Dr. Karen Juneau

Career & Technical Education

William Carey University

MECA 2011

An introduction

to SmartArt

to charts in PowerPoint

to creating 3-D graphics using shapes

SmartArt allows you to quickly convert

text bullets to text art

There are more features for SmartArt In PowerPoint

than there are in any other MS Office Product

Careful- Overuse of SmartArt can easily clutter your

work but it is great tool for saving time

Tasks Immediate Delayed

Goals Personal Professional

Plan Expected Unexpected

To do

To do

To doTo do

To do

To do To do Need for

a Plan

LOTS OF OPTIONS !

Lists

Processes

Cycles

Hierarchies

Relationships

Matrices

Pyramids

Your selection is

determined by the

type of information

you are working with

and how you want

to highlight that

information

Example list:

A day in a pug’s life includes

Sleeping

Eating

Shedding

Companionship

Select the

style of

SmartArt you

want to use

In this

example, I

used the

Vertical

Picture

Accent list

Note that the

text is auto

sized to the

shape

We will add a

photo in the

pink circle

A day in a pug’s life

includes

• Sleeping

• Eating

• Shedding

• Companionship

You may want to crop or add

an effect to the photo

before you place it in

your SmartArt.

A day in a pug’s

life includes

• Sleeping

• Eating

• Shedding

• Companionship

Note: All Photos of “Chief” used by permission of G&G Whiting

So what if you

change your

mind?

SmartArt Graphics

adjust

automatically to

your selected

PowerPoint theme

If the template is

monochromatic, the

graphic will be

monochromatic

Elements in many

SmartArt Graphics are

not grouped so you

may move these

unintentionally

You can modify all types of SmartArt by using

the text interface that appears next to your

inserted SmartArt

As you type in the text area, the text changes and

resizes in the graphic

In this case, we will need to add categories to our graphic

Hitting the “Enter” key at the end of the last item in the bulleted list

will create more items in the graphic

You may also edit

the color of the Smart

Art Graphic by selecting

an option under the

SmartArt Tools design

Tab

This is the

completed

graphic

You can add custom

animation to some

SmartArt Graphics with

modifications

Text will not rotate

Some elements will have

to be duplicated for the

effect animation and

reintegrated into the final

graphic

Watch

Text

Watch

Text

Watch

Text

With work, you can

correct this

Begin with a

completed

SmartArt Graphic

We will use this

image illustrating

the steps in doing

laundry

Wash

Dry

FoldPut

Away

Collect

Select all of the

shapes in the

image and copy

them. (You will

need use the shift

key to select all

the elements in

one step)

Paste this copy

outside of the

drawing canvas

Wash

Dry

FoldPut

Away

Collect

Right click on

each textbox to

open the edit

options

This can be a

little tricky; use

the undo key as

needed

Remove all

text boxes,

leaving the

graphics

Wash

Dry

FoldPut Away

Collect

The next step is to

create a companion

graphic containing

only the textboxes

This graphic must be

the same size as the

graphic containing the

images

Once all the

graphics are

gone, you might

find it helpful to

group the

textboxes since

you will move

this image in

another step

At the end of this

process you will have

the two images, one

of text and one of

graphics Wash

Dry

FoldPut Away

Collect

Begin by adding

custom animation to

the graphic part of

your image

Wash The next step is

to modify the text

so that it can be

read as it rotates

Each textbox will

be modified using

the rotation

handle to achieve

this

Place the text circle

over the animated

graphic image

Animate the text using

the same effect at the

same speed

Wash

Wash

Collect

You could also use

other effects to make

the text appear after the

rotation such as a fade

in effect

Remember to adjust the

timing for the effect you

want

Using Templates in PowerPoint

Charts are useful to represent values and trends

PowerPoint has numerous built in templates

based on Excel that will create the most

commonly used types of charts such as

o Bar

o Pie

o Scatter Plots

o Line Graphs

Select the chart icon to

bring up the chart

templates

We will use the first

column template

The left side is a

PowerPoint view

containing a chart

that was

automatically

generated

The right side contains a

version of an Excel

spreadsheet that

generates the chart

You will need to change

elements of the chart

by using this

spreadsheet

You would like to graph some grades on a set of

exams. You are interested showcasing how

the performance of a morning class compares

to the performance of an afternoon class of the

same size with the same teacher.

Test 1 Test 2 Test 3

MorningClass Avg.

98 92 88

AfternoonClass Avg.

98 82 80

Change the

column labels

to test

numbers from

series

numbers by

typing in the

cells in Row 1This will change

once we hit the

enter key

Change the values in the

first two rows to the correct

test scores

Ignore the categories that

you do not need

Change the names in the

first two categories in

Column A to the correct

names

Ignore the categories that

you do not need

Resize the data chart by clicking on

the lower right corner

These rows are gray because the

chart has been resized to exclude

them

The finished chart now reflects your

data.

If you close a data (spreadsheet view), right

click on your chart and select “Edit Data”. The

data chart will reopen

Resist the temptation to create everything;

modify an existing template to save time

Consider adding a title as textbox rather than

formatting it as part of the table since not all

table templates allow for titles

Do you want to live at your desk?

This is a free add-on for Excel that allows you to

create 3-D models using Excel 2007

This add-on generates visual basic code for

these images

A practical use for this engine is to create 3-D

images from clip art

Only rarely should you consider doing this

You may download 3-D Animation Engine

at the Microsoft Download Center

http://www.microsoft.com/downloads/en/default.as

px

You may need to search the site for

3-D Animation Engine

Note that the

object is vertical

–rotation has

began at right

edge

Since it is hard to develop a feel for the orientation

of a 3-D object, practice using something that has

features so thaty ou can easily locate the top and

the front of the object.

Same settings -

further along in

rotation

Note that the perspective is at 10

pixels

This will cause the object to rotate at

an angle to the viewer’s line of sight

You can see that the object is not

rotating level with the Y axis

Note that the

object is laying

back –rotation is

away from the

viewer

Both object have the same settings but one

perspective was reset at a different point in the

rotation

This engine uses simple shapes – you will need to

copy and paste any images you want to use outside

of a drawing canvas

Remember that this is still Excel, to work

with three images, right click and add extra

columns

Since the edge of the image will determine the side

color, you will need to decide what color the shape

outline should be or if you want to delete it.

This is the image with depth added and frozen after

rotation

Shapes can be inserted in to the

program by the same method

that is used in any MS Office

product

When shapes are first dropped

in, many settings are set to

cycle.

This will create a frantic video

effect that allows you to quickly

see the range of options.

To change color of the whole

shape , you need to change

both the shape fill and the

outline color.

A heart with a blue outline will have blue sides

once the image is generated

To change color of the whole

shape outline use the same tab

that you would use in any MS

Office product.

You can copy and paste

your image so that you can

create variations on your

design

SmartArt is an effective way to quickly add

visual interest to a presentation

By using templates, charts can often easily

added to a presentation without having to

determine cell formatting

If you must create an original 3-D shape, 3-D

Animation Engine is a free image generator

that can be used for this purpose in MS Excel

http://sleepyartisan.blogspot.com/

If you search Google for Sleepy Artisan this is the first hit on the resuting listing