UNIVERSITY ENVIRONMENT AND SUSTAINABILITY STEERING … · 2) To develop and implement the...

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UNIVERSITY ENVIRONMENT AND SUSTAINABILITY STEERING GROUP

Wednesday 11th January 2017 at 11am in CM2.08 Claus Moser Building

AGENDA

1. Apologies and Absences

2. Actions List – 3rd November 2016

Actions list attached

3. Terms of Reference Amended Terms of Reference attached

4. Chair’s Remarks Key Projects

5. Keele University Smart Energy Network Demonstrator (SEND)

To receive an update on SEND

Estates and Operations

6. Environmental Management Update Report attached

7. Energy Management Report

Report attached

8. Energy Management Strategy Report attached

9. Carbon Reporting Scope 3 Report will be presented via AV Leadership and Governance Education and Research

10. Education for Sustainability Developments To receive an update from the Director of Education for Sustainability

11. Sustainability Research and Business Engagement Report

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To receive an update on sustainability-related research and business engagement activity International Activities

12. International Activities

To receive an update on recent sustainability-related international activities

13. Any Other Business

14. Dates of Next Meeting

Thursday 23rd March - 2pm - 4pm, CM 2.02 Thursday 18th May - 10am - 12noon, CM 2.02 Thursday 22nd June - 11am - 1pm, CM 2.02

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University Environment and Sustainability Steering Group (ESSG)

Actions List Thursday 3rd November 2016 at 2pm

Attendance: Professor Mark Ormerod (MO) Deputy Vice-Chancellor and Provost (Chair) Phil Butters (PB) Director of Estates and Development Jane Barker (JB) Head of Grounds, Estates and Development Huw Evans (HE) Environmental Manager, Estates and Development Dr Sharon George (SG) Sustainability Hub Manager Sam Gibbons (SGi) Environment and Campus Officer, Keele SU Elliot Jones (EJ) Energy Manager, Estates and Development Ian Madley (IM) Head of Partnership Development (Natural Sciences),

Engagement and Partnerships Dr Zoe Robinson (ZR) Director of Education for Sustainability, School of Geology,

Geography and Environment Linda Sutton (LS) Procurement Manager, Finance Susan Warrender (SW) Head of Catering and Retail Dr John White (JW) Deputy Director of IT Howard Bell (HB) Executive Support Officer, Vice-Chancellor’s Office (Secretary) Apologies: Cathy Partington Deputy Director of E&D (Strategy & Capital Projects)

Item Decisions/Actions Responsibility Environment and Sustainability Steering Group (ESSG) – Draft Terms of Reference

Members of the group to submit to MO suggested amendments to the draft ToR The following amendments were suggested: • Add to the membership: Head of

Partnership Development (Natural Sciences) and the Sustainability Hub Manager

• Key development areas: Estates and Operations to include reference to Procurement, Waste, IT and Catering & Retail.

• Add “Green Keele” to the draft ToR

HE and EJ to amend the draft ToR as discussed by the group.

ESSG Members HE & EJ

Chair’s Report • MO thanked ZR, HE and EJ for all their work on the recently produced Sustainability Report. It was reported that the Chancellor Jonathan Porritt had made positive comments about the report and suggested that it should include more metrics regarding carbon savings.

• It was agreed that a repository should be created on the KLE where information for inclusion in the Sustainability Report could be collected.

HB

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Item Decisions/Actions Responsibility • It was agreed that the Sustainability Report

should be published biennially. • It was agreed that a short highlight

report/infographic shall be produced annually, or more frequently if appropriate, to showcase progress in that year.

• It was agreed that the Week at Keele should be made a vehicle for promoting Sustainability by having regular pieces and features on Sustainability.

• Work with the Students’ Union in producing a Sustainability newsletter

EJ to lead ZR, HE & EJ ZR, HE & EJ

Keele University Smart Energy Network Demonstrator ( SEND)

IM updated the group on the latest re. the SEND Project. ESIF funding of £9m was close to being agreed subject to clarification regarding the place of carbon saving within the project. It was hoped that the contracts regarding the project can be confirmed before the Autumn Statement on 23rd November.

The Environmental Manager’s Update

• Green Impact – Awards Ceremony 22nd November

• Sustainability Design Guide – Development of the Guide was noted and that a draft Sustainability design guide will be presented at a later ESSG meeting in 2017.

• Carbon Reporting – Work underway to produce a scope 3 Carbon report. A draft outline of the report will be presented to ESSG at the next meeting in January.

• Travel and Transport - Need for an updated Green Travel plan was noted given the increased number of students on campus and moves not to increase car parking.

• Green Gown Awards. The group was pleased to note that Keele had four entries shortlisted for the finals of the Green Gown Awards.

HE HE & EJ

Behavioural Change Strategy

• Group discussed the challenges relating to improving Keele’s performance in relation to this particular area with regards to ethical investments and workers’ rights in terms of the local supply chain.

• LS and HE to look at what scope there was for Keele to improve its performance with reference to workers’ rights.

• It was noted that these particular areas were featured in the People and Planet universities League.

• A further developed strategy will be presented to the January meeting.

LS & HE HE

New Accommodation Developments

The group discussed how best to ensure that new accommodation developments were in line with principles of the Sustainability Design

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Item Decisions/Actions Responsibility Guide currently being developed.

Energy & Carbon Management Update.

• Group agreed that it would be helpful if the figures associated with the Energy Management projects outlined in the report could include the payback period.

• It was agreed that the cost of the University purchasing 100% green electricity and/or gas should be considered by UEC via a paper setting out the issues.

EJ EJ & MO

Energy Management Strategy

• The group commended the draft strategy noting that a final draft would be submitted to the group at its next meeting in January.

EJ

Sustainable Food Policy • Add to the policy under “Community”, ‘a clear communication strategy’

SW

Education for Sustainability Developments

• Group discussed a proposed “Sustainability minor” and how best to take the proposal forward.

• MO to talk to Helen Galbraith, Academic Registrar and Director of Planning and Academic Administration, about the Sustainability minor being discussed by the Portfolio and Curriculum Development Steering Committee.

MO

Sustainability Staffing • MO, ZR and HE to meet to discuss the issue of staffing for sustainability

MO, ZR & HE

International Activities • ZR to talk with Richard Luther about potential International partnerships in Africa re sustainability.

ZR

Date of Next Meeting Wednesday 11 January 2017, 11 am – 1pm, CM2.22

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Environment and Sustainability Steering Group (ESSG)

Terms of Reference

Members

• Chair – Deputy Vice-Chancellor • Director of Estates and Development • Environmental Manager • Energy Manager • Head of Grounds • Director of Education for Sustainability • Sustainability HUB Manager • Procurement Manager, Finance • Head of Catering and Retail • Deputy Director of Information Technology • Head of Partnership Development (Natural Sciences), Engagement and Partnerships • Students’ Union Representative • Executive Support Officer, Vice-Chancellor’s Office (secretary)

Terms of reference

1) Provide co-ordination of the Sustainability agenda across the University. 2) To develop and implement the sustainability strategy 2015-2020. 3) Produce, monitor and review objectives and targets set out in the Carbon Management Plan

and the Environmental & Energy Policy. 4) Publicise the University's performance against the University’s Carbon Management Plan

and Environmental Policy and other relevant benchmarks. 5) Provide an annual report to the Executive Committee on progress made. 6) To support and continually review policies and plans which will enable the Policy/strategy to

be met within key development areas:

• Learning, Teaching and Research • Leadership & Governance • Estates and Operations including; Procurement, Catering & Retail,

Biodiversity, Waste & Recycling and Information Technology (IT) • Partnership & Engagement

7) Establish, disestablish and oversee membership of any necessary sub-group e.g. a

Biodiversity Sub-Group. 8) To review progress in the ‘Green League’ and propose actions associated with it and other

matrices.

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Reporting

The Group will report, via the Chair, to the University’s Executive Committee, and budget resources group as appropriate. The Minutes of the meetings will be circulated to the Senior Policy and Strategy Manager.

The Group will produce an Annual Report to be submitted to Executive Committee.

Meetings

The Group will meet four times a year.

Standard Agenda items:

• Chair’s report

• Key Projects

• Learning, Teaching and Research - Education for Sustainable Development Report

• Leadership & Governance

• Estates and Operations - Environmental Management Report - Energy and carbon Management

• Partnership & Engagement

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Environmental Management Update January 2017

Contents 1. Green Impact

2. Environmental Management Systems / Eco Campus

3. Green Week

1. Green Impact The Green Impact awards were held at the Sustainability Hub on the 22nd of November. The awards given included:

• Bronze award- Learning and Professional Development Centre (LPDC), Lennard Jones and Institute of Liberal Arts and Sciences (ILAS)

• Silver Award- Claus Moser, Sustainability HUB • Gold Award, Learning Language Unit (LLU) • Excellence Award- Library Services

The awards also celebrated other Sustainability initiatives and awards which included:

• Catering Services, Bronze level ‘Food For Life’ catering mark • Conference and events, Green Tourism Silver award • Student Union Green Impact award

There were also two ‘special’ awards. Learning Language Unit won a Community Action award for their work with local charity African Social Health Agency (ASHA). The ‘Environmental Hero’ award was given to Phil Brown, Accommodation manager at Hawthorns for his efforts in improving waste

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recycling levels. He’s improved the communication and engagement with staff and students leading to higher recycling rates of over 50% being achieved, including over 1 Tonne of glass being recycled per month from the Hawthorns Halls of Residence.

Green Impact 2017 will be launched during Green week in March.

2. Environmental Management System / Eco Campus An Environmental Management System (EMS) provides organisations with a framework for managing environmental responsibilities efficiently in a way that is integrated into all operations. The Estates and Development Directorate have led on the implementation of an accredited Environmental Management System (Acorn standard) since 2013 with full accreditation status being awarded in June 2014. The Acorn standard was due for renewal this year. However, it was announced in December 2016 that the Acorn standard would not be continuing and a replacement accredited standard would be needed for Keele University.

Therefore, we have signed up to the HE sector specific ‘Eco-Campus’ scheme. The Eco-campus scheme awards progress through four phases of bronze, silver, gold and platinum. The platinum phase is equivalent to the International standard ISO 14001. Currently, 44 other Universities are part of the Eco Campus scheme.

About Eco-campus:

EcoCampus is a national Environmental Management System (EMS) and award scheme for the higher education sector. The scheme allows universities to be recognised for addressing key issues of environmental sustainability, including carbon reduction. The EcoCampus project was initially set up and funded by the Higher Education Funding Council for England in 2005 (HEFCE) and is now a collaborative project between Nottingham Trent University (NTU) and Loreus Ltd (EMS, software development & training consultancy). The Scheme offers the complete package for carbon and EMS support in the HE sector, where participants are walked through the process of designing, implementing and auditing a fully operational EMS. The scheme also includes a number of CPD workshops in key areas of environmental management such as environmental law, auditing and sustainable procurement. At present, approximately 30% of the UK higher education sector is enrolled on the scheme. The phased approach means that universities gain recognition for improved environmental performance through a series of awards; Bronze, Silver, Gold and Platinum. The Platinum award is equivalent to the international standard ISO14001.

There are four phases to the scheme:

• Bronze – Planning. Determine the issues that can affect the EMS and plan to address them. Set the scope and ensure top management commitment.

• Silver – Implementing. Plan to address risks and opportunities, set objectives and define the environmental policy.

• Gold – Operating. Ensure competence and implement processes necessary to achieve the intended outcomes of the EMS.

• Platinum - Checking and Correcting. Audit the EMS and implement actions to ensure its continuing suitability, and effectiveness.

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Silver phase Audit

A Silver phase audit will take place on the 8th of February 2017. This will include a site tour and document review. The criteria being assessed include:

Bronze. This is the planning phase which requires:

• top management to demonstrate leadership and commitment for the EMS by: - taking accountability for its effectiveness; - ensuring that the EMS is integrated into the business processes and strategic

direction. • the institution:

- to understand the issues, risks and opportunities that can affect its environmental performance and the EMS;

- to determine the needs and expectations of interested parties; • To determine the scope of the EMS.

Silver. This is the implementing phase which requires institutions to:

• determine the Legal and other compliance obligations that apply to its operations; • identify elements of the organisation that interact with the environment (aspects)

and any changes to the environment resulting from the institutions activities (impacts).

• plan how it will address risks and opportunities associated with its compliance obligations and significant environmental aspects;

• Develop environmental objectives and plan how they are to be achieved; • establish an environmental policy.

Once the Silver accreditation is in place a plan will be put forward to achieve the Gold and Platinum phases.

3. Green Week 2017

Green week 2017 will be held on the week beginning 6th of March. The week is being organised with full support from the Students Union who will run some of the events as well as recruit volunteers and organise the communications. Some of the planned events so far are:

- Green fair at the SU - Workshop on socially responsible careers - Dr bike + cycle maintenance sessions - Arboretum lunch time walk with David Emley - Sustainability Forum - Launch of Green Impact 2017

The next Green week planning meeting will take place on Wednesday the 18th of January where the timetable of events will be finalised.

Huw Evans, Environmental Manager 09/01/2017

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Energy & Carbon Management Update Report

January 2017

1. 2016/17 Energy & Water Performance to Date

Carbon

No interim update available as consumption and recharge data is only consolidated once per year.

Energy

Gas

Year to date consumption of gas is tracking around 10% above expected inclusive of weather correction. Although a proportion of this is due to the Horwood Gas CHP performing better than expected (and therefore using more gas), overheating of buildings has been identified as a major factor. The solution to this is to limit temperatures and heating run times within buildings and a paper is to be presented to UEC to gain approval for these measures.

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Electricity

Electricity consumption for the academic year to date is down by 10% against the projection. Again this is partially due to the CHP creating more electricity than expected, however as the forecast is based largely on a three year running average, the majority is due to efficiencies that have been delivered including lighting refurbishments.

Water

Water consumption to date is tracking more than 50% higher than forecast due to a several large leaks including a significant burst in December. A water management strategy is being produced to allow the university to take more of a pro-active approach to water.

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2. Energy Management Strategy EnPI’s

2016/17 Q1 Q2 Q3 Q4 Monitoring, Targeting & Control EnPI01 Number of core sub meters which are reporting data automatically (AMR) 142 EnPI02 Percentage of core non-AMR meters which have been read at least twice a year 94% Behaviour Change EnPI03 Number of students/staff directly engaged in behavioural change programmes TBD Energy Efficiency EnPI04 Number of feasible projects identified 58% EnPI05 Percentage of projects achieving or surpassing the expected savings 100% EnPI06 Percentage of buildings formally audited within the last three years 48% EnPI07 Percentage of Display Energy Certificates with Operational Ratings better than 100 92% EnPI08 Total qualifying electricity consumption1 2,787,388 EnPI09 Total qualifying gas consumption 4,499,981 Energy Generation from Low-Zero carbon sources EnPI10 Percentage of total generation delivered on-site 9% EnPI11 kWh of electricity from CHP 224,342 EnPI12 kWh of heat from CHP 375,800 EnPI13 kWh of electricity from Solar PV 34,416 EnPI14 kWh of biomass 2,352 EnPI15 kWh of additional LZC sources employed on site 2,061

1 Including domestic housing and recharged tenants

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3. Energy Management Projects

Several energy conservation measures have been implemented in the last period including:

• Library PC suite LED lighting – 33.75 tCO2 and 68,847 kWh p/a (2.2 year payback) • Lennard Jones water distillation equipment – 5.5 tCO2 and 12,470 kWh p/a (3.6 year

payback) • LED lighting in presentation areas of Chancellors A – 14.37 tCO2 and 29,324 kWh

p/a (4.3 years) • LED lighting in communal areas of Chancellors B – 6.42 tCO2 and 13,094 kWh p/a

(5.1 years) • Gym LED Lighting – 4.6 tCO2 and 9,351 kWh p/a (3.8 years) • Innovation Centre 2 LED Lighting – 26.5 tCO2 and 54,317 kWh p/a (3 years)

4. Procurement

The procurement of the new gas, electricity and water contracts is underway to be implemented in time for April 2017. We are currently awaiting approval to award the contract to a third-party intermediary that will broker the services on our behalf.

Once the broker is in place we will understand the financial implications of choosing a ‘green’ tariff for electricity. A paper will then be presented to UEC to decide determine if this is the correct way forward.

2016-2022 Energy Management Strategy

Document ref Document Owner Document Reviewer Release date Version KE0002a Elliot Jones Huw Evans 21/10/2016 2.0 Changes from previous version: Updated to 2016-2022

NOTE: PRINTED COPIES OF THIS DOCUMENT SHOULD BE CONSIDERED UNCONTROLLED

Energy Management Strategy 2016-2022

Keele University Energy and Estates Department Estates Building Keele University Newcastle-Under-Lyme Stafford ST5 5BG

Owner Elliot Jones Energy Manager

01782 733467 [email protected]

mailto:[email protected]




Table of Contents Table of Contents ............................................................................................................................. 2

Introduction ....................................................................................................................................... 3

Keele University’s Sustainable Vision ............................................................................................. 3

Drivers ............................................................................................................................................ 3

Our Approach ................................................................................................................................ 5

Scope, Baseline, Targets and Resources ...................................................................................... 7

Scope .............................................................................................................................................. 7

Baseline .......................................................................................................................................... 7

Targets ........................................................................................................................................... 9

Resources ..................................................................................................................................... 12

Achieving the Target ...................................................................................................................... 13

Monitoring, Targeting & Control ............................................................................................... 13

Behaviour Change....................................................................................................................... 14

Energy Efficiency ........................................................................................................................ 14

Energy Generation from Low-Zero carbon sources ............................................................... 16

Reporting ......................................................................................................................................... 16

Review .............................................................................................................................................. 17

Annex A ............................................................................................................................................ 18




Introduction This Energy Management Strategy (EMS) seeks to build upon the University’s first Energy Management Plan which covered the period from 2013 to 2015. The original plan broke new ground, acknowledging that an ad-hoc approach to energy management was no longer appropriate in the face of higher costs and an increasing legislative burden. The actions it delivered led directly to significant investment in energy efficiency projects and created a process behind which the first significant renewable energy capacity was installed on campus.

The purpose of this revised document is to build on that work and support the desire for Keele to be one of the most environmentally sustainable University’s in the UK. The approach to energy management within the organisation is possibly the most important in this regards, as the vast majority of carbon emissions result from the use of electricity and gas within our academic, commercial and domestic properties.

This Strategy specifically serves to provide:

1. An appropriate and accurate energy baseline from which progress can be measured 2. Targets which are Specific, Measurable, Achievable, Realistic and Timely 3. An assessment of the resources required to meet the targets 4. A process detailing how progress against the target will be measured and reported 5. The approach to achieving the targets including an action plan 6. Details of the roles and responsibilities for those involved

Keele University’s Sustainable Vision At Keele University we aim to promote environmentally sustainable in all that we do. This involves consistently seeking to improve the way that we work to decrease the Universities negative impacts on both the environment and the wider community. Through our teaching, research, spending power and commercial activities we can have a significant positive effect on society and help to deliver a sustainable community in which our staff and students live, work and study.

Drivers As with every other Higher Education Institution in the UK, Keele University has a challenge. Affordable and reliable energy is an absolute requirement, enabling us to carry out our activities and remain competitive in a heavily contested sector. At the same time environmental sustainability is one of the core values at Keele, therefore the transition to an efficient campus driven by low carbon energy is not simply an aspiration, it is a goal against which we are completely committed.

Whilst the ambition to be one of the most environmental Sustainability University’s in the UK is the primary driver, motivation is also provided from several other sources:




Reputational The environmental credentials of a University is now seen to be an important consideration for potential students, with 80% in a recent survey wanting institutions to embed sustainability in their operations, therefore the more efficient the organisation can be the more students we can attract to the University.

Economic An important issue for the University is the regular spend of more than £3m on gas, water and electricity supplies each year. Despite relatively repressed commodity markets in the last few years, there is consensus that the only long term trend for energy costs is upwards. As much of the worlds primary energy resources are located in some of the most volatile regions of the world there is also a need to mitigate the potential impact of any dramatic changes to oil and gas prices.

Wholesale energy prices however now make up less than half of the delivered commodity costs. The rise of carbon based taxation has led to significant increased costs in the last decade and is projected to increase further in the near future. The National Government’s recently enacted policy to address the ‘energy trilemma’ of lowering costs, decreasing carbon emissions and increasing capacity is also expected to increase electricity costs by as much as 10% by 2018.

We also need to consider that there are economic benefits to implementing on-site generation. The installation of solar panels for example not only reduces the costs from buying electricity from the national grid but also can provide significant opportunities to generate revenue from subsidies.

Legislative The Climate Change Act 2008 commits the National Government to reduce UK carbon emissions by 80% by 2050 against 1990 levels and provides for five-year carbon budgets to determine a cost effective path to achieving this long term target. This has impacted on the University as much of the secondary legislation and carbon taxation are influenced by this targets set within the Act.

The University is a participant in the Carbon Reduction Commitment Energy Efficiency Scheme (CRC), a scheme which requires some 2,000 or so of the largest organisations in the UK to record their annual emissions and report these to the National Government. A charge is then levied against each tonne of Carbon reported, costing the University more than £200k in 2014/15 alone.

The EU Energy Performance in Buildings Directive provides much of the compliance regulations against which the University has to fulfil. These include the provision of

• Display Energy Certificates (DECs) to detail the energy performance of many of our buildings in comparison to national benchmarks

• Energy Performance Certificates (EPCs) showing how efficient new developments and domestic housing are




• Air Conditioning Inspections which provide guides as to how cooling can be provided in more efficient ways.

In December 2015, the first truly global climate deal was agreed which committed nations to pursue efforts to limit warming of the globe to just 1.5C above pre-industrial levels. This includes a pledge to achieve a net zero emissions by the second half of this century. Keele University is of course not directly bound to these targets, however if the National Government wishes to achieve its stated ambition to achieve this, it will need to improve legislation in the UK to reduce emissions.

Our Approach The University has implemented a clear and strong sustainable policy framework which provides the means to engage with stakeholders from all aspects of the campus and its business activities. The framework provides clear targets, actions and responsibilities for the individual sustainability themes, including energy, and specifies a clear reporting structure.

Figure 1 - The Keele University Sustainability Framework

Aims & Objectives In February 2015, the University Council approved a Strategic Plan which determines the organisations aims over the five years to 2020. It is a measure of how serious the University is about its environmental credentials that it declared as one of its six key aims that it will:

‘Promote environmental sustainability in all that we do’ – Strategic Aim 5




Building on this, in 2016 the University Executive Committee approved an updated Environment and Energy Policy, the key document which provides the detail as to how we will achieve the strategic aim. Within this, more than half of the sixteen objectives declared relate specifically to energy management and carbon reduction:

• Raise the environmental awareness of students, staff, visitors and all those we engage with along with the impacts of energy generation and consumption.

• Maintain a Carbon Management Plan and strive to achieve a 34% reduction in scope 1 and 2 carbon emissions by 2020 based on 1990 levels despite significant growth in student and staff numbers and an increase in its activities.

• Maximise the use of Renewable Energy and on site energy generation. • Increase energy efficiency and establish a smart energy network. • Ensure Environmental and Energy Best Practice is properly considered and

appropriately applied within all new build and refurbishment projects. • Comply with all applicable Environmental Legislation and other requirements by

maintaining a legal register and undertaking effective monitoring and audits. • Work to recognised environmental and energy standards such as ‘ISO 50001’ to

continually improve processes and practices and set objectives and targets that are reviewed and updated annually.

• Develop a Purchasing Policy that promotes use of goods and services that have a lower energy, carbon, environmental and social impact.

• Publish an annual Environmental Report to include a summary of environmental and energy performance.

It must be noted that achieving these objectives could potentially be counterproductive to the Universities other goals. For instance the aspiration to maximise the use of renewable sources of energy could both increase costs and decrease the resilience of the electricity and gas networks on campus. For this reason we recognise the following hierarchy when approaching energy conservation measures:

1. Increase capacity – Ensure sustainable supply by increasing the amount of energy generated on-site, our ability to store it and diversifying our energy demand.

2. Decrease Environmental Impact – Decrease carbon emissions by reducing energy usage, moving away from carbon intense fuels and focus on generation through low to zero carbon sources.

3. Manage Costs – Reduce costs by implementing demand side response programmes, shifting our energy usage to non-peak times and increasing revenues from energy generation schemes.




Scope, Baseline, Targets and Resources

Scope This Strategy is applicable to the Keele University Campus in its entirety, including the operation of Keele Science Park, Keele Park Developments and Keele University Science and Business Park. It however only monitors consumption reported against the energy usage that results from either the commercial tenants (where a consumption based recharge is in place) or the domestic staff housing. As the consumption in these properties is not directly controllable by the University, they are not reported against within the targets.

The Halls of Residence on campus are a notable exception as although consumption in these buildings is not fully controllable as the students are welcome to bring their own electrical equipment and use it as they wish, student housing represents a key function of any University therefore is included within the scope. This is significant to note as part of the future accommodation plans on campus could involve a third party providing this service. Should this come to fruition, the inclusion within the scope is dependent on whether or not the University is able to directly affect the consumption within the building, which may not be the case if the service was provided under a facilities management type arrangement.

The off campus facilities at the University Hospital of North Staffordshire and the Royal Shrewsbury Hospital, where the energy provision is managed by the NHS Trust and supporting PFI Agreement, is also not included within the EnMS or the Energy Management Plan, although it is anticipated that best practice and working standards will be implemented in these areas.

The specific buildings which are included under this scope are detailed within document KE0004 showing those included, those excluded and those which may be just partially included if multi-tenanted. Documents KE0009e and KE0009f show the specific meter trees for gas and electricity, clearly showing those which are included as part of the EMS and those that are not.

Baseline As metering and monitoring capability has improved markedly since the first iteration of the Energy Management Plan, the year 2015/16 is now introduced as the baseline year. The University has deployed significant numbers of high quality meters, many of which are automated and which deliver precise measurements of energy consumption both at fiscal meter points and through sub meters which are in place throughout the campus. There are now more than 200 sub meters connected to the BMS system providing a high level of monitoring and control. The baseline is displayed in more detail within document KE0016.




Absolute Energy Consumption In the 2015/16 Academic year (August to July) the actual energy consumption by those buildings which are within the scope are as follows:

The input gas to the Combined Heat and Power (CHP) engine in Horwood Energy Centre is excluded from the baseline as the electricity and heat energy which it creates is more relevant to the energy used on campus.

Relative Energy Consumption Whilst monitoring absolute energy consumption is important as it relates precisely to how much the University is spending on utilities, targets which take into account changes to other variables which are likely to impact on energy consumption have more use in gauging how the energy efficiency of the University is changing over time.

Turnover as declared within the University’s annual statement of accounts is seen as the most representative and reliable indicator as it accounts for all activities that take place on campus. This figure is inclusive of the Keele University Science & Business Park accounts.

The baseline is therefore set as below:

Consumption Turnover kWh/£1k turnover 2015/16 Baseline 42,811,409kWh £148,576,000 288

For each subsequent year, the turnover as confirmed within the statement of accounts should be adjusted for inflation using the Bank of England inflation calculator currently available at:

http://www.bankofengland.co.uk/education/Pages/resources/inflationtools/calculator/index1.aspx

The kWh per Gross Internal Area (GIA) of campus buildings, a common metric to measure efficiency, is not currently used as not only is it not necessarily representative of changes in activity levels of long periods, but also the accuracy of such figures is difficult to determine with a high level of confidence. The kWh per numbers of students has been used in the past however differences between the energy intensity of a research student against an under graduate student can lead to discrepancies. Additionally, as the University continues to develop its commercial activities the number of students becomes less representative of the total activity on campus.

Grid Electricity 11,972,793 kWh Grid Gas (minus CHP) 28,594,666 kWh Biomass (Metered Heat) 40,983 kWh Generated Electricity (CHP & Solar) 893,667 kWh Generated Heat (CHP) 1,309,300 kWh

Total Energy 42,811,409 kWh





Energy from Low-Zero Carbon sources The University currently has on campus 150kWp of solar Photovoltaic, a Combined Heat and Power engine generating 140kWp of electricity and 200kWp heat from natural gas and a 60kW biomass boiler.

Commodity Generation (kWh)

Solar PV Electricity 119,276 kWh CHP(e) Electricity 774,391 kWh CHP(h) Heat 1,309,300 kWh Biomass Heat 40,983 kWh

Total 2,243,950 kWh

In 2015/16, energy generated from Low-Zero Carbon (LZC) sources represented 5.24% of the total energy usage on site.

Targets The University’s primary environmental goal, referenced within both the Strategic Plan and Carbon Management Plan is to reduce scope 1 and 2 carbon emissions by 34% by 2020 against 1990 levels and to 80% by 2050. This target was developed as part of the Higher Education Funding Council for England (HEFCE) response to the Climate Change Act 2008 and the role that the University sector has to play in achieving the national targets.

Whilst this ambitious target has resulted in significant energy efficiency measures and initiatives on campus since 2010, the extensive growth which has been seen over that time makes it unlikely that the interim 2020 goal will be fulfilled within the few years remaining. Although the University will continue to strive to meet the target, this Strategy puts in place a specific and informed energy target for 2022.

Energy Efficiency Target To ensure a challenging yet realistic target, an in-depth assessment has been carried out analysing factors that are likely to affect performance over the period. These include:

• Continued funding for energy and carbon saving projects each year • Full utilisation of the available resources for energy conservation measures each year

to the limits of their criteria for deployment • Natural improvements from replacement of equipment (such as computers and white

goods) • Improvements to behavioural change, primarily against electricity usage

There are several large scale infrastructure projects that are currently at the feasibility stage that could significantly impact on energy consumption before 2022. The implementation of these has not been considered owing to the uncertainty over their implementation at this point.




As the target is to be based on a relative turnover metric to allow an understanding of the energy efficiency to be measured independently of growth, an estimate of the budget turnover in 2022 has been agreed with the support of the University Finance team. Attempting to project budget turnover six years in advance requires a considerable amount of estimation, although a forecast is already in place within the financial planning system up until 2018/19. For the years subsequent to this, a two percent growth rate was determined to be the most appropriate figure.

With the above considerations taken into account, the target is declared as:

Energy efficiency w ill increase by 28% by 2022 against the 2015/ 16 baseline.

This equates to a target of 206kWh of total energy per £1k of turnover.

Split by year to allow progress to the target to be monitored, the graph below shows the expected increase in efficiency assuming linear progression. More information around the actual energy consumption per medium is available from document KE0016.

Figure 2 – Forecast turnover and targeted total energy/£1k to 2022

Along with the metric to ensure that the efficiency of the university is comparable to turnover, a calculation is required each year to ensure that performance compared to the baseline is not significantly impacted by weather. The calculations for this employ degree days (15.5C) for the region and normalises the reported annual consumption against the baseline. The calculations to be used to compile the annual figure and to factor in both weather and inflation are provided in annex A.

Generated Energy from Low-Zero Carbon sources Whilst reducing energy usage on campus is a key goal, the University also sets itself a target to increase the proportion of energy consumption which is generated on site from Low-Zero Carbon (LZC) technologies. These technologies, which include Solar PV, Wind, Combined Heat & Power and Biomass amongst others, are of interest to the University due to the

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carbon emission savings that they present as well as the cost saving and revenue generation opportunities that they can provide.

The target has been created using three key factors:

• The expected increase in low carbon generation as part of new developments on campus. Keele sets itself high environmental standards when designing new buildings and often includes LZC systems within the specifications

• The implementation of significant projects such as the Smart Energy Network Demonstrator which has a considerable renewable energy element

• An assumption of a number of new schemes which would be commissioned as a result of projects identified through the energy management process

Taking these into account, the target is declared as:

Energy generated from Low-Zero Carbon Sources w ill increase to 25% of total campus energy use by 2022 against the 2015/ 16 baseline of 5.24% .

Current estimations of total energy demand for each year up to 2022 are shown below along with the estimated profile of rollout to meet the target.

Figure 3 – Total annual energy projected to 2022

The majority of the LZC generation target is to be achieved through the implementation of the ERDF funded Smart Energy Network Demonstrator programme (SEND) which is due to be fully live in the 2021 calendar year. This five year project will see the first ‘at scale’ network capable of matching campus energy demand to generation using demand management and storage techniques to minimise demand from the National Grid. At the core of the programme is more than £5m of investment in low carbon on-site generation which will drive the network. The SEND programme is part-funded through the European Regional Development Fund (ERDF) as part of the England 2014 to 2020 European Structural and Investment Funds (ESIF) Growth Programme.

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Resources There is in place specific funding around delivery of both low carbon and energy efficiency projects within the Estates & Development Directorate. The criteria for use is stringent, with schemes required to meet payback periods of no more than six years and carbon reduction projects have limits on the cost per tCO2 saved over the lifetime.

More information on the budgets available and the process for approval is found within document KE0014 and is updated at least annually.

In cases where projects are identified which require a large capital investment, the costs being outside the scope of those budgets already available, then these will be considered on a case-by-case basis with thorough feasibility proposals and business plans being submitted to senior management for consideration.




Monitoring, Targeting and Control

Behavioural Change

Energy Conservation

Measures

Energy Generation

Achieving the Target The University employs the basic planning principles detailed within ISO50001:2011 to define the specific requirements and processes that take place to monitor consumption, identify significant energy aspects and then identify opportunities to increase efficiency. The opportunities to improve are then appraised against the hierarchy shown in figure 4 to ensure that the resources available to increase energy efficiency are targeted against those solutions which can deliver the highest return on investment.

An Action Plan is included as KE0002a which details how each area will be improved going forward and is subject to review annually. Each area has specific Energy Performance Indicators (EnPIs) which are detailed further within KE0016a including 2015/16 baselines.

Monitoring, Targeting & Control The ability for the university to see where energy is actually being used is key to ensuring that efforts and resources are targeted at the areas that represent the best potential for energy savings. Whilst the installation of energy meters is important however, the ability to collect, process and display this data in meaningful ways is paramount.

With more than 1,000 fiscal and sub meters on campus, the quantity of data can quickly become overwhelming. For this reason a monitoring and targeting software package is employed to provide up to date and on demand consumption and exception reports and logging of data. This naturally leads to savings, and is particularly helpful in identifying erroneous consumption and billing which is often the result of equipment failure which may not have been detected otherwise. With this software package in place, the installation of further sub metering in appropriate places can actually lead to significant savings and cost avoidance.

Implementing control systems is one of the most effective ways to deliver resource efficiency, effectively automating the control of major pieces of plant equipment such as boilers and air conditioning systems. The Building Management System which is employed on campus captures more than 90% of the campus energy demand and allows for active remote monitoring of internal and external conditions to reduce the operation of equipment to designated parameters. The continued improvement of this system will also allow the University to become more dynamic in respect to its energy demand, allowing the reduction of consumption during peak times leading to lower overall energy prices. A key opportunity for energy saving is to limit the running of heating systems outside of core hours. Where possible the University will aim to cohabitate out-of-hours services into one building to reduce the requirement for running

Figure 4 - The Keele energy hierarchy




We will monitor our success in this area against the following EnPIs:

• Number of core sub meters which are reporting data automatically (AMR) (EnPI01) • Percentage of core non-AMR meters which have been read at least twice a year

(EnPI02)

Behaviour Change The role that University staff and students have to play in managing energy consumption on site cannot be understated. Encouraging those people that use our buildings to reduce their impact can make a significant impact on total consumption with comparatively low levels of investment.

To ensure that staff and students are engaged and aware of the impact that they have on our energy consumption and carbon emissions a Behavioural Change Strategy has been implemented. Focusing on specific actions which promoting energy saving habits and behaviours, the strategy includes provision for an annually updated action plan and progress is reported separately to the Environmental Sustainability Steering Group.

The relationship between the Estates Team and the building users is incredibly important as staff that are employed specifically to reduce energy demand can only be in one place at a time. The easy flow of information back and forth is paramount to allow building users to feed back when opportunities for saving energy are missed and for the Estates Team to provide feedback information showing that actions are resulting in progress.

A portable electric heating statement is kept up to date and circulated to staff and students to discourage the use of this equipment which is both costly to run and potentially unsafe.

We will monitor continued improvement against the following ENPI:

• Number of students/staff directly engaged in behavioural change programmes (EnPI03)

Energy Efficiency Energy conservation measures are identified primarily through routine energy audits which are undertaken in every building on campus at least every three years. These projects can include energy conservation measures such as boiler replacements, lighting refurbishments and insulation improvements and are listed in order priority based on factors including payback period, maintenance benefits and improved aesthetics. Measures are also identified through routine engineer visits, staff/student suggestions or through the Advisory Reports provided as part of Display Energy Certificates and Energy Performance Certificates.

A list of all initiatives that could deliver energy savings is kept centrally on the automatic Monitoring & Targeting system, Digital Energy. Each proposal includes an estimate of the capital investment cost and the projected energy, cost and carbon savings.




Dedicated funds are provided for by the Estates & Development Directorate budget for projects that meet specific energy saving criteria and the performance of each project is formally monitored through a set measurement & verification procedure.

To ensure that all new building projects or refurbishments consider whole life energy costs and environmental best practice, the Energy Manager and Environmental Manager are key consultees at design stage. A specific design review code of practice is in place and a design statement has been created to specify the University’s aspirations for all new developments that are under the direct ownership and operation of the University.

To become a truly sustainable and efficient University, we need to ensure that we consider the impacts of all of the activities on campus that have a significant direct and/or indirect impact on the overall energy consumption. The Energy Management Team will work with departments that could have a significant impact to support actions which will deliver against the targets set out in this document. These departments include:

• Procurement - The consideration of energy efficiency is an important process during the purchase of goods and services therefore a specific policy has been in place since 2014. This ensures that any procurement of services, products and equipment that has or can have an impact on significant energy use is evaluated at least in part on the basis of energy performance.

• Information Technology – The average electricity use of a University in the UK which is attributable to ICT is 27%1. Therefore reducing consumption in computing and ancillary devices on campus could be the difference between achieving and not achieving the efficiency target.

• Catering – Keele University has a number of refectories and catering facilities on campus. We need to improve our capability to measure energy used by these facilities and then deliver actions to both encourage good practice amongst staff and identify and replace inefficient equipment where possible.

We will monitor continued improvement against the following ENPI’s:

• Number of feasible projects identified (EnPI04) • Percentage of projects achieving or surpassing the expected savings (EnPI05) • Percentage of buildings formally audited within the last three years (EnPI06) • Percentage of Display Energy Certificates with Operational Ratings ratings better

than 100. (EnPI07) • Total energy usage by commodity:

o Electricity (EnPI08) o Gas (EnPI09)

1 http://www.londonhigher.ac.uk/fileadmin/documents/GrILH/SusteIT_Tool_Master_Results_30_3_12_final_v2.pdf




Energy Generation from Low-Zero carbon sources The University has long held ambitions to become one of the most sustainable higher education establishments in the UK and has trialled and installed several LZC technologies to demonstrate this.

The building energy audits also consider the low carbon heating and renewable electricity generation which may be appropriate for each building/site. Each of these is then fed into the same project list as all energy conservation measures and funding is approved using the same criteria.

Improvement in this area will be monitored using the following ENPI’s:

• Percentage of total generation delivered on-site. (EnPI10) • Total generated on site by commodity including:

o kWh of electricity from CHP (EnPI11) o kWh of heat from CHP (EnPI12) o kWh of electricity from Solar PV (EnPI13) o kWh of biomass (EnPI14) o kWh of additional LZC sources employed on site. (EnPI15)

Reporting Monthly

A review of performance is provided each month to the Energy Management Team detailing the total energy consumption, spend and deviation from forecast. Trend analysis is provided to allow the comparison between preceding months and previous years to help identify anomalies and performance trends. The generation of energy from LZC sources is also detailed. This process is documented within KE0013 and a template is provided for each meeting within KE0013a.

Quarterly

Quarterly updates are provided to the Environmental Sustainability Steering Group (ESSG). The ESSG is the management reporting group which is chaired by the Vice Chancellor and is the link between senior management and day to day operation of the energy management system.

Management Reviews are also held each quarter to analyse how the EMS is working within the University and to ensure that it remains relevant. Performance will typically be a standing item on the agenda for each meeting although at annual full reviews this is likely to be covered in more detail. This process is documented within KE0025.

Annual

Annual updates are provided as part of the University wide sustainability report which is typically published at the beginning of each academic year. This includes an overview of the




energy performance to date and as such will not incorporate all EnPI’s but those that provide a high level understanding of progress to date.

Review This Strategy should be reviewed once per year under consultation with the ESSG as part of the reporting process. This will include an assessment of how appropriate the target remains, particularly on review of major projects which are in the pipeline.




Annex A The calculations to derive and normalise the annual performance against the two targets are set out as below.

Energy Efficiency

To calculate energy efficiency the sum of all sources of energy on campus should be determined as detailed within the KE0016 baseline. These figures will typically be derived through the consumption detailed on fiscal bills or AMR data however should be validated for completeness. University turnover is typically provided from the annual statement of accounts. Where the figure is subject to audit this should be noted and updated following confirmation. To calculate:

Total Energy (kWh) / Turnover (£1k) = Energy Efficiency (kWh/£1k)

To normalise for weather against the baseline the above Energy Efficiency figure should then be divided by the number of heating degree days for that year (15.5C) as made available at http://www.enmanreg.org/freedd/uk-degree-day-data/. The calculation is shown as:

(Energy Efficiency (kWh/£1k) / Annual Degree Days) * Baseline Annual Degree Days (2,207) = Normalised Energy Efficiency (kWh/£1k)

To keep the annual turnover figure relevant, each year the turnover of subsequent years (including the baseline) need to be altered to account for inflation. This is done using the figures made available at: http://www.bankofengland.co.uk/education/Pages/resources/inflationtools/calculator/index1.aspx

Generated Energy from Low-Zero Carbon sources

The calculation to determine the proportion of energy generated from LZC sources is simply to sum all qualifying generation and to divide this by the total qualifying consumption on campus:

Total LZC generation (kWh) / Total Generation (kWh) = Proportion of LZC generation (%)

http://www.enmanreg.org/freedd/uk-degree-day-data/


Year Electricity Gas BiomassGenerated Electricity

Generated Heat (CHP)

Total Energy % of LZCs Turnover

kWh per £1k Turnover

Degree Days

SEND figures

2014/15 11,793,069 30,641,149 46,954 419,532 529,894 43,430,597 2.29% 143,231,000 303 2,034 by 20/212015/16 11,972,793 28,594,666 40,983 893,667 1,309,300 42,811,409 5.24% 148,576,000 288 2,207 8936672016/17 11,524,243 27,540,431 40,983 983,034 1,505,695 41,594,386 6.08% 150,700,000 276 44200002017/18 11,077,531 26,482,472 40,983 1,081,337 1,731,549 40,413,873 7.06% 160,450,000 252 53136672018/19 10,631,442 25,415,598 40,983 1,189,471 1,991,282 39,268,775 8.20% 164,449,000 2392019/20 10,184,677 24,333,978 40,983 1,308,418 2,289,974 38,158,030 9.54% 167,737,980 227 99730022020/21 7,453,889 23,231,043 40,983 3,721,223 2,633,470 37,080,608 17.25% 171,092,740 217 55530022021/22 4,863,483 22,099,366 40,983 6,003,186 3,028,490 36,035,508 25.18% 174,514,594 206

7,207,102 assumes average increase of 3.38 which is the average of the forecase increase each year.co2 7345.6546 3071.375 4274.27954

6070.0604 2003.9981 4066.062312 0.71661853EnPI: seperate electricity target and total heat?

8528 is the target

Affect of reduction from the budget for ecms?

kWh saving per annum475000 65% 308750 elec 51458.3333 514583.333 0.04297939

RGF 166250 gas 27708.3333 923611.111 0.03230012

Changes from previous version: Updated to match forthcoming Energy Management Strategy

Document ref Document Owner Document Reviewer Release dateKE0016 Elliot Jones NA 12/08/2016

020,000,00040,000,00060,000,00080,000,000100,000,000120,000,000140,000,000160,000,000180,000,000200,000,000

0

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2014/15 2015/16 2016/17 2017/18 2018/19 2019/20 2020/21 2021/22

Total Energy kWh per £1k Turnover Turnover

Document OwnerElliot Jones

Monitoring, Targeting & Control Q1 Q2 Q3 Q4EnPI01 Number of core sub meters which are reporting data automatically (AMR) 142EnPI02 Percentage of core non-AMR meters which have been read at least twice a year 93.7

Behaviour ChangeEnPI03 Number of students/staff directly engaged in behavioural change programmes TBD

Energy EfficiencyEnPI04 Number of feasible projects identified 58EnPI05 Percentage of completed projects achieving or surpassing the expected savings 100EnPI06 Percentage of buildings formally audited within the last three years 48EnPI07 Percentage of Display Energy Certificates with Operational Ratings ratings better than 100 92EnPI08 Total campus electricity consumption 2,787,388EnPI09 Total campus gas consumption 4,499,981

Energy Generation from Low-Zero carbon sourcesEnPI10 Percentage of total generation delivered on-site from LZC 9%EnPI11 kWh of electricity from CHP 224,342EnPI12 kWh of gas from CHP 375,800EnPI13 kWh of electricity from Solar PV 34,416EnPI14 kWh of biomass 2,352EnPI15 kWh of additional LZC sources employed on site 2,061

2016/17

Changes from previous version: Updated to match Energy Management Strategy

Document ref Document Reviewer Release dateKE0016a NA 06/01/2017

Electricity

YearMain Campus

ElectricityInnovation

Centre Electricity Phase 3

Domestic Electricity

(deduction)

Commerical Recharge

(deduction) Total2013/14 12,014,096 2,053,478 196,183 279,614 1,091,624 12,892,5192014/15 11,539,595 1,882,796 218,701 325,859 1,522,164 11,793,0692015/16 11,222,203 1,929,395 663,049 260,231 1,581,622 11,972,7932016/172017/182018/192019/202020/212021/22

Gas

Year Total GasInnovation Centre Gas

Domestic Gas (deduction)

Commerical Recharge

(deduction) CHP Reduction Total2013/14 31,082,076 1,204,185 1,124,386 0 0 31,161,8752014/15 31,459,991 1,281,303 1,124,386 0 975,759 30,641,1492015/16 31,199,027 1,162,649 1,300,880 0 2,466,130 28,594,6662016/172017/182018/192019/202020/212021/22

Biomass

Year Biomass Total2014/15 46,954 46,9542015/16 40,983 40,9832016/172017/182018/192019/202020/212021/22

Generated Electricity

Year Solar PV CHP electricity Total2014/15 125,450 294,082 419,5322015/16 119,276 774,391 893,6672016/17 02017/18 02018/19 02019/20 02020/21 02021/22 0

Generated Heat

Year CHP heat Total2014/15 529,894 529,8942015/16 1,309,300 1,309,3002016/172017/182018/192019/202020/212021/22

Absolute Energy Consumption





Meters changed in IC1 and 2 so have used actual recharge consumptions as provided by KUSBP

Removals based on tariffs charged211 days 28 days 7 days 182 days Pro rata to 366 days

IC1 Tenant 03/08/2015 - 01/03/2016 04/07/2016 - 01/08/2016 01/08/2016 - 08/08/2016 03/08/2015 - 01/02/2016Internet Central 82445 14783 148893.09Internet Central no2 51414 103392.9924IS 2934.75 353.08 5034.92Geminor 81438.08 269.36 125125.20Ecorys 4359.098 36 6730.57BMA 1701.749 69 2972.91RES 2271 237 3840.70

182 28 395990.3803/08/2015 - 01/02/2016 04/07/2016 - 01/08/2016 pro rata 03/08/2015

IC2 Fusemail 907.6 1885.52 4868.01 01/02/2016 182Navman 1243.4112 2937 7285.86 04/07/2016Uniting Ambition 29.2701 3367 5919.21 01/08/2016 28DEP 870.3884 1481.48 4098.97CRN W midlands 102.5588 316.68 730.67

22902.7303/08/2015 - 01/08/2016 Pro rata to 366 days

IC3 Siemens 136293.12 137041.98Adecco 131858 132582.49Prompt PC 1401 1408.70 Total Deduction 1581621.85Thea Pharmacuticals 25961 26103.64Allocate Software 13966 14042.74Geminor UK 2229 na moved in on 11.12.2015

313408.55

03/08/2015 - 01/08/2016 Pro rata to 366 daysIC4 Biomcomposites 373367.6632 375419.13

DTL 52526.268 52814.87Biomcomposites L1 1190 1196.54Biomcomposites L2 6852 6889.65

436320.19

Poole DickNova Centre?Siemens 413000.00

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