Variable added for Payment Terms (PAYTERMS) to the ... · Windows 7 or Windows Server 2008R2 -...

Cheops 4.9.0 IR4 Release Notes

© CSSP Pty Ltd Commercial in Confidence

of 24 Revision 1.0

Cheops

Interim Release #4 for 4.9.0


______________________________________________________________________________________


of 24 Revision 1.0

Contents

General .......................................................................................................................................... 4 Prerequisites ................................................................................................................................. 4 The Upgrade Process ................................................................................................................... 4 Windows 7 or Windows Server 2008R2 - Notes .......................................................................... 4 Release Notes ............................................................................................................................... 5 New Features and General Improvements .................................................................................. 6

Cheops General Improvements .................................................................................................................... 6 CSSP Menu Database list ........................................................................................................................ 6

User Information New Features .................................................................................................................... 6 Job Search (JS) ........................................................................................................................................ 6

User Information General Improvements ...................................................................................................... 8 Actual Cost by Cost Reference (Period) (PERCOST) .............................................................................. 8

Orders/Invoices New Features ...................................................................................................................... 9 Purchase Order Search (POS) ................................................................................................................. 9

Orders/Invoices General Improvements ..................................................................................................... 11 Import/Export Masterfiles (IMPEXP) ....................................................................................................... 11

Purchase Order Import (POIMPORT) ..................................................................................................... 11

Goods Received Report (GOODS) ......................................................................................................... 12

Accounts Payable General Improvements .................................................................................................. 12 Debtors Statements (ARSTATE) ............................................................................................................ 12

Authorise Payments (AUTH) ................................................................................................................... 12

Authorised Payments Report (INVREP) ................................................................................................. 13

EFT Processing (EFTPROC) .................................................................................................................. 13

Accounts Receivable General Improvements ............................................................................................. 14 Sundry Debtor Invoices (SUNINV) ......................................................................................................... 14

Receipts by Date Report (ARRECDAT) ................................................................................................. 14

General/Nominal Ledger General Improvements ....................................................................................... 14 Ledger Code Enquiry (GLENQ) .............................................................................................................. 14

Variations General Improvements ............................................................................................................... 14 Variation Register (VARREG) ................................................................................................................. 14

Project General Improvements.................................................................................................................... 15 Forecast Cash Flow Report (FCFR) ....................................................................................................... 15

Projects Report (PROJSREP) ................................................................................................................ 15

User Defined Report (RWPRT)............................................................................................................... 15

Progress Claims New Features................................................................................................................... 16 Job Task Summary report (JTS) ............................................................................................................. 16

Job Costing General Improvements ............................................................................................................ 16 Cost Generation Update (GENPCUPD) ................................................................................................. 16

Print Cost References (CRPRIN)............................................................................................................ 17

Actual Costs by Cost Reference (Date) report (ACTCOST) ................................................................... 18

Sundries New Features ............................................................................................................................... 18 Asset Depreciation Transfer (AMTRANS) .............................................................................................. 18

Sundries General Improvements ................................................................................................................ 18 Audit Trail Report (MFAUDREP) ............................................................................................................ 18

General/Nominal Ledger General Improvements ....................................................................................... 18


______________________________________________________________________________________


of 24 Revision 1.0

Bank Reconciliation (BREC) ................................................................................................................... 18

Asset Management Module General Improvements ................................................................................... 19 Depreciation Cost Transfer (COSTTF) ................................................................................................... 19

Asset Master Summary Report (AMSR) ................................................................................................. 19

Inventory Module General Improvements ................................................................................................... 20 Plant Module General Improvements .......................................................................................................... 20

Time/Plant Cost Report (TPLREP) ......................................................................................................... 20

Utilisation Hours Report (PLANTHOURSREP) ...................................................................................... 20

Plant Due for Service Report (PLANTSERREP) .................................................................................... 21

Consolidated Timesheet Processing Module New Features ...................................................................... 22 Employees Daily Hours Report (EDHR) ................................................................................................. 22

Consolidated Timesheet Processing Module General Improvements ........................................................ 23 Consolidated Timesheet Entry (TSENT) ................................................................................................ 23

SQL Interface with Cheops Module General Improvements ....................................................................... 24 SQL Interface with Cheops Module ........................................................................................................ 24

Payroll General Improvements .................................................................................................................... 24 Timesheet Entry (MWTS) ....................................................................................................................... 24

Padlock Module General Improvements ..................................................................................................... 24 User Access ............................................................................................................................................ 24

Dayworks Module General Improvements .................................................................................................. 24 Edit Dayworks Invoice (DIE) ................................................................................................................... 24

Daywork Worksheets (DAYSHEET) ....................................................................................................... 24


______________________________________________________________________________________


of 24 Revision 1.0

General

Interim Release #4 is an update to Cheops release 4.9.0.

It is strongly recommended that this update be installed as soon as possible.

Interim Releases require all users to be logged out of the Cheops C3 Application for the duration of the installation, which should take only a few minutes to run.

The loading process will report successful loading or highlight errors encountered.

Information about the latest downloads for release 4.9.0, that have been installed on your system, is available after the loading process is completed using the Update History option on the C3 Help menu. This will identify updates loaded for the current release and highlight if any components have not correctly loaded (refer to the loading instructions for more detail).

This update contains additional or changed components to be loaded onto a full release and is not cumulative. Each update or Interim Release issued is to be loaded in order, or the equivalent cumulative version loaded instead (see Prerequisites below).

Prerequisites

The following prerequisites will be checked by the installation process and loading will not be permitted if these have not been met.

Cheops Release 4.9.0 must already be installed.

Interim Release #3 for 4.9.0 must already be installed.

The Upgrade Process

There is no further upgrade process required after running the download/install procedure for Interim Release #4 for Cheops 4.9.0.

Windows 7 or Windows Server 2008R2 - Notes

C3 requires registration of certain DLLs and other objects in the local workstation registry and Windows 7, Windows Server 2008R2 or other recent versions of Windows, requires that local Administrator privileges be granted for the process. A previous email was forwarded to all Clients highlighting the importance of registering the new DLL’s required for Windows 7, Windows Server 2008R2 or other recent versions of Windows. If you require another copy of this email which outlines the full details of this process, please contact our Customer Service to supply this.

This registration process occurs as follows:

1) Once only, when the C3 software is installed on a workstation (the “Workstation Install” process)

2) The first time a user logs into C3 after the version of any one of the objects requiring registration

has changed.


______________________________________________________________________________________


of 24 Revision 1.0

This will occur occasionally if a new item has been provided by CSSP in an update or upgrade. For example, in Interim Release #1 for 4.9.0 a new version of the DLL used by C3 to control printing functions was modified to better support A3 format paper.

3) If the path identifying the physical location of any one of these objects has altered.

This can occur if you move servers, for example, and the path name changes as a result.

The change of path re-registration will also be triggered if the workstation has access to more than one version of C3 – for example, a Test and Production environment – and the re-registration will occur each time a different C3 system is accessed.

Release Notes

Menu codes are generally included in these notes, and appear in brackets after the title as it appears in the menu – for example, “General Parameters (PARAMENT)”.

A menu code is a shortcut code that appears at the bottom of the menu when an item is highlighted.

These codes may be used in the Search facility to find an item on the menu, as can its description. The codes may also be entered directly in the box in which they appear, to directly run the menu option without navigating to it in the menu system.

Note: Not all Menu Codes are available on every system. Some facilities in Cheops require additional flags to be set for Menu Codes to be enabled.


______________________________________________________________________________________


of 24 Revision 1.0

New Features and General Improvements

Cheops General Improvements

CSSP Menu Database list Cheops Menu Database list has been corrected. It will show correct accounts. The Archive base accounts will no longer be shown however the GL yearly Archive will appear in the list. The database list will also show ALL companies and projects excluding or including projects listed in “Excludes these Databases” or “Included these Databases” set in Padlock Security/User Access facility in the User Database Restrictions tab.

User Information New Features

Job Search (JS) New facility called Job Search has been created to identify Job Numbers in the context of multiple search criteria. These outputs are then used to drive core business process activities such as Timesheets, Invoicing etc. The new Job Search facility has the ability to search as many fields as possible, search more than one field at the time using Boolean ‘and”. This search facility also allows searching for Open and/or Closed Jobs and once the search is completed, users will be able to view these details in the grid or in the form of a report. At the grid ,after select a job with a Job Number, clicking the ‘View’ button will navigate to its ‘Job Details Entry’ Screen; otherwise if select a job without a Job Number, clicking the ‘View’ button will navigate to its ‘Project Details’ Screen. The search criteria will remain until cleared. This is done by selecting the “Clear” button.


______________________________________________________________________________________


of 24 Revision 1.0


______________________________________________________________________________________


of 24 Revision 1.0

User Information General Improvements

Actual Cost by Cost Reference (Period) (PERCOST) The Actual Costs by Cost Reference report for all resource categories for the specified cost reference is displayed correctly when you:

click the Actual Expenditure (Transaction) column for a cost reference,

click the Cost Element column, in order to show the Resource Category Summary form, and then the Actual column


______________________________________________________________________________________


of 24 Revision 1.0

Orders/Invoices New Features

Purchase Order Search (POS) New facility called Purchase Order Search has been added to Cheops. This new feature will enable Purchase Order Numbers to be identified in context of multiple search criteria, which can then be used for Invoicing. This new search facility has an ability to search for as many fields as possible. It also has the ability to search for more than one field at a time using boolean “and” or “or”. The search result is shown in the grid or can be previewed in a form of a report. When selecting an order from the grid, clicking the ‘View’ button navigates to its ORDERS screen.


______________________________________________________________________________________


of 24 Revision 1.0


______________________________________________________________________________________


of 24 Revision 1.0

Orders/Invoices General Improvements

Import/Export Masterfiles (IMPEXP) The Import/Export Masterfiles has been enhanced. Importing of multiple delivery dockets against the same multi-project invoice is now done successfully.

Purchase Order Import (POIMPORT) The Purchase Order Import has been enhanced. When a txt file is imported and the Field Delimiter is set to tab, the report generates successfully. However when a txt file is imported and the Field Delimiter is set to comma, an error message requesting that settings be checked, appears. When OK is selected it returns you to the External Source File Layout screen to change Field Delimiter to tab.


______________________________________________________________________________________


of 24 Revision 1.0

Goods Received Report (GOODS) The Goods Received Report has been enhanced. This report now excludes deleted orders.

Accounts Payable General Improvements

Debtors Statements (ARSTATE) The Debtors Statements report has been enhanced. The Options frame has various options available for selection when certain flags have been enabled/disabled. A user is now able to select (tick/untick) any of the 3 options in the Debtors Statement Report. Options are:

Include progress claims

Included off system projects

Exclude disputed invoices

Authorise Payments (AUTH) The Authorise Payments screen has been corrected and the outstanding payments will be automatically populated for selected lines even when option “Defer All Payments” is set to Yes in the “Prepare Invoices for

Payment” screen.



of 24 Revision 1.0

Authorised Payments Report (INVREP) Authorised Payments Report has been updated. If WHT is valued zero then it should be Null for reporting purposes.

EFT Processing (EFTPROC) The EFT Processing report has been enhanced. It is now possible for an EFT payment to be processed after a Period is closed.


______________________________________________________________________________________


of 24 Revision 1.0

Accounts Receivable General Improvements Sundry Debtor Invoices (SUNINV)

Sundry Debtor Invoices Entry screen has been correct. Error message “Error Invalid procedure call or argument CIV044” will not be show if the Next button is used.

Sundry Debtor Invoices facility has been enhanced. If a Small Job is flagged as Complete, the Sundry Debtor Invoice will only be in View Mode and it will not be possible to create new Sundry Invoice if Small Job is flagged as Complete.

Receipts by Date Report (ARRECDAT) The Receipts By Date Report has been enhanced. A new column has been added to a report called Multi Proj, just after Receipt column and this column will be populated with Debtors Cash Receipts lines. ”Y” will be shown if the receipt is for a Multi Project Receipts.

General/Nominal Ledger General Improvements

Ledger Code Enquiry (GLENQ) The Ledger Code Enquiry facility has been corrected and now the Associate Documents are shown correctly. They are linked correctly to an Invoice, not to the Purchase Order.

Variations General Improvements

Variation Register (VARREG) The Variation Register has been enhanced. When a new variation is created, (with a category code SC) against a contract with Foreign Currency, the currency rate can be amended successfully even if it exceeds integer value.


______________________________________________________________________________________


of 24 Revision 1.0

Project General Improvements

Forecast Cash Flow Report (FCFR) The Forecast Cash Flow Report at the Company level was enhanced. The “Select Projects” tab has been added, which now enables users to select particular job/jobs within particular company.

Projects Report (PROJSREP) Project Report has been corrected and an error message: “Subscript out of range” is not shown when user runs a dot notation Variations variable, (e.g. <<V.CV.*.*>>) in projects, where the specified Variation Type does not exist.

User Defined Report (RWPRT) User Defined Report has been corrected. The Actual Cost will exclude all Credit Amounts.


______________________________________________________________________________________


of 24 Revision 1.0

Progress Claims New Features

Job Task Summary report (JTS) New Job Task Summary report has been developed, which will show the different types of trades and hours per each specific job. This new report is available at a Small Job account and only available when Consolidated Timesheet is flagged.

Job Costing General Improvements

Cost Generation Update (GENPCUPD) When GENPCUPD is selected and security records have been created for specified users, this then allows for certain options to become available when GENPC (Generate Project Costs) is processed.


______________________________________________________________________________________


of 24 Revision 1.0

Print Cost References (CRPRIN)

Print Cost References has been enhanced. When a cost reference is created by using Job Details Entry (JOBDET) the cost reference description is fully displayed and not truncated.


______________________________________________________________________________________


of 24 Revision 1.0

Actual Costs by Cost Reference (Date) report (ACTCOST) The Actual Costs by Cost Reference (Date) report in C2 has been corrected and when printed, all values are printed with alignment to the actual columns.

Sundries New Features

Asset Depreciation Transfer (AMTRANS) The Asset Depreciation Transfer process was enhanced. This facility will pick up all records with in a specific date range i.e between the Start Date and End Date of the Period.

Sundries General Improvements

Audit Trail Report (MFAUDREP) The Audit Trail Report has been enhanced. It now prints in type sort sequence of Additions, Deletions, Changes and Code ID Changes. Additionally it includes Type headings when this report is run in summary mode.

General/Nominal Ledger General Improvements

Bank Reconciliation (BREC) The Bank Reconciliation Entry screen has been corrected. The Unpresented Cheques report will not include suffixed and user does not have to click twice in the cell to get back to the Bank Reconciliation tab.


______________________________________________________________________________________


of 24 Revision 1.0

Asset Management Module General Improvements

Depreciation Cost Transfer (COSTTF) The Depreciation Cost Transfer option in Asset module was updated and the file created by the Depreciation Cost Transfer to Cheops Jobs includes all transactions within Current Period. .

Asset Master Summary Report (AMSR) Asset Master Summary Report has been enhanced. New option “Include Custodian” was added to the selection screen.


______________________________________________________________________________________


of 24 Revision 1.0

Inventory Module General Improvements

Import Stock Resources (STOCKIMP) The Import Stock Resources screen has been enhanced. Inventory categories and description fields for Stock projects, have now been added to this facility.

Plant Module General Improvements

Time/Plant Cost Report (TPLREP) The Time/Plant Cost Report has been enhanced. When a timesheet is entered with labour only to the plant job, no hours are reported against any plant. If timesheet is for labour hours only to the plant job it will not be reported as plant hours. If a plant was used then the plant component of the timesheet will only be reported.

Utilisation Hours Report (PLANTHOURSREP) The Utilisation Hours Report has been enhanced. When a timesheet is entered with labour only to the plant job, no hours are reported against any plant. If timesheet is for labour hours only to the plant job it will not be reported as plant hours. If a plant was used then the plant component of the timesheet will only be reported.


______________________________________________________________________________________


of 24 Revision 1.0

Plant Due for Service Report (PLANTSERREP) The Plant Due for Service Report has been enhanced. New column has been added to the report named “Hours to Go”. This column will be empty if either “Service Due Meter” or “Total Actual Machine Hours” columns are empty. The “Hours to Go” will be negative if the “Total Actual Machine Hours” are greater that the “Service Due Meter”.



of 24 Revision 1.0

Consolidated Timesheet Processing Module New Features Employees Daily Hours Report (EDHR) Employee Daily Hours Report is updated. It now excludes adjustment data from Consolidated Timesheet Adjustments (TSMOD).


______________________________________________________________________________________


of 24 Revision 1.0

Consolidated Timesheet Processing Module General Improvements

Consolidated Timesheet Entry (TSENT) The Consolidated Timesheet Entry screen has been enhanced. When a job is selected with or without a cost reference, the Work Description field is automatically populated with a description. This text field can also be modified.


______________________________________________________________________________________


of 24 Revision 1.0

SQL Interface with Cheops Module General Improvements

SQL Interface with Cheops Module SQL Interface with Cheops Module has been improved. The SQL Server xml processing has been improved and the speed of reading the records is now much faster.

Payroll General Improvements

Timesheet Entry (MWTS) The Timesheet Entry – Additions screen has been enhanced and now works correctly with or without JH Types. When creating an addition and setting the addition to split Y the rate is not split over the hours worked but remains the same rate for each project line.

Padlock Module General Improvements

User Access User Access has been corrected. By restricting users to particular databases, users will be able to access the database correctly.

Dayworks Module General Improvements

Edit Dayworks Invoice (DIE)

The Edit Dayworks Invoice facility in C2 has been corrected. The Worksheet will be saved and previously generated Orders or Invoices will not be deleted.

Daywork Worksheets (DAYSHEET) Daywork Worksheets has been updated. Printing Daysheet now works correctly, when “Daysheet” or “Summary” or “Weekly Sheet” option is selected.

Variable added for Payment Terms (PAYTERMS) to the ... · Windows 7 or Windows Server 2008R2 -...

Documents

Transcript of Variable added for Payment Terms (PAYTERMS) to the ... · Windows 7 or Windows Server 2008R2 -...