U.S. General Services Administration

Electronic Time and Attendance Management System

(ETAMS)New Facility Coordinator

Training

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ETAMS Training - Purpose

• Familiarize new Facility Coordinators with ETAMS.

• Review the Facility Coordinator schedule.

• Explain Facility Coordinator duties and responsibilities.

• Provide general Time & Attendance information.

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What is ETAMS?

• Electronic Time and Attendance Management System (ETAMS) is the most widely used FEDdesk application. ETAMS is a true, exception-based Time and Attendance and employee leave-reporting system. Time and Attendance data is input at the customer's workstation and ETAMS submits the data to the payroll system electronically.

• FEDdesk is accessed through the following link: http://feddesk.gsa.gov

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ETAMS Processing Schedule – Facility Coordinator

WEEK 1SUNDAY

MONDAY TUESDAY WEDNESDAY THURSDAY EFT PAYDAYFRIDAY

SATURDAY

WEEK 2SUNDAY

MONDAY TUESDAY OFFICIAL PAYDAY

WEDNESDAY

THURSDAY FRIDAY SATURDAY

Base Schedules

Add, Modify, Obtain

Signatures

ETAMS Lockout

3:30AM – 5:30AM CST

Timecards & Labor Records

are created today for the new Pay

Period .

ETAMS Lockout

1:30PM – 4:00PM CST

Timecards & Labor Records are collected today for last Pay

Period.

Facility CoordinatorVerify all Timecards are SIGNED

by 11:00 (local time).

12:30AM – 3:00AM CST

Processed Timecards and Amendments are moved to History.

ETAMS Lockout

3:30AM – 5:30AM CST Payroll corrections & Leave Balance

data are returned today.

New Leave Balances are available for review.

Timecards & Amendments can be entered daily.

Amendments are collected daily but are not processed until the second week of the Pay Period.

Timecards & Amendments can be entered daily.

Amendments are collected daily but are not processed until the second week of the Pay Period.

Facility CoordinatorsVerify that ALL Base Schedules

and Amendments are signed.

Facility Coordinators

Verify that ALL Base Schedules and Amendments

are signed.

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• Facility Coordinator Training Manuals• Labor Manuals (if applicable)

To access the training manuals:Open the link on the next slide to access and review these manuals. Once you have reviewed the manuals, return to the slides to complete the training.

ETAMS Training in FEDdesk

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• ETAMS Manuals– Facility Coordinator Training

Manual– Facility Coordinator Schedule

• Labor Manuals (If Applicable)

– Labor Administrator Training Manual

http://feddesk.gsa.gov/ref_manuals.htm

ETAMS Training in FEDdesk

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Responsibilities – Facility Coordinator

• Provide support to Timekeepers and Certifiers.– Assign/Maintain all Timekeeper and Certifier system accesses (User ID's,

Areas/Teams, and Block Numbers).

– Maintain a current email list of Timekeepers and Certifiers.

• Serve as liaison between FEDdesk Support, Payroll and Facilities.

• Verify that ALL Base Schedules are Signed.

• Verify that ALL Timecards are Signed and ready for pick-up by the deadline.

• Coordinate the annual certification of users in your facility with the National Payroll Branch.

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Verify that all Timecards are signed and ready for pick-up by the deadline.

• Timecards should be signed no later than 11:00 AM (local time), the first Monday after the end of the Pay Period.

• Unsigned Timecards (that have a signed Base Schedule) are sent to the Amendment option at pick-up time and replaced with the signed Base Schedule.

• The unsigned Timecard, which becomes an Amendment, must be signed by the Certifying Official before it can be processed by the NPB.

Responsibilities – Facility Coordinator

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• New and changed Base Schedules and Labor records must be signed NO LATER THAN Close Of Business (COB) on the 2nd Friday of the Pay Period in order to have the changes in effect for the Pay Period.

• If both the Timecard and Base Schedule are unsigned, no record is picked-up for the employee for the Pay Period and the unsigned Timecard is NOT moved to Amendments.

Verify that all Base Schedules are signed.

Responsibilities – Facility Coordinator

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Maintain a current email list of Timekeepers and Certifiers.

• The Facility Coordinator is responsible for maintaining a list of current Timekeepers and Certifiers, with their contact information.

• The list needs to be updated anytime a user is added or deleted.

• This information is accessed by the National Payroll Branch (NPB) at times to distribute communication out to ETAMS users.

Responsibilities – Facility Coordinator

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Training

• Ensure new and annual training is completed by Timekeepers and Certifiers.

• Ensure backup Timekeepers and Certifiers have the training/experience to perform tasks.

Responsibilities – Facility Coordinator

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System Maintenance – Facility Coordinator

• Complete required System Maintenance.

– FEDdesk• For Area/Teams

x Display, Add, Modify or Disable Area/Teamx Reassign Users Permissions

• For Usersx Display, Add, Modify or Remove Facility Access for Usersx Contact informationx Change User Password

– ETAMS• Maintain Block Numbers

x Add, Modify, or Delete Block Numberx Reassign Users

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Additional Training Resources

• Human Resources and Payroll Publications – Pay and Leave Administration (OAD P 6010.4)

(http://insite.cfo.gsa.gov)

– Timekeeper’s Handbook (CFO P 4282.1) (http://insite.cfo.gsa.gov)

– Payroll FAQ's (http://www.gsa.gov/gsa/cm_attachments/GSA_BASIC/FAQPayroll_R2-x-u2-a_0Z5RDZ-i34K-pR.doc)

• FEDdesk: (http://feddesk.gsa.gov/)– ETAMS - Version Information (Release Notes seen on log on

screen for FEDdesk)

• ETAMS – Help Menu

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Contact Information

• National Payroll Branch Customer Service Helpdesk. (Payroll Policy; Pay status; etc.)

– kc-payroll.finance@gsa.gov– 800-676-3690 x33900– 816-823-3900

• FEDdesk Helpdesk. (FEDdesk log on, printing problems; Application response time; IT-related issues; etc .)

– support@gsaservicedesk@gsa.gov– 866-740-0994

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Quiz

• Please complete the following quiz. You must receive 70% or better to receive credit for completing this course.