Vikings Crest Owners Association

Rules and Regulations Handbook Revised April 2020

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Table of Contents

INTRODUCTION 3Important Contact Information 3FIRE AND SAFETY SYSTEMS 4Heat Detectors in Units 4Fire Alarm Panels In Stairwells 4Emergency Procedure for Water Damage 5

RULES AND REGULATIONS 6Assessments 6Rentals 7Unit Interiors 7Building Exterior/Common Areas 7Trash 8Unit Keys 8Vehicles and Parking 9Recreational Areas 9Pool And Sauna 10Feeding Wild Animals And Birds 11Animal Policy 11

Board of Directors Nomination Process 12FINE SCHEDULE 13Fine Schedule – Specific to Safety and Harassment 13

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INTRODUCTION For the protection and safety of all of our owners and tenants, the Board of the Vikings Crest Owners Association (VCOA) has put together some guidelines and

regulations to assist everyone in being part of this community. These are set up 3in accordance with the condominium Declaration and Bylaws. Association Rules and Regulations protect both the freedom and safety of community residents, while safeguarding the Association against public liabilities. Rules & Regulations enhance the quality of the neighborhood and its community lifestyle, while ensuring owner's peace of mind. State, County and Local laws were taken into consideration when these rules and regulations were revised.

The Board's role is to maintain, protect, and enhance the value of each homeowner's assets. For all residents, ask yourself: Is my behavior going to hurt my neighbor when they are going to sell their unit?

Therefore, the regulations in this booklet are designed to assist you in living comfortably in the community at Vikings Crest while preserving the value of your assets.

Important Contact Information Vikings Crest Office (360) 779-4334 vikingscrestoffice@gmail.com

Operations Director (Dave Cell) (360) 328-3360 vikingscrestoffice@gmail.com

HOA Community Solutions (253) 985-3812

24/7 Emergency (253) 985-3812 Hit *

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FIRE AND SAFETY SYSTEMS

Heat Detectors in Units The small white circular device mounted on the ceiling adjacent to your kitchen area (usually in front of your washer/dryer or pantry area) is the heat detector and is part of the fire alarm system that is required by County ordinance.

Do not touch this deviceDo not remove it, cover or paintDo not attempt to change the battery (the installer will do this as necessary)

If you disregard this warning, you may set off or deactivate your building’s fire alarm system and cause the Poulsbo Fire Department to be dispatched. You may be held liable for costs to reset the panel in addition to any false alarm charges that may be imposed by the fire department.

Fire Alarm Panels In Stairwells These panels are the receivers of signals sent by the Heat Detectors in units. These panels are a critical component of our Fire and Life Safety System.

If you hear a beeping from a fire alarm panel, contact Dave, our Operations Director or, during off hours contact the 24/7 emergency number for a remedy. Do not touch or interfere with this panel.

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Emergency Procedure for Water Damage

If a situation requires immediate help from the fire department, police and/or ambulance service, call 911

In the event of a major water emergency in the common areas, a unit or multiple units, the following steps should be taken:

1. Shut off the water (know where your master shut off is).2. Call the office (between the hours of 7:00 am and 3:30 pm), or the

24/7 Emergency number3. Contact neighboring residents who may have sustained damage.

If the water emergency affects other units, the owner (or resident) should contact the affected owners and residents immediately to alert them of the issue.

4. Clean up standing water immediately.5. Contact your individual insurance company.

In the event of an Association claim, the unit owner(s) involved may be required to pay the Association’s insurance deductible (currently $25,000) in accordance with the Declaration.The owner(s) of each unit whose direct or indirect action or inaction was a cause of the damage, and owner(s) of units that sustained damage, must contact their personal insurance company regarding the damages. See declaration Section 18.7.3. Each owner is required to have an HO-6 insurance policy in effect for their unit.

6. Take photos of the damage7. Only the Board of Directors has the authority to authorize an

Association claim or commit to any agreement regarding damages or restoration. Management, acting as Agent, may enter into agreements for emergency services only. Agreements on behalf of the Association made by anyone else will be invalid. All agreements must be in writing. Agreements made verbally or not in writing are invalid.

If any unit is vacant for an extended length of time, the water must be shut off Contact the office to let them know that you are leaving, and that this has been done.

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RULES AND REGULATIONS

Assessments

1. Monthly assessments shall be due and payable on the 1st day of the month in which they become due. It is not the responsibility of the association or the management agent to provide a monthly billing statement, invoice, or reminder that the bill is due. These are provided simply as a matter of courtesy.

2. All other assessments, including special assessments and fines, are due and payable on the date specified by the Board on the notice of assessment or fine, which date will not be less than thirty (30) days after the date of notice of the assessment or fine.

3. Late payments of assessments, fees, accrued interest, and fines are due and payable upon notification.

4. Collections costs including but not limited to handling fees, postage, collection agency service charges, administration fees, attorney fees, court costs, publication costs, liens, and foreclosures that the Association incurs as a result of attempting to collect delinquencies shall be assessed back to the delinquent unit owner.

5. Assessments, fines, and collection costs shall be recorded as debts against the unit and are the personal responsibility of the owner.

6. Any check returned by the bank for insufficient funds, stop payment, or for any other reason is subject to a charge back to the homeowner's account in the amount of the check, plus any bank fees charged to the Association, and any administrative charges allowed under Washington law.

7. Any payments made shall first be applied to assessments owed, and then be applied to late charges, interest, and collection expenses, including attorneys' fees. The unit owner and the Association may enter into a written agreement providing for payments to be applied in a different manner.

8. Assessments not received by the stated due date are delinquent and may be subject to a late charge of fifty dollars ($50).

9. An interest charge at the rate of 12% per annum may be assessed against any outstanding balance, including fines, delinquent assessments, late charges, and costs of collection.

10. On or after the 31th day after an assessment payment, fine, late fee and/or interest is delinquent, a pre-lien notice will be sent by mail to the delinquent record owner(s) at the owners' last mailing address provided to the Association. The notice to owner will include an itemized statement of the total amounts delinquent, including fines, assessments, late charges, interest and costs of collection. The Board may further request the homeowner's delinquency be reported to the national credit bureaus via a third party collection agency. Any expenses incurred during the reporting process will be added to the homeowner's account as collection costs.

11. The Association may record a lien on the property to secure the debt. The Board reserves the right to direct the collection agent or the attorney to record the lien after ten (10) days of no contact from the homeowner following Association receipt of "return receipt requested" card. The Board may also direct the recording of the lien in a shorter period of time in cases of duress, bank foreclosure, property abandonment, pending sheriff's sale or other extenuating circumstances where the Association's interest may be in jeopardy.

12. If the total amount secured by the lien is not paid in full within thirty 30 days following notice to the homeowner of the recorded lien, the Board may vote on the decision to file suit to foreclose on the lien to collect the balance due. The Association may include costs of collection to the total judgment amount.

13. At any time in the process, the Board may authorize the use of further legal proceedings to collect the amount due including, but not limited to, court proceedings to seek wage

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garnishments or account attachments. All costs associated with further collection efforts may be added to the total delinquent account.

14. At any time the Board may seek legal advice related to enforcement of assessment collections, and is entitled to follow the advice of legal counsel, even if it deviates from the above processes and so long as it is not in conflict with the statutes relating to assessment collection in condominium or homeowner associations.

Rentals 1. No more than nine (9) units in the association may be leased/rented at any given time. (See

Article 8 of the Declaration.)2. All owners must not lease their unit in less than 12 months after the conveyance of the unit

to the owner. It is necessary to apply in writing to be added to the rental list to rent.3. Please review the Declaration with regard to restrictions on renting and contact HOA

Community Solutions if considering renting. All renters must be approved by the Board.4. Absentee owners relinquish their rights to use all facilities to the leasing tenant.5. Occupants who are the family of owners are not considered a rental. Family is defined as

grandparents, parents, son, daughter, and/or by their children occupying the unit. Immediate family only. All occupants must agree, in writing, to comply with Association Rules and Regulations, and will be provided copies of such documentation at the time of occupancy. All occupants must register with HOA Community Solutions at the time of occupancy.

Unit Interiors 1. Owners, renters, and their guests shall have due regard for the peace, comfort and quiet

enjoyment of other residents at all times.2. Musical instruments, radios, television sets, washing machines and dryers, dishwashers

etc. must be kept quiet from 10:00 P.M. to 7:00A.M. All noise shall be confined within the walls of the unit.

3. No waterbeds are permitted without the Board's written permission and proof of waterbed insurance.

4. All high heat appliances, including space heaters, must maintain a 36” overhead clearance, and 24” siding / wall clearance, or greater distance as required by the appliance manufacture.

5. Heat Detector: do not remove, cover, paint or attempt to change the battery.

Building Exterior/Common Areas 1. Owners and tenants shall not hang garments, rugs, etc. from the windows, decks, or the

facades of the condominium.2. All window coverings showing to the outside must be white, beige, or natural wood tones.3. No mops, rugs, tablecloths, clothing, etc. shall be shaken, cleaned or left in any of the

public areas or in any owners' windows, doors, decks or on the landings nor by beating them against the exterior of a building.

4. Charcoal barbecues on decks and patios are not permitted. Propane and electric grill use are permitted, provided the Association’s currently held insurance policy does not prohibit its use. Please enjoy the use of your barbecue responsibly.

5. All high heat appliances, including space heaters, must maintain a 36” overhead clearance, and 24” siding / wall clearance, or greater distance as required by the appliance manufacture.

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6. Owners are responsible for any damage caused to any part of the building from the use of grills or other heating appliances. All high heat appliances have the potential to cause damage to the structure.

7. Deck roller blinds must be white or neutral8. Owners shall not wire for electrical or telephone installations, TV antennae, ropes, clothes

lines, fans, air conditioning units, or other machines/appliances on the exterior of a building, or that protrudes through the walls of a unit or roof of a building, except as authorized by the Board.

9. No bicycles, toys, furniture, personal effects or storage containers shall be allowed in stairways, stairwells or common areas. Limited common element decks and patios must be maintained in a neat and clean appearance. Installation of any structure on patios, including decks, ramps or handrails is prohibited without Board approval.

10. No skate boarding, skating or playing is allowed in common halls, stairways, sidewalk, parking area or landscaped bedding or plants areas.

11. No signs shall be posted in or about the buildings without written permission of the Board. Notices may be posted on the clubhouse bulletin board or submitted for publication.

12. Smoking of any substance and vaping are prohibited in all common areas that are within 25 feet of a door or window. Smoking and vaping are prohibited in the clubhouse and the pool/patio area.

Trash 1. All wet garbage must be wrapped before being placed in the dumpsters in the service areas.2. Automotive waste, pharmaceuticals, furniture, appliances, TVs, computers and other

electronics and construction/remodel waste may not be placed in dumpsters and should be disposed of per guidelines of the Country. Refer to http://recycle.kitsapgov.com/Pages/Home.aspx

3. Nothing should be left in front of or around the dumpster. If you have a reusable item you would like to offer to another, please post a message on the bulletin board. Do not leave it around the dumpsters.

4. Recycling bins are for approved recyclables. For a list of approved recyclables, refer to https://www.kitsapgov.com/pw/Pages/recycleright.aspx

5. Break down and flatten all boxes before placing in recycle containers. All cardboard must be placed in containers.

Unit Keys 1. Each unit owner will provide the association an exact duplicate of his/her unit’s current

entry key, which will be stored in a secure key lock box. If an owner changes the locks on a unit, a new key must be provided to the association within ten (10) days of the change. The association may utilize an owner’s key only after advanced notice for the purpose of scheduled maintenance or in the event of an emergency. If emergency access is required and prior notification is not possible, a notice will be left for the owner.

2. If an owner fails to provide a key within fifteen (15) days of a written request from the association, the association may re-key the owner’s lock and provide a copy of the new key to the owner. All expenses incurred shall be assessed to the owner.

3. In the event of an emergency requiring access to a unit that has not provided a duplicate key, the association may take whatever methods necessary to gain access which may include forced entry and/or rekeying. The owner will assume responsibility for fines and any costs incurred in rekeying his/her lock, and for any damages due to forced entry attempts.

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These rules constitute prior notification and warning. Such fines may be collected and foreclosed in the same manner as assessments are collected and foreclosed under the condominium declaration.

4. If any owner needs help to get into his/her unit, contact either the office, Operations Director or emergency number to get assistance.

Vehicles and Parking 1. Parking is limited to two (2) vehicles per unit unless approved by the Board. Parking is for

currently licensed, operable personal use vehicles only (autos, light trucks, passenger vans, motorcycles). Boats, motor homes. trailers, campers or other recreational vehicles may not be parked in parking spaces, limited common areas or the overflow lot. Vehicles may not be stored on the property.

2. Each unit has one (1) assigned parking space for their use.3. No parking is allowed at red curbs, fire zones, or yellow painted street areas.4. Parking in clearly marked handicap parking spots is reserved for owners and guests who

display proper and valid placards or handicap license plates on their vehicles.5. Violation of parking rules may result in being towed at the owner’s expense without notice.6. Automobile alarms should be operating properly and should not activate excessively. It is

the responsibility of the owner to ensure the proper alarm operations of vehicles belonging to themself or their guests.

7. To prevent fumes from going into open windows, all cars should be parked front first unless a reasonable accommodation has been approved by the board.

8. Avoid parking over the curb to leave sidewalks clear for pedestrians.9. Per City Code, no vehicle repairs, vehicle washing or oil changes may be done on

premises.10. For safety, the speed limit is 10 mph on the property. This will be strictly enforced and fines

will be assessed in accordance with the Safety and Harassment provisions of the Association Declarations. This rule shall constitute notice of warning as it applies to the provisions for assessment of fines.

Recreational Areas 1. Hours of operation for the clubhouse are posted and differ from season to season. Please

check hours on the clubhouse door.2. Facilities are for the use of owners and accompanied guests only. Owners may not lend

their security fob to family or guests and must be accompanied by an owner at all times.3. Owners may reserve the clubhouse room for meetings or events. The reservation does not

include guest use of the pool, sauna or gym. Owners are responsible for ensuring that the community room is clean and furnishings put back in place. A $50 fee will be charged if the community room requires cleaning after an event. Reservations for the clubhouse can be made at the office.

4. Owners and guests using the recreational areas do so at their own risk. The owner holding the reservation or acting as host will be financially responsible for any damage caused by guests in the recreational areas, limited common elements and common elements of Vikings Crest. Each owner will be responsible for any damage caused by themselves or anyone living in their unit regardless of where the damage occurs.

5. Alcoholic beverages are allowed in the clubhouse and must be served and consumes in compliance with all state and local laws. Alcohol is not permitted on decks or in the pool area.

6. Food may be consumed at the tables in the pool areas but, in accordance with County health law, no food may be consumed while in the pool.

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7. Glass containers are prohibited on the decks, patios and pool area.8. Smoking and vaping are not allowed in the clubhouse, on decks or in the pool area.9. One key/fob will be provided to each owner or tenant for the clubhouse. Fobs must be in

the possession of the owner/tenant and may not be loaned to anyone. Lost fobs must be reported to the office. The replacement fee for a lost fob is $25

10. The recreational facility key/fob will be surrendered to the Board upon sale or transfer of property for recoding and reissue to the new owner.

Pool And Sauna These rules are in place to ensure a safe and enjoyable environment for all residents. Many of these rules are required by local ordinance and our insurance carrier. Failure to follow these guidelines could result in the closure of our pool/sauna.

1. Hours are posted outside of the clubhouse. If you wish to use the facilities outside of posted hours due to your schedule, you must get board approval.

2. These areas may be closed at any time for mechanical, chemical, and seasonal maintenance.

3. There is no lifeguard on duty. Use of these facilities are at your own risk. VCOA assumes no liability for any injury that may occur.

4. The pool and sauna are primarily for the use of residents. 5. Invited guests must be accompanied by the resident at all times. The number of guests

should be kept to a minimum (generally 2) to allow use by residents and to comply with our insurance.

6. Under no circumstance may a resident give their access fob to a guest, whether family member or friend. Any exception, such as in the case of an extended house guest or house sitter, must have prior board approval.

7. Residents are responsible for all actions and behaviors of their guests. Non-residents present at the pool/sauna in the absence of a registered resident will be asked to leave the area.

8. Use Requirements:1. No person under the age of 18 may use the sauna.2. Persons with a medical condition or under medical care should only use these facilities

with approval of their medical practitioner.3. Persons under the age of 14 must be accompanied and supervised by an adult at all

times.4. No more than 20 people can be in the pool at any given time. Residents have priority in

the use of the pool.9. General Guidelines

1. Entry doors to the clubhouse and pool area must be kept closed.2. Be sure to turn off sauna after use.3. No glass containers.4. No smoking or vaping.5. No sharp objects.6. Pool toys should be limited to flotation devices, appropriate children’s toys, and safety

devices.7. No diving.8. No running or horseplay in or around the pool. 9. You may only remove the divider rope if you are swimming laps and no one under the

age of 14 is in the pool. You must replace the rope when you are finished.

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10. Proper hygiene must be observed.1. All persons must shower before using the pool.2. Do not use the pool when infected with contagious conditions, open wounds, or skin

infections.3. Children under the age of 3 must wear swim diapers. Do not change diapers in the pool

area.4. No food or beverages may be consumed while in the pool.5. No spouting water, expectorating, blowing noses or urinating.6. Proper swim attire is required.7. If any hygiene rule is violated, the pool may be closed for appropriate treatment to

ensure safety.

In addition to the above, all residents and guests are required to read and follow any signage posted in the clubhouse or at the pool.

Feeding Wild Animals And Birds At no time should the animals from the wild be fed. While many of them may be cute, they can be dangerous at times and cause unwanted species to invade the area. Raccoons can get defensive and will defend themselves if provoked. They are wild and not domestic animals. Rabies have been reported in raccoons and they can be major wildlife hosts of the disease. It is important for the safety, health and wellbeing of residents to not feed wild animals.

Animal Policy These animal policies have been implemented in an effort to maintain a clean and safe community for all owners, residents and guests. Unit owners are ultimately responsible for the enforcement of this policy and must provide a copy to renters.

1. All residents must submit and Animal Registration Form with a photo of the animal within seven (7) days of the animal taking occupancy. Registrations forms are available at the Vikings Crest Office, through HOA Community Solutions or online at VCOA.NET

2. All animals must be properly licensed in accordance with law. 3. All animals must have current vaccinations. Records must be able made available

upon request.4. Animals shall not be kept, bred, or used for any commercial purpose.5. Animals must be within the physical control of the resident at all times while in the

common and limited common areas. Animals are not allowed to be unaccompanied by the resident, roam free or be tethered in the common areas including patios and decks.

6. Animals in transit are to be carried or restrained by leash not to exceed six feet.7. Animals are not allowed in the clubhouse or pool area. 8. Notwithstanding any other provision herein, disabled individuals with certified

service animals may have full access to common areas. Certified animals must be identified with appropriate vest.This does not apply to emotional support animals.

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9. Animal waste must be picked up immediately and properly disposed of in a trash receptacle. Person(s) walking the animal(s) must have a bag for animal waste clean-up available at all times. Cat litter must be bagged for disposal and may not be disposed of in toilets.

10. Residents are responsible for the pets of guests who visit their unit; such pets are subject to the same behavioral rules and regulations as resident animals.

11. Animal’s owner shall indemnify the association and hold it harmless against loss or liability of any kind arising from animal(s) whether registered or not registered (a violation of the animal policy). To demonstrate financial responsibility, it is recommended that homeowners or renters include liability for acts of pets in their homeowners or renters insurance.

12. No animal shall be allowed to put residents are risk, become a nuisance, cause physical damage, or create any unreasonable disturbance.

13. Any resident observing an infraction of any of these rules should discuss the infraction in a neighborly fashion with the animal owner in an effort to secure voluntary compliance. If the complaint is not resolved, any resident may submit a complaint form to the managing agent, or site manager (available at the Viking’s Crest Office or through the Managing Agent, or on the Community Room Bulletin Board).

14. Following the first written notice (warning) of violation, if the problem remains unresolved, fines may be assessed in accordance with the Fine Schedule. Owners will have an opportunity to be heard by the Board. The Board may require the permanent removal of any animal, if such animal is determined by the Board to be a nuisance or a danger to the community and its residents or guests.

15. Any exception to the above rules will be made at the discretion of the Board.

Board of Directors Nomination Process

The Board of Directors shall accept nominations for the Board from the ownership. Owners must be in good standing. Applications, including a signed acknowledgement of and agreement to be bound by the Code of Conduct, can be submitted to the Vikings Crest office or sent to HOA Community Solutions. If someone is nominated from the floor at the annual meeting, any votes for that member will be provisional upon validation of the above requirements by the management company. Should the person nominated and elected be found to be "not eligible", the person with the next highest number of votes will be asked to fill that director position. All votes will be validated the next business day after the election and the results of the election will then be announced to the membership.

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Board members are required to be in strict compliance with the Association's governance. Board members have the duty to protect, maintain, and enhance the association and community.Whereas any owner is entitled to be nominated, owners may nominate themselves at the time of election. Nominees at the time of election should state any conflicts that exist in being an owner of good standing or meeting the obligations of being a Board member.Owners nominating themselves should be in compliance with all rules and regulations, bylaws, and all declarations.Any Board member found not to be in compliance may be asked to resign his or her position if they do not meet the requirements laid forth above.

FINE SCHEDULE Upon a violation of any of the Viking's Crest Owners Association Rules and Regulations, Declarations, or unauthorized action contrary to a valid Board Approval, there will be a written notice sent in an effort to remedy the violation.

If necessary after the written notice is sent, and the violation is not remedied, the fine schedule will be instituted. The Board has adopted the following schedule of fines for violations of the Rules and Regulations and of the Declarations.

Fine ScheduleFirst Offense: $150.00Second Offense: $300.00Ongoing daily, weekly or per occurrence: $500.00

If, after a reasonable time to be determined by the Board, the violation is not remedied, there will be additional fines levied. Fines will be levied against the owner or a tenant of an owner after the notice of violation and an opportunity to be heard by the Board or a designated representative. If unpaid by the owner or a tenant of owner, the fine will be a lien against that unit until paid.

Fine Schedule – Specific to Safety and Harassment

Declaration Article 8.13 Quiet Enjoyment - No noxious or offensive activity may be carried on in any Unit, Limited Common Element or Common Element, nor shall anything be done in any part of the Condominium that may be or become an annoyance or nuisance to other Owners, including, but not limited to, allowing or

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permitting any continuing vibration, any offensive or obnoxious and continuing noise, or any offensive or obnoxious and continuing odor to emanate from the Unit into any other Unit. The Board may hold a Due Process Hearing to determine whether a violation of this restriction exists. A Board determination that a violation of this restriction exists is final. That determination is fully enforceable through all available means.This includes, for example, imposing fines and obtaining injunctive relief from a court.

Upon a violation of any of Declaration Article 8.13 or violations that are harassment or a threat to safety, there will be a written notice sent in an effort to remedy the violation. If necessary after the written notice is sent, and the violation is not remedied, the fine schedule will be instituted as follows.

Fine ScheduleViolation of Declaration Article 8.13

First Offense: $500.00Second Offense: $750.00Ongoing daily, weekly or per occurrence: $1,000.00

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