Update to Supply PRC re: EBS LMP Meeting. Agenda OPENING REMARKS/INTRODUCTIONS DLA/AMC ISSUES WITH...

Update to Supply PRC re:EBS LMP Meeting

Agenda• OPENING REMARKS/INTRODUCTIONS DLA/AMC

• ISSUES WITH NO CHANGE• Lack of BJ Status on Customer Direct Orders DLA• B7 Status for Out of Cycle Price Changes (Jun 08 delivery)• Leveraging DLA Forward Distribution Depots (DDKS)• SARSS Narrative: AE Transaction w/ BQ Status Code (Waiting CCB Review, Jun 08)

• UPDATE OF ARMY BSM ISSUES DLA/AMC• Top Three Priority Issues

1) BJ Status Code 2) B8/BQ Status Code – response to AC13) Non-receipt of BG Supply Status

• OPEN ISSUES AMC/DLA

• NEW ISSUES: No new issues AMC

• OTHER ISSUES/CONCERNS DLA/AMC

• NEXT MEETING – 25 Apr 08 (HQ DLA) 1400-1600 EDT

2

MarchIssue Summary Chart

Open Issues – Mar 08 TOTAL 15

Recommend to Close 3

New Issues 0

Closed to Date (since Dec 06) 11

3

4

Issues With No Change

•Lack of BJ Status on Customer Direct Orders

•B7 Status for Out of Cycle Price Changes (Jun 08 delivery)

•Leveraging DLA Forward Distribution Depots (DDKS)

•SARSS Narrative: AE Transaction w/ BQ Status Code (Waiting CCB Review, Jun 08)

Go to Issues

5

Topic Updates

MARCH

2008

UPDATES

6

Supply Status: B8/BQ Status CodeIssue: Response to AC1 for item on Contract

(Priority 2)

Impact: Status:

• Army customers require either B8 or BQ status to properly update records when attempting cancellation action.

• Currently B8/BQ status is not always being received which causes Army records to remain open indefinitely and aged ULO’s.

• Volume: Heavy

• Samples provided to DLA• Controlled test (20 AC1s) between NAMI and SAP

revealed issue with items on contract. • Procurement Workflow (WF) change required to

provide positive confirmation of:

1. intent to cancel (BQ)

2. inability to cancel (B8)

Expected Fix: Special Note:

• Solution: Timely generation (i.e. within 30 days of initial B9) of definitive supply status or shipment status to update customer records

• DLA establishing baseline for WF completion• SCR BOF-07-063R1 to generate B8 status from

workflow – Completed 7 Feb 2008, SAP system functioning correctly – NAMI validating

• DLA monitoring performance and pushing weekly reports to Procurement community on WF status

Priority: Urgent• DLA POC: John Ampela, DSN 427-1562• Army POC: Craig Behne, DSN 793-0750

7

Recommend Closure Supply Status: BG Status Codes

Issue: Non receipt of BG supply status (Priority 3)

Impact: Status:

• Prevents CCSS/SARSS file updates• Changes to NSN,QTY,UI are unknown to customers• Follow-on transactions reject• Bills don’t match obligations• Unnecessary follow-ups• Changes to UI & corresponding price changes are

not published to FEDLOG in a timely manner• Volume: Heavy

• CAS can manually change the U/I or NSN ordered which does not result in BG status

• Lack of BG has been directly linked to manual actions taken by the CAS

• SAP system correctly sends status when action occurs to update material based on FSC update or FLIS Catalogued Cancel/Use relationships


• Interim Solution - JOB AIDS Rolled Out:

1. CAS/TVLS to use EMALL MOES (BG, BH, BJ)• Long Term Solution: Provide capability to transmit

BG status systemically based on changes to Material QTY, and/or U/I

• SCR BOF-07-023R1, Completed 7 Feb 2008, SAP functioning correctly - NAMI concurs to close

Priority: Urgent• DLA POC: John Ampela, DSN 427-1562• Army POC: Craig Behne, NAMI-PSID, DSN 793-0750

• SARSS Tickets; See next slide: Action Completed

8

Supply Status: BG/BJ Status CodesIssue: Processing of BG/BJ Status

SARSS1 ECP-S Tickets: ICP L1Y-04-14 Release and Mailed to field on 7 Dec 07• L1Y-A155-673 BJ STATUS(STATUS PROCESS) Update quantity and post PRC-FL of J

to Due In suffix record for replenishment request, so NetAsset Process will not create AC1 to National. Change applicable fields for customer request and pass to customer.

• L1Y-A155-675 BJ STATUS (NET ASSETS PROCESS) Changed to by pass Activity records with PRC-FL of J and not create AC1 to National for overage.

• DLA validated that issue for 2 above tickets still exists for some orders (AC1 submitted after receipt of BJ).

• L1Y-A155-674 BG STATUS (STATUS PROCESS) Change applicable fields for customer request and pass to customer. Change replenishment activity records if SNRF relationship exist. If no SNRF relationship pass to SASRSS2AC for manager review and build of the relationship if valid relation exist.

• DLA validating.

SARSS2AC/B ECP-S Tickets: ICP L1Q-03-39 Fielded 29 Sep 07• SARSS2AC ECP Number: L1Q-A155-88A Create a new reason code to Manager Review

file to accept AE_ w/BG status is received from SARSS1 for review.

9

Recommend ClosureSupply Status: BH Status Codes

Issue: Non receipt of BH supply status.

Impact: Status:

• Prevents CCSS/SARSS file updates• Changes to NSN,QTY,UI are unknown to customers• Follow-on transactions reject• Bills don’t match obligations• Unnecessary follow-ups• Volume: Heavy

• BSM Processing Logic – BH status only provided for supplied quantity (not BB qty) if DLA supplied NSN other than original (approved I/S)

• Manual actions by DLA CAS/TVLS to provide alternate material are not followed up with BH status


• Interim Solution: 2 Job Aids CAS/TVLS to use EMALL MOES (BG, BH, BJ) and SAP for CJ

• Long Term Solution: Provide capability to transmit BH status systemically based on changes to Material, QTY and/or U/I

• SCR BOF-07-023R1, Completed 7 Feb 2008, NAMI concurs to close


10

Recommend ClosureSupply Status: AE Transaction w/ BQ Status Code

Issue: Cancellation confirmation receivedat CCSS/SARSS, no AC1 submitted by customer

Impact: Status:

• Causes reject within SARSS and CCSS• Requisition closed in BSM• Customer must re-requisition• Volume: Moderate

• Army reinforced BQ policy with Army personnel• SARSS rejects BQ if no AC1 is on record to an Error Report • DLA policy guidance disseminated - Correct status (not

BQ) to use for manual Material Obligation Validation (MOV)• Army held meeting on 12 Sep 07 that resulted in an interim

and long term fix


• Not a systemic issue in EBS, DLA actions complete• Solution: DA Message released in May 07 (No BQ

cancellation w/o AC1 for SARSS units)• Message sent to DLA Site Leads for corrective action by

CAS/CIC personnel – BQ unauthorized• DLA continues to reinforce above policy

Priority: Urgent• DLA POC: John Ampela, DSN 427-1562 • Army POC: Craig Behne, NAMI-PSID, DSN 793-0750• SARSS1 ECP-S Tickets: ECD TBD; See next slide• SARSS2AC ECP Tickets: ECD TBD; See next slide• NAMI’s interim measures for replenishment

requisitions: See next slide.

11

Supply Status: BJ Status Codes / Over ShipmentsIssue: Non receipt of BJ supply status for DD orders

(Priority 1)

Impact: Status:

• Prevents CCSS/SARSS file updates• Changes to NSN,QTY,UI are unknown to customers• Follow-on transactions reject• Bills don’t match obligations• Unnecessary follow-ups• Net effect of selling Army excess• Volume: Heavy

• Triggered by two situations: Depot Rounding, Qty Unit Pack (QUP) rounding in BSM

• Army issue with need to timing: BJ prior to AS_ shipment confirmation

• SAP and DSS rules synchronized via Policy Memo• Requires validation, minimum 60 days


• Interim: New Job Aid to trigger BJ status for manual actions to change qty

• SCR BOF-07-009 for ARA/ARB (over/under shipment) from DSS: Released May 2007 – BJ Status working but lacked Std U/P – Fixed 9 Aug 07 via Service ticket 201300

• Policy Memorandum signed• SCR DSS-RE7-142 Implemented FEB 08

Priority: Urgent• DLA POC: Terry Simpson, DSN 427-1606; Sheryl

Matter, 717-770-4435• Army POC: Craig Behne, NAMI-PSID, DSN 793-0750

12

Partial/Split Shipment TCNs Issue: No recognizable logic exists in Partial/Split

Shipment TCNs for SARSS

Impact: Status:

• Major rewrite of CORE logic in SARSS1 to recognize TCNs

• Manual input of all receipts on MROs that do not have bar coded TCNs; none of the MROs today have bar coded TCNs

• Precludes use of MROCS enabler at SARSS-1 to process receipts w/ hand held terminal

• True qty on AS_ is unknown for split shipments

• Army meeting 28 Jan to review DLA provided information on partial/split process scenarios

• Army position – Fundamental difference between policy guidance used in DoD 4500.9_R Defense Transportation Regulation, Cargo Movement, Volume II, Appendix L Sep 2005 and DoD 4000.25-1-M Appendix 2.8 as it pertains to the use of suffix codes on requisitions and transportation control

numbers (TCN). • Army/DLA (G-Army F/T & DDC ) Meeting 5 March 08

to define entire process.


• Army currently has no plan to implement a systems change in any current Logistics STAMIS

• Army will work with DLA to attempt to accommodate split TCNs within the Single Army Logistics Enterprise (SALE)

• Army POC: Robert Thurston, DSN 222-9834 • DLA POC: Terry Simpson, DSN 427-1606

EBS Roll Up Billing ProcessIssue: EBS/SDS Transaction FC1 Problem

Impact: Status:

• Interfund bill transaction FC1 from SMS contains Quantity of 1 and Total Price in the Standard Unit Price Field.

• SDS/SIFS assumes Standard Unit Price has changed and multiplies the Quantity Receipted (usually greater than 1) by the passed Standard Unit Price.

• Causes disbursement to be suspended.• Obligation authority moves to negative figure.• Causes pages and pages of unwarranted rejects.

• To best of our knowledge, only affects prime vendors orders.

• Vendor implementation allows for either a summary or line item transaction.

• This impact the customer ordering process and submission of vendors transaction.


• 29 January 2008 – Provided Rozmina Dossa, DLA, list of all SDS AMCISS Customers which require single line item billing.

• DLA notifying vendors to require SDS customers to submit line item transactions.

DLA POC: • Finance: Bruce Wright, (804) 279-4664 • Procurement: Kevin Davis • Army POC: Diane Boyd, C-E LCMC SEC ILSO, DSN

570-8193; Russ Laudermilch, CSC, DSN 570-5875

13

EBS Billing at .000 Unit PriceIssue: Interfund bill transactions from SMS contain a U/P in thousands

Impact: Status:

• Interfund bill transactions from SMS contains a U/P in thousands.

• Bills should be generated with Standard Unit Price in hundreds.

• Causes pages and pages of unwarranted Negative Unliquidated Obligations (NULOs).

• Examples have been provided to DLA/SMS for resolution.

• Root cause identified as not having valid price at time billing, corrective action Business Analysts to review all material pricing, update and reconcile with DLIS, (FLIS Cataloging).

• Secondary cause, pricing cycle did not complete causing some items to be unpriced at beginning of FY, EBS then bill based a default pricing logic.

• Review of file showed 29 items, 3 still did not have a price. All 2.8M items being reviewed to confirm price builds.


• Lean6 pricing recommendation is for DLIS to send SCs a file of any DLA managed materials (non-AAC L) where they did not receive a price update.

• DLA POC’s: Santos Ortega, FI Pricing SPO, DSN 850-1218 and Carl Kerby, DSN 427-7474

• Army POC: Ken Frye TACOM-RI, NAMI PSID, DSN 793-1161

14

15

Excess Processing Financial

ISSUE: Receiving credit on non creditable returns.

Impact: Status:

• DLA reversal transaction doesn’t work and creates manual workload on DFAS

• Labor intensive to correct.• Volume: Heavy

• Problem reported in Mar 06• Interim fix with DAASC to block incorrect

transactions implemented Aug 14, 2007.• DAASC logic updated on 2/11/08. But still not 100%

solution (100% solution is SCR)• Long term solution to be only fix since it eliminates

the FD2 transaction for being created therefore needing no backend catch by DAASC


• Interim Fix: DAASC will capture select FD2/FN1 transactions and delete from bills, began Aug 14.

• Solution: Stop the generation of FD2 on a non creditable return. SCR BFI-07-019 updated; PCE of 178 hours. SCR ECD TBD .

Priority: Urgent• DLA POC: Carl Kerby DSN 427-7474 / Bruce Wright

DSN 695-4664• Army POC: Ken Frye NAMI-PSID, DSN 793-1161• DFAS POC: Lori Peterson DSN 793-9605

Go Back

16

LMP DATA EXCHANGEIssue: Data Feeds for Depot Production

Support Tool (DPST) Impact: Status:

• Currently, the DPST does not contain LMP data. With the next Enterprise Expansion to AMCOM, CCAD and LEAD, this capability becomes crucial as DPST is used to support Depot Maintenance Programs and the Commanders Critical Item Reporting Requirements

• Basis of Estimate (BOE) received 4 Dec 07• Requirement briefed to the AMC Configuration

Control Board 13 Dec 07• Requirement will be prioritized to meet Enterprise

Expansion needs. Based on BOE, solution delivery to take place Nov 08 if funding (1.2M) is provided in time to start development in Mar 08.

• Data Mapping Workshop 24-28 Mar 08• Follow-on meetings (face to face/VTC) as required• See POAM on next page


• Have LMP develop the multiple table formats with associated data; exchange that data with the DPST

• ECP ID 3617- Cost/Tech Review: will allow LMP to feed data to the DPST to manage critical item parts in the execution of Depot Maintenance Repair Programs

• See POAM next page

• DLA POC: Kathy Martinez, 801-586-2288• Army POC: Gary Lindsay, DSN 746-4419

17

LMP DATA EXCHANGEIssue: Data Feeds for Depot Production Support Tool (DPST)

Action POC Date Comments Status

ECP ID 3617 written and forwarded to PMO LMP Aug 21, 2007

Gary Lindsay 8/21/2007

PMO LMP working the Basis of Estimate (BOE) Gabe Saliba 8/23/2007

Once BOE is received, will proceed through the AMC CCB process

Gary Lindsay 12/13/2007 Funding required is $1.2M

PMO LMP/Noreen Bartley LAISO/Gary Lindsay

MAR 08PMO LMP, LAISO, SMEs conducting data mapping workshop 24-28 Mar 2008

If funding is allocated, LAISO will work with PMO LMP to have the capabilities developed.

Gary Lindsay TBD

Completed Yellow, Concern due date approaching

In Process Past due date, unresolved issues

White, Not yet started

LMP/DPST Data Exchange

Legend

Y

R

G

W

B

W

G

G

B

B

18

Special Program Requirements (SPRs) Rejects Issue: BSM rejects SPRs w/in lead-time when sufficient

stock is on-handImpact: Status:

• Causes extra resources to be used to work potential stock shortage issues when assets are available

• Status goes to NICP, but depot submits requisitions• Funded requisitions cannot be input until program

awarded to depot

• LCMCs taking action to improve forecasting mechanism

• LCMCs working with DLA to change AACs on items being req’d by depot in large qty’s one time a year

• DLA anticipates all PQ SPR changes to be implemented by the end of FY07. Reviewing remaining issues for completion by Q01 FY08

• Discussed use of DDE vs. SPR at the Feb 20 AMC/DLA IPT

• DLA/AMC meeting 3/20 to discuss future roll-outs of DDE/Collaboration at other Army Sites


• PA status given when assets are available for PQ rejects (SCR BPL-07-070 – released Oct 07)

• PA status given when quantity exceeds limit for PB rejects; however a validation thru the current validation web-site will be required from the customer prior to an procurement action. (SCR BPL-07-014) – Completed

• Alternative Solution:• Formal demand collaboration

• Army POC: Cathy Davis, HQ AMC DSN 656-8312• DLA POC: Kathy Martinez, DSN 586-2288

18

19

Buy-Back RatesIssue: Experiencing low buy-back rates on SPRs

Impact: Status:

• DLA is purchasing parts that the Army will not requisition

• Excess assets stored at DLA depots

• LCMCs reducing overhaul factors for items on current zero buy-back list

• LCMCs are sending SPR reconciliations quarterly to DLA

• DLA provides all “No Demand” SPRs on a CAC accessible website quarterly. – updated Oct 5, 2007

• Discussed use of DDE vs. SPR at the Feb 20 AMC/DLA IPT

• DLA/AMC meeting 3/20 to discuss future roll-outs of DDE/Collaboration at other Army Sites


• Reduce overhaul factor on items not being ordered

• Update parts list and overhaul factor • Improve forecasting data• Add SPR tracking functionality to EBS in place of

offline legacy process (SCR BPL-07-015) PCE 2,176 hrs; ECD 9 Jun 08

• Alternative Solution:• Formal demand collaboration

• Army POC: Cathy Davis, HQ AMC DSN 656-8312• DLA POC: Kathy Martinez, DSN 586.2288

19

20

LMP MRP Implementation Issue: LMP Aggregates Demand into Single Requisition

for DLA Support

Impact: Status:

• Results in fewer requisitions submitted to DLA and may cause DLA to support items as non-stocked

• SPRs are rejected for non-stocked items• Concern that the decline in TYAD’s performance

will follow as LMP is expanded to other Army sites

• Army/DLA workgroup met again on 14 March and it was agreed that the WS coding and tracking of requisition status is not affected with this issue, however the AAC changing from stocked to non-stocked may be…

• DLA will prepare an analysis project for DORRA to drill down on historical data to validate root cuase

• Discussions on-going – possible prototype of DDE at TYAD (ERP to ERP)


• Propose DLA/Army IPT work with DSCC Land DCO to resolveAlternative Solution:

• Formal demand collaboration• Modify LMP business rules• DLA force items to be stocked

• Army POC: Robert Dittmann, DSN 656-9030• DLA POC: Todd Lewis, DSN 850-0503

Kathy Martinez, DSN 586-2288• TYAD POC: Richard Sames, DSN 795-8716• PMO LMP POC: Noreen Bartley, (856) 988-4985

21

New Issue

No New Issues

Next Meetings

25 April 2008 HQ DLA

Room 0346TIME: 1400-1600 Hours

------------------------------------------------------------------------16 May, 2008

HQ DLARoom 0346

TIME: 0900-1100

22

23

Issues With No Change

•Lack of BJ Status on Customer Direct Orders

•B7 Status for Out of Cycle Price Changes (Jun 08 delivery)

•Supply Status: Leveraging DLA Forward Distribution Depots (DDKS) (Apr 08 test in Europe)

•SARSS Narrative: AE Transaction w/ BQ Status Code (Waiting CCB Review, Jun 08)

Supply Status: Leveraging DLA Forward Distribution Depots

(DDKS)

Supply Status: Leveraging DLA Forward Distribution Depots

(DDKS)

Customer Direct StatusIssue 1: Lack of BJ Status

Issue 2: Correct AS2 shipment confirmations (Priority 1)

Impact: Status:

• Prevents CCSS/SARSS file updates• Changes to NSN,QTY,UI are unknown to customers• Follow-on transactions reject• Bills don’t match obligations• Unnecessary follow-ups• Net effect of selling Army excess• Volume: Moderate

• Researching workaround for over-shipments• BJ status not triggered by Customer Direct

(Vendor) Rounding• Army issue with timing: BJ prior to AS_ shipment

confirmation• SCOPE OF BJ ISSUE: 0.5% over/under shipped

1181 of 253,516 were over/under shipped• AS2 for partial, then total quantity


• CD solution: CROSS PROCESS Working Group (Order Fulfillment, Procurement, Finance)

• Reviewing potential actions to decrease the frequency of Customer Direct rounding by vendors

• SCR BOF-08-006 created 16-Oct (PCE 668 hrs)• POAM attached - revisit issue in Oct 2008

Priority: Urgent• DLA POCs: John Ampela, DSN 427-1562

Rim Gaver, DSN 444-0468

Joe Ryder, DSN 427-1595

Kevin Davis, DSN 850-2312 • Army POC: Craig Behne, NAMI-PSID, DSN 793-0750

24

2525

Customer Direct StatusPlan of Action and Milestones

Action POC Date Comments Status Completed

1 Identify programming gap

John MaleyBob VitkoJoyce CollinsJohn Ampela

7/1/2007Lack of ASN notification from Vendors.

Final invoice indicator inconsistent.Cross Process solution required (FI, OF, PR)

2 Develop System Change Request (SCR) process flow

John MaleyBob VitkoJoyce CollinsJohn AmpelaKevin Davis

10/12/2007Functional Design required. BOF-08-006 created

10/17/2007 (replaced BCP-08-003).PCE due 11/08/2007

3 Submit SCR and prioritize into FPLJohn AmpelaJanie HudginsChris Goldbranson

10/20/2008

To be Prioritized in FY09 Workload. Unable to trade into the FY08 workload per OF Process

Owner due to inability to sacrifice any existing tickets (most already in development).

4 Migrate fix to Production TBDDependent on Sustainment Schedule and workload

placement.

Completed Yellow, Concern due date approaching

In Process Past due date, unresolved issues

White, Not yet started

Customer Direct Status - Lack of BJ status and AS2 confirmation

Legend

Y

R

G

W

G

W

B

G

W

26

B7 Status for Out of Cycle Price Changes

Impact: Status:

• Obligations are inaccurately stated until bill arrives• Manual workload increased due to rejected bills• Active NSNs not receiving B7 status could have

multiple open requisitions causing volume to be significant

• Volume: Heavy

• Financial Pricing BPAs updating appropriate table.• SAP process not working per design to respond to

the Out of Cycle price changes, update Sales Orders, and send B7 Status.


• Short Term Solution: Leverage existing B7 process to send Out of Cycle notifications. Requires manual cleansing Price Table by Business Process Analysts.

Service Ticket 252735 ECD – 31-OCT-2007 Problem Ticket has been fixed

• Long Term Solution: SCR BCP-07-019 ECD June 2008 (PCE 1,851 hours)


27

Supply Status: Leveraging DLA Forward Distribution Depots (DDKS)

Issue: National and Tactical Software Changes

Impact: Status:• Tactical SSAs have need to move excess• CCSS/LMP directs redistribution from the GS Base sites

(Redistribution of Army owned NAMI creates a cost avoidance)

• Current Sourcing logic does not leverage Forward stockage of DLA items at DDKS. ( CCSS Change 3584)

• SARSS1 W2N will continue to route unserviceable reparables

• Leveraging DDKS will improve customer support • Software changes at tactical level will reduce touches

• Leveraging DDKS included in HQDA Materiel Retrograde Message ( USCENTCOM AOR ) dated Oct 2007

• Working with DLA Retrograde Task Force• Sourcing Logic change complete mid-Dec 2007• Teleconferences held mid-Dec 2007 with SWA, Korea and

JRIMM working group• Tables loaded for SWA, Korea and Hawaii and Europe –

late-Dec 2007• Army received DZAs on 4 Jan 08 12,499 DZAs- DDPH and

15,306 DDDK• Looking to expand for Japan for Okinawa • Tactical system changes to test in Europe - Apr 2008 • Execution date – Dependent on LVST completion (May-Jun)


• SARSS change to load serviceable excess by NIIN (national maint) and load national RIC - $410,304 – SARSS CCB 20 July 2007 top priority. Funded (L1Q-04-01 / L1Y-04-15)

• LVST L1Q-04-00 Testing USARPAC – on going• L1Q-04-01 / L1Y-04-15 in house testing – Mar 08• LVST L1Q-04-01 / L1Y-04-15 April 08 - USAREUR• CCSS – 3584 – Sourcing Logic – Approx Cost $150,000 –

Priority for work – Implemented Jan 08

• ECPs not required for LMP (NAMI-CCSS only)• Army POC: Robert Thurston, DA G4, DSN 222-9834 • DLA POC: Joe Farris, DDC, DSN 771-7500• Lynn Fulling, J3, DSN 427-1611

27

28

Supply Status: AE Transaction w/ BQ Status Code Issue: Cancellation confirmation receivedat SARSS, no AC1 submitted by customer

SARSS2AC/B• ECP L1Q-R038-822 - Eliminate manager capability to input AE_ BQ Status

SARSS-1 • ECP L1Y-R038-415 - Remove logic that blocks posting of AE_ BQ status received from higher supply

sources.Not currently scheduled for package; must go through BCCB and CCB for prioritization and

scheduling. BCCB met 20 NOV 07 ECP given Priority 3; submitted to CCB currently scheduled for 15 Jun 08

NAMI interim measure for replenishment requisitions when DLA close w/ BQ & no AC1 from customer:• Close in CCSS by changing status code to D3, which will decrement the due-out &

financial obligation based on qty (partial/full) provided by DLA• Manually forward AE8 to DAAS w/ D3 status for closure action w/in SARSS

This solution will be implemented until NAMI is notified that SARSS allow BQ status w/out AC1 present

29

Back-up Slides

CLOSED/RESOLVED

ISSUES

30

Supply Status:BQ/B8/CJ/CK/CUISSUE: AE’s are being received with all zero’s in the qty field

Impact: Status:

• CCSS cannot post status with zero’s in the qty field.• Army customers are calling in because the

transactions reject at the their level.• Volume: Heavy

• Scan of CCSS records for the past 6 months revealed over 4300 status transactions have been received with zero filled quantities.

• Examples have been provided to DLA.

BQ – 3465 B8 - 853

CJ – 12 CU – 3

CK – 1 CA – 1


• All systemic issues resolved• DSS ticket 137130 to correct B8 with zero qty

migrated to DSS on 5 Sept• BQ issue addressed via Remedy 235204 fixed on 3

Aug 2007• 5588 orders (BQ with zero qty) require clean up.

CLEAN UP executed successfully on 5-NOV-2007


CLOSED JAN 2008

31

ClosedSupply Status: CG Status Code

Issue: CG status is received with invalid NSN/Qty

Impact: Status:

• AE CG contains “invalid NSN” in NSN field and “1” in the Qty field in lieu of requisitioned NSN/Qty.

• CCSS and SARSS will accept and process but quantities greater than 1 are left open indefinitely

• Volume: Moderate

• Problem identified as a part of Remedy Ticket 209931

• NAMI-PSID is scanning records to help validate the latest fix on the blank FSC problem

• NOTE: Follow ups for orders rejected with CG prior to 10 May cannot be corrected


• Solution: Perpetuate requisitioned NSN and Qty on AE CG status transactions

• Remedy tickets 209931 and 217302• Released 10 May 2007: Validation revealed that NIIN

is omitted on some CG’s – Service Request 201300 released 24 Oct 07

• NAMI validated 2 sets of data and concurs issue is resolved


32

CLOSED ISSUE: Lateral Redistribution Issue: Implementation of Lateral

Distribution Required

Impact: Status:

• Full benefits not yet achieved• Army requisitions remain on backorder• Potential readiness impact• Interim/offline solution is labor intensive

• We expanded the TAV LR process to an additional 12 Army SARSS sites to ensure the fixes worked as designed.

• Results are positive and we intend to add the remaining 56 sites NLT 30 September.


• BOF-06-023- Release in production Aug 9 2007 and we are still testing with Army

• Initial limited test results are positive

• Recommend action be closed – Closed Sept 07

Priority: Urgent• DLA POC: Roz Dossa, DSN 427-4922• Army POC: Craig Behne, NAMI-PSID, DSN 793-0750

33

CLOSED ISSUE:Supply Status: Non-receipt of BF Supply Status

Issue: Not receiving supply status, BSM drops M/S & SUPADD

Impact: Status:

• No supply/shipment status to customers• CCSS/SARSS files not updated• Unnecessary follow ups• Volume: Moderate

• DLA confirmed problem for BF status and submitted a ticket to address missing MILSTRIP data elements

• Army identified same problem with B8 & BQ status so the below ticket was enhanced to address B8, BF, and BQ

• NAMI-PSID will scan incoming status to help validate 14 June fix


• BA from HM8-Mapping Agency corrected 08 Feb 07 • Solution: Problem/Service Ticket #: 201076/SIR 38386

(BF/BQ/B8 Status Codes)• In Production 09 MAR 2007 – Fix not comprehensive• New ticket 227870 submitted, In Production 14-June

Validating results - glitch with Std U/P fixed

Recommend Action Be Closed – Closed Sept 07

Priority: Urgent

• DLA POC: John Ampela, DSN 427-1562• Army POC: Craig Behne, NAMI-PSID,DSN 793-0750

34

CLOSED ISSUE: Supply Status: Cancellation (AC) Request Processing Issue: No record (BF) status rec’d on cancellation request.

Supply action taken on Reqs rec’d later

Impact: Status:

• Requisitions closed by BF status in CCSS/SARSS• BSM takes supply action on closed/cancelled

requisitions• Customer receive and are billed for excess stock• Volume: Moderate

• Problem identified and SCR submitted• Change BSM logic so that the late arriving DIC=A0,

AM, AT (order placement, modification, or follow up) will perpetuate BF status based on MILSTRIP rule in C4.10.12 of 4000.25-1-M

• No requirement will generate once an AC1 has been received by DLA


• Solution: BOF-07-008 submitted 31 OCT 2006 as High Priority ticket

• Added to PDP in Feb, approved for FY07 • Date: ECD 13 Sept 07, completed 9 August –

validating • Recommend Action Be Closed – Closed Sept 07

Priority: Urgent

• DLA POC: John Ampela, DSN 427-1562• Army POC: Craig Behne, NAMI-PSID, DSN 793-

0750

3535

ClosedRIC To Clean up

Impact: Status:

• Source of Supply unknown to customers• Unable to route follow-on trans i.e. follow-ups,

cancellations, modifiers• Volume: Low

• DLA pulled list of 89 NAMI requisitions (SUPP ADD = W9046W) to manually apply RIC TO and facilitate closure of orders

• CAS personnel manually updating RIC TO


• Status of 89 NAMI requisitions• All BSM lateral redistribution orders with Supp Add =

W9046W have been cleaned up to contain a valid RIC TO

• In addition, DLA has cleaned up 85% of ALL Service orders passed to another activity for lateral support from 1/1/2006-Present. 15% in process.

Priority: Urgent

• DLA POC: Rozmina Dossa, DSN 427-4922• Army POC: Craig Behne, NAMI-PSID, DSN 793-0750

36

CLOSED ISSUE: Supply Status: Partial Shipments w/ B8 Status Code Issue: Balance qty unfilled, unbilled/ AC1 not processed

Impact: Status:

• Open Qty remains on requisition with no supply action/status from BSM

• Customers impacted• Volume: Low

• Issue relates to BJ issue• Clean up of open Army records required

(Combine with BJ issue chart 8)


• Solution: BSM must transmit BJ status in all cases where the quantity of an order has been permanently changed for any reason. See BJ Status Slide.

• This slide is closed.• Consolidated under BJ supply status topic.


3737

CLOSED ISSUE:Supply Status: BM Status Code

Issue: Receive BM status with no RIC To

Impact: Status:

• Source of Supply unknown to customers• Unable to route follow-on trans i.e. follow-ups,

cancellations, modifiers• Volume: Low

• DLA research revealed approximately 14,000 lines since BSM go-live and approx. 10,000 lines prior to Oct 06 without RIC TO

• Systemic issue identified & fixed OCT 2007 mandating RIC TO for BM status in BSM; clean-up required on orders prior to that

• DLA pulled list of 89 NAMI requisitions (SUPP ADD = W9046W) to manually apply RIC TO and facilitate closure of orders

• CAS personnel manually updating RIC TO


• Solution: SCR: BOF-06-044• Date: Fixed• Recommend action be closed• Issue closed – tracking RIC TO cleanup only

Priority: Urgent

• DLA POC: Rozmina Dossa, DSN 427-4922• Army POC: Craig Behne, NAMI-PSID, DSN 793-0750

3838

CLOSED ISSUE:Supply Status: C8 Issue: BSM is inserting the Unit Price in what

should be the Minimum Order Quantity field on a Supply Status document containing a “C8” reject code. (Priority 1)

Impact: Status:

• SARSS will reorder using the unit price as the MOQ• SARSS will then cancel excess Qty and rqn. will go

into a loop• Requisition never filled, potential readiness impact• Volume: Heavy

• DLA identified the root cause and implemented a fix

• Interim workaround removed by DAASC after fix validated by DLA/Army


• Solution: Continue to use DAAS interim fix until BSM is fixed and fix is validated. SCR: BOF-06-065. Released to production on 26 Oct 06

• Date: BSM ticket is fixed• Validated with Army/DLA closed March, 2007

Priority: Urgent• DLA POC: Roz Dossa, DSN 427-4922• Army POC: Craig Behne, NAMI-PSID, DSN 793-0750• DAAS POCs: Linda Marflak/Pam Meredith, (937)

656-3709

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Supply Status: AS2 w/ partial qty CD PortionIssue: AJ2 receives AS2 w/ partial qty,

then AS2 w/ total qty – Consolidated on BJ slideImpact: Status:

• Rejects/Manual intervention required• Volume: Low

• Vendor shipping notification not required, no data provided to DLA in most cases

• Invoice reliable and scoped as viable solution• DLA sized Customer Direct issue analyzing

invoiced POs for 4 ½ mos of business.• 253,516 analyzed and 0.5% (1,181) were over/under

shipped


• CROSS PROCESS Working Group ongoing (Order Fulfillment, Procurement, Finance)

• Resolution pending new process development for sending shipment confirmation off invoice

• Data (810 invoice and Shipment Confirmation histories) pulled by DAASC and will be analyzed to diagnose issues and recommend a solution

Priority: Routine• DLA POCs: John Ampela, DSN 427-1562

Rim Gaver, DSN 444-0468

Kevin Davis, DSN 850-2312

• Army POC: Craig Behne, NAMI-PSID, DSN 793-0750

40

LMP DLMS Migration TestingIssue: BSM Participation in Army Testing

Impact: Status:

• Introduces increased high risk into the MILS to DLMS Migration planned for the August and December releases

• Deployment of the 6 Priority 1 DLMS transactions into Production for LMP would not occur.

• Delays the MILS to DLMS migration schedule previously discussed with the OSD BTA

• Work group meeting had discussed BSM participation in test for April timeframe

• NSN’s from the Army have been provided – LMP-P Functional Acquisition Team Lead is Army POC for NSN’s


• Agreement reached on test participation that supports August and December release schedules

Priority: Urgent• LMP POC: Jay Briggs, 856-988-4534• BSM POC: Cindy Ellison, 703-325-1662

CLOSED ISSUE:

Update to Supply PRC re: EBS LMP Meeting. Agenda OPENING REMARKS/INTRODUCTIONS DLA/AMC ISSUES WITH...

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Transcript of Update to Supply PRC re: EBS LMP Meeting. Agenda OPENING REMARKS/INTRODUCTIONS DLA/AMC ISSUES WITH...