United States Postal Service

BlueEarth Federal Recycling Program

GSA Disposal Solutions Class

July 23, 2015

Agenda

eWaste Situation and Directives Federal Recycling Program The Transaction is Easy Program Participants Summary Appendix

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eWaste Situation

The average U.S. household spends $1,407 per year on new electronics

The average home has twenty-four (24) used, unwanted electronics

130 million cell phones are retired each year

Electronics contain hazardous materials (such as lead) that cause health and environmental damage when trashed instead of recycled

Only 10-15% of all used electronics are being recycled

In a USPS survey, 35% of respondents said that they are not willing to travel ANY distance to recycle electronics at a local collection center

Improper Disposal is Harmful to the Environment

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eWaste Directives

Policies to Combat Electronics Waste (eWaste)

1http://www.gsa.gov/portal/ext/public/site/FMR/file/Part102-_36.html/category/21858/2http://www.epa.gov/osw/conserve/materials/ecycling/rules.htm

Executive Order 13693: U.S. agencies must “employ environmentally sound practices for the disposition of all agency excess or surplus electronic products”

e-CFR 102-36: GSA policy on the Disposition of Excess Personal Property1

State eWaste Regulations: 25 states have passed laws mandating statewide e-waste recycling2

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Federal Recycling Program

USPS Introduces a Comprehensive Recycling Program for Federal Agencies

Supplements Existing Recycling ProgramsRecognized-National Strategy for Electronics Stewardship All Domestic Sites, including

Alaska, Hawaii, Puerto Rico, Virgin Islands, Guam

Includes Agency and Employee Small Electronics and Printer Cartridges At No Cost for U.S. Federal Agencies Simple to Launch and to Use Agency Reports

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Program Overview

WHATo USPS is assisting U.S. federal agencies to be

more green. o Agencies and their employees can recycle

qualified end of life products FREE of charge. HOW

o The USPS designated recycler receives residual value in these products.

o The USPS designated recycler funds the transportation cost via US Mail from the federal agencies location to the recycler’s destination.

Program Overview

The Program Has Two Major Categories1. A recycling program for

federal agencies on a national level for official equipment at the agency location

2. A recycling program for federal agency employees disposal of their employee owned property from home

Program Overview

Web based 1. For official equipment only, shipped from

the agency location2. For employee’s personally owned

equipment only, shipped from home

Simple Process1. Enter information on web site2. Print label3. Pack in box (not provided, recommend re-use of

boxes)

4. USPS picks up with existing mail.

Provides a Process to Separate Federal Assetsfrom Employee Owned Equipment

Separation of Agency & Employee Property

Official Agency Assets• Shipped through secure USPS

network from an agency location

• No change to policy & protocols for electronics• Security access is required to process official agency assets on all electronics

• User name & password• Access managed by agency• Ink & toner cartridges can be

processed by any employee

Separation of Agency & Employee Property

Employee Owned Equipment• Recycle personally owned equipment• Shipped through secure USPS network

from employee’s home

• No user name and password is needed*

• System asks user to confirm item is personally owned• All qualified personally owned items

can be sent

*Employees personally owned cell phones may be entitled to payment. In these cases, employees will create a personal account with user name and password.

What Items Qualify?

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Recycled Items are Limited to the Above

Media Games & Games Systems

DVD & Blu-ray Players

What Items Qualify?

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Recycled Items are Limited to the Above

• Accessories may only be sent when packed with cell phones or computers

USPS BlueEarth Web Site

Central Depository of Information Specific to Sustainability Programs http://blueearth.usps.gov

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The Transaction is Easy

The Transaction is Easy

Select Get started todayto link to TransactionPage

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The Transaction is Easy

1. Select your Agency

2. Select Agency Assets

or Personally Owned

3. Describe your Items

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USPS Parcel Return Service Full Network

Package pick-up via the internet

Pallet pick-ups are available – one label per box on pallet” e.g. 50 boxes, 50 labels

Ability to print more than one label at a time

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Security & Tracking

Steps Note: Instructions on Each Web Page Enter Information Print label Pack in box (not provided, recommend re-use of boxes)

Schedule free pick-up https://tools.usps.com/go/ScheduleAPickupAction!input.action

Print confirmation page for your records USPS sends an e-mail confirmation receipt of

scheduled pick-up The mail carrier leaves a pickup notification

“Thank You” letter with the customer Record Tracking Number and track your

packages via www.USPS.com

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Security & Tracking

NOTE: Add Instructionsif necessary

Admin Reports

Lo

g O

n

Admin Log On

Recycling Activities Report

Recycling Activities Report Accessible by designated individuals Contains agency and employee transactions Future

By Sub Agencies, Locations, etc.

Ability to create own admin user name & passwords

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Disposition Report

Agency Name PO Number Tracking Number Serial Number OEM Model Description Pass or fail

Sanitization method Destroyed Wiped

Date completed Recycling vendor Postal code Authority code 29 FSC Group 70

Disposition Reports Follows GSA & EPA reporting requirements Reports available on line

Access via User Name & Password Excel format 3-4 week delay from date received

Program Participants

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Program Participants

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Cartridges & eWaste

Clover Technologies Group

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Recycler Processing

When the Electronics are Received IE: PC, Cell Phones, servers etc. Scanned

Serial # Model #

Information is documented on the disposition report

Data is wiped Follows the data sanitization

standards of the DOD, Standard 5220.22-M

Back-up to agencies existing data wipe process

Summary

eWaste Recycling Made Simple

No Cost to Activate Program

Free Pick-up

R2 Certified

Proper Re-use, Recycle and Disposal of Products

Transaction Data Captured for Sustainability Reports

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Summary

Supplements Existing Programs

National Reach 155 Million Mailboxes

Compared to other recycling programs

No need to wait for a full truck load for pick-up

Saves storage space

Proven Successes in Sustainability and Recycling Efforts 27

Next Steps

Federal Agency Concur that agency

will deploy the program nationally

Complete a Memorandum of Understanding

Develop a marketing program to communicate within the federal agency

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Thank You

Federal Recycling ProgramFor More Information

Ron Kecmanronald.n.kecman@usps.gov

703-406-6277

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Appendix

Clover Technologies Group CertificationsData Destruction/Data Security Standards

Appendix

Certifications

Clover Technology Group Certifications:ISO 14001 Environmental Certification- Independent third party validation of environmental stewardship at CES

3 Degrees Partnership- Strategic partnership supporting our renewable energy credit initiatives (REC)

EPA Green Power Partner- EPA recognition of CES’ 100% offset of energy consumption through purchase of REC’s

Waste Wise Program Participant- EPA partnership that recognizes our commitment to waste reduction

Sustainable Forestry Initiative (SFI)- Recognizes our packaging partners commitment to responsible forestry initiatives

Forest Stewardship Council (FSC)- FSC provides a credible link between responsible production and consumption of forest products

Responsible Recycling Practices (R2)- The R2 Standard sets forth requirements relating to environmental, health, safety, and security aspects of electronics recycling

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Destruction/Data Security Standards

Clover Technologies Strategic Partners Data Destruction Standards – Hard DrivesConsistent with the data sanitization standards of the Department of Defense, DOD Standard 5220.22-M, and with the aid of DOD approved software for data clearing.

CORE and/or its subcontractors will utilize the following process methods: Drive Sanitization Utility:

Triple pass overwrites characters across the drive platters First Pass writes initial character Second Pass writes complementary character Third Pass writes random character Data is rendered irretrievable by standard recovery methods Allows multiple passes No drive/partition size limitation Useable on all IDE/SCSI drives

Destruction/Shredding If the storage medium is unable to be processed via software destruction, it is

physically destroyed. All such storage mediums will be immediately placed in a secure lock box and

transported for shredding. Equipment is physically shredded and/or smelted at our Electronic Equipment

Recycling Company Compliant with DOD Standards for Classified Material

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Destruction/Data Security Standards

Clover Technologies Destruction/Data SecurityConsistent with the data sanitization, purging, or destruction practices described in the NIST Guidelines for Media Sanitation: Special Publication 800-88, and with the aid of manufacturer approved data clearing software when applicable.

CORE and/or its subcontractors will utilize the following process methods: Digital Camera/Camcorder Memory Cards – An all in one reader should

be used to remove any user data from flash or memory cards and format them to factory default settings.

Camcorder Tapes (Any type or size) - All tape-based media should have the exterior case crushed, and the internal tape severed before being scrapped.

DVD or CD Media – All DVD or CD media (rewritable or non rewritable) should be cracked in half before being scrapped

Embedded memory devices –Software specific to the correct unit should be used to sync the unit and use the reset function to remove any user data and restore them to factory default settings.

Smartphones/PDAs/Cell Phones – delete all memory files such as email, photo files, calls made, contact lists, downloads, etc., remove and destroy all media SD cards and sim cards per section 2:2 above, then, select the internal “hard reset” function to reset these units to original factory default settings and test to verify full deletion.

All devices should be tested to verify the data clearing was successful. Any equipment that does not pass data clearing shall be coded as defective and scheduled to be scrapped. 33