Using E-Communication to your Professional Advantage

USING E-COMMUNICATION TO YOUR PROFESSIONAL ADVANTAGE

Tips for Staying Professional with Online Communication

E-MAIL E-mail is very important

to employers It is part of a company’s

permanent record Employees are

expected to follow the rules of Standard Written English

Always send professional e-mails no matter who the audience

TIPS FOR WRITING E-MAILS

Always have an appropriate e-mail address

Appropriate e-mails include: [email protected] [email protected] [email protected]

m [email protected]

m [email protected]

TIPS FOR WRITING E-MAILS Do not use any

silly e-mail addresses

Inappropriate e-mails include: SamluvsJohn@email.

com [email protected] [email protected]

m [email protected]

om


Always type something in the subject line

Appropriate references for the subject line include: Staff Meeting Agenda Request for

Appointment English 102 Take Home

Exam Sally Smith Resume


It is important to avoid informal subject lines

Examples of inappropriate subject lines include: Hey Question What’s up Confused Help

TIPS FOR WRITING E-MAILS Use regular

capitalization and complete sentences

Do: I am writing this letter in

reference to John Smith. Don’t:

this letter is re: john smith

Always use complete sentences, correct punctuation, and correct capitalization


Include a salutation Examples:

Dear Mr. Smith Dear Dr. Thompson Dear Ms. Allen

It is extremely important to include a salutation whenever writing an e-mail, no matter who you are writing to

TIPS FOR WRITING E-MAILS Proofread every

e-mail Proofread for even

the smallest mistakes

Taking the time to proofread your e-mail helps eliminate any unnecessary errors

Always spell-check your e-mails before sending


Always “sign” your name

Do: Sincerely, Sally Smith Best Regards, Sally Smith Thank you, Sally Smith

Don’t: Later Seya (see ya) Peace

Never end an e-mail without “signing” your name


Remember, an e-mail can be forwarded to anyone without your knowledge

Once you send it, you have no control over it

Make sure there is nothing in the e-mail that you might regret having written later on

Using E-Communication to your Professional Advantage

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