UPLANDS IRRIGATION AND WATER RESOURCES MANAGEMENT...

U P L A N D S I R R I G A T I O N A N D W A T E R R E S O U R C E S M A N A G E M E N T S E C T O R

P R O J E C T , C A M B O D I A ( A D B L O A N 3 2 8 9 - C A M ) : P R O J E C T M A N A G E M E N T A N D

I M P L E M E N T A T I O N C O N S U L T A N T S

SIXTH SIX-MONTHLY PROJECT PERFORMANCE

MONITORING SYSTEM (PPMS) REPORT

February 2019

UPLANDS IRRIGATION AND WATER RESOURCES MANAGEMENT SECTOR PROJECT (UIWRMSP), CAMBODIA (ADB LOAN 3289-CAM): PROJECT MANAGEMENT AND IMPLEMENTATION CONSULTANT

SIXTH SIX-MONTHLY PROJECT PERFORMANCE MANAGEMENT SYSTEM (PPMS) REPORT February 2019

IN ASSOCIATION WITH

PACIFIC RIM INNOVATION AND

MANAGEMENT EXPONENTS, INC., PHILIPPINES

REVISION HISTORY

Revision No. Date Comments Authorization

Originated by Checked by Approved by

UIWRMSP-01 13 February 2019

Editing/ formatting

Ouk Daren Willem Jan van Diest


Editing/ reformatting

Jo Ann Ativo


Final review and edits

Jo Ann Ativo Elvira Ablaza Elvira Ablaza

TABLE OF CONTENTS Page i

UPLANDS IRRIGATION AND WATER RESOURCES MANAGEMENT

SECTOR PROJECT, CAMBODIA (ADB LOAN 3289-CAM): PROJECT MANAGEMENT AND IMPLEMENTATION CONSULTANT

TABLE OF CONTENTS

Page

List of Tables i List of Figures ii List of Appendices ii List of Abbreviations iii

I. INTRODUCTION 1

II. PROJECT DESCRIPTION 1

A. Outputs, Outcome, and Impact 1 B. The Project Area 2 C. Project Cost 2 D. Project Implementation Arrangements 3

III. IMPLEMENTATION PROGRESS 4

A. Start-up Activities 4 B. Safeguards 5 C. Procurement 7 D. Physical Progress of Works Contracts 9 E. Disbursements and Expenditures 10 F. Financial Progress 11 G. Monitoring of EMP Implementation 10

IV. PROJECT PERFORMANCE 10

A. Performance against DMF 10 B. Status of Implementation of Gender Action Plan 14 C. Status of Compliance with Loan Covenants 17 D. Issues and Proposed Actions 17

V. DATA MANAGEMENT SYSTEM 18

LIST OF TABLES

Number Title Page

1 Component-wise Cost of the Project (US$) 2 2 Status of Start-up Activities 4 3 Status of Safeguards Implementation 5 5 Status of Procurement of Civil Works 8 6 Physical Progress of Works Contracts 9 7 Status of Disbursements 10 8 Status of Disbursement against Actual Expenditures 10 9 Financial Progress-Goods and Equipment 12 10 Financial Progress-Works 12 11 DMF Targets vs. Achievements 14 12 Progress in the Implementation of the Gender Action Plan (As of 31 December 2018) 14

TABLE OF CONTENTS Page ii



LIST OF FIGURES

Number Title Page

1 Location Map of the Project 2 2 Financing Plan 3 3 Estimated vs. Actual Contract Amounts, Goods and Equipment 8 4 Estimated vs. Actual Contract Amounts, Works 9 5 Physical Progress (%) of Works Contracts 10 6 Disbursement 11 7 Disbursement against Actual Expenditures 11 8 Financial Progress, Goods and Equipment 12 9 Financial Progress, Works 10 10 Flow Diagram, Data Management System 18

LIST OF APPENDICES

Number Title

1 Project Design and Monitoring Framework 2 Overall Project Implementation Progress 3 Summary of Disbursements 4 Summary of Disbursements and Actual Expenditures 5 Environment Management Plan (EMP) Implementation Monitoring Reports for

CW05 and CW08 6 Status of Compliance with Loan Covenants 7 Project Monitoring and Evaluation (M&E) Framework Matrices

TABLE OF CONTENTS Page iii



LIST OF ABBREVIATIONS

ADB Asian Development Bank ADF Asian Development Fund AH affected household AHS automatic hydrological station BOQ bill of quantities DD detailed design DFWUC Department of Farmer Water User Communities DHRW Department of Hydrology and River Works DMF design and monitoring framework EA executing agency EGM effective gender mainstreaming EIC environmental impact categorization EOI expression of interest EMA external monitoring agency EMP Environmental Management Plan FWUC Farmer water user community FS feasibility study GAP Gender Action Plan ha hectare IA implementing agency ICB international competitive bidding IEE initial environmental examination IOL inventory of losses IP indigenous people IRC Inter-Ministerial Resettlement Committee ISF irrigation service fee JOROP joint reservoir operation JV joint venture km kilometer M&E monitoring and evaluation MAFF Ministry of Agriculture, Forestry, and Fisheries MEF Ministry of Economy and Finance MOWRAM Ministry of Water Resources and Meteorology NCB national competitive bidding NCSP non-core subproject O&M operation and maintenance OKN O Kra Nhak OTCC O Tra Cheak Chit p-m person-month PC Prek Chik PDWRAM Provincial Department of Water Resources and Meteorology PMIC Project Management and Implementation Consultant PMU Project Management Unit PPMS project performance monitoring system PPTA Project Preparatory Technical Assistance RGC Royal Government of Cambodia ROW right of way Rice-SDP Climate-Resilient Rice Commercialization Sector Development Program RP resettlement plan SC Stung Chinit SES socioeconomic survey SPS Safeguard Policy Statement TK Taing Krasaing UIWRMSP Uplands Irrigation and Water Resources Management Sector Project

MAIN TEXT

SIXTH SIX-MONTHLY PPMS REPORT Page 1



I. INTRODUCTION

1. This document presents the sixth six-monthly report covering the period, July– December 2018, of the Project Performance Management System (PPMS) for the Cambodia Uplands Irrigation and Water Resources Management Sector Project (UIWRMSP) funded by the Asian Development Bank (ADB) and the Royal Government of Cambodia (RGC). The PPMS is developed to monitor the progress of project implementation vis-à-vis the indicators and targets for outcome and outputs, as outlined in the project design and monitoring framework (DMF) shown in Appendix 1.

II. PROJECT DESCRIPTION

A. Outputs, Outcome, and Impact

2. The project supports the Government’s strategy to enhance economic growth in the project area through the rehabilitation, modernization, and climate proofing of selected existing irrigation systems in the provinces of Battambang and Kampong Thom. The project outcome is enhanced water and agriculture productivity in the project provinces, and the project outputs are: (i) enhanced efficiency and climate resilience of irrigation systems in the project area; and (ii) improved water resources management.

3. Output 1: Enhanced efficiency and climate resilience of irrigation systems in the project area. The project supports the rehabilitation, modernization, and climate proofing of at least three irrigation systems to increase the cultivated area in the project area in Kampong Thom (KT) and Battambang (BB) provinces to 29,500 hectares (ha). It includes the following: (i) rehabilitation of the under-sluices and the spillway of the Taing Krasaing (TK) headworks, a 22-kilometer (km) main TK canal, and 48 km of secondary and tertiary canals (SC/TC); (ii) rehabilitation of the Prek Chik (PC) headworks (including raising the spillway by 1.5 m), 28-km main PC canal, and 70.2 km of SCs and TCs to cover 10,400 ha of net irrigated area; (iii) installation of structures and gauges for water measurement, control, and distribution on the TK and PC system main and distribution canals; (iv) improvement of drainage facilities to climate-proof the irrigation facilities against floods; (vi) conduct of laser land leveling; (vii) improvement of land through irrigation, drainage, and/or flood protection; and (viii) conduct of feasibility studies (FSs), detailed design (DD), and improvement works for the O Kra Nhak (OKN) irrigation system serving about 1,100 ha in KT and other non-core subprojects (NCSPs). A new subproject has been proposed, namely, Improvement of O Tra Cheak Chit Reservoir–MOWRAM/ICB-CW09 in Moung District, Battambang Province. It is a supplementary irrigation water supply to the PC scheme. The 2019 program of the project was officially approved through the approved Updated Procurement Plan dated 21 November 2018.

4. Output 2: Improved water resource management. The project organizes farmer water user communities (FWUCs) and provides gender-inclusive training to FWUC members on: (i) operation and maintenance (O&M) of canals; (ii) management of FWUCs; (iii) issues related to climate variability and change; and (iv) water management. FWUCs will also be involved in the design and implementation of subprojects. Under this component, the project will install canal flow measurement systems and hydro-meteorological (hydromet) stations in the watersheds and establish canal flow measurement systems. It will train staff of the Ministry of Water Resources and Meteorology (MOWRAM), MOWRAM’s Department of Farmer Water User Communities (DFWUC), Provincial Departments Of Water Resources and Meteorology (PDWRAMs), FWUCs, and the Ministry of Agriculture, Forestry, and Fisheries (MAFF) on: (i) modern canal operation techniques; (ii) irrigation scheduling; (iii) watershed management; and (iv) water management. It will also strengthen their awareness of climate resilience in water resource management. The project will modernize canal operations, undertake irrigation scheduling, and integrate the scheduling with the canal flow gauging system to manage supplies, particularly during droughts. It will also design joint




reservoir operations (JOROP) for: (i) Stung Chinit (SC) and TK reservoirs in KT; and (ii) Bassac and Dauntri reservoirs in Battambang. However, as the Dauntri Reservoir is yet to be developed, the O Tra Cheak Chit (OTCC) Reservoir under CW09 will now be used for JOROP to feed the PC irrigation system. This will improve water-sharing arrangements between linked systems and ensure equitable distribution of water, particularly during droughts.

B. The Project Area

5. The project area comprises selected irrigation systems in KT and BB provinces, away from the Tonle Sap Lake (Fig. 1). The population living below the poverty line is 25% in BB and 29% in KT.

Figure 1: Location Map of the Project

C. Project Cost1

6. The total project cost is estimated at $66.12 million, of which $60 million (90.7%) is financed through a loan from ADB, and $6.12 million (9.3%) by RGC. The component-wise project cost is presented in Table 1, while the financing plan is shown in Figure 2.

Table 1: Component-wise Cost of the Project (US$)

1 $ refers to US Dollars in this report.

Item Amount (US$)

A. Base Cost

Efficiency and climate resilience of irrigation systems 50.80

Water resource management 1.31

Project management 1.15

Subtotal (A) 53.26

B. Contingencies 11.24

C. Financing charges during implementation 1.62

Total (A+B+C) 66.12




Figure 2: Financing Plan

D. Project Implementation Arrangements

7. MOWRAM is the project executing agency (EA), and DFWUC is the implementing agency (IA). A Project Management Unit (PMU) was established in DFWUC before the commencement of the Project Preparatory Technical Assistance (PPTA) to design the project. The PMU is headed by a Project Director, who is the Under Secretary of State of MOWRAM, supported by a Project Manager, who is the Director of DFWUC. The PMU was fully involved in the preparation of the project and consists of 24 designated personnel from MOWRAM, DFWUC, Department of Hydrology and River Works (DHRW), MAFF, as well as the PDWRAMs of KT and BB. MAFF staff coordinate the land leveling and other supporting activities provided by the Climate-Resilient Rice Commercialization Sector Development Program (Rice SDP), including access to quality seed and agriculture value chain facilities and services. PDWRAMs are responsible for coordinating all field activities with FWUCs and DFWUC. DHRW coordinates the installation, operation, and data collection of hydromet stations.

8. The project steering committee (PSC) is chaired by the Minister of MOWRAM and comprises senior officials from MOWRAM, MAFF, Ministry of Economy and Finance (MEF), and the Provincial Governor’s Office in the two provinces. The committee oversees project implementation and management and provides policy guidance. Resettlement and land acquisition is being implemented by and under the management of the Inter-Ministerial Resettlement Committee (IRC), chaired by MEF with membership from the representatives of relevant line ministries in close cooperation with the KT and BB Provincial Resettlement Sub-committees. The PMU is responsible for implementation, planning, organization, monitoring, and reporting of the project, with support from the Project Management and Implementation Consultant (PMIC). The PMIC provides 68.94 person-months (p-m) of international consultants and 691.1 p-m of national experts recruited following ADB’s Guidelines on the Use of Consultants (2013, as amended from time to time). The procurements include small and large civil works contracts and goods, which are procured through national and international competitive bidding (NCB/ICB) and shopping methods in line with ADB’s Procurement Guidelines (2013, as amended from time to time). An imprest account is maintained at the PMU for ADB loan funds to settle small expenses.

Asian Development

Bank (ADB) $60.00M

(90.7%)

Government of Cambodia

$6.12M (9.3%)

Figure 2: Financing Plan




III. IMPLEMENTATION PROGRESS

9. The physical completion of the project is indicated as a percentage derived from the estimate of the weight contributed by each project activity as a percentage of the total project, consistent with the S-curve. Appendix 2 shows the project activities and the assigned corresponding weights contributed by each activity towards the project as a whole. As of 31 December 2018, the estimated physical completion was about 77%, while the time elapsed from effectiveness date was 52%.

10. Project implementation progress, as of 31 December 2018 is described in the following sections in terms of start-up activities, safeguards, procurement of goods and works, contracts, and physical progress.

A. Start-up Activities

11. Table 2 summarizes the status of start-up activities. The project imprest accounts for ADB and RGC were established in the 2nd quarter of 2016 and have been functioning well since then. PRIMEX (Philippines) in Joint Venture with Oriental Consultants Group (OCG) in association with CADTIS (Cambodia) was selected to provide PMIC services. The PMIC team was mobilized on 15 February 2016 to support PMU in preparing, planning, organizing, implementing, and managing the project.

Table 2: Status of Start-up Activities

Activity Deadline / DMF Target Status

Opening of imprest account

Immediately after loan effectiveness on 6 January 2016

ADB and RGC imprest accounts established and functioning.

PMIC recruitment Mobilization of PMIC by 30 June 2016

PMIC contract signed on 29 January 2016; consultants mobilized on 15 February 2016.

Award of works, TK Scheme

30 September 2016 MOWRAM/ICB-CW01-Contract (TK main canal) awarded on 27 January 2016 to Ung SimSia and Xinjiang Beixin–JV Partners.

MOWRAM/NCB-CW03 Contract (TK Chhroab distribution) awarded on 27 December 2016 to Seak Chheav Leng Enterprise Co., Ltd.

MOWRAM/ICB-CW04 Contract (TK Korkoah distribution) was signed on 27 December 2016 with Seak Chheav Leng Enterprise Co., Ltd.

Award of works, PC Scheme

No deadline indicated in DMF

MOWRAM/ICB-CW06 Contract awarded on 26 February 2016 to KBH Construction Co., Ltd and Viet Ren Joint Stock Company–JV Partners.

MOWRAM/ICB-CW07 Contract awarded on 5 May 2017 to ANHUI SHUI’AN Construction Cambodia Co., Ltd and M.T.A Construction Co., Ltd–JV Partners.

MOWRAM/ICB-CW08 Contract awarded on 20 July 2017 to SOEUN SOKNAN Construction Co., Ltd.

Procurement of goods

30 June 2016 Procurement of vehicles completed on 10 March 2016; procurement of office equipment and furniture completed in April 2016.

12. TK main canal and headworks (MOWRAM-CW01). The civil works contract for the rehabilitation and upgrading of the TK main canal and headworks was signed on 27 January 2016 with Ung Sim Sia and Xinjiang Beixin Joint Venture (JV) Partners. The contractor was mobilized on 15 February 2016, and the joint survey and field inspection were conducted to




assess the structural safety of the spillway and headworks. The evaluation indicated a significant increase in work scope and bill of quantities (BOQ), resulting in an increase of 14.95% in the contract cost.

13. PC main canal and headworks (MOWRAM-CW06). The civil works contract for the rehabilitation and upgrading of the MC and headworks of the PC subproject was signed with KBH Construction Co., Ltd and Viet Ren Joint Stock Company–JV Partners on 26 February 2016. The contractor mobilized on 10 March 2016, and a joint survey was conducted to assess the structural safety of the spillway and headworks. The evaluation indicated a significant increase in work scope and BOQ, resulting in an increase of 54.94% in the contract cost.

B. Safeguards

14. The summary of progress with respect to safeguards implementation is shown in Table 3.

Table 3: Status of Safeguards Implementation

Subproject/ Contract

Environment Involuntary

Resettlement (IR)

Gender and Social

Dimensions

Indigenous Peoples (IPs)

TK main canal and headworks

(MOWRAM-CW01).

(Fully completed)

Category B: Initial environmental examination (IEE) Report, including Environmental Management Plan (EMP) prepared under ADB PPTA 8702-CAM.

Environment-related works have been completed.

Category C: No IR impacts foreseen as per assessment during ADB PPTA 8702-CAM.

Classification is Effective Gender Mainstreaming (EGM).

Gender assessment report, including GAP, prepared under ADB PPTA 8702-CAM.

Category C: No impact on IPs, as per assessment during ADB PPTA 8702-CAM.

TK secondary and tertiary canal.

(Fully completed)

Chroab (CW03) and Korkoh (CW04): Category B.

Environment-related works were completely done.

Korkoh (CW04): Category C

Chroab (CW03) was recategorized from Category B to Category C after revising the DD to minimize resettlement impact, and affected households (AHs) agreed to donate/ voluntarily contribute land to the project.

Tipou (CW02): Category A, as

TK distribution system: GAP implementation completed.

Category C: No impact on IPs, as per assessment conducted by PMIC Resettlement Specialist.




Subproject/ Contract

Environment Involuntary

Resettlement (IR)

Gender and Social

Dimensions

Indigenous Peoples (IPs)

the AHs did not agree to donate their land to the project, and it was officially dropped from the project in July 2017.

PC main canal and headworks

(MOWRAM-CW06).

(Fully Completed)

Category B: As per IEE report, including EMP, prepared under ADB PPTA 8702-CAM.

Environment-related works completed.

Category C: No IR impacts foreseen, as per assessment during ADB PPTA 8702-CAM.

Classified as EGM; gender assessment report, including GAP, prepared under ADB PPTA 8702-CAM.

GAP Implementation

completed.


PC secondary and tertiary canals (SCs/ TCs)

CW07 and CW08: Category B.

EMP for (CW07) preparation and implementation completed; CW08 being implemented and monitored by Environment Specialist.

CW07 and CW08: Category C.

GAP for CW07 Implementation completed; CW08 is being implemented and monitored by Gender Specialist.


O’ Kra Nhak rehabilitation

OKN (CW05) categorized as B for environment.

EMP being implemented and monitored by Environment Specialist.

OKN (CW05): Category C.

OKN (CW05): GAP being implemented and monitored by Gender Specialist.


15. Environment safeguards. The environmental impact categorization (EIC) reports for CW07 and CW08 were prepared and submitted to PMU/ADB for review and approval. IEE reports for PC and TK distribution systems were updated, and the IEE report for CW05 was revised to address ADB’s comments and resubmitted to ADB for review and approval. Recruitment of an external environmental monitoring agency (EMA) was cancelled after ADB stated that it is not required in the project RRP and PAM. ADB also suggested discussing this issue with IRC to recruit EMA for resettlement instead. The 1st, 2nd, and 3rd six-monthly environmental monitoring reports (EMRs) were submitted to PMU/ADB for review and approval, and the fourth six-monthly EMR report was revised and submitted to ADB for review in January 2019.

16. Involuntary resettlement. An assessment of resettlement issues was conducted for CW01, CW02, CW03, CW04, CW05, CW06, CW07, and CW08. The results of the assessment indicated that there will be no significant land acquisition in CW01, CW04,




CW05, CW06, CW07 and CW08, and therefore, those were categorized as “C” for IR. However, CW02 was categorized as “A” for IR.

17. CW03 was initially categorized as “B” for IR, as there was a need to acquire about 7.08 ha of land from 124 AHs. To address this issue, the DD was revised to minimize resettlement impact. After revising the DD and discussing with farmers and local authorities, only six AHs remained affected by the project. These AHs agreed to the voluntary donation/contribution of their land to the project. Therefore, the request for resettlement re-categorization of the subproject from “B” to “C” was submitted to PMU and ADB. For CW02, several consultations with farmers and local authorities were conducted to identify their needs and resettlement impacts of the subproject. As a result, most of AHs did not agree to donate their land to the project. Therefore, CWO2 was categorized as “A” for IR. The Resettlement Categorization Report of the subproject was submitted to PMU/ADB for review and approval, and this subproject was officially dropped.

18. The proposed Dauntry reservoir is still in the preparatory stage and might take longer to take concrete shape. The new, small O Tracheak Chit (OTCC) reservoir on the right side of the PC main canal was identified with potential to supplement PC supplies after some physical improvements. A proposal for a new contract, CW09, for improvement of this reservoir was submitted to ADB, which was approved as part of the updated procurement plan. An assessment of the resettlement issue for this subproject will be conducted once a new resettlement specialist is recruited.2 The recruitment of the replacement resettlement specialist is ongoing.

19. Gender and social dimensions. The new Gender Specialist was recruited and mobilized to monitor GAP implementation of contractors in PC, TK and O’ Kra Nhak (OKN) schemes, gender mainstreaming in construction works, and the process of selection of FWUC members. As of 31 December 2018, the CW07 contractor employed 24,660 unskilled laborers, of whom 7,590 (or 30.78%) are female; CW08: 28,673 unskilled laborers, 6,981 (27.28%) female; CW01: 63,570 unskilled laborers, 14,250 (22.42%) female; CW03: 17,830 unskilled laborers, 3,870 (21.7%) female; CW04: 36,548 unskilled laborers, 9,904 (27.1%) female; and CW05: 2,594 unskilled laborers, 721 (27.8%).

C. Procurement

20. PMIC assisted in the preparation of bid documents, bid invitation, bid evaluation report (BER) preparation, contract agreement and signing, as well as organized pre-bid meetings, bid opening, and other procurement-related activities. The progress of procurement of goods and equipment, as well as civil works contracts, is shown in Table 4 and Figure 3 (for goods and equipment) and in Table 5 and Figure 4 (for civil works).

Table 4: Status of Procurement of Goods and Equipment

Package/Description Estimated Amount ($)

Date of Contract Award

Contract Amount ($)

PMU-OE-01: Office Equipment- Lot1 (NCB) - 03 Feb 2016 133,342

PMU-OE-01: Office Equipment- Lot2 (Shopping)

- 05 Feb 2016 5,360

PMU-OE-02: Office Equipment (Shopping) - 05 Aug 2016 19,876

Total (PMU-OE-01&02) 300,000 158,578

PMU-VEH-01: Car (NCB) - 29 Jan 2016 457,100

Variation Order No.1 for PMU-VEH-01 - 23 Aug 2016 79,800

PMU-VEH-01: Motorcycle (Shopping) - 05 Aug 2016 18,612

2 The original Resettlement Specialist passed away.




Package/Description Estimated Amount ($)

Date of Contract Award

Contract Amount ($)

Total (PMU-VEH-01) 650,000 555,512

PMU-OW-01: Office Repairs 90,000 25 Jan 2016 98,329

PMU-OF-01: Office Furniture (Shopping) 50,000 28 Jan 2016 52,600

PMU-HME-01: Hydromet Equipment (ICB) 1,200,000 31 May 2016 1,410,933

PMU-SOF-01: Licensed Accounting Software 10,000 07 Feb. 2018 5,820

Figure 3: Estimated vs. Actual Contract Amounts, Goods and Equipment

Table 5: Status of Procurement of Civil Works

Contract Description Estimated Amount ($)

Date of Award

Contract Amount ($)

MOWRAM-CW01 TK Main Canal and Headworks 10,800,000 27 Jan 2016 12,094,0193

MOWRAM/NCB-CW03 Chroab Distribution System 1,400,000 27 Dec 2016 2,185,720

MOWRAM/ICB-CW04 Korkoah Distribution System 8,800,000 27 Dec 2016 7,987,132

MOWRAM/NCB-CW05 O Kra Nak Irrigation System 2,000,000 23 Jul 2018 2,209,523

MOWRAM-CW06 PC Main Canal and Headworks 4,000,000 26 Feb 2016 4,879,5774

MOWRAM/ICB-CW07 Prek Chik Distribution-1 7,000,000 5 May2017 5,542,927

MOWRAM/ICB-CW08 Prek Chik Distribution-2 6,000,000 20 July 2017 7,124,720

MOWRAM/ICB-CW09 O Tra Cheak Chit Reservoir 3,000,000 - -

3 As BOQ increased by 14.12%, the revised contract increased by $1,485,949 from the original contract.

4 As BOQ increased by 54.94%, the revised contract increased by $1,922,345 from the original contract.

0

200,000

400,000

600,000

800,000

1,000,000

1,200,000

1,400,000

1,600,000

30

0,0

00

90

,00

0

50

,00

0

65

0,0

00

1,200,000

10

,00

0

15

8,5

78

98

,32

9

52

,60

0

55

5,5

12

1,410,933

5,8

20

Estimated Amount ($) Contract Amount ($)




Figure 4: Estimated vs. Actual Contract Amounts, Works

D. Physical Progress of Works Contracts

21. All physical works under CW01, CW06, CW07 and CW03, CW04 subprojects were completed and are undergoing the defect liability period as per contract provisions. As of 31 December 2018, the reported accomplishment for CW05 was 40.43% completed against the plan target of 11.14%; distribution system, Package 2, CW08, was 96.55% complete against the plan target of 99.82%; and Package 2, CW08, was 90.33% complete against the plan target of 90.56% (Table 6; Fig. 5).

Table 6: Physical Progress of Works Contracts

Contract/Subproject Scheduled

Completion Date

Time Elapsed

(Months)

Physical Progress

(%)

MOWRAM-CW01: TK main canal and headworks

31 December 2017 23.47 Completed

MOWRAM-CW03: Chhroab distribution system

28 February 2018 14.27 Completed

MOWRAM-CW04: Korkoah distribution system

20 June 2018 18 Completed

MOWRAM-CW05: O’ Kra Nhak rehabilitation

23 July 2019 6 Actual: 40.43

Plan: 11.14

MOWRAM-CW06: PC main canal and headworks

19 August 2017 18 Completed

MOWRAM-CW07: Distribution package 1

17 October 2018 18 Completed

MOWRAM-CW08: Distribution package 2

26 January 2019 18 Actual: 96.55

Plan: 99.82

0

2,000,000

4,000,000

6,000,000

8,000,000

10,000,000

12,000,000

14,000,000

10,8

00,0

00

1,4

00,0

00

8,8

00,0

00

2,0

00,0

00

4,0

00,0

00

7,0

00,0

00

6,0

00,0

00

3,8

00,0

00

12,094,019

2,1

85,7

20

7,9

87,1

32

2,2

09,5

23

4,8

79,5

77

5,5

42,9

27

7,1

24,7

20

0

Estimated Amount ($) Contract Amount ($)




Figure 5: Physical Progress (%) of Works Contracts

E. Disbursements and Expenditures

22. The workbook for the summary of disbursements against the respective allocations from the loan and the RGC counterpart is presented in Appendix 3, and the details of disbursements and cumulative actual expenditures are presented in Appendix 4. As of 31 December 2018, $85,675 (1.4%) had been disbursed from the RGC counterpart fund for incremental operating cost, and $40.004 million (66.67% of loan amount) had been disbursed from the ADB loan for expenditures on civil works, hydromet equipment, office equipment, furniture, and vehicles, consulting services, and incremental operating cost (Table 7; Fig. 6). The disbursement against cumulative actual expenditure ($39.797 million) is shown in Table 8 and Figure 7.

Table 7: Status of Disbursements

Loan Category Amount Allocation ($) Amount Disbursed ($)

ADB 60,000,000 40,004,158

Government 6,120,000 85,675

Table 8: Status of Disbursement against Actual Expenditures

Loan Category Amount Disbursed ($) Amount Expensed ($)

ADB 40,004,1585 39,797,357

Government 85,675 84,595

23. The advance payment to the CW07 contractor ($0.522 million), which was paid directly by ADB, is not considered an expense, and the disbursed fund balance of $0.207 million (0.51%) remains in the project’s imprest account.

5

Includes advance payment ($0.522 million) for contractors, directly paid by ADB. It is not considered as expenditure.

0.00

10.00

20.00

30.00

40.00

50.00

60.00

70.00

80.00

90.00

100.00

MOWRAM/NCB-CW05 MOWRAM/ICB-CW08

40.43

99.82

11.14

96.55

Plan (%) Actual Progress (%)




Figure 6: Disbursement

Figure 7: Disbursement against Actual Expenditures

F. Financial Progress

24. A financial management system has been established and functioning, with corresponding forms developed for various PMU transactions. The ADB imprest account has been established and in use. Disbursements and payments during the reporting period are shown in Table 9 and Figure 8 (Goods and Equipment), and Table 10 and Figure 9 (Works) below.

0

10,000,000

20,000,000

30,000,000

40,000,000

50,000,000

60,000,000

ADB RGC

60,000,000

6,120,000

40,004,158

85,675

Amount Allocation ($) Amount Disbursed ($)

0

5,000,000

10,000,000

15,000,000

20,000,000

25,000,000

30,000,000

35,000,000

40,000,000

45,000,000

ADB RGC

40,004,158

85,675

39,797,357

84,595

Amount Disbursed Amount Exspensed ($)




Table 9: Financial Progress- Goods and Equipment

Contract/Description Amount

Allocated ($) Amount

Committed ($) Amount Paid

by IA ($)

Office equipment, furniture, and vehicles

PMU-OW-01: Office Repairs 90,000 98,329 98,329

PMU-OF-01: Office furniture 50,000 52,880 52,8806

PMU-OE-01&2: Office Equipment 300,000 158,578 158,578

PMU-VEH-01: Car and motorcycle 650,000 555,512 555,512

PMU-HME-01: Hydromet Equipment 1,200,000 1,411,467 1,411,467

PMU-SOF-01: Licensed Accounting Software 10,000 5,820 5,820

Consulting Services

CS-01-PMIC: Project Management and Implementation Consultant

4,650,000 4,071,769 2,015,698

PMU-MOWRAM/ICS-01 26,200 26,200 6,300

Figure 8: Financial Progress, Goods and Equipment

Table 10: Financial Progress, Works

Contract/Description Amount

Allocated ($) Amount

Committed ($) Amount Paid by

IA ($)

MOWRAM-CW01: Taing Krasaing main canal and headworks

10,800,000 12,094,019 11,381,246

MOWRAM-CW03/NCB: Chroab distribution system 1,400,000 2,185,720 2,039,469

MOWRAM-CW04/ICB: Korkoah distribution system 8,800,000 7,987,132 6,991,511

MOWRAM-CW06: Prek Chik main canal and headworks

4,000,000 5,421,753 4,712,632

MOWRAM-CW07/ICB: Prek Chik Package-1 7,000,000 5,542,927 3,844,254

MOWRAM-CW08/ICB: Prek Chik Package-2 6,000,000 4,365,728 5,938,141

MOWRAM-CW09/ICB: O Tra Cheak Chit Reservoir 3,800,000 - -

MOWRAM-CW05/NCB: O Kra Nak distribution system 2,000,000 2,209,523 -

6 Includes the amount of $280 for safe box payment.

-

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000

3,500,000

4,000,000

4,500,000

5,000,000

90

,00

0

50

,00

0

30

0,0

00

65

0,0

00

1,2

00

,00

0

10

,00

0

4,650,000

26

,20

0

98

,32

9

52

,88

0

15

8,5

78

55

5,5

12

1,4

11

,46

7

5,8

20

4,071,769

26

,20

0

98

,32

9

52

,88

0

15

8,5

78

55

5,5

12

1,4

11

,46

7

5,8

20

2,015,698

6,3

00

Amount Allocated Amount Committed Amount Paid by IA




Figure 9: Financial Progress, Works




G. Monitoring of EMP Implementation

25. The EMP for CW03, CW04, CW05, CW07, and CW08, as well as checklists for monitoring of EMP implementation in CW01, CW03, CW04, CW05, CW06, CW07, and CW08 were prepared. Field visits were conducted regularly by the environment specialist to monitor EMP implementation by contractors in TK, PC, and OKN schemes, identify environmental issues, if any, and make recommendations to solve them. She also provided training to construction staff and contractors to carry out EMP properly. The EMP implementation monitoring reports for (CW05) and (CW08) are presented in Appendix 5.

IV. PROJECT PERFORMANCE

A. Performance against DMF

26. The project’s performance against the targets set out in the DMF for outcome, outputs, and inputs, is reported in Table 10 below.




Table 11: DMF Targets vs. Achievements

PROJECT PERFORMANCE MONITORING AND EVALUATION M&E Form No. 9

Uplands Irrigation and Water Resources Management Sector Project Version: April 2016

Reporting Date: ___31 December 2018____ [quarterly/six-monthly]

Prepared/Updated by: Ouk Daren/Ung Kotaro__ [PMU/PDWRAM supported by PMIC M&E Specialist]

Design Summary Performance Targets and Indicators with Baselines

Progress Assessment to 31 December 2018 Remarks/ Recommendation

Impact

Inclusive economic growth through agriculture and irrigation

The project is aligned with the Government’s "Rectangular Strategy for Growth, Employment, Equity, and Efficiency, Phase III”

Outcome

Enhanced water and agriculture productivity in the project areas

By 2022:

Average annual crop production increased to 4.25 tons per ha

(2015 baseline: 1.65 tons/ha)

3.85 tons/ha (in dry season)

Outputs

1. Efficiency and climate resilience of irrigation systems in the project areas enhanced

By 2021:

1a. Irrigation infrastructures improved, modernized, and made climate-resilient.

Dry- and wet- season cultivated area increased to 29,500

(Baseline: 13,500)

Wet season: TK: 8,800 ha; OKN: 1,100 ha; and PC: 10,000 ha.

1st dry season: TK: 597 ha;

OKN: 439 ha; and PC: 3,079 ha.

2nd

dry season: TK: 3,673 ha; OKN: 589 ha; and PC: 9,600 ha

Wet season cultivated area: 19,900 ha

Dry season cultivated area; 17,977 ha

Dry and wet season cultivated area: 37,877 ha

1b. Irrigation efficiency of three irrigation systems increased by 100%

(2015 baseline: 20%)

ha ha Assessment will be undertaken after completion of construction work and during the operation of the irrigation systems.

1c. Drainage facilities for 1,800 ha improved

(2015 baseline: 0 ha)

TK: 600 ha; OKN: 0 ha; and PC: 1,180 ha.

Drainage facilities improved from 0 ha to 1,780 ha.

1d. 2,000 ha of land leveled by laser leveling in coordination with MAFF

(2015 baseline: 0 ha)

100 ha of land are planned to be levelled.

The activities are planned to be conducted in 2019.

Discussion with ADB has been conducted on this issue.

1e. 21,000 ha land improved through TK; 9,869 ha; OKN: 1,100 ha; 22,369 ha of land have been improved.




Design Summary Performance Targets and Indicators with Baselines

Progress Assessment to 31 December 2018 Remarks/ Recommendation

irrigation, drainage, and/or flood protection.

and PC: 11,400 ha.

1f. 25% of unskilled laborers in civil works are women.

CW07: 30.78%; CW08: 27.28%; CW01: 22.42%; CW03: 21.7%; CW04: 27.1%; and CW05: 27.8%.

170,875 unskilled laborers have been recruited, among them 43,316 (25.35%) are women.

2. Water resource management improved

By 2021:

2a. Three FWUCs formed and trained (2015 baseline: 0)

FWUC formation: TK: 1; OKN: ongoing; and PC: 1.

FWUC training: conducted at TK and PC schemes.

Two FWUCs have been formed and trained.

2b. 30% of FWUC members are women (2015 baseline: 0)

PC: 1,100 farmers are registered as members, among them 495 (45%) are women.

KT: 1,214 farmerss are registered as members, among them 581 (about 48%) are women.

2,314 FWUC members registered; 1,076 members (46.5%) are women.

2c. 30% of FWUC management committee members are women (2015 baseline: 0)

TK: 36 members with 12 females (33%).

PC: 32 members with 7 females (22%).

Among 68 FWUC management committee members in TK and PC schemes, there are 19 women members (about 28%).

2d. Annual O&M plan prepared during design of each irrigation system.

2e. O&M funds allocated by the government for main canals and reservoirs.

To be complied with after the completion of civil works and O&M plan.

2f. Eight hydro-meteorological stations installed in the watersheds (2015 baseline: 0)

15 AWSs and 15 AHSs have been installed.




B. Status of Implementation of Gender Action Plan

27. The progress in GAP implementation is presented in Table 12 below.

Table 12: Progress in the Implementation of the Gender Action Plan (As of 31 December 2018)

Activities, Indicators and Targets

Achievement to date Issues and Challenges

Output 1: Enhanced efficiency and climate resilience of irrigation systems in the project areas

1.1 Orientation and training on construction work, such as on canal measurements and work specifications, should be provided to women to ensure the quality of construction work.

Action 1-

Technical training, especially for women on construction techniques, has so far not been conducted.

What has been implemented is the FWUC training, which includes gender-related topics, although the training is more on PAM requirements and typical gender mainstreaming.

For the ongoing/new CW-09 contracts, technical training on construction techniques could still be given provided that budget is available.

1.2 Women who can read and write are encouraged to be hired as record keepers.

Action 2-

So far, the total number of bookkeepers is 123,828 person-days, of which 25% (41,269 person-days) is for women).

For the ongoing/new CW-09 contracts, the contractors will be encouraged to recruit more woman bookkeepers.

1.3 Orientation on gender equality should be provided to constructors

Action 3-

Training/orientation on gender equality for the contractors was conducted by the DDIS team on 24 and 26 April 2018 in sites and participated by 15 persons including one female. The topics discussed included the GAP indicators and activities, gender equality/ mainstreaming concept, hiring more local labor including women in the project, and nature of jobs for women.

For the still ongoing CW-05 and the new CW-09 contract, these could still be considered through an addendum to the contract.






1.4 Gender equity and labor arrangements should be included in the contract of the construction companies, i.e., at least 25% of unskilled labor will be given to local women during construction and there should be equal pay for equal work.

Action 4- Target 1-

For the completed CW contracts, the percentage of unskilled women workers were: CW07- 30.78%; CW01- 22.42%; CW03- 21.7%; and CW04- 27.1%.

For the ongoing contracts, CW05 and CW08, the percentages of unskilled women workers are about 28% and 27%, respectively.

On average, men and women are paid the same amount for planting of grass.

The completed contracts did not contain any provisions on gender.

For the still ongoing and new CW contracts (CW-05 and CW-09), the gender requirements can be added to the contract through a VO.

1.5 At least 30% of women should participate during the presentation of project design and in the discussion and planning of the water distribution and cropping plans.

Target 2-

The overall project design occurred during the PPTA phase.

DFWUC teams disseminate the information about FWUC formation in the target villages and participate during the presentation of project design. In the discussions and planning of water distribution and cropping plans, a total of 10,226 people (4,379 or 43.45% female) attended the presentation, as of Q3 2018.

The following information was disseminated: (i) project activities, scope, and funding sources; (ii) sub-decree on the procedure of FWUC formation and termination and definition of the role and the responsibility of FWUC members.

Additional FWUC training is foreseen to agree and finalize the water distribution plans and cropping patterns.

In the remaining project period, additional training of FWUCS have to be programmed and budgeted for, with appropriate support from PMIC.

1.6 Conduct meetings with women farmers separately (especially in the early stage of the project) to ensure that their ideas will be collected in developing gender project plans.

The project does not foresee any gender-specific project plans.

FWUC formation was conducted after the original design was prepared.

The FWUC Department

In the remaining project period additional training of FWUCS have to be programmed, and budgeted for with appropriate support by the PMIC consultants.






Action 5-

conducts meetings in each village to orient villagers on the project objectives and scope, stakeholders’ responsibilities, FWUC policy, and organization, FWUC sub-decree, and gender and development. The meeting was conducted on 05-17 October 2017 for Taing Krasaing; from 21 December 2017 - 4 January 2018 for Prek Chik; and from 05-15 September 2018 for O Kra Nhak.

Output 2: Improved water resource management

2.1 Encourage both husband and wife to register as members in the FWUC to ensure that at least 30% of the members are women.

Target 3-

For the two formed FWUCs, the percentage of women-members is 45% for PC and 48% for TK.

2.2 50% of project training to FWUC members to be participated by women

Action 6-

FWUC training sessions have been conducted in both subprojects and attended by 10,226 persons, of whom 36.9% (3,774) are female.

In the remaining project period, additional training of FWUCs have to be programmed and budgeted for, with appropriate support from the PMIC.

2.3 Develop the knowledge, communication, and leadership skills of women members through awareness-raising and training to enable them to be leaders of FWUC.

Action 7-

Awareness raising and training for FWUC were conducted and participated by a total of 793 person (including 214 females or 26.98%). The topics/information shared include: (i) review and awareness of the draft FWUCs Statute; (ii) formation of FWUCs; (iii) finalization of FWUCs Draft Statute and Action Plan.

FWUC approval and registration was conducted by the DFWUC team in both PC and TK subprojects; in OKN







subproject, no action has been conducted yet.

2.4 At least 30% of FWUC management committee members, including design and construction committee, are women.

Target 4-

For TK scheme, the management committee consists of 36 members, with 33% women.

For PC scheme, the management committee consists of 32 members, with 22% women.

For OKN subproject, no action has been conducted yet.

In total ,19 women are members of FWUC management committees, with the following positions: :

Chief of group: 1 Deputy of group: 1 Finance: 2 Chief of subgroup: 6 Assistant of subgroup: 9

Total: 19

2.5 Ensure that women will take part in the operation and maintenance activities with potential for payment or support for livelihood activity.

Action 8-

The O&M manuals are in preparation and the detailed training on O&M still has to be conducted.

The matter of payment of water service fee is under study.


2.6 Provide coaching on gender awareness and leadership for the gender focal person to ensure that they are able to conduct training within MOWRAM and PDWRAM officials and to women FWUCs.

Action 9-

Orientation/coaching was provided on 20 December 2018 at PC commune meeting, on 17 September 2018 at TK commune meeting, and on 19 September 2018 at Chheu Teal commune, Sandan district, Kampong Thom to the gender focal person of MOWRAM and PDWRAM. This will be an ongoing process.

C. Status of Compliance with Loan Covenants

28. There are 28 loan covenants. Of these, four have been complied with, 21 are being complied with, and the remaining three are yet to be complied with. The list of covenants under the relevant categories and their status of compliance, as of 31 December 2018, is provided in Appendix 6.

D. Issues and Proposed Actions

29. The issue of submission of EMP supporting documents for payment purposes has been solved after the Environment Specialist conducted an orientation on this issue for all contractors of the three irrigation systems.

30. The project was late in adopting the Gender Action Plan (GAP) and will aim to have the GAP fully adhered here to by 31 March 2019. One related problem is the unavailability of the gender specialist in the first part of 2019.




31. In the projects’ Procurement Plan, a budget for establishment of canal flow measurement systems has not been included yet. PMU and PMIC will draft a proposal shortly for ADB approval.

32. The JOROPs cannot be finalized until after the gauging of the intake structure from the reservoir and the primary and secondary structures has been installed. This can only take place in the wet season and is planned for the wet season of 2019.

33. For the finalization of the tripartite agreement, it is important to undertake a survey of the landholdings of the private businessmen or landowners because they have big implications on the computation of the irrigation service fee (ISF). The nature of their business should be known as this will indicate how much water they consume. Knowing the geographical location of their business is equally important: if they are upstream, then their use of water might affect the lowland farmers.

34. The modernization of canal operations and the training of staff of MOWRAM, PDWRAM, MAFF, and the FWUCs on modern canal operation techniques, irrigation scheduling, water management ad awareness on strengthening climate resilience on water resource measures are planned for 2020 after the canal flow measurements systems have been installed and the JOROPs completed.

V. DATA MANAGEMENT SYSTEM

35. The process of data management consists of data collection, data communication, analysis, and reporting. Data collection is guided by the monitoring and evaluation (M&E) framework and the M&E plan, which specifies the activities/indicators that are to be monitored, data sources/means of verification, data collection method/forms, timing and frequency of data collection, and the responsible person/agency for data collection. The project implementation and performance M&E framework matrices are presented in Appendix 7. The flow diagram of the data management system is shown in Figure 10 and discussed in detail below.

Figure 10: Flow Diagram, Data Management System

36. Data are collected for all the indicators defined in the DMF by PMIC and the PDWRAMs and reported to PMU and the PMIC M&E Specialist. These include data on irrigation infrastructure improvement, irrigation efficiency, and upgrades of drainage facilities, land leveling, percentage of women employed as unskilled laborers, FWUCs formed and trained, O&M, and installation of hydromet stations.

37. PMIC and the PDWRAMs compile the information with respect to the individual schemes carried out by the project and submit the information to PMU once they have




collected the necessary details required for evaluating the output of the activities. PMU then reviews the data submitted and updates the PPMS accordingly with PMIC support

38. Data on indicators related to laser land leveling and FWUCs are collected by MOWRAM and PMIC through MAFF. Data on indicators related to irrigation, O&M planning, and allocation of government funds for the O&M of main, secondary, and tertiary canals as well as storage/ diversion structures are collected by MOWRAM.

39. Data are collected by MOWRAM through the PDWRAMs in the two project provinces. Each of the PDWRAMs has assigned a focal point in the respective provinces. This person is responsible for collecting and communicating data to MOWRAM. The focal point in MOWRAM also analyzes the data and then reports these to PMU and PMIC.

40. The PPMS is updated every six months from the start to the end of the project, and is submitted by PMU to ADB every 31 January and 31 July of the year.

APPENDICES

APPENDIX 1:

PROJECT DESIGN AND MONITORING FRAMEWORK

APPENDIX 1: PROJECT DESIGN AND MONITORING FRAMEWORK Page 1



PROJECT DESIGN AND MONITORING FRAMEWORK

Impact: The Project is aligned with:

Inclusive economic growth through agriculture and irrigation (Rectangular Strategy on Growth, Employment,

Equity and Efficiency, Phase III, 2014 to 2018)a

Project Results Chain Performance Indicators with Targets

and Baselines

Data Sources or Reporting

Mechanisms Risks

Outcome

Water and agriculture productivity enhanced in the project areas

By 2022: Average annual crop production increased to 4.25 ton per ha (2015 baseline: 1.65 tons per ha)

PPMS Project completion report

Effects of climate change may damage project outputs and assets in the future.

Outputs

1. Efficiency and climate resilience of irrigation systems in the project areas enhanced

By 2021: 1a. Irrigation infrastructure improved,

modernized and made climate resilient. Dry- and wet-season cultivated area increased to 29,500 ha (2015 baseline: 13,500 ha)

1b. Irrigation efficiency of three irrigation systems increased by 100% (2015 baseline: 20% efficiency)

1c. Drainage facilities for 1,800 ha improved (2015 baseline: 0 ha)

1d. 2,000 ha land leveled by laser leveling (2015 baseline: 0 ha)

1e. 21,000 ha land improved through irrigation, drainage, and/or flood protection

1f. 25% of unskilled laborers in civil works are women

1a. QPRs of the executing agency, PPMS, LRM reports

1.b PPMS

1.c PPMS

1d. – 1f QPRs, PPMS

The planning and funding of the O&M of the project irrigation systems may be inadequate.

2. Water resource management improved

By 2021: 2a. Three FWUCs formed and trained

(2015 baseline: 0) 2b. 30% of FWUC members are women

(2015 baseline: 0) 2c. 30% of FWUC management

committee members are women (2015 baseline: 0)

2d. Annual O&M plan prepared during design of each irrigation system

2e. O&M funds allocated by the government for main canals and reservoirs

2f. Eight hydrometeorological stations installed in the watersheds (2015 baseline: 0)

2a. – 2d. QPRs, LRM reports

2e. Ministry of Economy and Finance budget documents, QPRs, LRM reports 2f. QPRs, LRM reports, PPMS

Communication between MOWRAM, the PDWRAMs, and the FWUCs may be weak, adversely affecting project implementation.

Key Activities with Milestones

1. Efficiency and climate resilience of irrigation systems in the project areas enhanced 1.1 Award contract for Okra Nhak CW05 by 28 February 2018, and complete works by 28 February 2019 1.2 Complete detailed design, cost estimates and bidding documents for all subprojects by 31 December 2017 1.3 Award all works contracts by 30 September 2018, and complete works by 31 March 2019.

2. Water resource management improved 2.1 Form FWUCs by 31 May 2017 2.2 Complete FWUCs training by 28 February 2019 2.3 Install meteorological stations and river flow gauging stations by 31 December 2018 2.4 Design joint reservoir operation of Stung Chinit and Taing Krasaing reservoirs and Bassac and Dauntri

reservoirs by 30 June 2018 for adoption by MOWRAM, PDWRAMs, FWUCs, and provincial authorities by June 2019

Project Management Activities

Mobilize project management and implementation consultants by 30 June 2016 Procure office equipment, furniture, and vehicles by 30 June 2016

APPENDIX 1: PROJECT DESIGN AND MONITORING FRAMEWORK Page 2



Establish PPMS by September 2016

Inputs

Asian Development Bank: $60,000,000 Government of Cambodia : $6,120,000

Assumptions for Partner Financing

Not applicable

FWUC = farmer water user community, ha = hectare, LRM = loan review mission, MOWRAM = Ministry of Water Resources

and Meteorology, O&M = operation and maintenance, PCR = project completion report, PDWRAM = provincial department of

water resources and meteorology, PPMS = project performance monitoring system, QPR = quarterly progress report. a Government of Cambodia. 2013. Rectangular Strategy for Growth, Employment, Equity, and Efficiency, Phase III. Phnom

Penh. The document presents the 5-year policy agenda of the government and forms the basis of the National Strategic

Development Plan, 2014–2018.

Source: Asian Development Bank.

APPENDIX 2:

OVERALL PROJECT IMPLEMENTATION PROGRESS

APPENDIX 2: OVERALL PROJECT IMPLEMENTATION PROGRESS Page 1



OVERALL PROJECT IMPLEMENTATION PROGRESS (As of 31 December 2018)

% of % of % of % of

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Activity Total Activity Total

A. Output 1 - Enhanced efficiency & climate resilience of Irrigation Systems 60 250.33 47.8 256.41 49.2

1 Taing Krasaing Subproject 24 100.00 21.20 100.00 21.40

1. Construction supervision of MC and HW 6 100 6.00 100 6.00

2. Detailed design of secondary/tertiary canals 6 100 6.00 100 6.00

3. Procurement of civil works of SC/TC 4 100 4.00 100 4.00

4. Construction supervision of SC/TC 4 100 4.00 100 4.00

5. Commissioning & O&M of MC, SC/TC 2 0 0.00 0 0.00

6. Defect liability correction 2 60 1.20 70 1.40

2 Prek Chik Subproject 24 83.00 18.56 83.00 18.96

1. Construction supervision of MC and HW 6 100 6.00 100 6.00

2. Detailed design of secondary/tertiary canals 6 100 6.00 100 6.00

3. Procurement of civil works of SC/TC 4 95 3.80 95 3.80

4. Construction supervision of SC/TC 4 69 2.76 73.92 2.96

5. Commissioning & O&M of MC, SC/TC 2 0 0.00 0 0.00


3 O Kra Nhak Subproject 12 67.33 8.1 73.41 8.8

1. Feasibility study 3 100 3.00 100 3.00

2. Detailed engineering design 3 100 3.00 100 3.00

3. Procurement of civil works 2 100 2.00 100 2.00

4. Construction supervision 2 4 0.08 40.43 0.81

5. Commissioning & O&M of subproject 1 0 0.00 0 0.00


B. Output 2 - Improved water resources management 25 58.40 14.6 60.40 15.1

1. Formation and development of FWUC 4 90 3.60 90 3.60

2. JOROP Study/Adoption, Taing Krasaing 4 100 4.00 100 4.00

3. JOROP Study/Adoption, Prek Chik 4 75 3.00 75 3.00

4. Installation of hydromet and AW stations 2 100 2.00 100 2.00

5. Installation of flow-measurement network 3 20 0.60 30 0.90

6. Irrigation efficiency & water productivity study 2 0 0.00 0 0.00

7. Improvement plans of O&M of Irrigation Systems 2 0 0.00 0 0.00

8. Assistance in the conduct of laser land leveling 2 0 0.00 0 0.00

9. Training of PDWRAM and FWUC on O&M 2 70 1.40 80 1.60

C. Project Management 15 80.45 12.1 81.76 12.3

1. Establish financial management system 2 100 2.00 100 2.00

2. Procurement of goods, services and works 2 95 1.90 95 1.90

3. Preparation of guidelines, TOR, and procedures 1 100 1.00 100 1.00

4. Project performance management system, PPMS 3 90 2.70 90 2.70

5. Compliance to safeguards and loan covenants 1 96 0.96 96 0.96

6. Capacity building and transfer of technology 2 70 1.40 75 1.50

7. Field works of consultants 4 52.7 2.11 55.1 2.20

Total Estimated Physical Progress 100 74.51 76.53

Time elapsed from effectiveness date= 47.64 % 52.00 %

Component / Activity

Year / Quarter%

Weight

as of 30-Sept-18 as of 31-Dec-18

2016 2017

APPENDIX 4: SUMMARY OF DISBURSEMENTS AND ACTUAL EXPENDITURES

APPENDIX 4: SUMMARY OF DISBURSEMENTS AND ACTUAL EXPENDITURES Page 1



SUMMARY OF DISBURSEMENT AND ACTUAL EXPENDITURES As of 31 December 2018

Advance Installment

1 01 Civil works MOWRAM-CW01 Advance payment and payment from IPC 1st - 11

th 1,052,127 10,329,119 11,381,246 11,381,246

2 01 Civil works MOWRAM/NCB-CW03 Payment from IPC 1st

- 7th and completion payment 2,039,469 2,039,469 2,039,469

3 01 Civil works MOWRAM/ICB-CW04 Payment from IPC 1st

- 10th 6,991,512 6,991,512 6,991,512

4 01 Civil works MOWRAM-CW06 Payment from IPC 1st

- 6th and completion payment 4,697,628 4,697,628 4,712,633

5 01 Civil works MOWRAM/ICB-CW07 Advance payment and payment from IPC 1st - 4

th 522,428 3,321,826 3,844,254 3,844,254

6 01 Civil works MOWRAM/ICB-CW08 Payment from IPC 1st

- 7th 5,938,142 5,938,142 5,938,142

- 1,574,555 33,317,696 34,892,251 34,907,256

1 02 Hydro. Equip. PMU-HME-01 Completion payment 1,341,995 1,341,995 1,411,467

- - 1,341,995 1,341,995 1,411,467

1 03 Off Equip, Furniture & Vehicle PMU-OF-01 Completion payment - 52,600

2 03 Off Equip, Furniture & Vehicle PMU-OE-01 - LOT1 Completion payment 133,342 133,342 133,342

3 03 Off Equip, Furniture & Vehicle PMU-VEH-01 Completion payment 457,100 457,100 536,900

4 03 Off Equip, Furniture & Vehicle PMU-OE-01 - LOT2 Completion payment - 5,360

5 03 Off Equip, Furniture & Vehicle PMU-OW-01 * Completion payment - 98,329

6 03 Off Equip, Furniture & Vehicle PMU-VEH-01 Completion payment - 18,612

7 03 Off Equip, Furniture & Vehicle PMU-OE-02 Completion payment - 19,876

8 03 Off Equip, Furniture & Vehicle N/A Completion payment - 280

9 03 Off Equip, Furniture & Vehicle PMU-SOF-01 Completion payment - 5,820

- - 590,442 590,442 871,119

1 04 Consulting Services - Firm CS-01-PMICPayment for consulting service fee including withholding tax

from Feb 2016 - May 2018- 745,847 745,847 2,282,460

2 04 Consulting Services - Individual PMU-MOWRAM/ICS-01 Payment for national consultant from Mar - May 2018 - 18,900

- - 745,847 745,847 2,301,360

1 05 Incremental operating cost N/A Payment for operation from Apr 2016 - June 2018 - 306,155

- - - - 306,155

1 -- N/A N/A Project Imprest Account 2,433,624 2,433,624

2,433,624 - - 2,433,624 -

2,433,624 1,574,555 35,995,980 40,004,158 39,797,357

Cumulative actual

Expenditures

Sub-Total Cat. 01

Sub-Total Cat. 02

No. Category No. Category Name Contract No. Description

Cumulative Disbursement

Sub-Total Imprest Account

Imprest

AccountTotal

Direct Payment

Grand-Total

Sub-Total Cat. 03

Sub-Total Cat. 04

Sub-Total Cat. 05

APPENDIX 5: ENVIRONMENT MANAGEMENT PLAN (EMP) IMPLEMENTATION MONITORING REPORTS FOR CW05 and CW08

APPENDIX 5: EMP IMPLEMENTATION MONITORING REPORTS FOR (CW08) Page 1



A. EMP Implementation Monitoring Report for (CW05)

Environmental Impact Mitigation Plan Compliance Monitoring Form M&E Form no. 4A Upland Irrigation and Water Resources Management Sector Project December, 2018

Name of subproject: O’ Kra Nhak Scheme Project Phase: Construction Phase Reporting Date: December 2018 [Monthly] Prepared by: Sao Sambat Morakath/Environment Specialist

[Environment Consultant]

Subproject Activity

Potential Environmenta

l Impact Location Level

1/ Mitigating Measures

Compliance Reason for Partial or Non-

Compliance

Issues for Further Action and Target

Date Level2/ Quality

3/

Pre-Construction

Construction Support Preparation

Site Planning Construction M Prepare site Environmental Management and Supervision Manual (EMSM), including an emergency preparedness and response plan for construction emergencies and site environmental health and safety plan.

NC

2.1 Water Pollution from construction wastewater

Main construction

M Sedimentation tanks will be provided, and after settling out of solids the upper clear liquid will be recycled for spraying the construction site (dust control), and the waste residue will be transported to disposal sites where they will not contaminate agricultural soils or waterways.

NA

Oil-containing wastewater will require the installation of oil-water separator before the sedimentation tank.

NA

Hazardous materials

Main construction

M Storage facilities for fuels, oil, cement, and chemicals will be within secured areas on impermeable surfaces, provided within bunds and clean up installation.

C G

Vehicle, machinery, and equipment maintenance, and re-fueling will be carried out in such a way that spilled materials do not seep into the soil.

C G

Oil traps will be provided for service areas and parking areas.

NA There were oil spills around the project site and site camp.




Subproject Activity





Compliance



3/

Fuel storage and refilling areas will be located at least 50 m from canals and channels and will be protected by temporary drainage bunds to contain spills.

NA

2.2 Air Air quality Construction Equipment

M High-horsepower equipment will be provided with tail gas purifiers.

NA

All vehicle emissions will be compliance with relevant Cambodian emission standards.

C G Regular maintenance will be applied.

Dust Main construction

M Materials stockpiles and concrete mixing equipment will be equipped with dust shrouds.

NA All small concrete mixing equipment will be moved close to the construction site in a remote non-densely populated area.

Construction Site and road

M Water spraying for suppression of dust and maintenance of driving surfaces will be standard site management practice.

C G

Vehicles carrying soil, sand, or other fine materials to and from the construction sites will be covered.

C G

2.3 Noise and vibration

Noise impacts on sensitive receivers

All construction sites

N Construction at night within 280 m of residences shall be strictly prohibited.

C VG

During daytime construction, the contractor will ensure that sites for concrete mixing plants and similar activities will be at least 1 km away from residences and schools.

C VG

During daytime construction, the contractor will ensure that temporary anti-noise barriers will be installed to shield any schools or residences within 100m of the construction site.

C VG

2.4 Solid wastes

Demolition waste

N Any waste from the demolition of un-repairable sluice and gate structures will be either sold to building materials recyclers or collected and transported to official landfill sites.

C VG




Subproject Activity





Compliance



3/

Metal parts, including pumps and pipes will be broken up and sold to scrap metal merchants.

C VG

Any excess spoil will be made available to nearby communities for use as building pads and bunds.

C VG

Dredge spoil N The sediment quality of spoil from channel clearing or dredging will need to be tested and assessed for contamination before reuse. The sediment testing results will determine the requirements to ensure safe disposal or reuse.

NA

Waste from worker camps

N Contractors will provide toilets with pump-out and disposal facilities and sufficient garbage bins at strategic locations and ensure that they are (i) protected from birds and vermin, (ii) emptied regularly (using the nearest township solid waste system and landfill), and (iii) do not overflow

C VG

2.5 Soil erosion and ecology

Bank erosion Construction sites

M Limiting construction and material handling during periods of rain and high winds

C G

Stabilizing all cut slopes, embankments, and other erosion – prone working areas while works are going on.

2.6 Social and cultural

Impacts to local cultural sites

N Contractor will ensure that all local cultural sites (including shrines and graves) will be kept clear of construction material and protected from dust and other disturbance.

C VG

Access to these sites will not be impeded. C VG

After construction is finished any disturbed surrounding will be restored to pre-construction standard.

NA

2.7 Environment, Health and Safety

Community health and safety

Surrounding Community

N Planning construction activities so as to minimize disturbances to residents, utilities and services. Temporary land occupation will be planned well ahead of construction to minimize its impact. Land will be reinstated to its original coordination after construction.

C G

Implementing safety measures around the construction sites to protect the public, including

C G




Subproject Activity





Compliance



3/

warning signs to alert the public to potential safety hazards, and barriers to prevent public access to construction sites.

Occupational Health and safety


N Contractor shall be ensured that all workers and other staff engaged in the proposed constructions are in a safe environment.

C G

The successful contractor will prepare site environmental health and safety plan, for approved by the PMU. All reasonable steps are taken to protect any person on the site from health and safety risks.

C G

The construction site is a safe and healthy workplace.

C G

Machineries and equipment are safe. C G

Adequate training or instruction for occupational health and safety is provided.

C G

Adequate supervision of safe work systems is implemented.

C G

Means of access to and egress from the site are without risk to health and safety.

C G

2.8 Unexpected environmental impacts

It unexpected environmental impacts occur during project construction phase, the PMU will update the EMP, and environmental protection measures will be designed and resources will be utilization to cope with these impacts.

- -

1/ Level/magnitude of impact: N – nominal/minimal, M – moderate, E – extensive 2/ Level of compliance: C – complied, PC – partially complied, NC – not complied, NA – not applicable 3/ Quality of compliance: E – excellent, VG – very good, G – good, P – poor, VP – very poor

Conclusion:

- Most of the mitigation measures have been complied with by the contractor, which does self-monitoring. - The contractor has committed to correct all non-compliant activities.




B. EMP Implementation Monitoring Report for (CW08)

Environmental Impact Mitigation Plan Compliance Monitoring Form M&E Form no. 4A Upland Irrigation and Water Resources Management Sector Project June 2018 Name of subproject: Prek Chik Package 2 (CW08) Project Phase: Construction Phase Reporting Date: December 2018 [Monthly] Prepared by: Sao Sambat Morakath/Environment Specialist

[Environment Consultant]

Subproject Activity

Potential Environmental

Impact Location Level



Compliance


Date Level2/

Quality3/

Pre-Construction

Construction Support Preparation

Site Planning Construction M Prepare site Environmental Management and Supervision Manual (EMSM), including an emergency preparedness and response plan for construction emergencies and site environmental health and safety plan.

NC

2.1 Water Pollution from construction wastewater

Main construction

M Sedimentation tanks will be provided, and after settling out of solids the upper clear liquid will be recycled for spraying the construction site (dust control), and the waste residue will be transported to disposal sites where they will not contaminate agricultural soils or waterways.

NA

Oil-containing wastewater will require the installation of oil-water separator before the sedimentation tank.

C G

Hazardous materials

Main construction

M Storage facilities for fuels, oil, cement, and chemicals will be within secured areas on impermeable surfaces, provided within bunds and clean up installation.

C G

Vehicle, machinery, and equipment maintenance, and re-fueling will be carried out in such a way that spilled materials do not seep into the soil.

C G




Subproject Activity





Compliance


Date Level2/

Quality3/

Oil traps will be provided for service areas and parking areas.

NA

Fuel storage and refilling areas will be located at least 50 m from canals and channels and will be protected by temporary drainage bunds to contain spills.

NA

2.2 Air Air quality Construction Equipment

M High-horsepower equipment will be provided with tail gas purifiers.

NA

All vehicle emissions will be in compliance with relevant Cambodian emission standards.

C G

Dust Main construction

M Materials stockpiles and concrete mixing equipment will be equipped with dust shrouds.

NA

Construction Site and road

M Water spraying for suppression of dust and maintenance of driving surfaces will be standard site management practice.

NA

Vehicles carrying soil, sand, or other fine materials to and from the construction sites will be covered.

NA

2.3 Noise and vibration

Noise impacts on sensitive receivers


N Construction at night within 280 m of residences shall be strictly prohibited.

NA

During daytime construction, the contractor will ensure that sites for concrete mixing plants and similar activities will be at least 1 km away from residences and schools.

NA

During daytime construction, the contractor will ensure that temporary anti-noise barriers will be installed to shield any schools or residences within 100m of the construction site.

NA

2.4 Solid wastes

Demolition waste

N Any waste from the demolition of un-repairable sluice and gate structures will be either sold to building materials recyclers or collected and transported to official landfill sites.

C G

Metal parts, including pumps and pipes will be broken up and sold to scrap metal merchants.

C G




Subproject Activity





Compliance


Date Level2/

Quality3/

Any excess spoil will be made available to nearby communities for use as building pads and bunds.

C G

Dredge spoil N The sediment quality of spoil from channel clearing or dredging will need to be tested and assessed for contamination before reuse. The sediment testing results will determine the requirements to ensure safe disposal or reuse.

C G

Waste from worker camps

N Contractors will provide toilets with pump-out and disposal facilities and sufficient garbage bins at strategic locations and ensure that they are (i) protected from birds and vermin, (ii) emptied regularly (using the nearest township solid waste system and landfill), and (iii) do not overflow

C G

2.5 Soil erosion and ecology

Bank erosion Construction sites

M Limiting construction and material handling during periods of rain and high winds

NA

Stabilizing all cut slopes, embankments, and other erosion – prone working areas while works are going on.

NA

2.6 Social and cultural

Impacts to local cultural sites

N Contractor will ensure that all local cultural sites (including shrines and graves) will be kept clear of construction material and protected from dust and other disturbance.

NA

Access to these sites will not be impeded. NA

After construction is finished any disturbed surrounding will be restored to pre-construction standard.

NA

2.7 Environment, Health and Safety

Community health and safety

Surrounding Community

N Planning construction activities so as to minimize disturbances to residents, utilities and services. Temporary land occupation will be planned well ahead of construction to minimize its impact. Land will be reinstated to its original coordination after construction.

NA

Implementing safety measures around the construction sites to protect the public,

NA




Subproject Activity





Compliance


Date Level2/

Quality3/

including warning signs to alert the public to potential safety hazards, and barriers to prevent public access to construction sites.

Occupational Health and safety


N Contractor shall be ensured that all workers and other staff engaged in the proposed constructions are in a safe environment.

NA

The successful contractor will prepare site environmental health and safety plan, for approved by the PMU

NA

All reasonable steps are taken to protect any person on the site from health and safety risks.

NA

The construction site is a safe and healthy workplace.

NA

Machineries and equipment are safe. NA

Adequate training or instruction for occupational health and safety is provided.

NA

Adequate supervision of safe work systems is implemented.

NA

Means of access to and egress from the site are without risk to health and safety.

NA

2.8 Unexpected environmental impacts

It unexpected environmental impacts occur during project construction phase, the PMU will update the EMP, and environmental protection measures will be designed and resources will be utilization to cope with these impacts.

NA -

Conclusion:

- Most of the mitigation measures have been complied with by the contractor, which does self-monitoring. - The contractor has committed to correct all non-compliant activities.

APPENDIX 6: STATUS OF COMPLIANCE WITH LOAN COVENANTS

APPENDIX 6: STATUS OF COMPLIANCE WITH LOAN COVENANTS Page 1



COMPLIANCE WITH LOAN COVENANTS As of 31 December 2018

No. Covenant Reference in Loan Agreement Status of Compliance Remarks

Execution of Project; Environmental, Social and Financial Matters

1. In the carrying out of the Project and operation of the Project facilities, the Borrower shall perform or cause to be performed, all obligations set forth in Schedule 5 to this Loan Agreement.

Section 4.01, Article IV Being complied with Project implemented in accordance with PAM and RF.

No subproject with category A for environment and involuntary resettlement is financed under this project.

The project is designed to ensure no impact to indigenous people.

Implementation Arrangements

2. The Borrower shall ensure that the Project is implemented in accordance with the detailed arrangements set forth in the PAM and RF, as applicable. Any subsequent change to the PAM shall become effective only after approval of such change by the Borrower and ADB. In the event of any discrepancy between the PAM and this Loan Agreement, the provisions of this Loan Agreement shall prevail.

Paragraph 1, Schedule 5 Being complied with Latest PAM update November 2017

Environment

3. The Borrower shall ensure or cause MOWRAM to ensure that the preparation, design, construction, implementation, operation and decommissioning of the Project and all Project facilities comply with (a) all applicable laws and regulations of the Borrower relating to environment, health and safety; (b) the applicable principles and requirements sets forth in the SPS; and (c) all measures and requirements set forth in the EARF, IEE, the EMP, and any corrective or preventative actions set forth in a Safeguards Monitoring Report.

Paragraph 2, Schedule 5 Being complied with Last IEE update December 2018.





4. The Borrower shall ensure or cause MOWRAM to ensure that no Subproject with Category A environmental as defined in the SPS is financed under the Project.

Paragraph 3, Schedule 5 Being complied with All subprojects have conducted environmental screening and are categorized as B.

Land Acquisition and Involuntary Resettlement

5. The Borrower shall ensure or cause MOWRAM to ensure that all land and all rights- of-way required for the Project are made available to the Works contractor in accordance with the schedule agreed under the related Works contract and all land acquisition and resettlement activities are implemented in compliance with the RF and/or RPs based on (a) all applicable laws and regulations of the Borrower relating to land acquisition and involuntary resettlement; (b) the applicable principles and requirements set forth in the SPS; and (c) any necessary corrective or preventative actions set forth in a Safeguards Monitoring Report as agreed by the Inter-Ministerial Resettlement Committee (IRC).

Paragraph 4, Schedule 5 Being complied with No monitoring report on resettlement since all subprojects are Category C.

6. Without limiting the application of the SPS or the RP(s), the Borrower shall ensure or cause MOWRAM to ensure that no physical or economic displacement takes place in connection with the Project until:

(a) compensation and other entitlements have been provided to affected people in accordance with the RP(s); and

(b) a comprehensive income and livelihood restoration program is in place in accordance with the RP(s).

Paragraph 5, Schedule 5 Being complied with No physical or economic displacement for all subproject as they are categorized as Category C for IR (the affected persons agreed to donate their land for the project).

7. The Borrower shall ensure or shall cause MOWRAM to ensure that no Subproject with Category A involuntary resettlement is financed under the Project.

Paragraph 6, Schedule 5 Being complied with All subprojects have conducted social screening and were categorized as C.

Indigenous Peoples

8. The Borrower shall ensure or cause MOWRAM to ensure that the Project does not have any indigenous people’s impact, all within the meaning of the SPS. In the event that the Project does have any such impact, the Borrower shall take all steps required to ensure that the Project complies with the applicable

Paragraph 7, Schedule 5 Being complied with No indigenous people as reported in commune data yearbook.





laws and regulations of the Borrower and with the SPS.

Human and Financial Resources to Implement Safeguards Requirements

9. The Borrower shall make available or cause MOWRAM to make available necessary budgetary and human resources to fully implement the EARF, EMP, RF, and RP(s).

Paragraph 8, Schedule 5 Being complied with For EMP, budget was allocated in each civil works contract

Safeguards – Related Provisions in Bidding Documents and Works Contracts

10. The Borrower shall ensure or cause MOWRAM to ensure that all bidding documents and Works contracts contain provisions that require contractors to:

(a) comply with the measures relevant to the contractor set forth in the EMP and RP(s) (to the extent they concern impacts on affected people during construction), and any corrective or preventative actions set forth in a safeguards monitoring report in compliance with EARF and RF;

(b) make available a budget for all such environmental and social measures;

(c) provide MOWRAM with a written notice of any unanticipated environmental, resettlement or indigenous peoples risks or impacts that arise during construction, implementation or operation of the Project that were not considered in the EMP and RP(s);

(d) adequately record the condition of roads, agricultural land, and other infrastructure prior to starting to transport materials and construction; and

(e) reinstate pathways, other local infrastructure, and agricultural land to at least their pre-project condition upon the completion of construction.

Paragraph 9, Schedule 5 Being complied with

Safeguard Monitoring and Reporting

11. The Borrower shall do the following or cause MOWRAM to do the following:

(a) submit semi-annual Safeguards Monitoring Reports to ADB and disclose relevant information from such

Paragraph 10, Schedule 5 Being complied with Semi-annual Environmental Monitoring No.4 (EMR4) updated in January 2019. Last EMR5 prepared in





reports to affected persons promptly upon submission;

(b) if any unanticipated environmental and/or social risks and impacts arise during construction, implementation or operation of the Project that were not considered in the EMP and RP(s), promptly inform ADB of the occurrence of such risks or impacts, with detailed description of the event and proposed corrective action plan; and

(c) report any actual or potential breach of compliance with the measures and requirements set forth in EMP or RP(s) promptly after becoming aware of the breach.

January 2019.

12. The Borrower shall ensure that within six months of the Effective Date an external monitoring agency acceptable to ADB is recruited from the counterpart funds for social safeguards monitoring.

Paragraph 11, Schedule 5 Being complied with ADB rejected the recruitment of an external monitoring agency for environment in 2017. Till now, there is no External Monitoring Agency.

Prohibited List of Investments

13. The Borrower shall ensure that no proceeds of the loans are used to finance any activity included in the list of prohibited investment activities provided in Appendix 5 of the SPS.

Paragraph 12, Schedule 5 Being complied with Only rehabilitation of the existing irrigation canal is selected.

Labor Standards, Health, and Safety

14. The Borrower shall ensure or cause MOWRAM to ensure that the core labor standards and the Borrower’s applicable laws and regulations are complied with during Project implementation. MOWRAM shall include specific provisions in the bidding documents and Works contracts requiring that the contractors, among other things: (a) comply with the Borrower’s applicable labor law and regulations and incorporate applicable workplace occupational safety norms; (b) do not use child labor; (c) do not discriminate workers in respect of employment and occupation; (d) do not use forced labor; (e) allow freedom of association and effectively recognize the right to collective bargaining; and (f) disseminate, or engage appropriate service providers to disseminate, information on the risks of sexually transmitted diseases, including HIV/AIDS, to the employees of






contractors engaged under the Project and to members of the local communities surrounding the Project area, particularly women.

15. The Borrower shall strictly monitor compliance with the requirements set forth in paragraph 12 above and provide ADB with regular reports.

Paragraph 14, Schedule 5 To be complied with

Gender and Development

16. The Borrower shall ensure or cause MOWRAM to ensure that (a) the GAP is implemented in accordance with its terms; (b) the bidding documents and Works contracts include relevant provisions for contractors to comply with the measures set forth in the GAP, including a provision that requires contractors to recruit at least 25% women as unskilled labor; (c) adequate resources are allocated for implementation of the GAP; (d) progress on implementation of the GAP, including progress toward achieving key gender outcome and output targets, are regularly monitored and reported to ADB; and (e) key gender outcome and output targets include, but not limited to: (i) at least 30% of women participation during the presentation on project design and discussion and planning of water distribution and cropping plans; (ii) at least 30% women membership in FWUCs; (iii) at least 30% women representation in FWUC management committee; (iv) at least 25% of unskilled labor employed in Works construction at equal wages shall be women; (v) at least 50% of project training to FWUC be participated by women; and (vi) capacity building of women in management of FWUC affairs, operation and maintenance and water management.

Paragraph 15, Schedule 5 Initially concerning the CW contracts only partly complied with, but starting 2019 will be complied with in full for all ongoing and new CW contracts.

Counterpart Support

17. The Borrower shall ensure that a counterpart fund necessary for the Project is provided on a timely basis.

Paragraph 16, Schedule 5 Being complied with An imprest account is available for the counterpart fund for monthly supplementary salary of staff. A request for replenishment is made when the balance of the account is down to half or





to the minimum level. The process is always smooth and on time.

Operation and Maintenance

18. At the time of the design and cost estimate of each Subproject, the Borrower shall ensure that operation and maintenance costs shall be estimated and maintenance plans shall be prepared by PDWRAM with support of the project management implementation consultants and involvement of the FWUCs, which shall form the basis of calculating the average annual irrigation service fees for the operation and maintenance of the distribution canals.

Paragraph 17, Schedule 5 Being complied with, but now being updated

As the design of the subprojects is done in stages, the O&M plan and costs can only be determined after all DED works have been completed and implemented.

19. After completion of each Subproject, the Borrower shall ensure that FWUCs collect adequate irrigation service fees to sustain the operation and maintenance of distribution canals in sound and functional order and provide additional counterpart funds to cover any shortfalls.


20. Before and after the completion of the irrigation systems, the Borrower shall ensure that adequate counterpart funds are allocated each year and provided on a timely basis for the operation and maintenance of the main canals.


21. Prior to award of the related Works contracts, PDWRAM shall sign MOUs with the respective FWUCs in accordance with the recently approved law on FWUCs. Each MOU shall outline (a) role and responsibilities of the FWUC; and (b) amount of irrigation service fee per hectare, which shall be determined during the design and cost estimation of each Subproject.

Paragraph 20, Schedule 5 MOUs currently being updated

22. Prior to the completion of the Taing Krasaing main canal works, the Borrower shall ensure that a tripartite water allocation agreement has been signed between PDWRAM- Kampong Thom, FWUCs and private land owners, which agreement clearly specifies the quantity, timing and duration of water to be supplied to the private land owners and the water charges to be paid by them.






Subproject Eligibility and Selection Criteria

23. The Borrower shall ensure and shall cause MOWRAM to ensure that all Subprojects are selected in accordance with the procedures as described in the PAM, and shall meet the screening and eligibility criteria agreed between the Borrower and ADB and documented in the PAM. Specifically, the Borrower shall ensure or cause MOWRAM to ensure that each Subproject meets the following criteria:

Paragraph 22, Schedule 5 Complied with

(a) with category B or less in terms of environmental impact;

(b) with category B or less in terms of involuntary resettlement impact;

(c) with category C in terms of indigenous peoples impact;

(d) irrigation system having low irrigation efficiency and water productivity, and scope for substantial enhancement of both irrigation efficiency and water productivity;

(e) involving only rehabilitation of existing systems or related schemes and should not involve construction of new systems;

(f) being located outside the Tonle Sap basin;

(g) involving rehabilitation of both primary and secondary canals to ensure that water reached the farm;

(h) not being covered by other ongoing or proposed projects financed by ADB or any other development partners;

(i) beneficiaries including sharecroppers, poor farmers, and women farmers; and

(j) being economically viable; and technically, socially and environmentally feasible with the EIRR of each subproject being greater than 12%.

Being complied with

Grievance Redress Mechanism

24. Within six months of Effective Date, the Borrower shall ensure or cause MOWRAM to ensure that separate safeguards grievance redress mechanisms for environmental and social

Paragraph 23, Schedule 5 GRPs established.





safeguards, acceptable to ADB, are established in accordance with the provisions of the EARF, IEE, EMP, RF and RP(s), within the timeframes specified in the relevant EARF, IEE, EMP, RF and RP(s), to consider safeguards complaints.

Governance and Anti-Corruption

25. The Borrower, MOWRAM and Project Provinces shall (a) comply with ADB’s Anti- corruption Policy (1998, as amended to date) and acknowledge that ADB reserves the right to investigate directly, or through its agents, any alleged corrupt, fraudulent, collusive or coercive practice relating to the Project; and (b) cooperate with any such investigation and extend all necessary assistance for satisfactory completion of such investigation.


26. The Borrower, MOWRAM and Project Provinces shall ensure that the anti-corruption provisions acceptable to ADB are included in all bidding documents and contracts, including provisions specifying the right of ADB to audit and examine the records and accounts of the executing and implementing agencies and all contractors, suppliers, consultants, and other service providers as they relate to the Project.


Accounts, Records, and Financial Statements

27. (a) The Borrower shall (i) maintain separate accounts and records for the Project; (ii) prepare annual financial statements for the Project in accordance with accounting principles acceptable to ADB; (iii) have such financial statements audited annually by independent auditors whose qualifications, experience and terms of reference are acceptable to ADB, in accordance with international standards for auditing or the national equivalent acceptable to ADB; (iv) as part of each such audit, have the auditors prepare a report (which includes the auditors’ opinion on the financial statements, use of the Loan proceeds and compliance with the financial covenants of this Loan Agreement as well as on the use of the procedures for imprest fund and statement of expenditures) and a management letter (which sets out

Section 4.02, Article IV Being complied with





the deficiencies in the internal control of the Project that were identified in the course of the audit, if any); and (v) furnish to ADB, no later than 6 months after the end of each related fiscal year, copies of such audited financial statements, audit report and management letter, all in the English language, and such other information concerning these documents and the audit thereof as ADB shall from time to time reasonably request.

(b) ADB shall disclose the annual audited financial statements for the Project and the opinion of the auditors on the financial statements within 30 days of the date of their receipt by posting them on ADB’s website.

(c) The Borrower shall enable ADB, upon ADB's request, to discuss the financial statements for the Project and the Borrower's financial affairs where they relate to the Project with the auditors appointed pursuant to subsection (a)(iii) hereinabove, and shall authorize and require any representative of such auditors to participate in any such discussions requested by ADB. This is provided that such discussions shall be conducted only in the presence of an authorized officer of the Borrower unless the Borrower shall otherwise agree.

Inspection

28. The Borrower shall enable ADB's representatives to inspect the Project, the Goods and Works, and any relevant records and documents.

Section 4.03, Article IV Being complied with

APPENDIX 7: PROJECT MONITORING AND EVALUATION (M&E) FRAMEWORK MATRICES

APPENDIX 7: PROJECT MONITORING AND EVALUATION FRAMEWORK MATRICES Page 1



PROJECT MONITORING AND EVALUATION (M&E) FRAMEWORK MATRICES As of 31 December 2019

Table 1: Project Implementation M&E Framework Matrix

Activities Data Sources/

Means of Verification

Data Collection Method/Forms

Timing and Frequency of

Data Collection

Responsible Person/ Agency for

Data Collection

(Col. 1) (Col. 2) (Col. 3) (Col. 4) (Col. 5)

Output 1: Efficiency and climate resilience of irrigation systems in the project areas enhanced

1. Taing Krasaing Subproject

1.1 Construction of main canal and headworks. Award contract by 30 September 2016, and complete works by 31 December 2017.

Contractor’s monthly progress report verified by PMIC CME

Updates from Contractor using M&E form nos. 2, 3 and 4.

Monthly: (Mar 2016 - December 2017)

PMU supported by PMIC Construction Management Engineer (CME)

1.2 Complete detailed design, cost estimates, and bidding documents for SC/TC by 31 January 2018.

PMIC’s detailed design progress report

Updates from PMIC Design Team using M&E form no. 1.

Quarterly: (Q2 2016 - Q4 2017)

PMU supported by PMIC Hydraulic Structural Engineer (HSE)

1.3 Award all SC/TC works contracts by 30 June 2018, and

Prequalification, bidding and awards reports

Updates from PMIC PCS using M&E form no. 1.

Quarterly: (Q4 2016 – Q1 2018)

PMU supported by PMIC Procurement and Contract Specialist (PCS)

Complete SC/TC by 31 July 2019.



Monthly: (Feb 2017 - June 2018)

PMU supported by PMIC CME

2. Prek Chik Subproject

1.2.1. Construction of main canal and headworks. Award contract by 31 March 2016, and complete works by 31 August 2017.

Contractor’s monthly progress report. Verified by PMIC CME


Monthly: (Apr 2016 - Agu 2017)


1.2.2. Complete detailed design, cost estimates and bidding documents of SC/TC works and Improvement of Reservoir by 31 January 2018.



Quarterly: (Q2 2016 – Q1 2018)

PMU supported by PMIC HSE

1.2.3. Award all SC/TC works contracts by 30 June 2018, and

Prequalification, bidding, and awards reports


Quarterly: (Q4 2016 - Q2 2018)

PMU supported by PMIC PCS

Complete SC/TC works and Improvement of Reservoir by 31 July 2019.



Monthly: (Feb 2017 - Feb 2019)


3. O Kra Nhak Subproject

1.3.1. Complete feasibility study by 31 December 2016.

PMIC’s feasibility study progress report

Updates from PMIC Feasibility Team using M&E form no. 1.

Quarterly: (Q2 2016 - Q4 2016)

PMU supported by PMIC

1.3.2. Complete detailed design, cost estimates and bidding documents by 31 May 2017.



Quarterly: (Q1 2017 - Q2 2017)

PMU supported by PMIC HSE

1.3.3. Award all works contracts by 30 November 2017, and

Prequalification, bidding, and awards reports


Quarterly: (Q2 2017 – Q3 2018)

PMU supported by PMIC PCS

Complete works by 31 July 2018.



Monthly: (Dec 2017 - Feb 2019)





Activities Data Sources/

Means of Verification


Timing and Frequency of

Data Collection

Responsible Person/ Agency for

Data Collection


Output 2: Water resource management improved

2.1 Form FWUCs by 30 June 2017 Progress report on the formation of FWUCs

Updates from PMU FWUC Officer

Quarterly: (Q4 2016 – Q4 2017)

PMU FWUC Officer / PDWRAM supported by PMIC

2.2 Complete FWUCs training by 30 September 2020

Progress report on FWUC training conducted

Updates from PMU FWUC Officer and PMIC ITS using M&E form no. 5

Quarterly: (Q1 2017 – Q1 2019)

PMU FWUC Officer / PDWRAM supported by PMIC ITS

2.3 Install meteorological stations and river flow gauging stations by 31 December 2018

Progress report on installation of meteorological and river flow gauging stations

Updates from PMIC Hydrologists

Quarterly: (Q3 2016 – Q3 2017)

PMU/DHRW supported by PMIC Hydrologists

2.4 Design joint reservoir operation (JOROP) of Stung Chinit and Taing Krasaing reservoirs and Bassac and Dauntri reservoirs by 30 June 2018

JOROP study report

Update from PMIC Hydrologists

Quarterly: (Q3 2016 – Q2 2018)

PMU/PDWRAM/ DHRW supported by PMIC Hydrologists

for adoption by MOWRAM, PDWRAMs, FWUCs, and provincial authorities by June 2019

JOROP report / field verification


Quarterly: (Q3 2018 - onward)

PMU/MOWRAM/ PDWRAM/ FWUC supported by PMIC Hydrologists

2.5 Establishment of Canal Flow measurement system

Progress report on establishment of canal flow measurement system.



PMU/MOWRAM/ PDWRAM/ FWUC supported by PMIC Hydrologists

2.6 Training of MOWRAM, PDMWOM, MAFF and FWUC in modern canal techniques, irrigation scheduling, watershed management and awareness of climate resilience in water resources management

Progress report on training of modern canal techniques, irrigation scheduling, watershed management and awareness of climate resilience in water resources management

Update from PMIC Training Specialist


PMU FWUC Officer / PDWRAM supported by PMIC Training Specialist

2.8 Modernization of canal operations

Progress report on canal operation



PMU/PDWRAM/ DFWUCs supported by PMIC Hydrologists

2.9 Irrigation scheduling and integration with canal flow gauging system/.

Progress report on O&M



PMU/PDWRAM/ DFWUCs supported by PMIC Hydrologists

Project Management Activities

Mobilize PMIC by 30 June 2016 PMIC mobilization on 15 February 2016

Procure office equipment, furniture, and vehicles by 30 June 2016

Procurement of office equipment and furniture completed in April 2016.

Procurement of vehicles completed 10 March 2016.

Establish PPMS by September 2016 PPMS Framework & Procedure

Updates from PMIC M&E Specialists

September 2016 PMU supported by PMIC M&E Specialists

PPMS Six-monthly report

Updates from PMIC

Six-monthly:

(31 Jan 2017 - onward)

PMU = project management unit, PMIC = project management and implementation consultants, CME = construction management engineer, SC = secondary canal, TC = tertiary canal, HSE = hydraulic structural engineer, PCS = procurement and contract specialist, FWUC = farmer water user community, PDWRAM = provincial department of water resources and meteorology, ITS = institutional/training specialist, DHRW = department of hydrology and river work, JOROP = joint reservoir operation.




Table 2: Project Performance M&E Framework Matrix

Performance Indicators

(with Targets and Baselines)

Data Sources/ Means of

Verification


Timing and Frequency

of Data Collection

Responsible Person/Agency for

Data Collection


Outcome: Water and agriculture productivity enhanced in the project areas

By 2022:

Average annual crop production increased to 4.25 ton per ha (2015 baseline: 1.65 tons per ha)

FWUCs records on crop production of members

Updates from FWUC Management using M&E form no. 8

Annually:

(Jul 2020 – onward)

(Completion of all works in Jul 2019)

PMU Agriculture Officer / PDWRAM supported by PMIC Agriculture Specialist & M&E Specialists

Sample FWUC member households

Household socioeconomic survey

Q3 2020

(Loan closing date: 6 Jan 2021)

PMU/PDWRAM supported by PMIC Agriculture Specialist & M&E Specialists

Output 1: Efficiency and climate resilience of irrigation systems in the project areas enhanced

By 2021

1a. Irrigation infrastructure improved, modernized and made climate resilient. Dry- and wet-season cultivated area increased to 29,500 ha (2015 baseline: 13,500 ha)

FWUCs’ records on dry- and wet-season cultivated area of members

Updates from FWUCs’ Management using M&E form no. 8

Annually:


PMU Agriculture Officer / PDWRAM supported by PMIC Agriculture & M&E Specialists

Sample FWUC member households

Household socioeconomic survey

Q3 2020 PMU/PDWRAM supported by PMIC Agriculture & M&E Specialists

1b. Irrigation efficiency of three irrigation systems increased by 100% (2015 baseline: 20% efficiency)

Progress report on irrigation systems operation and efficiencies.

Updates from PDWRAM / PMIC Hydrologists

Annually:


PMU/PDWRAM supported by PMIC Hydrologists

1c. Drainage facilities for 1,800 ha improved (2015 baseline: 0 ha)

Upon completion of facilities: Contractors’ subproject completion reports.

On-site verification.

Upon completion of facilities:

PMIC CME & HSE validate degree of attainment of performance target.

Upon completion of facilities (July 2019).

PMU/PDWRAM supported by PMIC CME, HSE and M&E Specialists

During operation: Feedback from FWUCs on effectiveness of facilities

During operation: Quarterly (Q3 2019 - onward)

1d. 2,000 ha land leveled by laser leveling (2015 baseline: 0 ha)

Progress report on laser leveling

Updates from MAFF Quarterly

(Q3 2019 – Q3 2020)

PMU/MAFF supported by PMIC

1e. 21,000 ha land improved through irrigation, drainage, and/or flood protection

Upon completion of facilities: Contractors’ subproject completion reports.

On-site verification.

Upon completion of facilities: PMIC CME & HSE validate degree of attainment of performance target.

During operation: Feedback from FWUCs on effectiveness of facilities

Upon completion of facilities (July 2019).

During operation: Quarterly (Q3 2019 - onward)

PMU/PDWRAM supported by PMIC CME, HSE and M&E Specialists

1f. 25% of unskilled laborers in civil works are women

Contractors’ monthly progress reports. Verified by PMIC GS

Updates from Contractors using M&E form no. 4.

Monthly (Mar 2016 - Jul 2019)

PMU Gender Officer supported by PMIC GS




Performance Indicators

(with Targets and Baselines)

Data Sources/ Means of

Verification


Timing and Frequency

of Data Collection

Responsible Person/Agency for

Data Collection


Output 2: Water resource management improved

By 2021

2a. Three FWUCs formed

Progress report on the formation of FWUCs

Updates from PMU FWUC Officer

Quarterly (Q4 2016 - Q2 2017)

PMU FWUC Officer / PDWRAM supported by PMIC

and trained (2015 baseline: 0) Progress report on FWUC training conducted

Updates from PMU FWUC Officer and PMIC ITS using M&E form no. 5.

Quarterly (Q3 2017 - Q3 2020)

PMU FWUC Officer / PDWRAM supported by PMIC Institutional/ Training Specialist (ITS)

2b. 30% of FWUC members are women (2015 baseline: 0)

List of FWUC members (sex-disaggregated).

Updates from FWUC management

Quarterly (Q4 2016 - onward)

PMU FWUC Officer & Gender Officer / PDWRAM supported by PMIC GS

2c. 30% of FWUC management committee members are women (2015 baseline: 0)

List of FWUC management committee members (sex-disaggregated).

Updates from FWUC management

Annually (January 2016 & every Jan thereafter)

PMU FWUC Officer & Gender Officer / PDWRAM supported by PMIC GS

2d. Annual O&M plan prepared during design of each irrigation system

Annual O&M Plan in the Detailed Design Report of each subproject

Updates from PMIC Design Team

Quarterly (Q2 2016 - Q4 2017)

PMU/PDWRAM supported by PMIC HSE

2e. O&M funds allocated by the government for main canals and reservoirs

Ministry of Economy and Finance budget documents.

Updates from PMU Administration / Finance Officer (AFO)

Annually (January 2020 & every January thereafter)

PMU AFO supported by PMIC Financial & Accounting Specialist

2f. Eight hydrometeorological stations installed in the watersheds (2015 baseline:0)

PMIC Hydrologists’ progress report

Update from PMIC Hydrologists.

Quarterly (Q3 2016 – Q4 2018)

PMU/PDWRAM/ DHRW supported by PMIC Hydrologists

FWUC = farmer water user community, PMU = project management unit, PDWRAM = provincial department of water resources and meteorology, PMIC = project management and implementation consultants, CME = construction management engineer, HSE = hydraulic structural engineer, MAFF = Ministry of Agriculture, Forestry and Fisheries, GS = gender specialist, ITS = institutional/training specialist, O&M = operation and maintenance, AFO = administrative/financial officer, FAS = financial and accounting specialist, DHRW = department of hydrology and river work.

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