investments.

Account Number Account Name Increase Decrease

CAPITAL PROJECTS FUND 400-551100-820 Library Improvements $10,000 This is for Library Improvements that were included in the 2016 approved budget for a project that will be completed in 2017.

400-552000-810 Park Equipment $28,000 This is for the waterslide restoration project that was included in the 2016 approved budget but will

be completed in 2017.

The net effect of this budget amendment will decrease the Capital Projects fund balance by $38,000.

CAPITAL PROJECTS FUND 400-484000-0 Compensation-Fixed Asset Loss $8,650 400-492200-0 Transfer from Other Funds $1,000 400-552000-820 Park Improvements $9,650

GENERAL FUND 100-592200-500 Transfer to Other Funds $1,000 100-552000-340 Parks Operating Supplies $1,000 This is for roof replacement at Liberty Park due to wind damage. The cost was covered by

insurance minus the $1,000 deductible. The deductible will come out of the General Fund Park operating supplies budget.

ELECTRIC UTILITY FUND

910-593000-300 Miscellaneous General Expense $50,000 This is for the Economic Development grant given to the village to be used for MHAEDC funding.

Introduced and passed this 3rd day of May, 2017. Randy J Littel, Village President ATTEST: Alyssa Gross, Village Clerk