VETQMS Scope Management Procedures · VETQMS Scope Management Procedures - pro-138 Version: 1.01...
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VETQMS Scope Management Procedures - pro-138 Version: 1.01 Page 1 of 17 Governance Document once printed is considered an uncontrolled document. Only documents in the University Governance Document Library online are considered to be the most current version. VETQMS Scope Management Procedures INTRODUCTION The University is committed to the effective management of its Scope of Registration for all VET Training Products delivered in Northern Territory (NT), interstate and overseas as approved by ASQA. COMPLIANCE This is a compliance requirement under the: Standards for Registered Training Organisations (RTOs); and National Code of Practice for Providers of Education and Training to Overseas Students INTENT This document outlines the University’s procedures for the effective management of the University’s Scope of Registration. These procedures describe the processes for obtaining approval for the delivery of all VET Training Products. RELEVANT DEFINITIONS In the context of this document Academic Board means the University’s principal advisory means the University’s principal advisory committee to the Council or the Vice Chancellor on academic matters relating to learning, teaching, assessment, research and research training together with the assurance and enhancement of academic quality and standards of all University programs and awards; Addition means non-equivalent changes to Training Package products; Assessment means the process of collecting evidence and making judgements on whether competency has been achieved, to confirm that an individual can perform to the standard required in the workplace, as specified in a training package or VET accredited course; Australian Skills Quality Authority (ASQA) means the national regulator for VET in Australia. ASQA regulates courses and training providers; Calista means the student management system; CRICOS means Commonwealth register of Institutions and Courses for Overseas Students; EOI means an expression of interest; Faculty Executive means the senior Faculty leadership group which oversees operational performance and provides advice to the Faculty PVC; Industry means the bodies that have a stake in the services provided by the University. These can include, but are not limited to: specific enterprise/industry clients, e.g. employers; group training organisations;
Transcript of VETQMS Scope Management Procedures · VETQMS Scope Management Procedures - pro-138 Version: 1.01...
VETQMS Scope Management Procedures - pro-138 Version: 1.01 Page 1 of 17
Governance Document once printed is considered an uncontrolled document. Only documents in the University Governance Document Library online are considered to be the most current version.
VETQMS Scope Management Procedures
INTRODUCTION
The University is committed to the effective management of its Scope of Registration for all VET Training Products delivered in Northern Territory (NT), interstate and overseas as approved by ASQA.
COMPLIANCE
This is a compliance requirement under the:
Standards for Registered Training Organisations (RTOs); and
National Code of Practice for Providers of Education and Training to Overseas Students
INTENT This document outlines the University’s procedures for the effective management of the University’s Scope of Registration. These procedures describe the processes for obtaining approval for the delivery of all VET Training Products.
RELEVANT DEFINITIONS
In the context of this document Academic Board means the University’s principal advisory means the University’s principal advisory committee to the Council or the Vice Chancellor on academic matters relating to learning, teaching, assessment, research and research training together with the assurance and enhancement of academic quality and standards of all University programs and awards; Addition means non-equivalent changes to Training Package products; Assessment means the process of collecting evidence and making judgements on whether competency has been achieved, to confirm that an individual can perform to the standard required in the workplace, as specified in a training package or VET accredited course; Australian Skills Quality Authority (ASQA) means the national regulator for VET in Australia. ASQA regulates courses and training providers; Calista means the student management system; CRICOS means Commonwealth register of Institutions and Courses for Overseas Students; EOI means an expression of interest; Faculty Executive means the senior Faculty leadership group which oversees operational performance and provides advice to the Faculty PVC; Industry means the bodies that have a stake in the services provided by the University. These can include, but are not limited to: specific enterprise/industry clients, e.g. employers; group training organisations;
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industry organisations; industry regulators; industry skills councils or committees; industry training advisory bodies; training advisory councils, occupational licensing bodies and unions. Industry engagement means an ongoing activity where the information obtained is systematically used to develop and review the training and assessment strategies used in VET provisions; Learnline means the endorsed suite of technologies to support teaching and learning; Recognition of Prior Learning (RPL) means the process by which prior learning (formal, informal or non-formal) is identified and assessed for relevance and value against the requirements of a VET Course to determine the competencies that may be granted towards that course; Resource capacity evaluation means the appraisal of the appropriateness and suitability of all resources for the training and assessment of a specific training product at all sites; RTO means Registered Training Organisation; School means an academic unit or department within the University; Services include the training, assessment, and related educational and support services and/or any activities related to VET. It does not include services such as student counselling, mediation or information and communications technology (ICT) support; TGA means www.training.gov.au; Third party provider means any party (organisation or entity) that provides services on behalf of, or for the University. A third party may include other Registered Training Organisations, non-registered training providers, recruitment agents or brokers, or employment/job services agencies; Training and Assessment Strategy (TAS) means the overarching document that describes the training and assessment of a Training Product. The strategy comprises multiple documents. However, there will always be consistency between these documents so that the overall strategy is clearly described; Training and Assessment Strategy (TAS) Cycle means the cycle of planning, designing, implementing and reviewing VET provisions; Training package means a set of nationally endorsed standards, qualifications and guidelines used to recognise and assess the skills and knowledge people need to perform effectively in the workplace; Training Package Repository Site means the collaborative web-based document management and storage platform linked to SharePoint, ShareStream and/or Learnline; Training Package Working Advisory Group (TPWAG) comprises staff members involved in the provision of Training Products from a particular Training Package, as well as VET Developers and other stakeholders. TPWAGs provide an organisation-wide approach and ensure consistency in the University’s approach to the continuous improvement of VET provisions; Training product means a VET unit, skill set or qualification registered with ASQA on the University’s Scope of Registration; Transfer means equivalent changes to Training Package products;
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Transition plan means the schedule that details how and when students will be transitioned from a superseded VET course to a new one; University Learning and Teaching Committee (ULTC) means the peak learning and teaching body responsible for the oversight of academic quality in taught courses within the University. It provides advice to the Academic Board on learning and teaching policy, strategies, initiatives and innovation that promote the interests of the University including meeting legislative and professional requirements, the maintenance of quality standards and fostering high quality learning; Unnamed elective means a unit that is not named (listed) within the packaging rules of a qualification; VET means Vocational Education and Training; VET Learning and Teaching Committee (VETLTC) means the body responsible for the oversight of academic quality for VE. It provides recommendations to the CDULTC on the Training and Assessment Strategy of Training Products. It also makes recommendations regarding VET training and assessment policy, strategies, initiatives and innovation that promote the interests of the University including meeting legislative and professional requirements, the maintenance of quality standards and fostering high quality learning; Vocational Training Program (VTP) means a non-endorsed skill set, locally developed by the University through the creation of units on the University’s scope of registration; and Work placement means a structured workplace learning supervised by a third party;
PROCEDURES
Management of scope of registration It is the responsibility of the TPWAG to implement and monitor a Scope Management Plan for all Training Products within its responsibility. The Scope Management Plan must include:
All relevant Training Products on scope;
Expiry and replacement dates for any continuing additions to scope and transfers;
Transition plan for superseded Training Products;
Timeline for any new additions to scope;
Timeline for the preparation of documentation and submission for approvals within two (2) months of the Training Products expiry date; and
Timeline for any deletions to scope. The TPWAG should meet at least four (4) times a year to review the progress of the Scope Management Plan. Updates to the Scope Management Plan should be provided to TPWAG members, Team Leaders, Heads of School/Deans of College, Manager of VET Development and Team Leader ART on a regular basis. The TPWAG is responsible for completion and storage of all Training Product documentation, in line with the Training Package Repository Site Procedures. Team Leaders are responsible for ensuring that students are effectively transitioned from old to new versions of Training Products within a 12 month period (unless different transition period approved on TGA), in line with the VET Course Transition Procedures.
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Team Leaders are responsible for ensuring that no students are enrolled or provided with a Statement of Attainment for any units not on the University’s Scope of Registration (i.e. unnamed electives not on scope). Students can be enrolled in unnamed electives if they are listed on the approved TAS Course Structure; and are part of a qualification on scope (i.e. not a Statement of Attainment). Addition – New The process for adding a new Training Product to the University’s Scope of Registration for the first time (no previous version has ever been on scope or has not been on scope within the last three years).
Addition New
Steps Responsibility Documentation
Ensure the Training Product is not already on CDU Scope of Registration.
Chair TPWAG TGA
Add the Training Product to Scope Management Plan.
Chair TPWAG Scope Management Plan*
Undertake Resource Capacity Evaluation. TPWAG Resource Capacity Checklist
Prepare and submit an EOI to Faculty Executive. Head of School / Dean of College
EOI*
Approve or reject EOI and communicate outcome to Head of School/Dean of College.
Faculty Executive
EOI*
Prepare and submit Resource and Planning Application via CAPS.
TPWAG Resource and Planning Application
Industry evidence via CAPS*
Approved EOI*
Approve or reject Resource and Planning Application via CAPS.
Head of School / Dean of
College
Faculty Executive
ELG (off shore only)
Resource and Planning Application *
Industry evidence via CAPS
Approved EOI*
Add Training Product (Course / Qualification / Unit) to the SMS (Callista / Area 52) as PLANNED.
Course Systems Support
Approved Resource & Planning in CAPS
Course Information Flyer(s)
Prepare and review TAS. EPM
VET Developer
VET Quality Support Officer
VET Quality Coordinator
TAS
Checklist for Reviewing Transfers and Additions to Scope*
Review and update all VET Lecturer Qualification and Experience Matrix Forms.
VET Lecturer VET Lecturer Qualification and
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Experience Matrix Forms*
Prepare and finalise Course Information Flyer/s consistent with the TAS. It is recommended that a Course Information Flyer is completed for each student cohort.
Team Leader Course Information Flyer/s*
Prepare and review Request for VET Learnline Site form
EPM
Team Leader
Head of School / Dean of College
VET Developer
Request for VET Learnline Site form
Submit TAS, Course Information Flyer/s and
VET Lecturer Qualification and Experience Matrix Forms via CAPS.
Chair TPWAG TAS *
Course Information Flyer/s *
VET Lecturer Qualification and Experience Matrix Forms *
Via CAPS
Approve or reject TAS, Course Information Flyer/s and VET Lecturer Qualification and Experience Matrix Forms via CAPS.
Team Leader
Head of School/ Dean of College
TAS *
Course Information Flyer/s *
VET Lecturer Qualification and Experience Matrix Forms *
Via CAPS
VET or Faculty approve or reject TAS, Course Information Flyer/s and VET Lecturer Qualification and Experience Matrix Forms via CAPS. If approved by VETLTC or Faculty LTC then referred to Academic Board via ULTC for approval.
Chair VETLTC or Faculty LTC
AB via ULTC
TAS *
Course Information Flyer/s *
VET Lecturer Qualification and Experience Matrix Forms *
Via CAPS
Submit Request for VET Learnline Site form VET Developer Request for VET Learnline Site form
Organise ASQA Declaration approval. VET Quality Support Officer
VC
ASQA CEO Declaration
Advise VET Business Improvement Manager of requirement to utilise credit card for ASQA payment.
VET Quality Support Officer
Submit TAS, Course Information Flyer/s and VET Lecturer Qualification and Experience Matrix Forms to ASQA via ASQAnet.
VET Quality Support Officer
TAS*
Course Information Flyer/s *
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VET Lecturer Qualification and Experience Matrix Forms*
Notify VET Business Improvement Manager of ASQA payment details.
VET Quality Support Officer
Prepare CRICOS application and send to ASQA. Team Leader
International Director
CRICOS Application
Notify Chair AB, Chair ULTC, Chair VET or Faculty LTC, Team Leader ART, Manager VET Development Team, Head of School/Dean of College, Course Systems Support and TPWAG Chair of ASQA decision.
VET Quality Support Officer
Upload ASQA Submission on Registration and Accreditation site.
VET Quality Support Officer
TAS *
Course Information Flyer/s *
VET Lecturer Qualification and Experience Matrix Forms*
ASQA Application
Load Training Product detail onto Calista and the website for marketing.
Course Systems Support Officer
Course Information Flyer/s *
Callista
Assign Online Status (OLS/OLR) to Unit Offerings in Area52 Unit Offering Management application
VET Customer Support Officer
Request for VET Learnline Site form
Area52
Apply to DBE for apprenticeships/ traineeships VET Quality Support Officer
Form 7
Add Training Product to the Schedule of Post-Assessment Validation.
Team Leader ART
Schedule of Post-Assessment Validation
Delete superseded version and add new version of the Training Product to the Schedule of Post-Assessment Validation.
Team Leader ART
Schedule of Post-Assessment Validation
Ensure all documentation and evidence is appropriately uploaded, in line with the Training Package Repository Site Procedures.
Head of School/ Dean of College
Chair TPWAG
TAS*
Course Information Flyer *
VET Lecturer Qualifications and Experience Form*
All Unit Outlines*
All Unit Student Assessment Guides*
All Unit Session Plans*
All Unit Assessor Guides *
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All Pre-Assessment Validation Reports*
All RPL Kits*
All Unit Validation of Third Party Teaching Materials*
All Work Placement Guides*
Addition – Continuing The process for adding a Training Product to the University’s Scope of Registration for an existing non-equivalent Training Product.
Addition Continuing
Steps Responsibility Documentation
Ensure the training product is on CDU Scope of Registration.
Chair TPWAG TGA
Add Training Product to Scope Management Plan. It is recommended that all applications to ASQA are submitted at least two months prior to the expiry date.
Chair TPWAG Scope Management Plan
Undertake Resource Capacity Evaluation. TPWAG Resource Capacity Evaluation Checklist*
Prepare and submit Resource and Planning Application via CAPS.
TPWAG Resource and Planning Application*
Industry evidence Via CAPS
Approve or reject Resource and Planning Application via CAPS.
Head of School / Dean of College
Faculty Executive
ELG (off shore only)
Resource and Planning Application
Industry evidence Via CAPS
Add Training Product (Course / Qualification / Unit) to the SMS (Callista / Area 52) as PLANNED.
Course Systems Support
Approved Resource & Planning in CAPS
Course Information Flyer(s)
Prepare and review TAS.
EPM
VET Developer
VET Quality Support Officer
VET Quality Coordinator
Checklist for Reviewing Transfers and Additions to Scope*
Prepare and review Request for VET Learnline
EPM
Team Leader
Request for VET Learnline Site form
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Site form Head of School / Dean of College
VET Developer
Review and update all VET Lecturer Qualification and Experience Matrix Forms.
VET Lecturer VET Lecturer Qualification and Experience Matrix Forms*
Prepare and finalise Course Information Flyer/s consistent with the TAS. It is recommended that a Course Information Flyer is completed for each student cohort.
Team Leader Course Information Flyer/s*
Submit TAS, Course Information Flyer/s and VET Lecturer Qualification and Experience Matrix Forms via CAPS.
Chair TPWAG TAS *
Course Information Flyer/s *
VET Lecturer Qualification and Experience Matrix Forms *
Via CAPS
Approve or reject TAS, Course Information Flyer/s and VET Lecturer Qualification and Experience Matrix Forms via CAPS.
Team Leader
Head of School / Dean of College
TAS *
Course Information Flyer/s *
VET Lecturer Qualification and Experience Matrix Forms *
Via CAPS
Submit Request for VET Learnline Site form
VET Developer Request for VET Learnline Site form
Approve or reject TAS, Course Information Flyer/s and VET Lecturer Qualification and Experience Matrix Forms via CAPS. If approved by VETLTC or Faculty LTC then referred to Academic Board via ULTC for approval.
Chair VETLTC or Faculty LTC
AB via ULTC
TAS *
Course Information Flyer/s *
VET Lecturer Qualification and Experience Matrix Forms *
Via CAPS
Organise ASQA Declaration approval. VET Quality Support Officer
VC
ASQA CEO Declaration
Advise VET Business Improvement Manager of requirement to utilise credit card for ASQA payment.
VET Quality Support Officer
Submit TAS, Course Information Flyer/s and
VET Lecturer Qualification and Experience Matrix Forms to ASQA via ASQAnet.
VET Quality Support Officer
TAS *
Course Information Flyer/s *
VET Lecturer Qualification and Experience Matrix Forms *
Notify VET Business Improvement Manager of ASQA payment details.
VET Quality Support Officer
Prepare CRICOS application and send to ASQA.
Team Leader CRICOS Application
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International Director
Notify Chair of Academic Board, Chair ULTC,
Chair VET or Faculty LTC, Team Leader ART, Manager VET Development Team, Head of School / Dean of College, Course Systems Support and TPWAG Chair of ASQA decision.
VET Quality Support Officer
Upload ASQA Submission on Registration and Accreditation site.
VET Quality Support Officer
TAS *
Course Information Flyer/s *
VET Lecturer Qualification and Experience Matrix Forms*
ASQA Application
Load Training Product details into Callista and the website for marketing.
Course Systems Support Officer
Callista
Course Information Flyer/s *
Assign Online Status (OLS/OLR) to Unit
Offerings in Area52 Unit Offering Management application
VET Customer Support Officer
Request for VET Learnline Site form
Area52
De-publish or enter expiry dates of the previous version of the Training Product details on Callista.
Course Systems Support Officer
Callista
Remove Course Information Flyer/s and website information.
Course Systems Support Officer
Course Information Flyer/s *
Website
Apply to DBE for apprenticeships/ traineeships.
VET Quality Support Officer
Form 7
Delete superseded version and add new version of the Training Product to the Schedule of Post-Assessment Validation.
Team Leader, ART
Schedule of Post-Assessment Validation
Ensure all documentation and evidence is appropriately uploaded, in line with the Training Package Repository Site Procedures.
Head of School / Dean of College
Chair TPWAG
TAS*
Course Information Flyer *
VET Lecturer Qualifications and Experience Form*
All Unit Outlines*
All Unit Student Assessment Guides*
All Unit Session Plans*
All Unit Assessor Guides *
All Pre-Assessment Validation Reports*
All RPL Kits*
All Unit Validation of Third Party Teaching Materials*
All Work Placement Guides*
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Transfer The process for replacing an equivalent Training Product on Callista.
Transfer
Steps Responsibility Documentation
Ensure the training product is on CDU Scope of Registration.
Chair TPWAG TGA
Enter the Training Product on the Scope Management Plan. It is recommended that this is completed at least two months prior to the expiry date.
Chair TPWAG Scope Management Plan
Undertake Resource Capacity Evaluation. TPWAG Resource Capacity Evaluation Checklist*
Prepare and submit Resource and Planning Application via CAPS.
TPWAG Resource and Planning Application*
Industry evidence
Via CAPS
Approve or reject Resource and Planning Application via CAPS.
Head of School / Dean of College Faculty Executive
ELG (off shore only)
Resource and Planning Application
Industry evidence
Via CAPS
Add Training Product (Course / Qualification / Unit) to the SMS (Callista / Area 52) as PLANNED.
Course Systems Support
Approved Resource & Planning in CAPS
Course Information Flyer(s)
Prepare and review TAS. EPM
VET Developer
VET Quality Support Officer
VET Quality Coordinator
Checklist for Reviewing Transfers and Additions to Scope*
Prepare and review Request for VET Learnline Site form
EPM
Team Leader
Head of School / Dean of College
VET Developer
Request for VET Learnline Site form
Review and update all VET Lecturer Qualification and Experience Matrix Forms.
VET Lecturer VET Lecturer Qualification and Experience Matrix Forms*
Prepare and finalise Course Information Flyer/s consistent with the TAS. It is recommended that a Course Information
Team Leader Course Information Flyer/s*
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Flyer is completed for each student cohort.
Submit TAS and Course Information Flyer/s via CAPS.
Chair TPWAG TAS *
Course Information Flyer/s *
Via CAPS
Approve or reject TAS and Course Information Flyer/s via CAPS.
Team Leader
Head of School / Dean of College
TAS *
Course Information Flyer/s *
Via CAPS
VET or Faculty approve or reject TAS and Course Information Flyer/s via CAPS. If approved by VETLTC or Faculty LTC then referred to Academic Board via ULTC for approval.
Chair VETLTC or Faculty LTC
AB via ULTC
TAS *
Course Information Flyer/s *
Via CAPS
Submit Request for VET Learnline Site form.
VET Developer Request for VET Learnline Site form
Prepare CRICOS application and send to ASQA.
Team Leader
International Director
CRICOS Application
Load Training Product details into Callista and the website for marketing.
Course Systems Support Officer
Callista
Course Information Flyer/s *
Assign Online Status (OLS/OLR) to Unit
Offerings in Area52 Unit Offering Management application
VET Customer Support
Officer
Request for VET Learnline Site form
Area52
Delete or enter expiry dates of the previous version of the Training Product details on Callista.
Course Systems Support Officer
Callista
Remove Course Information Flyer/s and website information for the previous version of the Training Product.
Course Systems Support Officer
Course Information Flyer/s *
Website
Apply to DBE for apprenticeships / traineeships.
VET Quality Support Officer
Form 7
Delete superseded version and add new version of the Training Product to the Schedule of Post-Assessment Validation.
Team Leader, ART
Schedule of Post-Assessment Validation.
Ensure all documentation and evidence is appropriately uploaded to the Training Package Repository Site for compliance purposes.
Head of School / Dean of College
Chair TPWAG
TAS*
Course Information Flyer/s *
VET Lecturer Qualifications and Experience Form*
All Unit Outlines*
All Unit Student Assessment Guides*
All Unit Session Plans*
All Unit Assessor Guides *
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All Pre-Assessment Validation Reports*
All RPL Kits*
All Unit Validation of Third Party Teaching Materials*
All Work Placement Guides*
Vocational Training Program (VTP) The process for approval of a VTP
VTP
Steps Responsibility Documentation
Ensure that the units selected are currently on CDU Scope of Registration (ensure they are named elective in a qualification or a registered stand-alone (explicit) unit on TGA).
Chair TPWAG TGA
Register on TGA to monitor each unit included in the VTP
Chair TPWAG TGA
Undertake Resource Capacity Evaluation Chair TPWAG Resource Capacity Checklist*
Prepare or review TAS. TPWAG TAS*
Review and update all VET Lecturer Qualification and Experience Matrix Forms to ensure selected units are included.
VET Lecturer VET Lecturer Qualification and Experience Matrix Forms*
Prepare and finalise Course Information Flyer/s consistent with the TAS.
Team Leader Course Information Flyer/s*
Submit and review TAS and Course Information Flyer/s via CAPS.
Chair TPWAG
VET Developer
TAS *
Course Information Flyer/s *
Via CAPS
Approve or reject TAS and Course Information Flyer/s.
Team Leader
Head of School / Dean of College
TAS *
Course Information Flyer/s *
Via CAPS
Load Training Product details into Callista and the website for marketing.
Course Systems Support Officer
Callista
Course Information Flyer/s *
Request to Amend – Unit/s The process for approving and actioning amendments to units within a Training Product registered on the University’s Scope of Registration.
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Request to Amend Units: The process for approving and actioning amendments to units within a registered Training Product and an approved VTP.
Steps Responsibility Documentation
Check that the unit/s is on scope. If the unit is not on scope it can be added as an unnamed elective to an existing qualification but not to a VTP.
Chair TPWAG TGA
Consult with industry about the amendment and store evidence on Training Package Repository Site. This is mandatory for adding unnamed electives.
Chair TPWAG
Team Leader
Email / letter/ survey / minutes
Ensure that all resources and staffing requirements are available to deliver units to be added.
Team Leader
Develop and store all unit documentation, staff documentation and industry evidence is uploaded to the Training Package Repository Site.
Chair TPWAG
Team Leaders
TAS*
Course Information Flyer/s *
VET Lecturer Qualifications and Experience Form*
Unit Outline*
Unit Student Assessment Guide*
Unit Session Plans*
Unit Assessor Guide *
Pre-Assessment Validation Reports*
All RPL Kits*
All Unit Validation of Third Party Teaching Materials*
All Work Placement Guides*
Check the current published course structure on the published CDU Course Catalogue.
Chair TPWAG CDU Website
Submit and review the Request to Amend
Registered Qualification UNIT(s) and Delivery Form with an updated Course Information Flyer/s and or revised TAS.
Team Leader/s
VET Quality Support Officer
VET Developer
Amend Registered Qualification UNIT(s) and Delivery Form*
Course Information Flyer/s
TAS
Via CAPS
Prepare and review Request for VET Learnline Site form
EPM
Team Leader
Head of School / Dean of College
VET Developer
Request for VET Learnline Site form
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Approve or not approve Request to Amend Registered Qualification UNIT(s) and Delivery Form with an updated Course Information Flyer/s and or revised TAS.
Head of School/ Dean of College
Amend Registered Qualification UNIT(s) and Delivery Form*
Course Information Flyer/s
TAS
Via CAPS
Submit Request for VET Learnline Site form
Vet Developer Request for VET Learnline Site form
Amend CDU Course Catalogue and Callista.
Course Systems Support Officer
Website
Callista
Assign Online Status (OLS/OLR) to Unit Offerings in Area52 Unit Offering Management application
VET Customer Support Officer
Request for VET Learnline Site form
Area52
Advise Team Leader and Chair TPWAG that the request has been actioned.
Course Systems Support Officer
Request to Amend - Delivery The process for approving and actioning amendments to delivery within a Training Product registered on the University’s Scope of Registration.
Request to Amend – Delivery
Steps Responsibility Documentation
Identify changes to:
delivery locations o NT o interstate o offshore
apprenticeship/traineeship
online.
Chair TPWAG Request to Amend Registered Qualification UNIT(s) and Delivery Form*
Submit and review the Request to Amend Registered Qualification UNIT(s) and Delivery Form with an updated Course Information Flyer/s and or revised TAS.
Team Leader/s
VET Developer
Amend Registered Qualification UNIT(s) Delivery Form*
Course Information Flyer/s
TAS
Via CAPS
Prepare and review Request for VET Learnline Site form
EPM
Team Leader
Head of School/ Dean of College
VET Developer
Request for VET Learnline Site form
Approve or reject Request to Amend Registered Qualification UNIT(s) and Delivery Form with an updated Course Information Flyer/s and or revised TAS.
VET Quality Support Officer
Head of School / Dean of College
Amend Registered Qualification UNIT(s) and Delivery Form*
Course Information Flyer/s
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Faculty Executive (offshore)
ELG (offshore)
TAS
Via CAPS
Submit Request for VET Learnline Site form VET Developer Request for VET Learnline Site form
Amend CDU Course Catalogue and Callista. Course Systems Support Officer
Website
Callista
Assign Online Status (OLS/OLR) to Unit Offerings in Area52 Unit Offering Management application
VET Customer Support Officer
Request for VET Learnline Site form
Area52
Advise Team Leader and Chair TPWAG that the request has been actioned.
Course Systems Support Officer
Removal from Scope The process for removing a Training Product registered on the University’s Scope of Registration.
Deletion
Steps Responsibility Documentation
Ensure that no students are currently enrolled in Training Product.
Team Leader Callista
Submit the Request to Remove a Training Product from Scope Form.
Chair TPWAG Remove a Training Product from Scope Form*.
Approve or reject the Request to Remove a Training Product Form Scope Form.
Team Leader
Head of School / Dean of College
PVC Faculty
Remove a Training Product from Scope Form*.
If approved submit the Request to Remove a Training Product Form Scope Form to ART.
VET Quality Coordinator
Remove a Training Product from Scope Form*.
Submit request to remove VET Learnline sites
Team Leader
Head of School/ Dean of College
Submit application via ASQAnet to remove Training Product from CDU Scope.
VET Quality Coordinator
ASQAnet
Submit Remove a Training Product Scope Form* form to Course Systems Support for removal of Training Product from Callista.
VET Quality Coordinator
Course Systems Support Officer
Remove a Training Product from Scope Form*.
VETQMS Scope Management Procedures - pro-138 Version: 1.01 Page 16 of 17
Governance Document once printed is considered an uncontrolled document. Only documents in the University Governance Document Library online are considered to be the most current version.
Remove Course Information Flyer/s and website information for the deleted Training Product.
Course Systems Support Officer
Callista
Course Information Flyer/s *
Advise DBE to remove Training Product from Apprenticeships/ Traineeships database (if applicable).
VET Quality Support Officer
Form 7
Notify Head of School / Dean of College, Team Leader and TPWAG Chair that Training Product has been deleted from CDU Scope and Callista.
VET Quality Coordinator
ESSENTIAL SUPPORTING INFORMATION
Internal Academic Board By-laws Academic Board Terms of Reference CDU Learning and Teaching Committee (ULTC) Terms of Reference Training Package Working Advisory Group (TPWAG) Terms of Reference VET Third Party Delivery Agreement Procedures VET Assessment Validation Procedures VET Industry Engagement Procedures VET Learning and Teaching Committee (VETLTC) Terms of Reference VET Trainer and Assessor Qualification and Industry Currency Procedures VET Quality Management System (VETQMS) Policy External Australian Skills Quality Authority – Course Accreditation (Commonwealth) Australian Skills Quality Authority – CRICOS Registration (Commonwealth) Australian Skills Quality Authority – User’ Guide to the Standards for RTOs (Commonwealth) Australian Skills Quality Authority – VET Registration (Commonwealth) training.gov.au Unique Student Identifier (Commonwealth)
VETQMS Scope Management Procedures - pro-138 Version: 1.01 Page 17 of 17
Governance Document once printed is considered an uncontrolled document. Only documents in the University Governance Document Library online are considered to be the most current version.
Document History and Version Control
Last amendment: 15 Dec 2017 Next Review: Nov 2019
Sponsor: Pro Vice- Chancellor, Education and Student Success
Contact Officer: Manager, VET Development Team
Version Date Approved Approved by Brief Description
1.00 20 Nov 2017 Academic Board Creation of original document and upload to CDU website.
1.01 15 Dec 2017 Governance Conversion to new template due to new University branding
Added Sponsor, Pro Vice- Chancellor, Education and Student Success
