Using Document Automation In The Finance Industry

Contents3 - Changes To The Finance Industry

4 - The Consequences Of Additional Procedures

5 - Staff Morale

6 - Survey Statistics

7 - Effective Management Of Financial Procedures

8 - What Are The Benefits Of Document Automation?

9 - Document Automation Results

10 - Improve Staff Morale

11 - What Is TheFormTool?

12 - Introducing TheFormTool PRO & Doxserá

13 - Want More Information?

14 - Image Credits

Changes To The Finance Industry

Ever since the financial crisis in 2008, businesses have been more cautious with their expenses.

While there are promising signs for markets returning to normality, the memories attached to the events over the last six years, have resulted in organizations introducing thorough procedures to ensure every cent is accounted for.

However, these changes have resulted in more paperwork for professionals.

Although the necessity for extending financial processes is obvious, the consequences include:

• An increase in paperwork• The need to produce regular

reports• A reduction in business

productivity• A reduction in employee

productivity • A reduction in job satisfaction

The Consequences Of Additional Procedures

Staff Morale

This can have significant impact on your work force

Survey Statistics

Results from a survey conducted in 2014*, showed the following relating to finance professionals:

• 37% are neither satisfied or dissatisfied with their role

• Only 41% of respondents are moderately satisfied with how productive they are in their position

• Issues such as miscommunication, dated technology and processes are barriers to improving productivity

• Managing more paperwork means that 69% of professionals spend between 30 minutes and 4.5 hours of their day completing this task

*Full Report

To reduce the negative effects, consider implementing the following:

• Map Your Financial Procedures: Create a visual representation of your processes for easy reference for your workforce.

• Establish Clear Lines Of Communication: Incorporate a system which enables instant communications between staff members, so they are aware of the progress of a project and who is working on it.

• Standardize Your Documentation: If similar forms need completion, ensure they are stored on your network in the same place and designed in the same format.

• Automate Your Processes: Wherever possible, look to automate your processes so that calculations and information can be automatically completed

Effective Management Of Financial Procedures

A system which automates your financial processes can have many benefits:

• Reduce Paperwork Administration: The production of regular reports means that data will need to be collated, calculated, modified, formatted and added. Manual document production requires proofreading and can cause issues with consistency – automation eliminates this.

• Improve Productivity: Reducing administration for your staff enables them to work on projects to develop your business, increasing the productivity.

• Increase Job Satisfaction: Enabling your staff to do more means they can achieve more – improving morale.

What Are The Benefits Of Document Automation?

Document Automation Results

Those already using automated software packages report a considerable difference in their performance and time management capabilities:

• 56%* of finance professionals using automated software state that it improves their productivity

• 88%** of TheFormTool’s customers stated that time saving was their top benefit

• 82%** recommended TheFormTool software due to its ability to reduce error rates

• 72%** of users praised TheFormTool for its simplicity

*Full Report ** http://www.slideshare.net/BobChristensen

Improve Staff Morale

Give your staff the tools they need to perform to the best of their ability

What Is TheFormTool?

TheFormTool is an easy to use document automation suite that allows financial professionals to create corporate documents 90% faster compared to manual creation.

Introducing TheFormTool PRO & Doxserá

Whether you’re creating a 300 word executive summary, or a 50,000 word report with complex calculations, TheFormTool PRO and Doxserá enable financial professionals to create accurate and consistent documentation while reducing the

burden on your internal resources.

Want More Information?

www.theformtool.com | 866 311 6000 | info@theformtool.com

612 Woodland Square Loop SE, Suite 300, Lacey, WA 98503

If you would like to know more about TheFormTool PRO or Doxserá and how they can help with automating your financial processes: choose one, click one.

Image Credits

• http://www.bigstockphoto.com/image-58560140/stock-photo-business-accounting• http://

www.bigstockphoto.com/image-46906999/stock-photo-portrait-of-stressed-young-housewife-in-modern-kitchen

• http://www.bigstockphoto.com/image-4220476/stock-photo-stack-of-papers• http://www.bigstockphoto.com/image-4275807/stock-photo-stressed-about-money• http://

www.bigstockphoto.com/image-46703191/stock-photo-high-level-of-success-succeed • http://

www.bigstockphoto.com/image-44728165/stock-photo-group-of-happy-friends-laughing-together-with-digital-tablet

• http://www.bigstockphoto.com/image-40193056/stock-photo-child-with-many-question-marks