MEMORANDUM To:

Thru:

From:

Vicki Tessmer, Supervisor, Board Records @/ Gwen DeTone, Business Services Manager

Alicia K. Baer, Accounting Specialist ~ Date: May 1, 2014

Subject: UTILITIES FEE REFUND REQUEST

Please process the following refund request:

Petitioner:

Description:

Reason for Request:

Permit # I Invoice #:

Refund Account#:

Recommendation:

Refund Due:

Core Engineering Services 6320 Tower Ln Sarasota, FL 34240

Fire Facility Investment Fee

Corrected refund amount from $5,516.00 to $3,792.00 due to calculation error on AS1135707. Overcharged Fireline. Charged for 8" but only 4" Fireline

12030740 1 01000673977

405.0000000.343310- $3,792.00

Approve (XX) Deny ( )

$3,792.00

cc: Accounts Payables, Clerk of Court

Utilities AccountmgjCollectwns

4410 66th Street West, Bradenton, FL 34210 Phone number: (941)792-8811

LARRY BUSTLE* MICHAEL GALLEN* JOHN R. CHAPPlE* ROBIN DiSABATINO* VANESSA BAUGH * CAROL WHITMORE* BETSY BENAC District 1 Distnct 2 District 3 District 4 District 5 D1stnct 6 District 7

BOARD RECORDS - Please Obtain Clerk's Consent. Thank you

CORE ENGINEERING SERVICES Vendor Name

6320 TOWER LN Address

SARASOTA FL 34240 City State

941 343 4300 Phone Number

Zip Code

Manatee County Board of County Commissioners

Audit Slip

I hereby certify that the materials or services have been

received, inspected and found satisfactory for the

purpose for which they were purchased.

(ONLY COMPLETE IF ITEMS HAVE BEEN RECEIVED)

Received by Date

AUDIT SLIP NUMBER

/. . AS 1135714 UJ))()( L )y T!iy Payment Authorized by:

Utilities Dept- BusinessOps- Accting

!~~~Di~aer ~ 05/01/2014

Contact Person (94.1.} 792 - 8811 ext 4963 Phone

REASON FOR PURCHASE Corrected refund amount from $5.516.00 to $3.792.00 due to calculation error on AS1135707.

ITEM GENERIC DESCRIPTION QTY UNIT AMOUNT ACCT KEY OBJ JL NUMBER ACTIVITY

1. FIRE FIF (UCSFFIF) $3 792.00 405.0000000 343310

2.

3

4

TOTAL AMOUNT $ $3,792.00

DESC _____________________ __ PE ID --------- PO------------

INV NUMBER--------- INVAMT$ ._ INV DATE-----------

DUE DATE _____ _ TERMS ________ __ _ DISCOUNT _____ _ SEPCK ____ _

RELATE CODES ______ _ SEC REF ___________________ __ DIVISION ____ __

VENDORACCT# _________ _

Manatee County, BCC THU, APR 03, 2014,

Verbose D E T A I L E D T R I A L B A L A N C E 03/01/2013-03/31/2013 Page 1 1:38 PM --req: ALICrAB---leg: BC JL--loc : ONSITE----job: 5521175 #S032---prog: GL501 <1 . 82>--report id: GLTBALW1

SORT ORDER: Primary Date within Object within Acct Key

SELECT GL Account Key : 4050000000 ; Object : 343310

Lg ACCOUNT NUMBER St Tr FUND Fund grp Function Depart

BC 405-0000000 Water Facility Invest Fees A 405 421 00 23

Object Date Primary Ref. Transaction Description Debit

•azzzzz•s•=====•••== ==••==== =~==~==••======= ====•======••=====•========•== =========~=====• 343310 Water-facility investment fees Prior to 03/01/13 13,558.02

03/01/13 BC03013P BCC WATER FACILITY INVE 03/01/13 P20130228L 02/28/2013 03/04/13 P20130301L 03/01/2013 03/04/13 U20130305B CIS: 03/01/13 - (BILLINGS 03/04/13 BC03043P BCC WATER FACILITY INVE 03/05/13 BC03053P BCC WATER FACILITY INVE 03/05/13 P20130304L 03/04/2013 03/06/13 U20130307B CIS: 03/04/13 - (BILLINGS 03/06/13 BC03063P BCC WATER FACILITY INVE 03/07/13 P20130306L 03/06/2013 03/07/13 U20130308B CIS: 03/05/13 - (BILLINGS 03/07/13 0201303088 CIS : 03/07/13 - (BILLINGS 03/07/13 BC03073P BCC WATER FACILITY INVE 03/08/13 BC03083P BCC WATER FACILITY INVE 03/08/13 P20130307L 03/07/2013 03/11/13 P20130308L 03/08/2013 03/12/13 BC03123P BCC WATER FACILITY INVE 03/12/13 U20130313B CIS: 03/08/13 - (BILLINGS 03/13/13 P20130312L 03/12/2013 03/13/13 BC03133P BCC WATER FACILITY INVE 03/13/13 U20130314B CIS: 03/09/13 - (BILLINGS 03/14/13 P20130313L 03/13/2013 03/14/13 U20130315B CIS : 03/11/13 - (BILLINGS 03/14/13 BC03143P BCC WATER FACILITY INVE 03/15/13 P20130314L 03/14/2013 03/15/13 U20130316B CIS: 03/13/13 - (BILLINGS 03/15/13 U20130316B CIS: 03/15/13 - (BILLINGS 03/15/13 BC03153P BCC WATER FACILITY INVE 03/18/13 U20130319B CIS : 03/14/13 - (BILLINGS 03/18/13 P20130313L CORR 0/C FOR DUPL PERMIT PMT 1,970.00 03/18/13 BC03183P BCC WATER FACILITY INVE 03/19/13 P20130318L 03/18/2013 03/19/13 BC03193P BCC WATER FACILITY INVE 03/20/13 BC03203P BCC WATER FACILITY INVE 03/20/13 P20130319L 03/19/2013

./ 03/21/13 U20130322B CIS: 03/18/13 - (BILLINGS 03/21/13 BC03213P BCC WATER FACILITY INVE 03/22/13 U20130323B CIS: 03/19/13 - (BILLINGS 03/22/13 BC03223P BCC WATER FACILITY INVE 03/22/13 P20130321L 03/21/2013

Division Cost ctr Section Budget

000 00000

credit

1,642,027.06 39,154.00 9,850.00 1,970.00

8.13 7,880.00 5,910.00 5,910.00

16.54 1,970.00 9,850.00

12.45 1 , 970.00 9,850.00

15,760.00 5,910.00 1,970.00

19,700.00 20.96

48,230.00 30,289.00

30.51 5,910.00

61.17 1,370.00 3,940.00

75.29 1,970.00

21,670.00 48.49

5,910.00 5,910.00 1,970.00 3,940.00 1,970.00

68.78 541,065.00

50.57 23,640.00 7,634.00

0000000 9999

Balance

1,628,469.04 1,667,623.04 1,677,473.04 1,679,443.04 1,679,451.17 1, 687.331.17 1,693,241.17 1,699,151.17 1,699,167.71 1,701,137.71 1, 710,987.71 1,711,000.16 1,712,970.16 1,722,820.16 1,738,580.16 1,744,490.16 1,746,460.16 1,766,160.16 1, 766,181.12 1,814,411.12 1,844,700.12 1,844,730.63 1,850,640.63 1,850,701.80 1,852,071.80 1,856,011.80 1,856,087.09 1,858,057.09 1,879,727.09 1,879,775.58 1,877,805.58 1,883,715.58 1,889,625.58 1,891,595.58 1,895,535.58 1,897,505.58 1,897,574.36 2,438,639.36 2,438,689.93 2,462,329.93 2,469,963.93

BOARP RECORDS - Please Obtain Clerk's Consent. Thank you .

CORE LGINEERING SERVICES J

Vendor ~arne 6320 TC>WER LN

A~::~b ITA._FL .~24D

City I State Zip Code 941.343~4300

Phone N:umber ~ .

AUDIT SLIP NUMBER Manatee County p~

Board of County CommissionerCO ' ' AS 1135707 AuditSiip -~{Mm

I hereby certify that the materials or services have been Payment Authorized by: ~ received, inspected and found satisfactory for the Utilities Dept- BusinessOps- Accting purpose for which they were purchased. DepVDiv p3 (ONLY COMPLETE IF ITEMS HAVE BEEN RECEIVED) Alicia K. Baer 04/08/2014

Contact Person · (~ 792- 8811 ext. 4963

Received by Date Phone .... ,

Overcharged. Eireline: Permit #120307 40. __ Receipt #673977 _..,,«I .. ,.·

ITEM QTY I UNIT AMOUNT ACCTKEY OBJ JL NUMBER ACTIVITY

1. 405.0000000 343310

TOTAL AMOUNT 4- ~·_\l·.f PLEASE USE: ~ . _ . -.-- ~ ~ ~Ull.c...::tt~Fireline #120307 40"

~-17

PBID V~·l91&9 PO---"-::-:---=-=---

INV NUMB~ - - ~ 1NV AMf $ - . - . . - .. ~ _ _- - -- ' INV DATE_...;...,-_;.__ __

DUE DATE~--------- TERMS > . DISCOUNT ____ _ SEP·CK __ _

. ' - ~ -

RELATECOU& ... SEC REP . - . _, .. OMSION~--I

\lENOO&~Aab:#· ">

-- i'- - -- - -- .. --,.- -- --~...__.._...;.._ __ _.__.~---------------~~ ............. ~-~~~-

MEMORANDUM To:

Thru:

From:

Date:

Subject:

Vicki Tessmer, Supervisor, Board Records&J Gwen DeTone, Business Services Manager

Alicia K. Baer, Accounting Specialist fl'.:> April 8, 2014

UTILITIES FEE REFUND REQUEST

Please process the following refund request:

Petitioner: Core Engineering Services 6320 Tower Ln

coPY Description:

Reason for Request:

Permit # I Invoice #:

Refund Account#:

Recommendation:

Refund Due:

Sarasota, FL 34240

Fire Facility Investment Fee

Overcharged Fireline. Charged for 8" but only 4" Fireline

12030740 101000673977

405.0000000.343310- $a.,S16.00 "b~;1ct2-~

Approve ( XX)

$a,a16.QQ ct~/9 :l.CD

I

Deny ( )

Q_~\l ~~ tt-· ~ · \Lt ~~ -\-o ~~o.:h._cr\ -~, .

cc: Accounts Payables, Clerk of Court rib

COPY

Utilities Accounting/Collections

4410 66th Street West, Bradenton, FL 34210 Phone number: (941)792-8811

LARRY BUSTLE* MICHAEL GALLEN* JOHN R. CHAPPlE* ROBIN DiSABATINO* VANESSA BAUGH* CAROL WHITMORE* BETSY BENAC

District 1 District 2 District 3 District 4 District 5 District 6 District 7

' MANATEE COUNTY GOVERNMENT Utilities Business Operations

COMMUNITY PLUS TRANSMITTAL REQUEST FORM

DATE: &11/ 14- L-f-. q -14 tJ TO: ACCOUNTING

PERMIT#: 120307 40

PAYEE NAME: Res at River Club

ACTION REQUESTED (initial choice): ~~\W W ~~U . ~~~ "\u:v , . ~~ u~ .

s y New Services

f-, Lf~O· \ l\ _X_ REFUND-** $3,z02.9Q~5 .'<"j\6.-cJt:J $ 3,/92.<):)

Verified that payee has no past due charges in customer information system (excludes developers and builders) Documents Attached:

Copy of validated or on-line receipt showing payee Community Plus print screen of notes to use as adjustment document for refund

Mailing address for refund check: Core Engineering Services 6320 Tower Lane Sarasota. FL 34240

Accounting to create Audit Slip

Requested by: Adrienne Oberg (DOCUMENTS ATIACHED-)

Approved by: ~ Accounting Action:

Journal Entry

j Refund on Audit Slip# \ l ~~1 CSl

Processed by: p

Thank You - Rec.l 5673977 - 5673977 Case Mo: -Bk./P,./Doc.l -83/21 2813 18124~54 PStcC BCC PERitiTTIHG CASH BOOK ~CK/JtOHEY 188J 99,749.94 ORDER

MANATEE COUNTY Totil

6 ITEMS OF 6 PERMIT INVOICE

Racaipt(s) Alount Change

OPERATOR;

FEE ID ---------FBCSC10 FEMFDR NEW COMP1

J UCSFFIF OtssFIF UCSWFIF

COPY 4t :

Secc24 Twp:35S Rng:1BE Sub:1901508 Blk: Lot:4 PARCEL ID •••••••• : 1901511309

DATE ISSUED ••••••• : 03/21/2013 INVOICE# ••••••••• : 01000673977 REFERENCE JD # ••• : 12030740

SITE ADDRESS ••••• : 6125 WILOW BECK LN SUBDIVISION •••••• : RIVER CLUB PARK OF COMMERCE PB CITV ••••••••••••• : SCT IMPACT AREA •••••• : DSE

OWNER •••••••••••• : VILLAGE AT RIVERCLUB ACQUISITI ADDRESS •••••••••• : 209 TOWN CENTER BLVD CITY/STATE/ZIP •.• : DAVENPORT, FL 33896-5226

RECEIVED FROM •••• : RES@ RIVER CLUB CONTRACTOR ••••••• : WISEMAN, JOHN LIC * CBC1516489 COMPANY •••••••••• : CORE ENGINEERING SERVICES ADDRESS •••••••••• : 6320 TOWER LN CITY/STATE/ZIP ••• : SARASOTA, FL 34240 TELEPHONE •••••••• : 941-343-4300

Notes •••••••••••• :

UNIT QUANTITY AMOUNT PD-TO-DT THIS REC ------------ ---------- ---------- ---------- ---------3.01. 11,683.44 350.50 0.0IZI 350.50 FLAT RATE 1.00 12000.00 0.00 12000.00 SQUARE FEET 21,636.00 11683.44 0.00 11693.44 Fire FIF 1.00 5516.0flJ 0.00 5516.00 SwrFIF 24.00 37920.00 0.00 37~20.00

WtrFIF 24.00 32280 •• 0.00 32280.00

---------- --------- -------TOTAL PERMIT . 99749.94 0.00 99749.94 . METHOD OF PAYMENT AMOUNT REFERENCE NUMBER

CHECK 99,749.94 1003

TOTAL INVOICE : 99,749.94

99,7-49.9-4 99,749.9-4

8.88 pharness 1

. . · ...... .

--·

NEW BAL ---------

0.1Ht 0.00 0.00 0.00 0.00 0.00

---------0.00

O•C

5'516·00 + 1 ' '( '; ( (J ,, -

O•C

Notes For J 1 2030740

i,t: ~.;,....-;

: .. _·~ I IP1

'JTHE'RESIDENCES AT RIVER CLUB.

No r:--

Ndtes - " •• ~.. "·' '·" • • ·-.... .,. ..

1.5:52:-50

... "r;.,: k'\ ·.lo. ..

Not:.le Text

J.B canc.e.L led due to Finance w:i..L.L :not

transfer r.:i.or £:i:sca::I. year £u:n.ds. Credit

r~ed~rom. UCSP.FDC .• AS.L.L35730 £or

·$'3 ... zoz _ .Qo}tcance.L.Led. AS.L.L35707 to be

sub;m.itted to oar-d. :Records (OV:BP. $ 500)

fox tuiq r~fu:n.d ~f UCSFFIF $5 .. 516.00.

. .... '

-.1 ....

t'h, ...

Operator

abaer

~

·abaer

'

JJ~ sent o .Finance 04/04/..1.4 to m.ove

m.o:n.ey { from.•UCSFFIF to UCSP.FDC •

..A..S.L'l.3S73.0 sent to 'Board .:Records (over

$5001) 04/0 /~4 ·•to re£u:n.d $3 .. 20Z. 00. ~' ~;;~'1'. ~~.: ·~ :)! ,, ,r ~

Permit Number

PAf!CELID

~CWM

1.3:25:47

.. t~~}~ •'··· .....

.:' ,I''

' :·: ~-~~ ~.; '"

f12030740

J1901511309

OV.lt:RCHAP.GBD FIP.B .FIF FEE - :RELEASE :HAD I'ND~C.,.A"'"ED WAS GOING -TO BE 8" FIP.BLINB .. .SHOU)".iD WOlf ONLY ,-BB 4~' FIP.ELINE. APPLY

PAYMENT OF ' " FIP.ELINE 55 .. 516.00 TO

OUT·ST~.J:NG METER FEE OF $5'90. 00 .. 4"

FIP.EL~E /.L .. 7Z4.00 TOTAL :REFUND

$3 .. 'ZOZ- 00 P.QUXST :REFUND '"" ·~

(6125\HILLOW BECKLN

fTHE-RESIDENCES AT RIVEF,I CI...WB.

FeeiD I Contractor 10 JUnb I Quantity IFMTR2 NEWCOMM 21636.00 11683.44 11683.44 PET UNITS 1.00 68.00 68.00 REVIEW FEE UNITS 3.00 424.00 424.00 UCSFFIF 1.00 5516.00 5516.00 UCSRFDC 1.00 590.00 0.00 UCSSFIF 24.00 37920.00 37920.00 UCS\IIFIF 24.00 32280.00 32280.00

aoberg

'

0.00 0.00 0.00 0.00 j 590.00 0.00 0.00

·--1 ctl~

8dd

~ ~iew

~ ,Erint

'];!ack

l-

......

168932.90

0.00

168832.00

168242.00

590.00

Person/Entity ID: V019789 Name: CORE ENGINEERING SERVICES

ACCOUNT NUMBER Invoice Number JL Account Number Secondary Ref Batch ID Stat RelTo PR Num Item Aft PO Number P / F P Addr Units Terms sc Prep Seql Description

Inv Dt. Due Dt. Rev Dt. Pst Dt. Ck. Dt.

Job No. CK Job No Mise Tfmt Div Post Ck. No.

---------- ---------- ---------------- -------- -------------------- ---------- ---------------- -------- ----------405-0000000-343310 12030740

I AS1135707 I TD42914G PD

P AP .0000 DT 0001 REF REDCTN FIRE FIF 673977 Acct: Bid:

Person/Entity Unpaid: Paid':

Total:

Hi Vicki-

04/22/14 05/22/14

5545443 5545798

NB 04/30/14 VEND 01 05/01/14 AP00951210

Contract:

Dist. Amt Inv Amt Disc. Amt Tax Amt Retl. Amt Tax2 Amt

Tax/Tax2 Cd Chrg Amt Chg/Duty Cd Duty Amt ----------- ------------------- --------

3,792.00 3,792.00 0.00 0.00

0.00 3,792.00 3,792.00

0.00 0.00 0.00 0.00

Tracie Dill had already processed this refund yesterday under the old AS1135707. She is on vacation until 5/14/14. By the time this gets approved by the Board (in 2 weeks) she will be back. Can I ask that when the revised Audit Slip (AS1135714) gets approved, that it's not automatically sent to AP. I would like to find out from Tracie how she would like to receive the revised AS, so that it's not processed again by mistake.

If you have any questions, please don't hesitate to contact me.

Thank you again for your help with resolving the calculation error.

~~YO~ xJ.t'1lo~

Jj J~

RE: AS1135707 *Revised* Tracie Dill to: 'alicia.baer@mymanatee.org' 04/30/2014 03:00PM Show Details

History: This message has been replied to.

Thanks Alicia, Now attached for processing. Have a nice afternoon! Tracie

From: alicia.baer@mymanatee.org [mailto:alicia.baer@mymanatee.orgl Sent: Wednesday, April 30, 2014 2:42 PM To: Tracie Dill Subject: AS1135707 *Revised*

Thank you for catching my error.

They paid the $590 on 04/15/14. The refund should be $3 ,792.00.

1 0698773 03/17/14 1 0698773 03/17/14 1 0698773 03/17/14 1 0698773 03/17/14 1 0698773 03/17/14

3047270 03/12/14 3047270 03/12/14 3048359 04/15/14 3048359 04/15/14

Alicia K. Baer Accounting Specialist Manatee County Government Utilities Department

IFMTLAW2 IFMTPS1 IFMTPS2 IFMTA1 IFMTR2 BET PET TEMPCO UCSRFDC

4410 66th St W. , Bradenton, FL 34210 Ph: (941 ) 792-8811, x4963 Fx: (941) 795-3485

3844.08 3844.08 2168.52 2168.52 2168.52 2168.52

19524.72 19524.72 19524.72 19524.72

68.00 68.00 68.00 68.00

100.00 100.00 590.00

Page 1 of 1

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