UPS FFB Technical Documentation v1.41The UPS Flat File Bill is a one-way electronic communication of...

Technical Documentation UPS Flat File Bill Tool UPS Flat File Bill Data

UPS Flat File Bill Technical Documentation

02/16/05 V1.41 Copyright © 2003 United Parcel Service of America, Inc. All Rights Reserved. of 49 Confidential and Proprietary.

Table of Contents

UPS FLAT FILE BILL OVERVIEW ...........................................................................................................................................5 UPS FLAT FILE BILL DESCRIPTION ................................................................................................................................................5 UPS FLAT FILE BILL CONSTRAINTS ...............................................................................................................................................5 UPS FLAT FILE BILL TOOL FEATURES AND BENEFITS ...................................................................................................................5 HOW TO ENROLL IN THE UPS FLAT FILE BILL..............................................................................................................................5

UPS FLAT FILE BILL TOOL TECHNICAL DOCUMENTATION........................................................................................6 UPS FLAT FILE BILL TOOL OVERVIEW ..........................................................................................................................................6 UPS FLAT FILE BILL TOOL – MODIFYING THE DATABASE ............................................................................................................6 UPS FLAT FILE BILL TOOL TABLES ...............................................................................................................................................6

Table 1 – tbl_ups_ebill – Primary Source For Reporting and Analysis....................................................................................7 Table 2 – tbl_ups_ebill_tmpData – Temporary Storage for Imported Data ...........................................................................11 Table 3 – tbl_appSettings- Application Settings......................................................................................................................11 Table 4 – tbl_Files – Imported CSV Files Log........................................................................................................................11 Table 5 – Transaction_Code_For_DB – List of Transaction Codes.......................................................................................11 Table 6 – tblOps – List of Operators for Search Criteria .......................................................................................................12 Table 7 – SearchField – List of Fields for Search Criteria .....................................................................................................12 Table 8 – tbl_ServiceLevel_Hist_Comp_Rpt – Temporary Table for Reporting.....................................................................12 Table 9 – tbl_SvcLevel_Hist_By_AcctNo – Temporary Table for Reporting..........................................................................12 Table 10 – tbl_ZoneDist_Hist_Rpt – Temporary Table for Reporting....................................................................................13 Table 11 – tbl_ZoneDist_HistByAcctNo_rpt – Temporary Table for Reporting.....................................................................13 Table 12 – tbl_AcctNum..........................................................................................................................................................14 Table 13 – tbl_AcctNumFile....................................................................................................................................................14 Table 14 – tbl_AcctNum_tmp ..................................................................................................................................................14 Table 15 – tbl_RefNum............................................................................................................................................................14 Table 16 – tbl_RefNumFile .....................................................................................................................................................14 Table 17 – tbl_RefNum_tmp....................................................................................................................................................14

UPS FLAT FILE BILL TOOL QUERIES ...........................................................................................................................................15 Query 1 – qryAcctNos- Query for Selecting Account Numbers...............................................................................................15 Query 2 – qryAddressCorrection - Query Address Correction Records.................................................................................15 Query 3 – qryChkDataDuplication - Query for Bill Week Record Duplication......................................................................15 Query 4 – qryManipulateData – Query for Import Data Manipulation .................................................................................16 Query 5 – qryPkgDetailRef – Query for Import Data Manipulation ......................................................................................16 Query 6 – rptResCommAdjustments – Query for Reporting Residential and Commercial Adjustments.................................16 Query 7 – qryServiceLevel – Query for Reporting Service Level and Service Level History Comparison .............................16 Query 8 – qryUPSeBill – Query for the Main Table, “tbl_ups_eBill” ...................................................................................16 Query 9 – qryServiceFees_MiscChg– Query for Service Fees and Miscellaneous Charges .................................................16 Query 10 – qryShippingChargeCorrections– Query for Shipping Charge Corrections .........................................................16 Query 11 – qryArchiveData– Query for Archiving Data ........................................................................................................16 Query 12 – qryAcctNumFile....................................................................................................................................................17 Query 13 – qryAcctNumLen ....................................................................................................................................................17 Query 14 – qryAllChrg – Query for Reporting Approved and Unapproved Charges.............................................................17 Query 15 – qryApprovChrg – Query for Reporting Approved Charges .................................................................................17 Query 16 – qryManipulateAcctData .......................................................................................................................................17 Query 17 – qryManipulateRefData .........................................................................................................................................17 Query 18 – qryRefNum1All – Query for Reporting Summary Charges Based on Reference Number 1 .................................17 Query 19 – qryRefNum1All_dtl – Query for Reporting Detailed Charges Based on Reference Number 1 ............................18 Query 20 – qryRefNum1Matched – Query for Reporting Detailed Charges For Matching Reference Numbers Using Reference Number 1 ................................................................................................................................................................18 Query 21 – qryRefNum1Unmatched – Query for Reporting Detailed Charges For Unmatched Reference Numbers Using Reference Number 1 ................................................................................................................................................................18 Query 22 – qryRefNum2All – Query for Reporting Summary Charges Based on Reference Number 2 .................................18 Query 23 – qryRefNum2All_dtl – Query for Reporting Detailed Charges Based on Reference Number 2 ............................19 Query 24 – qryRefNum2Matched – Query for Reporting Detailed Charges For Matching Reference Numbers Using Reference Number 2 ................................................................................................................................................................19



Query 25 – qryRefNum2Unmatched – Query for Reporting Detailed Charges For Unmatched Reference Numbers Using Reference Number 2 ................................................................................................................................................................19 Query 26 – qryRefNumFile .....................................................................................................................................................19 Query 27 – qryRefNumLen......................................................................................................................................................19 Query 28 – qryUnapprovChrg – Query for Reporting Unapproved Charges.........................................................................19

UPS FLAT FILE BILL TOOL FORMS ..............................................................................................................................................20 Form 1 – frmLegal– Legal Documentation Screen Page 1 .....................................................................................................20 Form 2 – frmLegal2– Legal Documentation Screen Page 2 ...................................................................................................20 Form 3 – frmMain– Startup Screen.........................................................................................................................................20 Form 4 – frmTabs– Main Screen.............................................................................................................................................21 Form 5 – frmPkgDetailSummarizedByRef – Package Detail Summarized by Reference Number Criteria ............................23 Form 6 – frmSubTotalsByReferenceNo_SplitAcct– Subtotals By Ref. No. (Split By Account Number) Criteria ....................24 Form 7 – frmSubTotalsByReferenceNo_SplitAcct– Subtotals By Ref. No. (Total Company) Criteria....................................24 Form 8 – FrmNullRef – Blank Reference Number Search Criteria ........................................................................................25 Form 9 – FrmSearch – Search Criteria ..................................................................................................................................25 Form 10 – frmAddressCorrection– Address Correction Reporting Criteria ..........................................................................26 Form 11 – frmResComm – Residential / Commercial Reporting Criteria ..............................................................................26 Form 12 – frmServiceLevel – Service Level Reporting Criteria .............................................................................................27 Form 13 – frmServiceLevel_HistoryComparison – Service Level History Comparison Reporting Criteria ..........................27 Form 14 – frmZoneDist – Zone Distribution Reporting Criteria ............................................................................................27 Form 15 – frmZoneDist_HistoryComparison– Zone Distribution History Comparison.........................................................28 Reporting Criteria ...................................................................................................................................................................28 Form 16 – frmChgBack – Chargebacks Reporting Criteria ...................................................................................................28 Form 17 – frmShippingCorrections – Shipping Charge Corrections Reporting Criteria.......................................................29 Form 18 – frmServiceFees_MiscChg– Service Fees and Miscellanous Fees Reporting Criteria...........................................29 Form 19 – frmConsolidatedSummary– Consolidated Billing Summary Reporting Criteria...................................................30 Form 20 – frmPkgDetailSummarizedShipment– Shipments Summarized by Date and Shipping Method Reporting Criteria 30 Form 21 – frmArchiveData– Data Archiving Criteria............................................................................................................31 Form 22 – frmAcct– Maintain Account Numbers....................................................................................................................31 Form 23 – frmChargesRpt– Detailed Approved/Unapproved Account Charges Reporting Criteria .....................................32 Form 24 – frmSummChargesRpt– Charges Summarized by Approved/Unapproved Account Charges Reporting Criteria...33 Form 25 – frmRef– Maintain Reference Numbers ..................................................................................................................34 Form 26 – frmRefNumRpt– Detailed Approved/Unapproved Reference Number Reporting Criteria ....................................35 Form 27 – frmSummRefNumRpt– Charges Summarized by Approved/Unapproved Reference Numbers Reporting Criteria36

UPS FLAT FILE BILL TOOL REPORTS ...........................................................................................................................................37 Report 1 – pkg_detail_summarized_by_ref_no_1 – Package Detail Summarized By Reference Number 1 (Account Number View) .......................................................................................................................................................................................37 Report 2 – pkg_detail_summarized_by_ref_no_2 – Package Detail Summarized By Reference Number 2(Account Number View) .......................................................................................................................................................................................37 Report 3 – ref1_subtotals_by_acct – Subtotal By Reference Number 1(Split By Account Number) .......................................37 Report 4 – ref2_subtotals_by_acct – Subtotal By Reference Number 2(Split By Account Number) .......................................37 Report 5 – ref1_subtotals_by_Total_Company– Subtotal By Reference Number 1 (Total Company)....................................37 Report 6 – ref2_subtotals_by_Total_Company– Subtotal By Reference Number 2 (Total Company)....................................38 Report 7 – AddressCorrections – Address Corrections...........................................................................................................38 Report 8 – rptResCommAdjustments – Residential / Commercial Adjustments ......................................................................38 Report 9 – rptServiceLevel – Service Level.............................................................................................................................38 Report 10 – rptServiceLevel_GrpByAcctNo – Service Level Group By Account ....................................................................38 Report 11 – rptSvcLvl_hist_comparison – Service Level History ...........................................................................................38 Report 12 – rptSvcLvl_hist_comparison_byAcctNo– Service Level History Group By Account Number ..............................38 Report 13 – rptZoneDist – Zone Distribution .........................................................................................................................38 Report 14 – rptZoneDist_GrpByAcctNo– Zone Distribution Group By Account Number......................................................38 Report 15 – rptZoneDist_hist_comp_Rpt– Zone Distribution History....................................................................................38 Report 16 – rptZoneDist_HistByAcctNo_comparison – Zone Distribution History Group By Account No. ..........................38 Report 17 – pkg_detail_summarized_by_ref_no_1 – Package Detail Summarized By Reference Number 1 (Reference Number View)..........................................................................................................................................................................38 Report 18– pkg_detail_summarized_by_ref_no_2 – Package Detail Summarized By Reference Number 2(Reference Number View) .......................................................................................................................................................................................39 Report 19 – rptShippingCorrections - Shipping Charge Corrections .....................................................................................39 Report 20 – rptChgBacksRef1 - Chargebacks.........................................................................................................................39 Report 21 – rptChgBacksRef2 - Chargebacks.........................................................................................................................39 Report 22 – rptServiceFees_MiscChgByRef1 - Service Fees and Miscellaneous Charges....................................................39



Report 23 – rptServiceFees_MiscChgByRef2 - Service Fees and Miscellaneous Charges....................................................39 Report 24 – rptConsolidatedBill - Consolidated Billing Summary. .......................................................................................39 Report 25 – rptPkgDetailShipmentSummary_rpt - Shipments Summarized By Date and Shipping Method...........................39 Report 26 – rptAllCharges_Ref1 – Detailed Charges by Approved/Unapproved Account Numbers......................................39 Report 27 – rptAllCharges_Ref2 – Detailed Charges by Approved/Unapproved Account Numbers......................................39 Report 28 – rptApprovCharges_Ref1 - Detailed Charges by Approved Account Numbers. ...................................................39 Report 29 – rptApprovCharges_Ref2 - Detailed Charges by Approved Account Numbers. ...................................................39 Report 30 – rptUnapprovCharges_Ref1 - Detailed Charges by Unapproved Account Numbers. ..........................................40 Report 31 – rptUnapprovCharges_Ref2 - Detailed Charges by Unapproved Account Numbers. ..........................................40 Report 32 – rptSummAllCharges – Summary Approved/Unapproved Charges......................................................................40 Report 33 – rptSummApprovedCharges – Summary Approved/Unapproved Charges. ..........................................................40 Report 34 – rptSummUnapprovedCharges – Summary Approved/Unapproved Charges.......................................................40 Report 35– rptRefNumAll_Ref1 – Detailed Charges Matched/Unmatched By Reference Number 1......................................40 Report 36– rptRefNumAll_Ref2 – Detailed Charges Matched/Unmatched By Reference Number 1......................................40 Report 37– rptRefNumMatched_Ref1 – Detailed Charges Matched By Reference Number 1................................................40 Report 38– rptRefNumMatched_Ref2 – Detailed Charges Matched By Reference Number 2................................................40 Report 39– rptRefNumUnmatched_Ref1 – Detailed Charges Unmatched By Reference Number 1.......................................40 Report 40– rptRefNumUnmatched_Ref2 – Detailed Charges Unmatched By Reference Number 2.......................................40 Report 41– rptSummRefNumAll_Ref1 – Summary Charges Matched/Unmatched By Reference Number 1...........................41 Report 42– rptSummRefNumAll_Ref2 – Summary Charges Matched/Unmatched By Reference Number 2...........................41 Report 43– rptSummRefNumMatched_Ref1 – Summary Charges Matched By Reference Number 1.....................................41 Report 44– rptSummRefNumMatched_Ref2 – Summary Charges Matched By Reference Number 2.....................................41 Report 45– rptSummRefNumUnmatched_Ref1 – Summary Charges Unmatched By Reference Number 1............................41 Report 46– rptSummRefNumUnmatched_Ref2 – Summary Charges Unmatched By Reference Number 2............................41

UPS FLAT FILE BILL DATA TECHNICAL DOCUMENTATION ......................................................................................42 UPS FLAT FILE BILL DATA DESCRIPTION....................................................................................................................................42 UPS FLAT FILE BILL DATA DELIVERY.........................................................................................................................................42 UPS FLAT FILE BILL DATA TECHNICAL NOTES ...........................................................................................................................42

UPS Hundredweight Service® Shipments................................................................................................................................42 Address Corrections ................................................................................................................................................................43 Residential / Commercial Adjustments....................................................................................................................................43 Freight Collect and Third Party Charges ...............................................................................................................................43 Shipping Charge Corrections..................................................................................................................................................43 Fuel Surcharges ......................................................................................................................................................................43

FREQUENTLY ASKED QUESTIONS ......................................................................................................................................43

TECHNICAL SUPPORT .............................................................................................................................................................43

APPENDIX ....................................................................................................................................................................................44 FLAT FILE BILL LAYOUT..............................................................................................................................................................44 UPS FLAT FILE BILL TRANSACTION CODES.................................................................................................................................48



UPS Flat File Bill Overview

UPS Flat File Bill Description The UPS Flat File Bill is a one-way electronic communication of billing information from UPS to our customers. Billing data is sent in a comma-delimited flat file to one or two e-mail addresses that you designate. The file is sent via e-mail with a link to a secure Web site. Assuming you are billed weekly, you will receive your billing data file every Monday by the end of the day. A consolidated summary paper bill is also sent via U.S. mail. The summary paper bill is used for payment remittance. The UPS Flat File Bill is right for you if:

• You are interested in eliminating full detail paper bills from your internal auditing and approval processes • You plan to use the UPS Flat File Bill Tool, or you have a staff of I.S. resources who can use this technical

documentation and the sample billing data file to configure internal systems to accept the billing data file • You understand that the file contains billing data (not an electronic image of the paper bill) • You accept that full detail paper bills will be replaced with the billing data file and a consolidated summary paper bill

three weeks after enrolling in the UPS Flat File Bill.

UPS Flat File Bill Constraints The following information is found on the full detail paper bill but is not transmitted in the UPS Flat File Bill:

• Message codes • Store number • Tier incentive level achieved • Container type (doc/non-doc) • Consignee vendor number (affects consignee billing shipments only) • Accounts receivable status • Separated transportation and accessorial charges • Reference Number field characters beyond 23 (the field is limited to 23 characters) • Package dimensions on Shipping Charge Corrections (SCC)

The full detail paper bill will be discontinued after a three-week trial period. It will be replaced by a consolidated summary paper bill. If any of the above information is critical, do not use the UPS Flat File Bill.

UPS Flat File Bill Tool Features and Benefits Features

• Designed for employees with no previous knowledge of Microsoft® Access • Can summarize and subtotal shipping expenses by your company’s cost codes • Able to view charges incurred after packages are shipped, including Address Corrections, Shipping Charge Corrections,

and Residential/Commercial Adjustments • Able to view, print, or export any report for analysis and distribution within your company • Provides complete control over reporting of shipping charges

Benefits

• Any employee can use the tool to provide relevant shipment and cost information to various departments, projects, stores, or locations

• Ability to allocate shipping expenses in minutes • Can be further customized to incorporate information into your existing business processes • Requires minimal training and maintenance • Available at no cost

How To Enroll In The UPS Flat File Bill Contact your UPS Account Executive to request the UPS Flat File Bill.



UPS Flat File Bill Tool Technical Documentation

UPS Flat File Bill Tool Overview The UPS Flat File Bill Tool is a Microsoft® Access database that gives you total visibility into your shipping costs. The tool’s pre-defined reports provide billing information in ways that support your business processes. The tool was designed to be used by people with no prior Microsoft Access experience. The reports provided with the tool should accommodate the needs of most users. If you have extensive Access experience, and want to change or add additional reports to the tool, the following sections of this document will explain how the tool was designed and review its tables, queries, forms, and reports.

UPS Flat File Bill Tool – Modifying the Database To modify the UPS Flat File Bill Tool, simply hold down the “Shift” key when opening the database file in Microsoft Access.

UPS Flat File Bill Tool Tables The following screenshot displays the tables within the tool. Each table will be discussed below.



Table 1 – tbl_ups_ebill – Primary Source For Reporting and Analysis This table contains the 62 fields from the UPS Flat File Bill data file and some custom fields for reporting purposes. Fields 63 – 67 are custom fields. The majority of the analysis and reporting are performed on this table.

Table Layout Column Field Name Length Definition

1 Record Type Indicator 1 Always set to 3. 2 Plan Number 10 The consolidated bill plan number

(alphanumeric). 3 Shipper Number 10 The UPS account number

(alphanumeric). The file is sorted in shipper number order.

4 Invoice Number 14 The invoice number that would have appeared on the shipper number’s paper bill (alphanumeric).

5 Bill Date 8 The invoice date (MMDDYYYY). 6 Invoice Amount 11 The total amount billed under the

invoice number. It will be the same for all shipments billed on an invoice number. It is not a running total for the invoice. (Numeric with 2 decimal places).

7 Tracking Number 26 -The shipment / package tracking number (alphanumeric). -This will be blank for Hundredweight header records and for charges not associated to specific shipment/ /packages. -For Order Supplies (SPL) this field will contain the order number.

8 Pick up Record Number 9 The pickup record associated with a shipment / package (alphanumeric). This field may be blank.

9 Reference Number 1 23 -Identifier (alphanumeric) entered by the customer as “Reference Number 1” when a shipment / package is shipped. -For Order Supplies this field will contain the return merchandise authorization number. -For IBS services this field will contain a subscription number.

10 Reference Number 2 23 -Identifier (alphanumeric) entered by the customer as “Reference Number 2” when a shipment / package is shipped. -For IBS services this field will contain a subscriber ID if available.

11 Internet ID 16 -If a shipment / package is shipped using UPS Internet Shipping, the internet user identification name or number appears here (alphanumeric). -Shipments transmitted via Campus Ship will contain a user identification if available. -On CBS transactions this field will contain the vendor number.

12 Quantity 8 The number of packages associated with this shipment (numeric).




13 Billed Weight 5 -The weight used to determine the cost of shipping this shipment / package (alphanumeric). This can be the actual, dimensional or scanned weight of the shipment. -The string “LTR” appears in this field when the package is a letter envelope and when the weight value is 0 for freight transactions. For non-freight transactions, this field will be blank.

14 Actual Weight 5 The weight of the shipment as entered by the shipper (numeric) for freight transactions. For non-freight transactions, this field will be blank.

15 Weight indicator 1 The weight unit of measure for the shipment (L=lbs. K=kilograms).

16 Dimensional Weight indicator 1 If dimensional weight was used to determine the billed weight of this shipment / package, the indicator will be set to "Y", otherwise the field will be blank.

17 Oversize 1 indicator 1 If the shipment / package was billed using Oversize 1 or Oversize 3, the indicator will be set to "Y", otherwise the field will be blank. (If the package is billed as Oversize 3 the “Y” indicator will also display in column 18 (Oversize 2 indicator.)


19 Zone 3 The 3-digit zone assigned to the origin destination combination (numeric). It is used to determine freight charges.

20 Transaction Code (see definitions below) 3 This is a 3-digit code used to indicate the type of charge being applied for this row (alphanumeric). A list of transaction codes follows this table.

21 Service Description 24 A textual description of the 3-digit Transaction Code in column 20. indicated.(alphanumeric).

22 Bill Option 1 How the charges are being applied to this shipper (1=Outbound, 2=Collect, 3=Third Party, 4=Chargeback).

23 Pickup Date 8 -The date the shipment was received into the UPS system (MMDDYYYY). -On first line of invoice will contain invoice date for plan or invoice due date for shipper. -On Order Supplies this field will contain order date. -On GSR/AGSR this field will contain




contract date. 24 Sender Name 27 The name of the person who sent the

package / shipment (alphanumeric). 25 Sender Company Name 27 The company name of the Sender

(alphanumeric). 26 Sender Street 40 The street address of the Sender

(alphanumeric). 27 Sender City 19 The city of the Sender (alphanumeric). 28 Sender State 2 The state of the Sender

(alphanumeric). 29 Sender Zip/Postal Code 6 The postal code of the Sender

(alphanumeric). 30 Receiver Name 27 The name of the person to whom the

package / shipment was addressed (alphanumeric).

31 Receiver Company Name 27 The company name of the Receiver (alphanumeric).

32 Receiver Street 40 The street address of the Receiver (alphanumeric).

33 Receiver City 19 The city of the Receiver (alphanumeric).

34 Receiver State 2 The state of the Receiver (alphanumeric).

35 Receiver Zip/Postal Code 6 The postal code of the Receiver (alphanumeric).

36 Receiver Country 2 The 2-digit country code of the Receiver (alphanumeric).

37 Net Charges 11 The total net charges (gross charges less incentive amount) for the shipment / package (numeric with 2 decimal places). Includes fuel surcharge.

38 Incentive 11 The discount amount applied to gross charges (numeric with 2 decimal places). Note that there are no gross charges listed in the file. Calculate gross charges by summing the Net Charges and the Incentive.

39 Declared Value indicator 1 If declared value insurance or flexible parcel insurance was charged, this field will be populated with a "Y". Otherwise this field will be blank.

40 Saturday Delivery 1 If a Saturday Delivery charge was applied, this field will be populated with a “Y”. Otherwise this field will be blank.

41 COD indicator 1 If a C.O.D. charge was applied, this field will be populated with a "Y". Otherwise this field will be blank.

42 Additional Handling indicator 1 If an Additional Handling charge was applied, this field will be populated with a "Y". Otherwise this field will be blank.

43 Hazardous Material Indicator 1 If a shipment has Hazardous Material accessorial associated with it this column will be populated with a “Y”. Otherwise this field will be blank.

44 Early AM Surcharge indicator 1 If an Early AM or Express Plus charge was applied, this field will be populated




with a "Y". Otherwise this field will be blank.

45 Delivery Confirmation indicator 1 If a Delivery Confirmation charge was applied, this field will be populated with a "Y". Otherwise this field will be blank.

46 Saturday Pickup Indicator 1 If Saturday Pickup was charged, this field will be populated with a “Y”. Otherwise this field will be blank.

47 <Obsolete data indicator> 1 <This column will always be blank.> 48 Extended Destination Surcharge indicator 1 If an Extended Destination Surcharge

was applied, this field will be populated with a "Y". Otherwise this field will be blank.

49 Invalid Account Charge indicator 1 If an Invalid Account Charge was applied, this field will be populated with a "Y". Otherwise this field will be blank.

50 Delivery Area Surcharge indicator 1 If a Delivery Area Surcharge was applied, this field will be populated with a "Y". Otherwise this field will be blank.

51 Currency Surcharge indicator 1 If a Currency Surcharge was applied this field will be populated with a "Y". Otherwise this field will be blank.

52 Chargeback Surcharge indicator 1 If a Chargeback Surcharge was applied, this field will be populated with a "Y". Otherwise this field will be blank.

53 Pickup Fee indicator 1 If a Pickup Fee was applied, including surcharge for SRP,RPS,SBP,UPS,SUP SDG,FDG this field will be populated with a "Y". Otherwise this field will be blank.

54 Billing Option indicator 1 If a Free Domicile billing option surcharge was applied, this field will be populated with a "Y". Otherwise this field will be blank.

55 Consolidated Clearance indicator 1 If a Consolidated Clearance charge was applied, this field will be populated with a "Y". Otherwise this field will be blank.

56 Split Duty Tax indicator 1 If the Split Duty and Tax billing option surcharge was applied, this field will be populated with a "Y". Otherwise this field will be blank.

57 Export License Verification indicator 1 If the Export License Surcharge was applied, this field will be populated with a "Y". Otherwise this field will be blank.

58 Miscellaneous Line 1 50 -This field will be populated with line one information from Inserts/Miscella-neous Billing Systems. -If a lookup surcharge was applied, this field will contain the customer provided bill to account number.

59 Miscellaneous Line 2 50 -This field will be populated with line two information from Inserts/Miscellaneous Billing Systems. -For Shipping Charge Corrections (SCC), this column will display as




“LxWxH” (Length x Width x Height). 60 Miscellaneous Line 3 50 -This field will be populated with line

three information from Inserts/ Miscellaneous Billing Systems. -For hundredweight shipments or other linked transactions, this field will contain a unique date/time stamp.

61 Miscellaneous Line 4 50 This field will be populated with line four information from Inserts/ Miscellaneous Billing Systems.

62 Miscellaneous Line 5 50 -This field will be populated with line five information from Inserts/Miscellaneous Billing Systems -If “Promotional Discount Applied” quoted text will appear in this column. -If Additional Handling was charged, description text will appear in this column. -If OCR Date of Request will populate.

Table 2 – tbl_ups_ebill_tmpData – Temporary Storage for Imported Data This table contains the 62 fields from the billing data file that are e-mailed by UPS each week (CSV File). Data from the CSV file is first imported into this table. The data is then transformed and moved to the table “tbl_ups_ebill.” The columns are the same as the “tbl_ups_ebill” table, but without the custom fields.

Table 3 – tbl_appSettings- Application Settings This table contains the application settings. It is currently used to store “Customer Name” that is displayed on the footer of each report. The other fields are no longer used. Field Name Field Type Field Length Description Appid (Application ID)-upsffb Integer 10 Application ID CustomerName (Customer Name)

Variable Character 45 Customer Name that is displayed within the footer of each report

strXfer (UPS FTP Site) Variable Character 150 Temporarily stores the UPS FTP Site for registration. After registration, the URL is replaced with the text “Registered.”

Table 4 – tbl_Files – Imported CSV Files Log This table contains the imported CSV Files Log. It is used to help the end user know which billing data files have already been imported. Field Name Field Type Field Length Description Fileid Integer Long Integer Autonumber File ID file_name Variable Character 150 File name of previously imported CSV File import_date Date/time Date/time Date file was imported into system

Table 5 – Transaction_Code_For_DB – List of Transaction Codes This table contains the list of transaction codes. Field Name Field Type Field Length Description Recid Integer Autonumber Record ID



Transaction_Code Variable Character 10 Transaction Codes Transaction Variable Character 50 Transaction Code Description Report_Include_Code Integer 2 This field is used for reporting purposes. It is

used to determine whether a report should include a record with this transaction code. 1 – Package Charges 2 – Non-Package Charges 3 – Post-Shipping Charges (adjustments including Address Corrections, Residential/Commercial Adjustments, etc.) 4 – Return Services

Table 6 – tblOps – List of Operators for Search Criteria This table contains the list of search operators for the Search on-screen form.

Field Name Field Type Field Length Description Opid Integer Autonumber Record ID OperatorSign Variable Character 50 Operator Signs OperatorName Variable Character 50 Operator Name

Table 7 – SearchField – List of Fields for Search Criteria This table contains list of fields the user should be allowed to search.

Field Name Field Type Field Length Description FieldName Variable Character 64 Field Name(Symbolic Name) FieldDescr Variable Character 50 Field Description DataType Integer MS Access field data type for the search Searchable Boolean Flag for whether field can be used in the search.

Table 8 – tbl_ServiceLevel_Hist_Comp_Rpt – Temporary Table for Reporting This table contains temporary data to generate the Service Level Historical Comparison Report.

Field Name Field Type Field Length Description Planno Variable Character 50 Plan Number Service_description Variable Character 50 Service Description ThisStartDate DateTime Current period Start Date ThisEndDate DateTime Current period End Date ThisLtr Integer Integer Current period Number of Letters ThisPkg Integer Integer Current period Number of Packages ThisBilledWt Integer Integer Current period Billed Weight ThisPubChg Double Current period Published Charges ThisIncentive Double Current period Incentive ThisNetChg Double Current period Net Charges LastStartDate DateTime Previous period Start Date LastEndDate DateTime Previous period End Date LastLtr Integer Integer Previous period Number of Letters LastPkg Integer Integer Previous period Number of Packages LastBilledWt Integer Integer Previous period Billed Weight LastPubChg Double Previous period Published Charges LastIncentive Double Previous period Incentive LastNetChg Double Previous period Net Charges

Table 9 – tbl_SvcLevel_Hist_By_AcctNo – Temporary Table for Reporting This table contains temporary data to generate the Service Level Historical Report by Account Number.

Field Name Field Type Field Length Description Planno Variable Character 50 Plan Number



Shippernumber Variable Character 50 Customer Account Number Service_description Variable Character 50 Service Description ThisStartDate DateTime Current period Start Date ThisEndDate DateTime Current period End Date ThisLtr Integer Integer Current period Number of Letters ThisPkg Integer Integer Current period Number of Packages ThisBilledWt Integer Integer Current period Billed Weight ThisPubChg Double Current period Published Charges ThisIncentive Double Current period Incentive ThisNetChg Double Current period Net Charges LastStartDate DateTime Previous period Start Date LastEndDate DateTime Previous period End Date LastLtr Integer Integer Previous period Number of Letters LastPkg Integer Integer Previous period Number of Packages LastBilledWt Integer Integer Previous period Billed Weight LastPubChg Double Previous period Published Charges LastIncentive Double Previous period Incentive LastNetChg Double Previous period Net Charges

Table 10 – tbl_ZoneDist_Hist_Rpt – Temporary Table for Reporting This table contains temporary data to generate the Zone Distribution Historical Comparison Report.

Field Name Field Type Field Length Description Planno Variable Character 50 Plan Number Zone Variable Character 50 Zone Distribution ThisStartDate DateTime Current period Start Date ThisEndDate DateTime Current period End Date ThisLtr Integer Integer Current period Number of Letters ThisPkg Integer Integer Current period Number of Packages ThisBilledWt Integer Integer Current period Billed Weight ThisPubChg Double Current period Published Charges ThisIncentive Double Current period Incentive ThisNetChg Double Current period Net Charges LastStartDate DateTime Previous period Start Date LastEndDate DateTime Previous period End Date LastLtr Integer Integer Previous period Number of Letters LastPkg Integer Integer Previous period Number of Packages LastBilledWt Integer Integer Previous period Billed Weight LastPubChg Double Previous period Published Charges LastIncentive Double Previous period Incentive LastNetChg Double Previous period Net Charges

Table 11 – tbl_ZoneDist_HistByAcctNo_rpt – Temporary Table for Reporting This table contains temporary data to generate the Zone Distribution Historical Comparison Report by Account Number.

Field Name Field Type Field Length Description Planno Variable Character 50 Plan Number Shippernumber Variable Character 50 Customer Account Number Zone Variable Character 50 Zone Distribution ThisStartDate DateTime Current period Start Date ThisEndDate DateTime Current period End Date ThisLtr Integer Integer Current period Number of Letters ThisPkg Integer Integer Current period Number of Packages ThisBilledWt Integer Integer Current period Billed Weight ThisPubChg Double Current period Published Charges ThisIncentive Double Current period Incentive ThisNetChg Double Current period Net Charges LastStartDate DateTime Previous period Start Date



LastEndDate DateTime Previous period End Date LastLtr Integer Integer Previous period Number of Letters LastPkg Integer Integer Previous period Number of Packages LastBilledWt Integer Integer Previous period Billed Weight LastPubChg Double Previous period Published Charges LastIncentive Double Previous period Incentive LastNetChg Double Previous period Net Charges

Table 12 – tbl_AcctNum This table contains the approved account numbers that were either imported or entered manually.

Field Name Field Type Field Length Description Acctnum Variable Character 6 Approved Account Number

Table 13 – tbl_AcctNumFile This table contains a list of the names of the account number files that were imported and the date and time of import.

Field Name Field Type Field Length Description FileName Variable Character 150 Name of file imported into tbl_AcctNumFile ImportDate Date/Time Date and Time file was imported

Table 14 – tbl_AcctNum_tmp Used during the Import Account Number process. All account numbers are imported and temporarily stored here. From here, they are truncated and duplicates are handled, before moving the final approved list into tbl_AcctNum.

Field Name Field Type Field Length Description F1 Variable Character 255

Table 15 – tbl_RefNum This table contains the reference numbers that were either imported or entered manually.

Field Name Field Type Field Length Description Refnum Variable Character 23 Reference Number

Table 16 – tbl_RefNumFile This table contains a list of the names of the reference number files that were imported and the date and time of import.

Field Name Field Type Field Length Description FileName Variable Character 150 Name of file imported into tbl_RefNum ImportDate Date/Time Date and Time file was imported

Table 17 – tbl_RefNum_tmp Used during the Import Reference Number process. All reference numbers are imported and temporarily stored here. From here, they are truncated and duplicates are handled, before moving the final approved list into tbl_RefNum.

Field Name Field Type Field Length Description F1 Variable Character 255



UPS Flat File Bill Tool Queries The following screenshot displays the queries (also known as “views”) within the tool. Each query will be discussed below.

Query 1 – qryAcctNos- Query for Selecting Account Numbers This query creates a list of unique account numbers for the user to select. This list is displayed on each report’s criteria form. Return Fields: Account Number

Query 2 – qryAddressCorrection - Query Address Correction Records This query returns all records with Transaction Code of “ADC”. The results of this query are used for the Address Correction Report. Return Fields: Plan Number, Account Number, Tracking Number, Reference Number 1, Reference Number 2, Sender

Name, Sender Company, Sender Street, Sender City, Sender State, Sender Zip Code, Receiver Name, Receiver Company, Receiver City, Receiver Street, Receiver State, Receiver Zip Code, Net Charges, Transaction Code, Pickup Date, Bill Date, Bill Option, Miscellaneous line 1, Miscellaneous line 2, Service Description, Quantity, Custom Tracking Number

Query 3 – qryChkDataDuplication - Query for Bill Week Record Duplication This query is used to generate an error message if the user tries to import a billing data file that contains information that is already in the main table, “tbl_ups_ebill.” The error condition will help prevent duplication of records, but the user can choose to import the file if desired. Return Fields: Account Number, Invoice Number, Bill Date, Custom Bill Week



Query 4 – qryManipulateData – Query for Import Data Manipulation This query is used to manipulate each imported billing data file before the data is saved to the final table, “tbl_ups_eBill.” Return Fields: Every field from the table(tbl_ups_ebill_tmpData) and

three custom fields: Bill Date – Converting String(mmddyyyy) to Date Format(mm/dd/yyyy), eBillWeek – extracting the month and week from the invoice number in the flat file bill, and eBillRecTrackingNumber- identifying UPS Hundredweight Service®.

Query 5 – qryPkgDetailRef – Query for Import Data Manipulation This query is used for the Package Detail Summarized By Reference Number, Subtotal By Reference Number (Split By Account Number), and Subtotal By Reference Number (Total Company) Reports. Return Fields: Plan Number, Account Number, Tracking Number, Reference Number 1, Reference Number 2,

Receiver Name, Receiver Company, Published Charges, Package Count, Incentives, Net Charges, Transaction Code, Pickup Date, Bill Date, Bill Option, Service Description, Quantity, Custom Tracking Number

Query 6 – rptResCommAdjustments – Query for Reporting Residential and Commercial Adjustments This query is used for the Residential/Commercial Adjustments Report. Return Fields: Plan Number, Account Number, Bill Date, Reference Number 1, Pickup Date,

Transaction Code=”RES”, Net Charges, Bill Option, Service Description

Query 7 – qryServiceLevel – Query for Reporting Service Level and Service Level History Comparison This query is used for the Service Level and Service Level Historical Comparison Reports. It contains expression fields for number of letters, number of packages, net charges, incentive, and billed weight Return Fields: Plan Number, Account Number, Bill Date, Service Description, Billed Weight, Actual Weight,

number of packages, number of letters, Net Charges, incentive, published charges

Query 8 – qryUPSeBill – Query for the Main Table, “tbl_ups_eBill” This query is used as view to the table “tbl_ups_eBill.” Return Fields: Every field from the table “tbl_ups_ebill_tmpData” and

Transaction code grouping field “report_include_code”

Query 9 – qryServiceFees_MiscChg– Query for Service Fees and Miscellaneous Charges This query is to return data for the Service Fees and Miscellaneous Charges Report. The criteria is based on all records with transaction codes associated with miscellaneous charges. Return Fields: It returns every record from the table “tbl_ups_ebil” where the transaction code is in

(‘'CEF','CTG','CTR','ESC','IBS','LPF','MIS','POD','SPL','SVC','TAX','GST','HST’)

Query 10 – qryShippingChargeCorrections– Query for Shipping Charge Corrections This query is to return data for the Shipping Charge Corrections Report. The criteria is based on all records with transaction code ’SCC’. Return Fields: It returns every record from the table “tbl_ups_ebil” where the transaction code is ’SCC’.

Query 11 – qryArchiveData– Query for Archiving Data This query is to return data for the data archiving process. Return Fields: It returns every record from the table “tbl_ups_ebil”



Query 12 – qryAcctNumFile This query is to return data for the Import Account Number file process. Return Fields: It returns ImportDate from tbl_AcctNumFile.

Query 13 – qryAcctNumLen This query is to return data for the Import Account Number file process. Return Fields: It returns the number of records in tbl_AcctNum_tmp where the length of the imported account number

was greater than 6. As a result, the account number was automatically truncated on import.

Query 14 – qryAllChrg – Query for Reporting Approved and Unapproved Charges This query is to return data for the Approved/Unapproved charges reports, where the user selects ‘All Charges’. Return Fields: Plan Number, Account Number, Invoice Number, Reference Number 1, Bill Date, Service Description,

Sender Name, Sender Company Name, Sender Street, Sender City, Sender State, Sender ZipCode, Receiver Name, Receiver Company, Receiver Street, Receiver City, Receiver State, Receiver ZipCode, Net Charges, Reference Number 2, Incentive, pub charges, PickUp Date, Transaction Code, Bill Option, eRptCode, Package Count, Quantity, Custom Tracking Number, Billed Weight, Zone

Query 15 – qryApprovChrg – Query for Reporting Approved Charges This query is to return data for the Approved/Unapproved charges reports. The criteria is based on all records where the account number from the flat file is present in the ‘approved account numbers’ table. Return Fields: Plan Number, Account Number, Invoice Number, Reference Number 1, Bill Date, Service Description,


Query 16 – qryManipulateAcctData This query is to import account numbers into tbl_AcctNum. Return Fields: AcctNum, truncated to six characters if necessary.

Query 17 – qryManipulateRefData This query is to import reference numbers into tbl_RefNum. Return Fields: RefNum, truncated to 23 characters if necessary.

Query 18 – qryRefNum1All – Query for Reporting Summary Charges Based on Reference Number 1 This query is to return data for the Summary Reference Number Report where the user requests all data matched or unmatched to Reference Number 1. Return Fields: Plan Number, Shipper Number, Invoice Number, Reference Number 1, Internet ID, Bill Date, Service

Description, Sender Name, Sender Company Name, Sender Street, Sender City, Sender State, Sender Zip Code, Receiver Name, Receiver Company, Receiver Street, Receiver City, Receiver State, Receiver Zip Code, Receiver Country, Net Charges, Reference Number 2, Incentive, Published Charges, Pickup Date, Transaction Code, Bill Option, eRptCode, Package Count, Quantity, Custom Tracking Number, Billed Weight, Type (matched or unmatched)



Query 19 – qryRefNum1All_dtl – Query for Reporting Detailed Charges Based on Reference Number 1 This query is to return data for the Detailed Reference Number Report where the user requests all data matched or unmatched to Reference Number 1. Return Fields: Plan Number, Shipper Number, Invoice Number, Reference Number 1, Internet ID, Bill Date, Service

Description, Sender Name, Sender Company Name, Sender Street, Sender City, Sender State, Sender Zip Code, Receiver Name, Receiver Company, Receiver Street, Receiver City, Receiver State, Receiver Zip Code, Receiver Country, Net Charges, Reference Number 2, Incentive, Published Charges, PickUp Date, Transaction Code, Bill Option, eRptCode, Package Count, Quantity, Custom Tracking Number

Query 20 – qryRefNum1Matched – Query for Reporting Detailed Charges For Matching Reference Numbers Using Reference Number 1 This query is to return data for the Detailed Reference Number Report. The criteria is based on all records where Reference Number 1 from the flat file matches a Reference Number in the user’s reference number table. Return Fields: Plan Number, Shipper Number, Invoice Number, Reference Number 1, Internet ID, Bill Date, Service

Description, Sender Name, Sender Company Name, Sender Street, Sender City, Sender State, Sender Zip Code, Receiver Name, Receiver Company, Receiver Street, Receiver City, Receiver State, Receiver Zip Code, Receiver Country, Net Charges, Reference Number 2, Incentive, Published Charges, PickUp Date, Transaction Code, Bill Option, eRptCode, Package Count, Quantity, Custom Tracking Number, Billed Weight, Type

Query 21 – qryRefNum1Unmatched – Query for Reporting Detailed Charges For Unmatched Reference Numbers Using Reference Number 1 This query is to return data for the Detailed Reference Number Report. The criteria is based on all records where Reference Number 1 from the flat file does not match a Reference Number in the user’s reference number table. Return Fields: Plan Number, Shipper Number, Invoice Number, Reference Number 1, Internet ID, Bill Date, Service


Query 22 – qryRefNum2All – Query for Reporting Summary Charges Based on Reference Number 2 This query is to return data for the Summary Reference Number Report where the user requests all data matched or unmatched to Reference Number 2. Return Fields: Plan Number, Shipper Number, Invoice Number, Reference Number 1, Internet ID, Bill Date, Service

Description, Sender Name, Sender Company Name, Sender Street, Sender City, Sender State, Sender Zip Code, Receiver Name, Receiver Company, Receiver Street, Receiver City, Receiver State, Receiver Zip Code, Receiver Country, Net Charges, Reference Number 2, Incentive, Published Charges, Pickup Date, Transaction Code, Bill Option, eRptCode, Package Count, Quantity, Custom Tracking Number, Billed Weight, Type (matched or unmatched)



Query 23 – qryRefNum2All_dtl – Query for Reporting Detailed Charges Based on Reference Number 2 This query is to return data for the Detailed Reference Number Report where the user requests all data matched or unmatched to Reference Number 2. Return Fields: Plan Number, Shipper Number, Invoice Number, Reference Number 1, Internet ID, Bill Date, Service

Description, Sender Name, Sender Company Name, Sender Street, Sender City, Sender State, Sender Zip Code, Receiver Name, Receiver Company, Receiver Street, Receiver City, Receiver State, Receiver Zip Code, Receiver Country, Net Charges, Reference Number 2, Incentive, Published Charges, PickUp Date, Transaction Code, Bill Option, eRptCode, Package Count, Quantity, Custom Tracking Number

Query 24 – qryRefNum2Matched – Query for Reporting Detailed Charges For Matching Reference Numbers Using Reference Number 2 This query is to return data for the Detailed Reference Number Report. The criteria is based on all records where Reference Number 2 from the flat file matches a Reference Number in the user’s reference number table. Return Fields: Plan Number, Shipper Number, Invoice Number, Reference Number 1, Internet ID, Bill Date, Service


Query 25 – qryRefNum2Unmatched – Query for Reporting Detailed Charges For Unmatched Reference Numbers Using Reference Number 2 This query is to return data for the Detailed Reference Number Report. The criteria is based on all records where Reference Number 2 from the flat file does not match a Reference Number in the user’s reference number table. Return Fields: Plan Number, Shipper Number, Invoice Number, Reference Number 1, Internet ID, Bill Date, Service


Query 26 – qryRefNumFile This query is to return data for the Import Reference Number file process. Return Fields: It returns ImportDate from tbl_RefNumFile.

Query 27 – qryRefNumLen This query is to return data for the Import Reference Number file process. Return Fields: It returns the number of records in tbl_RefNum_tmp where the length of the imported reference number

was greater than 23. As a result, the reference number was automatically truncated on import.

Query 28 – qryUnapprovChrg – Query for Reporting Unapproved Charges This query is to return data for the Approved/Unapproved charges reports. The criteria is based on all records where the account number from the flat file is not present in the ‘approved account numbers’ table. Return Fields: Plan Number, Account Number, Invoice Number, Reference Number 1, Bill Date, Service Description,




UPS Flat File Bill Tool Forms The following screenshot displays the forms within the tool. Each form will be discussed below.

Form 1 – frmLegal– Legal Documentation Screen Page 1 This is the first screen of the legal documentation.

Form 2 – frmLegal2– Legal Documentation Screen Page 2 This is the second screen of the legal documentation.

Form 3 – frmMain– Startup Screen This screen is the entry point of the UPS Flat File Bill Tool. The end-user should enter their company name on this form. The company name will then be shown on all printed reports.



Form 4 – frmTabs– Main Screen This screen is the main analysis tool screen. The screen consists of four tabs, Import/Archive, Cost Reports, Other Charges, and Management Reports. Each tab links to various functionality in the tool. Below is the list of each tab and the links on the tab. Import/Archive: Import New UPS Flat File Bill, Archive Data, Restore Archived Data

Cost Reports: Package Detail Summarized By Reference Number, Subtotal By Reference Number (Split By Account Number), Subtotal By Reference Number (Total Company), Blank Reference Number Report, Search Reports



Other Charges: Address Corrections, Residential / Commercial Adjustments, Shipping Charge Corrections, Service Fees and Miscellaneous Charges, Chargebacks, Consolidated Billing Summary

Management Reports: Consolidated Billing Summary, Shipments Summarized By Date And Shipping Method, Service Level, Service Level Historical Comparison, Zone Distribution, Zone Distribution Historical Comparison



Cost Management Reports: Import Account Number File, Manage Account Number List, Detailed Approved/Unapproved Charges Report, Summary Approved/Unapproved Charges Report, Import Reference Number File, Manage Reference Number List, Detailed Matched/Unmatched Reference Number Report, Summary Matched/Unmatched Reference Number Report

Form 5 – frmPkgDetailSummarizedByRef – Package Detail Summarized by Reference Number Criteria This screen is used as the criteria screen for the Package Detail Summarized By Reference Number report. The questions on this screen are used to present the data to the user in a report format.



Form 6 – frmSubTotalsByReferenceNo_SplitAcct– Subtotals By Ref. No. (Split By Account Number) Criteria This screen is used as the criteria screen for the “Subtotals By Ref. No. (Split By Account Number)” report. The questions on this screen are used to present the data to the user in a report format.

Form 7 – frmSubTotalsByReferenceNo_SplitAcct– Subtotals By Ref. No. (Total Company) Criteria This screen is used as the criteria screen for the “Subtotals By Ref. No. (Total Company)” report. The questions on this screen are used to present the data to the user in report format.



Form 8 – FrmNullRef – Blank Reference Number Search Criteria This screen is used to view shipments with blank reference numbers.

Form 9 – FrmSearch – Search Criteria This screen is used to view records based on user-specified criteria. The order in which the fields are displayed can be modified by the user. The order of the fields is automatically saved. The records shown can be cut and pasted into other applications like Microsoft® Excel.



Form 10 – frmAddressCorrection– Address Correction Reporting Criteria This screen is used as the criteria screen for the Address Correction report. The questions on this screen are used to present the data to the user in a report.

Form 11 – frmResComm – Residential / Commercial Reporting Criteria This screen is used as the criteria screen for the Residential/Commercial report. The questions on this screen are used to present the data to the user in a report.



Form 12 – frmServiceLevel – Service Level Reporting Criteria This screen is used as the criteria screen for the Service Level report. The questions on this screen are used to present the data to the user in a report.

Form 13 – frmServiceLevel_HistoryComparison – Service Level History Comparison Reporting Criteria This screen is used as the criteria screen for the Service Level Historical Comparison Report. The questions on this screen are used to select data and store it in a temporary table for the Service Level Historical Comparison Report.

Form 14 – frmZoneDist – Zone Distribution Reporting Criteria This screen is used as the criteria screen for the Zone Distribution report. The questions on this screen are used to present the data to the user in a report.



Form 15 – frmZoneDist_HistoryComparison– Zone Distribution History Comparison

Reporting Criteria This screen is used as the criteria screen for the Zone Distribution Historical Comparison Report. The questions on this screen are used to select data and store it in a temporary table for the Zone Distribution Historical Comparison Report.

Form 16 – frmChgBack – Chargebacks Reporting Criteria This screen is used as the criteria screen for the Chargebacks report. The questions on this screen are used to present the data to the user in a report.



Form 17 – frmShippingCorrections – Shipping Charge Corrections Reporting Criteria This screen is used as the criteria screen for the Shipping Charge Corrections report. The questions on this screen are used to present the data to the user in a report.

Form 18 – frmServiceFees_MiscChg– Service Fees and Miscellanous Fees Reporting Criteria This screen is used as the criteria screen for the Service Fees and Miscellanous Fees report. The questions on this screen are used to present the data to the user in a report.



Form 19 – frmConsolidatedSummary– Consolidated Billing Summary Reporting Criteria This screen is used as the criteria screen for the Consolidated Billing Summary report. The questions on this screen are used to present the data to the user in a report.

Form 20 – frmPkgDetailSummarizedShipment– Shipments Summarized by Date and Shipping Method Reporting Criteria This screen is used as the criteria for the Shipments Summarized by Date and Shipping Method report. The questions on this screen are used to present the data to the user in a report.



Form 21 – frmArchiveData– Data Archiving Criteria This screen is used as the criteria screen for the Data Archiving.

Form 22 – frmAcct– Maintain Account Numbers This screen is used to view/modify the list of approved account numbers to be used for the Approved/Unapproved Account Charges reports.



Form 23 – frmChargesRpt– Detailed Approved/Unapproved Account Charges Reporting Criteria This screen is used as the criteria for the Detailed Approved/Unapproved Account Charges report. The questions on this screen are used to present the data to the user in a report.



Form 24 – frmSummChargesRpt– Charges Summarized by Approved/Unapproved Account Charges Reporting Criteria This screen is used as the criteria for the Charges Summarized by Approved/Unapproved Account Numbers report. The questions on this screen are used to present the data to the user in a report.



Form 25 – frmRef– Maintain Reference Numbers This screen is used to view/modify the list of reference numbers to be used for the Charges by Approved/Unapproved Reference Number reports.



Form 26 – frmRefNumRpt– Detailed Approved/Unapproved Reference Number Reporting Criteria This screen is used as the criteria for the Detailed Approved/Unapproved Reference Number report. The questions on this screen are used to present the data to the user in a report. This screen is also used to view/modify records based on the specified criteria.



Form 27 – frmSummRefNumRpt– Charges Summarized by Approved/Unapproved Reference Numbers Reporting Criteria This screen is used as the criteria for the Summary Charges Matched/Unmatched by Reference Numbers report. The questions on this screen are used to present the data to the user in a report.



UPS Flat File Bill Tool Reports The following screenshot displays the reports within the tool. Each report will be discussed below.

Report 1 – pkg_detail_summarized_by_ref_no_1 – Package Detail Summarized By Reference Number 1 (Account Number View) This report provides key information about each package, including reference numbers 1 and 2, tracking number, UPS service, and the published and net charges. Each Account Number’s shipments prints on its own page.

Report 2 – pkg_detail_summarized_by_ref_no_2 – Package Detail Summarized By Reference Number 2(Account Number View) This report provides key information about each package, including reference numbers 2 and 1, tracking number, UPS service, and the published and net charges. Each Account Number’s shipments prints on its own page.

Report 3 – ref1_subtotals_by_acct – Subtotal By Reference Number 1(Split By Account Number) This report provides summarized information about your shipments, subtotaled by reference number 1. Each account number will subtotal reference numbers separately.

Report 4 – ref2_subtotals_by_acct – Subtotal By Reference Number 2(Split By Account Number) This report provides summarized information about your shipments, subtotaled by reference number 2. Each account number will subtotal reference numbers separately.

Report 5 – ref1_subtotals_by_Total_Company– Subtotal By Reference Number 1 (Total Company) This report provides summarized information about your shipments, subtotaled by reference number 1. All reference numbers, regardless of which account number they are charged to, will be subtotaled for your entire company.



Report 6 – ref2_subtotals_by_Total_Company– Subtotal By Reference Number 2 (Total Company) This report provides summarized information about your shipments, subtotaled by reference number 2. All reference numbers, regardless of which account number they are charged to, will be subtotaled for your entire company.

Report 7 – AddressCorrections – Address Corrections This report provides detailed information about packages that received an address correction. The original address and the corrected address are provided for each package.

Report 8 – rptResCommAdjustments – Residential / Commercial Adjustments This report provides information about all packages with incorrect residential/commercial information. Charges are shown for residential packages that were shipped as commercial, and credits are shown for commercial packages that were shipped as residential.

Report 9 – rptServiceLevel – Service Level This report provides information about your packages summarized at the service level.

Report 10 – rptServiceLevel_GrpByAcctNo – Service Level Group By Account This report provides information about your packages summarized at the service level grouped by account number.

Report 11 – rptSvcLvl_hist_comparison – Service Level History This report provides information about your packages summarized at the service level. You can compare one period to another – for example compare this month to the same month last year. Your historical comparisons are only limited by the data stored within this tool.

Report 12 – rptSvcLvl_hist_comparison_byAcctNo– Service Level History Group By Account Number This report provides information about your packages summarized at the service level and grouped by Account Number. You can compare one period to another – for example compare this month to the same month last year. Your historical comparisons are only limited by the data stored within this tool.

Report 13 – rptZoneDist – Zone Distribution This report provides information about your packages summarized by zone distribution.

Report 14 – rptZoneDist_GrpByAcctNo– Zone Distribution Group By Account Number This report provides information about your packages summarized by zone distribution and grouped by account number.

Report 15 – rptZoneDist_hist_comp_Rpt– Zone Distribution History This report provides information about your packages summarized at the zone distribution. You can compare one period to another – for example compare this month to the same month last year. Your historical comparisons are only limited by the data stored within this tool.

Report 16 – rptZoneDist_HistByAcctNo_comparison – Zone Distribution History Group By Account No. This report provides information about your packages summarized by zone distribution and grouped by account number. You can compare one period to another – for example compare this month to the same month last year. Your historical comparisons are only limited by the data stored within this tool.

Report 17 – pkg_detail_summarized_by_ref_no_1 – Package Detail Summarized By Reference Number 1 (Reference Number View) This report provides key information about each package, including reference numbers 1, tracking number, UPS service, and the published and net charges. Each Reference Number’s shipments prints on its own page.



Report 18– pkg_detail_summarized_by_ref_no_2 – Package Detail Summarized By Reference Number 2(Reference Number View) This report provides key information about each package, including reference numbers 2, tracking number, UPS service, and the published and net charges. Each Reference Number’s shipments prints on its own page.

Report 19 – rptShippingCorrections - Shipping Charge Corrections This report provides detailed information about packages that received a weight or dimensional correction. The original weight and the billed weight are provided for each package.

Report 20 – rptChgBacksRef1 - Chargebacks This report provides information about packages that were shipped by you, but were intended to be billed to the receiver or a third party. The payer refused charges; UPS has rebilled your account number. Report is sorted by reference number 1.

Report 21 – rptChgBacksRef2 - Chargebacks This report provides information about packages that were shipped by you, but were intended to be billed to the receiver or a third party. The payer refused charges; UPS has rebilled your account number. Report is sorted by reference number 2.

Report 22 – rptServiceFees_MiscChgByRef1 - Service Fees and Miscellaneous Charges. This report provides detailed information about service fees and miscellaneous charges. Report is sorted by reference number 1.

Report 23 – rptServiceFees_MiscChgByRef2 - Service Fees and Miscellaneous Charges. This report provides detailed information about service fees and miscellaneous charges. Report is sorted by reference number 2.

Report 24 – rptConsolidatedBill - Consolidated Billing Summary. This report provides summary information about all of your accounts’ billing charges. Use it to compare your UPS Flat File Bill against the paper Consolidated Billing Summary mailed from UPS.

Report 25 – rptPkgDetailShipmentSummary_rpt - Shipments Summarized By Date and Shipping Method. This report provides summarized shipment information by date and UPS shipping method. You may find this report helpful to compare your billed charges against reports from your shipping system(s).

Report 26 – rptAllCharges_Ref1 – Detailed Charges by Approved/Unapproved Account Numbers. This report provides detailed information about charges that were billed to your account number. Report is sorted by reference number 1.

Report 27 – rptAllCharges_Ref2 – Detailed Charges by Approved/Unapproved Account Numbers. This report provides detailed information about charges that were billed to your account number. Report is sorted by reference number 2.

Report 28 – rptApprovCharges_Ref1 - Detailed Charges by Approved Account Numbers. This report provides detailed information about charges that were billed to your account by account numbers that exist in your list of approved account numbers. Report is sorted by reference number 1.

Report 29 – rptApprovCharges_Ref2 - Detailed Charges by Approved Account Numbers. This report provides detailed information about charges that were billed to your account by account numbers that exist in your list of approved account numbers. Report is sorted by reference number 2.



Report 30 – rptUnapprovCharges_Ref1 - Detailed Charges by Unapproved Account Numbers. This report provides detailed information about charges that were billed to your account by account numbers that do not exist in your list of approved account numbers. Report is sorted by reference number 1.

Report 31 – rptUnapprovCharges_Ref2 - Detailed Charges by Unapproved Account Numbers. This report provides detailed information about charges that were billed to you by account numbers that do not exist in your list of approved account numbers. Report is sorted by reference number 2.

Report 32 – rptSummAllCharges – Summary Approved/Unapproved Charges. This report provides summary information about charges that were billed to your account number. Report is sorted by account number.

Report 33 – rptSummApprovedCharges – Summary Approved/Unapproved Charges. This report provides summary information about charges that were billed to you by account numbers that exist in your list of approved account numbers. Report is sorted by account number.

Report 34 – rptSummUnapprovedCharges – Summary Approved/Unapproved Charges. This report provides summary information about charges that were billed to you by account numbers that do not exist in your list of approved account numbers. Report is sorted by account number.

Report 35– rptRefNumAll_Ref1 – Detailed Charges Matched/Unmatched By Reference Number 1. This report provides detailed information about all charges that were billed to you, whether Reference Number 1 in the flat file matches or doesn’t match your list of Reference Numbers.

Report 36– rptRefNumAll_Ref2 – Detailed Charges Matched/Unmatched By Reference Number 1. This report provides detailed information about all charges that were billed to you, whether Reference Number 2 in the flat file matches or doesn’t match your list of Reference Numbers.

Report 37– rptRefNumMatched_Ref1 – Detailed Charges Matched By Reference Number 1. This report provides detailed information about all charges that were billed to you where Reference Number 1 in the flat file matches your list of Reference Numbers.

Report 38– rptRefNumMatched_Ref2 – Detailed Charges Matched By Reference Number 2. This report provides detailed information about all charges that were billed to you, where Reference Number 2 in the flat file matches your list of Reference Numbers.

Report 39– rptRefNumUnmatched_Ref1 – Detailed Charges Unmatched By Reference Number 1. This report provides detailed information about all charges that were billed to you, where Reference Number 1 in the flat file doesn’t match your list of Reference Numbers.

Report 40– rptRefNumUnmatched_Ref2 – Detailed Charges Unmatched By Reference Number 2. This report provides detailed information about all charges that were billed to you, where Reference Number 2 in the flat file doesn’t match your list of Reference Numbers.



Report 41– rptSummRefNumAll_Ref1 – Summary Charges Matched/Unmatched By Reference Number 1. This report provides summary information about all charges that were billed to you, whether Reference Number 1 in the flat file matches or doesn’t match your list of Reference Numbers. Report is sorted by type (Matched or Unmatched).

Report 42– rptSummRefNumAll_Ref2 – Summary Charges Matched/Unmatched By Reference Number 2. This report provides summary information about all charges, whether Reference Number 2 in the flat file matches or doesn’t match your list of Reference Numbers. Report is sorted by type (Matched or Unmatched).

Report 43– rptSummRefNumMatched_Ref1 – Summary Charges Matched By Reference Number 1. This report provides summary information about all charges where Reference Number 1 in the flat file matches your list of Reference Numbers.

Report 44– rptSummRefNumMatched_Ref2 – Summary Charges Matched By Reference Number 2. This report provides summary information about all charges where Reference Number 2 in the flat file matches your list of Reference Numbers.

Report 45– rptSummRefNumUnmatched_Ref1 – Summary Charges Unmatched By Reference Number 1. This report provides summary information about all charges where Reference Number 1 in the flat file doesn’t match your list of Reference Numbers.

Report 46– rptSummRefNumUnmatched_Ref2 – Summary Charges Unmatched By Reference Number 2. This report provides summary information about all charges where Reference Number 2 in the flat file doesn’t match your list of Reference Numbers.



UPS Flat File Bill Data Technical Documentation

UPS Flat File Bill Data Description The UPS Flat File Bill is a flat file with comma separated values (.csv). It contains 62 columns of billing data per row. Each column represents a different piece of information that can be directly related to information on a full detail paper bill. See Appendix A for a complete description of the file format. See Figure 1 below for a snapshot of a sample UPS Flat File Bill.

UPS Flat File Bill Data Delivery The UPS Flat File Bill is sent via a secure email to one or two customer-designated e-mail addresses. Weekly billed customers receive their electronic billing files every Monday by the end of the day.

UPS Flat File Bill Data Technical Notes

UPS Hundredweight Service® Shipments Hundredweight shipments are represented on multiple rows in the UPS Flat File Bill. Hundredweight shipments are described in a summary row, with subsequent rows describing the individual packages in the shipment. Hundredweight shipments are identified by the word “Hundredweight” in the Service Description field, and a unique date/time stamp for each row within the Hundredweight shipment in the Miscellaneous Line 3 field. The date/time stamp can be used to link Hundredweight summary row with related package detail rows. The package detail rows will show details such as tracking numbers, for the individual packages in the shipment. The number of rows following the summary row equals the number shown in the Quantity column in the summary row. Note that “Sender” and “Receiver” fields are populated on the summary row only. To connect the Hundredweight summary row with its package detail rows, a sort must be performed. First, identify all rows with the word “Hundredweight” in the Service Description column. Then sort by the column Miscellaneous Line 3 in ascending order to bring all the Hundredweight shipments together. The secondary sort is by “Quantity” in descending order. This will put the



summary row as the first record within a shipment or adjustment charge. An optional third sort is by “Tracking Number”, to show each package in the Hundredweight shipment in tracking number order.

Address Corrections Charges for address corrections are detailed in rows with “ADC” in the “Transaction Code” field. The UPS Flat File Bill shows the original customer-entered sender information in the “Sender” fields and the corrected information in the “Receiver” fields. If there is a correction to Floor Number or Suite/Room Number, the customer-supplied information will appear in the “Miscellaneous Line 1” field and the corrected information will appear in the “Miscellaneous Line 2” field. The value shown in the “Net Charges” field represents the charge for the address correction, not the transportation charge associated with the package.

Residential / Commercial Adjustments Charges for Residential/Commercial adjustments are detailed in rows with “RES” in the “Transaction Code” field. The UPS Flat File Bill shows the tracking number and reference numbers (when available) for the package. The value shown in the “Net Charges” field represents the charge for the residential adjustment, not the transportation charge associated with the package.

Freight Collect and Third Party Charges Packages billed Freight Collect or Third Party are identified in the “Bill Option” field (refer to Appendix A for specifics on the codes used in the “Bill Option” field). Note that the “Transaction Code” field for Freight Collect and Third Party billed shipments is blank (shipping system information is not passed through the UPS billing system).

Shipping Charge Corrections Charges for Shipping Charge Corrections are detailed in rows with “SCC” in the “Transaction Code” field. The UPS Flat File Bill shows the customer-entered weight in the “Actual Weight” field and the audited weight in the “Billed Weight” field. The value shown in the “Net Charges” field represents the difference between the original transportation charges based on the customer-entered weight and the new transportation charges based on the audited weight. Effective 9/10/01, Shipping Charge Corrections will be initiated for Hundredweight, Consignee Billing and multipiece shipments. Shipping Charge Corrections for multipiece shipments will be displayed on the shipment line containing the shipment’s lead tracking number and the total adjusted net freight. A shipment’s child packages that are affected by the shipping charge correction will be listed below the shipment line and will contain “Y” indicator with the accessorial charge (i.e. additional handling, dimensional weight, etc.) In addition, a date and time stamp will link the child packages to the shipment line.

Fuel Surcharges Fuel surcharges are included in the Total Net Charges for the shipment/package.

Frequently Asked Questions Frequently Asked Questions are available on the UPS Expense Management Web site at http://www.ups.com/content/us/en/resources/service/myups/expense_management/index.html.

Technical Support For technical support, please complete our technical support web form located at http://www.ups.com/forms/e-mail/ffbtech_support?loc=en_US



Appendix

File Layout Column Field Name Length Definition

1 Record Type Indicator 1 Always set to 3. 2 Plan Number 10 The consolidated bill plan number

(alphanumeric). 3 Shipper Number 10 The UPS account number

(alphanumeric). The file is sorted in shipper number order.

4 Invoice Number 14 The invoice number that would have appeared on the shipper number’s paper bill (alphanumeric).

5 Bill Date 8 The invoice date (MMDDYYYY). 6 Invoice Amount 11 The total amount billed under the

invoice number. It will be the same for all shipments billed on an invoice number. It is not a running total for the invoice. (Numeric with 2 decimal places).

7 Tracking Number 26 -The shipment / package tracking number (alphanumeric). -This will be blank for Hundredweight header records and for charges not associated to specific shipment/ /packages. -For Order Supplies (SPL) this field will contain the order number.

8 Pick up Record Number 9 The pickup record associated with a shipment / package (alphanumeric). This field may be blank.

9 Reference Number 1 23 -Identifier (alphanumeric) entered by the customer as “Reference Number 1” when a shipment / package is shipped. -For Order Supplies this field will contain the return merchandise authorization number. -For IBS services this field will contain a subscription number.

10 Reference Number 2 23 -Identifier (alphanumeric) entered by the customer as “Reference Number 2” when a shipment / package is shipped. -For IBS services this field will contain a subscriber ID if available.

11 Internet ID 16 -If a shipment / package is shipped using UPS Internet Shipping, the internet user identification name or number appears here (alphanumeric). -Shipments transmitted via Campus Ship will contain a user identification if available. -On CBS transactions this field will contain the vendor number.

12 Quantity 8 The number of packages associated with this shipment (numeric).

13 Billed Weight 5 -The weight used to determine the cost of shipping this shipment / package



(alphanumeric). This can be the actual, dimensional or scanned weight of the shipment. -The string “LTR” appears in this field when the package is a letter envelope and when the weight value is 0 for freight transactions. For non-freight transactions, this field will be blank.

14 Actual Weight 5 The weight of the shipment as entered by the shipper (numeric) for freight transactions. For non-freight transactions, this field will be blank.

15 Weight indicator 1 The weight unit of measure for the shipment (L=lbs. K=kilograms).

16 Dimensional Weight indicator 1 If dimensional weight was used to determine the billed weight of this shipment / package, the indicator will be set to "Y", otherwise the field will be blank.



19 Zone 3 The 3-digit zone assigned to the origin destination combination (numeric). It is used to determine freight charges.

20 Transaction Code (see definitions below) 3 This is a 3-digit code used to indicate the type of charge being applied for this row (alphanumeric). A list of transaction codes follows this table.

21 Service Description 24 A textual description of the 3-digit Transaction Code in column 20. indicated.(alphanumeric).

22 Bill Option 1 How the charges are being applied to this shipper (1=Outbound, 2=Collect, 3=Third Party, 4=Chargeback).

23 Pickup Date 8 -The date the shipment was received into the UPS system (MMDDYYYY). -On first line of invoice will contain invoice date for plan or invoice due date for shipper. -On Order Supplies this field will contain order date. -On GSR/AGSR this field will contain contract date.

24 Sender Name 27 The name of the person who sent the package / shipment (alphanumeric).

25 Sender Company Name 27 The company name of the Sender (alphanumeric).

26 Sender Street 40 The street address of the Sender



(alphanumeric). 27 Sender City 19 The city of the Sender (alphanumeric). 28 Sender State 2 The state of the Sender

(alphanumeric). 29 Sender Zip/Postal Code 6 The postal code of the Sender

(alphanumeric). 30 Receiver Name 27 The name of the person to whom the

package / shipment was addressed (alphanumeric).

31 Receiver Company Name 27 The company name of the Receiver (alphanumeric).

32 Receiver Street 40 The street address of the Receiver (alphanumeric).

33 Receiver City 19 The city of the Receiver (alphanumeric).

34 Receiver State 2 The state of the Receiver (alphanumeric).

35 Receiver Zip/Postal Code 6 The postal code of the Receiver (alphanumeric).

36 Receiver Country 2 The 2-digit country code of the Receiver (alphanumeric).

37 Net Charges 11 The total net charges (gross charges less incentive amount) for the shipment / package (numeric with 2 decimal places). Includes fuel surcharge.

38 Incentive 11 The discount amount applied to gross charges (numeric with 2 decimal places). Note that there are no gross charges listed in the file. Calculate gross charges by summing the Net Charges and the Incentive.

39 Declared Value indicator 1 If declared value insurance or flexible parcel insurance was charged, this field will be populated with a "Y". Otherwise this field will be blank.

40 Saturday Delivery 1 If a Saturday Delivery charge was applied, this field will be populated with a “Y”. Otherwise this field will be blank.

41 COD indicator 1 If a C.O.D. charge was applied, this field will be populated with a "Y". Otherwise this field will be blank.

42 Additional Handling indicator 1 If an Additional Handling charge was applied, this field will be populated with a "Y". Otherwise this field will be blank.

43 Hazardous Material Indicator 1 If a shipment has Hazardous Material accessorial associated with it this column will be populated with a “Y”. Otherwise this field will be blank.

44 Early AM Surcharge indicator 1 If an Early AM or Express Plus charge was applied, this field will be populated with a "Y". Otherwise this field will be blank.

45 Delivery Confirmation indicator 1 If a Delivery Confirmation charge was applied, this field will be populated with a "Y". Otherwise this field will be blank.

46 Saturday Pickup Indicator 1 If Saturday Pickup was charged, this field will be populated with a “Y”. Otherwise this field will be blank.

47 <Obsolete data indicator> 1 <This column will always be blank.>



48 Extended Destination Surcharge indicator 1 If an Extended Destination Surcharge was applied, this field will be populated with a "Y". Otherwise this field will be blank.

49 Invalid Account Charge indicator 1 If an Invalid Account Charge was applied, this field will be populated with a "Y". Otherwise this field will be blank.

50 Delivery Area Surcharge indicator 1 If a Delivery Area Surcharge was applied, this field will be populated with a "Y". Otherwise this field will be blank.

51 Currency Surcharge indicator 1 If a Currency Surcharge was applied this field will be populated with a "Y". Otherwise this field will be blank.

52 Chargeback Surcharge indicator 1 If a Chargeback Surcharge was applied, this field will be populated with a "Y". Otherwise this field will be blank.

53 Pickup Fee indicator 1 If a Pickup Fee was applied, including surcharge for SRP,RPS,SBP,UPS,SUP SDG,FDG this field will be populated with a "Y". Otherwise this field will be blank.

54 Billing Option indicator 1 If a Free Domicile billing option surcharge was applied, this field will be populated with a "Y". Otherwise this field will be blank.

55 Consolidated Clearance indicator 1 If a Consolidated Clearance charge was applied, this field will be populated with a "Y". Otherwise this field will be blank.

56 Split Duty Tax indicator 1 If the Split Duty and Tax billing option surcharge was applied, this field will be populated with a "Y". Otherwise this field will be blank.

57 Export License Verification indicator 1 If the Export License Surcharge was applied, this field will be populated with a "Y". Otherwise this field will be blank.

58 Miscellaneous Line 1 50 -This field will be populated with line one information from Inserts/Miscella-neous Billing Systems. -If a lookup surcharge was applied, this field will contain the customer provided bill to account number.

59 Miscellaneous Line 2 50 -This field will be populated with line two information from Inserts/Miscellaneous Billing Systems. -For Shipping Charge Corrections (SCC), this column will display as “LxWxH” (Length x Width x Height).

60 Miscellaneous Line 3 50 -This field will be populated with line three information from Inserts/ Miscellaneous Billing Systems. -For hundredweight shipments or other linked transactions, this field will contain a unique date/time stamp.

61 Miscellaneous Line 4 50 This field will be populated with line four information from Inserts/ Miscellaneous Billing Systems.

62 Miscellaneous Line 5 50 -This field will be populated with line five information from Inserts/Miscellaneous Billing Systems



-If “Promotional Discount Applied” quoted text will appear in this column. -If Additional Handling was charged, description text will appear in this column. -If OCR Date of Request will populate.

UPS Flat File Bill Transaction Codes Transaction Codes

ADC - Address Correction DCS - DCS Charges Not Billed ADJ – Adjustment DCR – DCR Charges Not Billed ARS - Authorized Return Service ANS - ANS Charges Not Billed ASD - Air Shipping Document DNS - DNS Charges Not Billed ASR – ASR Charges Not Billed IDD – Invoice Date CBS - Consignee Billing System IBS - ROW Com CEF - Credit Extension Fee IBS - ROW Usage COD - Collect On Demand IBS - Outbound Subscription CTG - Call Tag IBS - Outbound Notify Comp CTR - Call Tag Refund IBS - Outbound Usage CW2 – Hundredweight (Shipping Doc) CWT –Hundredweight (Pickup Book) IBS - QVN Ship Notify DCO - Delivery Confirmation IBS - QVN Delivery Notify ESC - Economy Service Charge IBS - QVN Exception Notify ISS - Internet Shipping System GCC – Global Consolidated Clearance LPF – Late Payment Fee

GSR - Guarantee Service Refund MAN - Manifest HAZ - Hazardous Material MAN – Mail Logic Ground IBS - Ship Notification Charge MIS - Miscellaneous Charge IBS - Inbound Subscription MPF - Manual Processing Fee IBS - Inbound Delivery Sub NPB - Not Previously Billed IBS - Inbound Delivery Comp OTP - One Time Pickup IBS - Inbound Notify Comp OCR – On Call Pickup (U.S. only) IBS - Inbound Delivery Usage OCA – On Call Air P/U Adj. (U.S. only) IBS - Inbound Usage Fee OCP – On Call Grnd or 3DS P/U Adj.

(U.S. only) IBS - Ship Notification Fax IBS – Ship Notification Email POD - Proof of Delivery IBS - Inbound Return Fax RES - Residential Adjustment IBS - Inbound Return Email RSV - Return Services

IBS - ROW Subscription RSL – Return Service Label IBS - Outbound Exception Sub RTS – Basic RTS IBS - Outbound Exception Comp SAT– Saturday Charges Not Billed IBS - Outbound Exception Usage SPU – Saturday Pickup Surcharge

Adjustment IBS – Outbound Delivery Sub SRB - Standard Recording Book IBS – Outbound Del Comp SVC - Service Charge IBS – Outbound Delivery Usage SAI - Sonic Air SCC - Shipping Charge Correction

UPS TradeAbility SCC – CBS- Shipping Charge Correction

ITL – DocGenerator SPL – UPS Order Supplies Supply ITL – Import Compliance SAI - Sonic Air ITL – Export License Detector TAX – Tax



ITL – Landed Cost GST – Tax ITL – Denied Party Screening HST - Tax ITL – DocGenerator WWS - Worldwide Services ITL – Import Compliance VOD – Voided Shipment

ITL – Export License Detector ITL – Landed Cost ITL – Denied Party Screening

UPS FFB Technical Documentation v1.41The UPS Flat File Bill is a one-way electronic communication of...

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