USER GUIDE Abu Dhabi Investment Authority · Abu Dhabi Investment Authority . 02-04 Supplier Bank...
Transcript of USER GUIDE Abu Dhabi Investment Authority · Abu Dhabi Investment Authority . 02-04 Supplier Bank...
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OUM USER GUIDE
Abu Dhabi Investment Authority 02-04 Supplier Bank Account Update and Approval
Author: Abu Dhabi Investment Authority
Creation Date: 29-Jan-17
Last Updated: 29-Jan-17
Document Ref: ADIA/User Guide/2.2.5
Version: V1
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Index
Index ......................................................................................................................................... 2
02-04 Supplier Bank Account Update and Approval ......................................................... 3
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02-04 Supplier Bank Account Update and Approval Requirement – To allow Supplier user to add/create or update bank accounts in ARMS
Pre-Requisite - Supplier is registered in ARMS and has a valid login ID and passwords to access Suitable iSupplier Portal Responsibility to update (add or create a bank account). Supplier profile must have at least one address (site) created. In ADIA business process, a supplier bank account has always an associated address (or site).
External User (Supplier) URL https://supplier.adia.ae/OA_HTML/AppsLocalLogin.jsp
System & Browser Requirement Windows 10, Windows 8.1 & Windows 7 users will require Internet Explorer 11
Windows Vista users will require Internet Explorer 9
In the steps where Supplier has action to click on any favorite icon on his ARMS Homepage, and If supplier is not able to see any favorites functions in his homepage, he should refer to guide “01-01 Supplier Registration” to learn how to add favorites to his homepage.
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Role Supplier
Step Supplier Logins to ARMS
Step Details Supplier Logins to ARMS
Responsibility None
Navigation None
Action Enter user name, password and click on login button
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Role Supplier
Step Supplier access homepage of iSupplier Portal Full Access (ARMS) responsibility
Step Details Supplier access homepage of iSupplier Portal Full Access (ARMS) responsibility
Responsibility None
Navigation Homepage
Action Click on Homepage icon of iSupplier Portal Full Access (ARMS) responsibility
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Role Supplier
Step Supplier clicks on Admin Tab
Step Details On iSupplier homepage, supplier clicks on Admin Tab
Responsibility iSupplier Portal Full Access
Navigation Homepage > admin
Action Click on Admin Tab
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Role Supplier
Step Supplier accesses Banking Details
Step Details Supplier accesses his Banking details section
Responsibility iSupplier Portal Full Access (ARMS)
Navigation Homepage > Admin > Profile Management > Banking details
Action Click on Banking details under profile management
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Role Supplier
Step Supplier views all assignments in Banking details
Step Details Supplier views all assignments in Banking details
Responsibility iSupplier Portal Full Access (ARMS)
Navigation Homepage > Admin > Profile Management > Banking details
Action In View > All Assignments > Click on Go Button
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Role Supplier
Step Supplier navigates to assignment
Step Details Supplier navigates to assignment
Responsibility iSupplier Portal Full Access (ARMS)
Navigation Homepage > Admin > Profile Management > Banking details
Action In Type column, for a desired address (not General), click on Assignments icon
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Role Supplier
Step Supplier clicks on create button to create a new bank account
Step Details Supplier clicks on create button to create a new bank account
Responsibility iSupplier Portal Full Access (ARMS)
Navigation Homepage > Admin > Profile Management > Banking details > Create
Action Click on Create button to create a new Bank Account.
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Role Supplier
Step Supplier enters details on Create Bank account form
Step Details Supplier enters details on Create Bank account form
Responsibility iSupplier Portal Full Access (ARMS)
Navigation Homepage > Admin > Profile Management > Banking details > Manage Bank Account Assignments > Create Bank Account
Action In the country field, United Arab Emirates defaults. Do not change it. Account used for foreign payment is checked by default. Do not uncheck it.
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Role Supplier
Step Supplier enters details on Create Bank account form
Step Details Supplier enters details on Create Bank account form
Responsibility iSupplier Portal Full Access (ARMS)
Navigation Homepage > Admin > Profile Management > Banking details > Manage Bank Account Assignments > Create Bank Account
Action Click on radio button Existing bank and click on search icon of bank name
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Role Supplier
Step Supplier enters details on Create Bank account form
Step Details A popup opens up to show the list of all the suppliers.
Responsibility iSupplier Portal Full Access (ARMS)
Navigation Homepage > Admin > Profile Management > Banking details > Manage Bank Account Assignments > Create Bank Account
Action Click on Go button to search for all the banks setup in ADIA ARMS system
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Role Supplier
Step Supplier navigates through the list of available banks
Step Details Supplier navigates through the list of available banks
Responsibility iSupplier Portal Full Access (ARMS)
Navigation Homepage > Admin > Profile Management > Banking details > Manage Bank Account Assignments > Create Bank Account
Action Click on Next 10 or Previous 10 to browse through all the bank names.
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Role Supplier
Step Supplier navigates through the list of available banks
Step Details Supplier navigates through the list of available banks. If the bank required by supplier is not available in the list, please contact [email protected], do not proceed to create bank account in ARMS application further in such case
Responsibility iSupplier Portal Full Access (ARMS)
Navigation Homepage > Admin > Profile Management > Banking details > Manage Bank Account Assignments > Create Bank Account
Action Click on Next 10 or Previous 10 to browse through all the bank name.
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Role Supplier
Step Supplier can also query for a specific bank
Step Details Supplier can also query for a specific bank
Responsibility iSupplier Portal Full Access (ARMS)
Navigation Homepage > Admin > Profile Management > Banking details > Manage Bank Account Assignments > Create Bank Account
Action To find a specific bank, enter bank name in the Search by Bank name field. If you do not know the full name of bank, search by partial name with % e.g. Abu%Dhabi%Islamic%Bank% and click on Go
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Role Supplier
Step Supplier can also query for a specific bank
Step Details Supplier can also query for a specific bank
Responsibility iSupplier Portal Full Access (ARMS)
Navigation Homepage > Admin > Profile Management > Banking details > Manage Bank Account Assignments > Create Bank Account
Action Review the result
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Role Supplier
Step Supplier queries for specific bank.
Step Details Supplier queries for specific bank. If the bank required by supplier does not appear in the results, please contact [email protected] do not proceed to create bank account in the ARMS application further in such case
Responsibility iSupplier Portal Full Access (ARMS)
Navigation Homepage > Admin > Profile Management > Banking details > Manage Bank Account Assignments > Create Bank Account
Action Select a suitable result value
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Role Supplier
Step The bank name is selected
Step Details The bank name is selected
Responsibility iSupplier Portal Full Access (ARMS)
Navigation Homepage > Admin > Profile Management > Banking details > Manage Bank Account Assignments > Create Bank Account
Action None
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Role Supplier
Step Supplier queries for the existing bank branch
Step Details Supplier queries for the existing bank branch
Responsibility iSupplier Portal Full Access (ARMS)
Navigation Homepage > Admin > Profile Management > Banking details > Manage Bank Account Assignments > Create Bank Account
Action Select the existing branch radio button and click on the branch name search icon
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Role Supplier
Step Supplier clicks on go button without any parameter value to search for all the bank branches
Step Details Supplier clicks on go button without any parameter value to search for all the bank branches
Responsibility iSupplier Portal Full Access (ARMS)
Navigation Homepage > Admin > Profile Management > Banking details > Manage Bank Account Assignments > Create Bank Account
Action The branch name search popup opens. Click on GO button to search for bank branches
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Role Supplier
Step Supplier reviews the existing bank branches
Step Details Supplier reviews the existing bank branches. If the bank branch required by supplier is not available, please contact [email protected] do not proceed further
Responsibility iSupplier Portal Full Access (ARMS)
Navigation Homepage > Admin > Profile Management > Banking details > Manage Bank Account Assignments > Create Bank Account
Action Review the results of search
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Role Supplier
Step Supplier selects the desired bank branch
Step Details Supplier selects the desired bank branch
Responsibility iSupplier Portal Full Access (ARMS)
Navigation Homepage > Admin > Profile Management > Banking details > Manage Bank Account Assignments > Create Bank Account
Action Select a desired branch and click on Select button
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Role Supplier
Step The bank branch defaults
Step Details The bank branch defaults
Responsibility iSupplier Portal Full Access (ARMS)
Navigation Homepage > Admin > Profile Management > Banking details > Manage Bank Account Assignments > Create Bank Account
Action Note that the desired branch is selected as Branch name
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Role Supplier
Step Supplier fill additional details on the bank account form
Step Details Supplier fill additional details on the bank account form
Responsibility iSupplier Portal Full Access (ARMS)
Navigation Homepage > Admin > Profile Management > Banking details > Manage Bank Account Assignments > Create Bank Account
Action Enter other details like Account number, IBAN number, Account name (name of account holder)
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Role Supplier
Step To select account currency, supplier clicks on Currency field
Step Details Supplier clicks on currency field to select currency
Responsibility iSupplier Portal Full Access (ARMS)
Navigation Homepage > Admin > Profile Management > Banking details > Manage Bank Account Assignments > Create Bank Account
Action Click on Currency LOV and click on More
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Role Supplier
Step Supplier searches for currency of his choice
Step Details Supplier searches for currency of his choice
Responsibility iSupplier Portal Full Access (ARMS)
Navigation Homepage > Admin > Profile Management > Banking details > Manage Bank Account Assignments > Create Bank Account
Action Click on Go button on the “Search and select: Currency” popup
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Role Supplier
Step Supplier searches for currency of his choice
Step Details Supplier searches for currency of his choice
Responsibility iSupplier Portal Full Access (ARMS)
Navigation Homepage > Admin > Profile Management > Banking details > Manage Bank Account Assignments > Create Bank Account
Action Click on Next 10 to browse across the currency codes
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Role Supplier
Step Supplier selects currency of his choice
Step Details Supplier selects currency of his choice
Responsibility iSupplier Portal Full Access (ARMS)
Navigation Homepage > Admin > Profile Management > Banking details > Manage Bank Account Assignments > Create Bank Account
Action Select a suitable currency code and click on Select Button
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Role Supplier
Step Currency is selected.
Step Details If the currency field is kept null, it means the account can hold amount in any currency
Responsibility iSupplier Portal Full Access (ARMS)
Navigation Homepage > Admin > Profile Management > Banking details > Manage Bank Account Assignments > Create Bank Account
Action The currency code selected defaults as currency.
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Role Supplier
Step Supplier enters note to buyer
Step Details Supplier enters note to buyer
Responsibility iSupplier Portal Full Access (ARMS)
Navigation Homepage > Admin > Profile Management > Banking details > Manage Bank Account Assignments > Create Bank Account
Action Enter note to Buyer as desired. And click on Save button to save the record.
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Role Supplier
Step Supplier gets confirmation that bank account is submitted for approval
Step Details Supplier gets confirmation that bank account is submitted for approval
Responsibility iSupplier Portal Full Access (ARMS)
Navigation Homepage > Admin > Profile Management > Banking details > Manage Bank Account Assignments
Action None
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Role Supplier
Step Supplier clicks on General link to add bank letter attachment
Step Details Supplier clicks on General link to add bank letter attachment
Responsibility iSupplier Portal Full Access (ARMS)
Navigation Homepage > Admin > Profile Management > General
Action Click on General link, on general link, click on Add Attachment
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Role Supplier
Step Add Attachment form opens
Step Details Add Attachment form opens
Responsibility iSupplier Portal Full Access (ARMS)
Navigation Homepage > Admin > Profile Management > General > Add Attachment
Action None
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Role Supplier
Step Supplier enters details of attachment
Step Details Supplier enters details of attachment
Responsibility iSupplier Portal Full Access (ARMS)
Navigation Homepage > Admin > Profile Management > General > Add Attachment
Action Enter title, description of attachment and click on browse button to browse the files, select file of your choice from your desktop and click on Open
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Role Supplier
Step Supplier saves the record
Step Details Supplier saves the record
Responsibility iSupplier Portal Full Access (ARMS)
Navigation Homepage > Admin > Profile Management > General > Add Attachment
Action Click on apply button to save the attachment
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Role Supplier
Step The attachment is uploaded to supplier profile
Step Details The attachment is uploaded to supplier profile
Responsibility iSupplier Portal Full Access (ARMS)
Navigation Homepage > Admin > Profile Management > General
Action The bank account letter soft copy is added to supplier s profile attachments. Click on logout to logout of the ARMS system
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Role Supplier
Step Supplier receives the notification of approval
Step Details After account has been approved supplier receives the notification of approval
Responsibility None
Navigation None
Action Check email
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Sub-Scenaio-2: Payables user requests more information from Supplier regarding the bank account
Role Supplier
Step Supplier receives the email
Step Details Supplier receives the email
Responsibility None
Navigation None
Action Check email
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Role Supplier
Step Supplier logs in to ARMS
Step Details Supplier logs in to ARMS
Responsibility None
Navigation None
Action Enter username, password and click on login button
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Role Supplier
Step Supplier navigates to the work list of sourcing supplier (ARMS) responsibility
Step Details Supplier navigates to the work list of sourcing supplier (ARMS) responsibility
Responsibility None
Navigation Homepage
Action Click on Work list icon of Sourcing function of Sourcing Supplier (ARMS) responsibility
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Role Supplier
Step Supplier opens the notification where more information is requested
Step Details Supplier opens the notification where more information is requested
Responsibility Sourcing Supplier (ARMS)
Navigation Work list
Action Click on the notification where more information is requested
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Role Supplier
Step Supplier reviews the information asked by the payables user
Step Details Supplier reviews the information asked by the payables user
Responsibility Sourcing Supplier (ARMS)
Navigation Work list
Action None
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Role Supplier
Step Supplier Scrolls down to see the comments field to enter reply
Step Details Supplier should take suitable action as asked by Payables user (e.g. in this case he should attach a proper bank account letter scan copy to his profile. The steps to do so have been mentioned earlier in this document) On the notification, supplier Scrolls down to see the comments field to enter reply.
Responsibility Sourcing Supplier (ARMS)
Navigation Work list
Action Enter answer to the question in comments field
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Role Supplier
Step Supplier user is redirected to his open work list. The notification disappears from the supplier user’s open work list
Step Details The notification disappears from the supplier user’s open work list
Responsibility Sourcing Supplier (ARMS)
Navigation Work list
Action Click on logout icon to logout from ARMS application
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Role Supplier
Step Supplier receives rejection notification
Step Details Supplier receives rejection notification
Responsibility None
Navigation None
Action Check email