UCPath Action/Reason Codes Dictionary · campaign are eligible for supplements to their military...

Last updated 04/18/2019 of 21

UCPath Action/Reason Codes Job Aid: UCPath

Action/Reason Codes

Action Reason Description Comments

ADD ADD Add Contingent Worker Used to add (Onboard) a new Contingent Worker (CWR).

COM COM Completion – Contingent Worker Used to complete (Offboard) academic or staff contingent worker instance.

CWE CWE Contingent Worker Extension Used for extending a CWR appointment.

DTA 175 17.5 Hour – Loss of Eligibility Used by the benefits eligibility program to drop benefits coverage for the 17.5 Hour rule.

DTA ACA ACA – Gaining H&W Eligibility

Used by Benefit Administration to extend Minimum Essential Coverage for Non-Benefit Eligible (otherwise not offered coverage) if their annual average weekly service hours >= 30.

DTA ACL ACA – Loss of H&W Eligibility Used by Benefit Administration to drop H&W coverage for not meeting minimum requirements per provision of the Affordable Care Act.

DTA ASM Active Service Modified Duties (ASMD)

Academic Personnel Use Only: Used for tracking modified service when an academic appointee has substantial responsibility for a newborn child or adoptee.

DTA ASR Return from ASMD Academic Personnel Use Only: Use to return a faculty member to regular service after a period of Active Service Modified Duties.

DTA BNE Benefits: Update Eligibility Used for Benefits Administration.

DTA C2F Benefits: Core to Full Used when CORE eligible employee gains FULL H&W coverage.

DTA CAR Limited to Career Used to update employee’s Employee Class from Limited to Career due to 1,000 hour rule.

DTA CEX CONV: Extension Conversion Use Only: Used for future dated staff extensions populated through conversion.


UCPath Action/Reason Codes


DTA CHG CONV: Distribution Change Used for conversion.

DTA CHI Retirement Eligibility Used for retirement eligibility.

DTA CHS CONV: History Rows Used to convert history job rows for ACA, Benefits Eligibility, Absence Management, etc.

DTA CNT New Contract (Contract Pay) Used to assign someone to a new/renewed contract.

DTA CNV CONV: Conversion row Used during conversion only.

DTA COR Correction – Non Pay Related Non pay related data change to correct erroneously entered information (For UCPC use only).

DTA CPR Correction – Pay Rate/Frequency Pay related data change to correct erroneously entered information (For UCPC use only).

DTA CPT Change in Percent Time (FTE) Used to increase/decrease percent time (Job Data FTE) on an academic or staff appointment.

DTA CRE CONV: Reappointment Conversion Use Only: Used for future-dated academic reappointment populated through conversion.

DTA DIS CONV: Distribution Begin Date Used for Conversion.

DTA EPR Extension Pending Review Academic Personnel Use: Extension of end date pending review.

DTA ERI Update ERIT End Date Used to update the ERIT End Date field on the UC Job Data page.

DTA EXP Extend Expected Return Date Used to extend expected return date for employees on either a leave of absence or short work break.




DTA EXT Add/Extend Appointment Used to add a new Expected Job End Date or extend temporary appointment.

DTA FIC Change in FICA Status System use only.

DTA FRQ Update Job Comp Frequency Academic Only: Used to move employee to a new Compensation Frequency at the beginning of January or July.

DTA GLA Update Due to I-619 Used when I-619 updates Job Data – added to support I-619.

DTA HIS SYS Update – PayPath Correction

DTA L05 LOA Month 05 Used by Benefits to control eligibility for various plans while on LOA.

DTA L25 LOA Month 25 Used by Benefits to control eligibility for various plans while on LOA.

DTA LUE Update Location Use End Date Used to update the Location Use Date field on the UC Job Data page.

DTA M2F Benefits: Mid to Full Used for Benefits Administration.

DTA NBE Benefits: Newly Eligible Used for Benefits Administration.

DTA PAY Pay Group Change Used to update an appointment to a WOS paygroup or to return an appointment to regular pay status. This occurs at the appointment level and the position does not change. OR can be used to update the Absence Eligibility Group.

DTA PCS SYS Update – Probation Complete

DTA PHR Update Phased Retirement End Date

Used to transition into retirement by reducing their appointment percentages over a period of 120 days for up to 3 years. This is only applicable to those that voluntarily participate in an approved system-wide phased retirement program. *Phased Retirement Program is now moved to JED. Presently handled like ERIT.




DTA PRB Update Probation Code/End Date Used to update probation code and its related information.

DTA PRI Update Job Indicator Used by Primary Job Batch Process to update employee’s Job Indicator.

DTA PST Update Post Doc Anniversary Date Used to update the Post Doc Anniversary Date.

DTA RCN Remove Contract Pay Used to remove the Contract Pay paygroup and Comp Rate Code and Frequency.

DTA REA Academic Reappointment Academic Personnel Use: Used with Assistant Professors and any other term appointed academics.

DTA RET Override Retirement Plan Used to override a retirement plan (For UCPC use only).

DTA SSC Work Schedule Change UC Work Schedule Change.

DTA TAX Tax Location Change Used to update the employee’s tax location code. The tax location is specific to the employment record (job).

DTA TMF Update Auto Termination Flag Academic Personnel Use: Used to either select or deselect the ‘End Job Automatically’ checkbox (outside of the initial hire/transfer request) through the Job Data Change template.

DTA TRL Update Trial Employment Date Used to update an employee’s Trial Employment Date.

DTA UCC Update Off Scale Rate Code Used to update off-scale comp rate code type for academic employees. This does not change their off-scale comp rate amount. Example: Move to Eligible, Ineligible, or Decrease.

HIR ACA Rehire: Academic Recall Academic Personnel Use: Recall of retired academic.

HIR ACP Academic Hire with Contract Pay

Used to hire an academic year employee with Contract Pay. This can also be used for a concurrent hire.




HIR AIL Academic Inter BU Transfer Used when there is an inter location transfer of an academic employee.

HIR CN1 Academic Concurrent Hire Academic Use Only.

HIR CNV Conversion Use Only Used during initial conversion only. Should not be used for any other hires.

HIR CON Concurrent Hire – Non Dual Employment

Used to add a concurrent employee record (appointment). This means that an employee is working in two or more jobs at the same time in different department and/or job codes.

HIR DEE Concurrent Hire – Dual Employment Used to add a concurrent dual-employment job.

HIR EMR Rehire: Emeritus Faculty Academic Personnel Use: Ass an emeritus job to a retired faculty.

HIR HIR Hire – No Prior UC Affiliation New employee. Employee has never been on pay status with UC.

HIR PR2 Rehire, from Layoff-Pref <120 Rehire following a layoff and secured through the preferential rehire process within 120 day of separation.

HIR PRF Rehire, from Layoff-Pref >=120 Rehire following a layoff and secured through the preferential rehire process where there is greater or equal to 120 days of separation.

HIR RC2 Rehire, Staff Recall <120 Used to rehire a former UC employee eligible under layoff recall policies within 120 days of separation.

HIR RE2 Rehire, <120 Days Break Used for a regular rehire to return to pay status following less than 120 days of break in service.

HIR RE3 Rehire, >=120 Days BreakUsed for a regular rehire to return to pay status following a greater than or equal to 120 days break in service.

HIR REC Rehire: Staff Recall >=120 Used to rehire a former UC employee eligible under layoff recall policies greater than or equal to 120 days of separation.




HIR REI Rehire: Reinstatement Return to pay status following an involuntary break in service that was not a layoff.

HIR RET Rehire: Rehired Retiree Return to pay status, in accordance with the Policy on Reemployment of UC Retired Employees, following a retirement, and the employee continues to draw retirement benefits.

HIR RL2 Rehire, fr Layoff-No Pref <120 Rehire following a layoff and not secured through the preferential rehire process within 120 days of separation.

HIR RLO Rehire, fr Layoff-No Pref >=120 Rehire following a layoff and not secured through the preferential rehire process where there is greater than or equal to 120 days of separation.

HIR RSR Rehire: Retirement Suspended Rehire following a layoff and secured through the preferential rehire process within 120 days of separation.

HIR TDE Transfer-Inter BU, Demotion

Used on an inter-Business Unit transfer where there is no break in service and the transfer is a voluntary demotion for the employee. This is a transfer from a non-UCPath location to an UCPath location.

HIR TLA Transfer-Inter BU, Lateral Used on an inter-Business Unit transfer where there is no break in service and the transfer is a lateral move for the employee. This is a transfer from a non-UCPath location to an UCPath location.

HIR TPR Transfer-Inter BU, PromotionUsed on an inter-Business Unit transfer where there is no break in service and the transfer is a promotion for the employee. This is a transfer from a non-UCPath location to an UCPath location.

HIR TUK Transfer-Inter BU, Undefined Used for intercampus transfers when there is no way of knowing that it is a Promotion, Lateral, or Demotion. It can also be used for academic personnel.

HIR WPR With Prior UC Affiliation Used to hire someone who has a prior affiliation (Contingent Worker, Person of Interest) with UC.

JED ERT ERIT-EE Reduction in Time Used to place an employee (Exempt & Non Exempt) on ERIT. The employee’s Job FTE will not be reduced.




JED JED Negotiated Comp/Summer Salary

For Health Sciences Comp Plan, MSP Staff Physician Comp Plan or Negotiated Trial Salary Program use only. This can also be used for Summer Salary where the Earn Code for a given Salary Plan/Grade is not REG.

JED MIL Military Service/Supplement

Use for employees who are members of the National Guard, the Armed Forces, the commissioned corps of the Public Health Service, or any other category designated by the President, have enlisted or have been called to active military duty in the War on Terror campaign are eligible for supplements to their military salaries. A supplement is to compensate for the different between an employee’s University pay and military pay, which will begin on the first day of unpaid military leave.

JED PHR Phased Retirement ProgramUsed to transition into retirement by reducing their appointment percentages over a period of 120 days for up to 3 years. This is only applicable to those that voluntarily participate in an approved system-wide phased retirement program.

JED RET Return to Normal Hours/Distribution Used to return employees to normal hours or distribution.

JED SAB Sabbatical Used when changing Earnings Distribution for when an academic employee is on sabbatical. JED WKC Workers’ Compensation Used to change Earnings Distribution due to Workers’ Compensation.

LOA ADM Administrative Unpaid leave granted by the Chancellor or other University official for a specified duration due to reasons noted in the personnel file.

LOA CFR CFRA Family and Medical Leave Used to track CFRA Family and Medical Leave.

LOA CHI Childbearing Academic Personnel Use: Unpaid leave granted to an employee who is disabled because of pregnancy, childbirth, or related medical condition that runs concurrently with FMLA.

LOA CIC Parent of Critically Ill ChildLOA CNV Conversion Use Only Used for those records that have a reason code of ‘Other’ in PPS.

LOA EDU Education/Professional Development

Unpaid leave granted to an employee for career-related or job-related professional development activities such as opportunities for on-the-job training, cross training, coaching, and internships; attendance at courses, workshops, seminars, conferences, institutes, lectures, and meetings; and participation in professional and technical associations.

LOA EWA Expired Work Authorization Unpaid leave placed on an employee with or without notice, due to an expired work authorization.

LOA FAM Family Care Unpaid leave to care for an ill family member.




LOA FUR Furlough

LOA GOV Government/Public Service Unpaid leave granted to an employee to perform emergency duty as a volunteer firefighter, reserve peace officer, emergency rescue personnel, or to provide other service to a city, state, federal, or other public entity.

LOA INV Investigatory LeaveUnpaid leave placed on an employee with or without notice, to permit the University to review or investigate actions including to but not limited to dishonesty, theft, or misappropriation of University property, fighting on the job, insubordination, acts endangering others, or conduct which warrants removing the employee from the work site.

LOA JUR Jury Duty Used for Jury Duty.

LOA MED Medical Unpaid leave of absence due to medical illness.

LOA MIC Military Caregiver Unpaid leave to care for a family member or next of kin who is a covered service member undergoing medical treatment, recuperation or therapy for a serious injury or illness.

LOA MIL Military Leave Military leave.

LOA MIS Military Spouse/Domestic PartnerUnpaid leave for the employee who is a spouse or domestic partner of the Armed Forces, National Guard or Reserve where the qualified member is on leave from deployment during a period of military conflict.

LOA NIL Notice Leave Notice Leaves to be used to place employee on leave during the notice period

LOA NPR Nurses Pending Recertification Nurses pending recertification.

LOA PAB Parental Bonding Unpaid leave to bond within 12 months of the child’s birth or placement of a child for adoption or foster care.

LOA PDL Pregnancy Disability Leave Pregnancy Disability Leave (PDL) occurs when an employee takes a disability leave due to pregnancy, childbirth or a related medical condition. Pregnancy Disability Leave gives an employee the right to return to the same or similar position.

LOA PER Personal Used when an employee takes an unpaid leave due to personal reasons.

LOA QUA Qualifying Exigency

Unpaid leave for eligible employee who is the spouse, domestic partner, son, daughter or parent of a covered military member may take Qualifying Exigency Leave to attend to any qualifying exigency when the covered military member is on active military duty or has been notified of an impending call or order to active military duty in the Armed Forces.




LOA RHA Rehabilitation Unpaid leave for an employee who wishes to voluntarily enter and participate in an alcohol or drug rehabilitation program.

LOA SPR Special Research Academic Personnel Use: Unpaid leave granted for non-UC research activities.

LOA TLF Temporary Layoff Unpaid leave to temporarily place an employee of layoff that does not exceed a cumulative total of four calendar months in a calendar year and for which there is a specific date to return to work.

LOA UBL Union Business Unpaid leave granted to employees to enable the employee to work for a union.

LOA UNK Unknown PPS Leave Type 00 is not defined. Note: This should only be used for conversion purposes.

LOA WCH

Workers’ Compensation – Health Contingency Unpaid leave eligible under Workers’ Compensation policies and on Health Contingency fund.

LOA WKC Workers’ Compensation Unpaid leave eligible under Workers’ Compensation policies, not on Health Contingency fund.

PAY AAS Advancement to Above-Scale Used when an Academic employee advanced to above-scale. This is processed through PayPath.

PAY ACR Accretion to Bargaining Unit Used when an employee is moved from non-represented to represented unit. This can be used for both academic and staff.

PAY AMR Academic Merit/Reappointment Academic Merit/Reappointment

PAY ATB Across-The-BoardUsed for across the board mass increase due to contract negotiations or other across-the-board increases.

PAY CNV Conversion Used to convert pay rate changes with no reason in PPS.

PAY DEM Demotion A demotion is the movement of an employee to a position with a lower level of responsibility and accountability, usually at a lower salary grade than the employee’s current position (PPSM-62)

PAY EQU Equity A pay rate change for a salary increase granted to correct an internal or external/market inequity.

PAY JRD Job Reclass - Downward Used to add a pay rate change for the job reclassification. This action/reason should be a 2nd row inserted upon the position change.

PAY JRL Job Reclass - Lateral Used to add a pay rate change for the job reclassification. This action/reason should be a 2nd row inserted upon the position change.

PAY JRU Job Reclass - Upward Used to add a pay rate change for the job reclassification. This action/reason should be a 2nd row inserted upon the position change.




PAY MER Merit A pay rate change that is a performance-based salary increase granted in accordance with the applicable merit program guidelines or contract provision. This reason code is used for staff only.

PAY MIN Bring to MinimumA salary increase granted in order to raise an employee’s salary to meet a new minimum salary range or step rate.

PAY NEG Change in Negotiated Salary Academic Personnel Use: Change in annual negotiated salary (compensation plan members only).

PAY OFF Off Scale Increase Academic Personnel Use: New or increased off-scale salary component as a result of a retention, equity or academic review.

PAY OSD Off Scale Decrease Academic Personnel Use: Decrease in off-scale salary component. PAY PRO Promotion/Academic Promotion Used for pay rate change that occur due to a promotion.

PAY REF Range Adjustment/Comp Refresh Used by Comp Refresh process only. The process could be run for the following reasons: Range Adjustment, Academic Scale Adjustment, Across the Board Increases, Mass Updates.

PAY ROP Change to Record-Only Pay Rate Used to change the rate of pay from a non-UC source that is being tracked for records purposes only, such as Postdocs Paid Direct.

PAY STI Step Increase/Progression A pay rate change that is an advancement to a higher step in accordance with applicable contract provisions. Used in the Administer Compensation business process.

PAY U18 Unit 18 Salary Increase Academic Personnel Use: Contracted salary increase based on quarter of service or other reason.

PAY WOS Move to/from Without Salary Used to move an employee to/from the ‘UCWOS’ comp rate codes.

PLA ADM Administrative Paid leave granted by a Chancellor or other University official for a specified duration due to reasons noted in the personnel file.

PLA CFR CFRA Family and Medical Leave Used to track CFRA Family and Medical Leave.

PLA CHI Childbearing Academic Personnel Use: Paid leave granted to an employee who is disabled because of pregnancy, childbirth, or related medical conditions that run concurrently with FMLA.

PLA CNV Conversion Use Only Used for those records that have a reason code of ‘Other’ in PPS.

PLA EDU Education/Professional Development

Paid leave granted to an employee for career-related or job-related professional development activities such as opportunities for on-the-job training, cross training, coaching, and internships; attendance at courses, workshops, seminars, conferences, institutes, lectures, and meetings; and participation in professional and technical associations.

PLA FAM Family Care Paid leave to care for an ill family member.




PLA FAT Faculty Admin Transition Academic Personnel Use: Leave immediately following end of faculty administrative service.

PLA FSP Faculty Sabbatical – Partial Pay Academic Personnel Use: Sabbatical leave at partial pay.

PLA GOV Government/Public Service Paid leave granted to an employee to perform emergency duty as a volunteer firefighter, reserve peace officer, emergency rescue personnel, or to provide other service to a city, state, federal or other public entity.

PLA ILP Leave in Lieu of Sabbatical in Residence – Partial Pay Academic Personnel Use: Leave in lieu – Faculty Sabbatical in Residence at partial pay.

PLA INV Investigatory Leave

Paid leave placed on an employee with or without notice, to permit the University to review or investigate actions including, but not limited to, dishonesty, theft, or misappropriation of University property, fighting on the job. Insubordination, acts endangering others, or conduct which warrants removing the employee from the work site.

PLA JUR Jury Duty Used for Jury Duty.

PLA LLP Leave in Lieu of Sabbatical – Partial Pay

Academic Personnel Use: Leave in lieu of sabbatical at partial pay for non-professional series.

PLA LLS Leave in Lieu of Sabbatical Academic Personnel Use: Leave in lieu of sabbatical for non-professional series. PLA MED Medical Used for paid medical leave (self only).

PLA MIC Military Caregiver Paid leave to care for a family member or next of kin who is a covered service member undergoing medical treatment, recuperation or therapy for a serious injury or illness.

PLA MIL Military ServicePaid leave granted to employees called to active duty or for reserve or active duty training. Note: An employee who is not eligible for military leave with pay may elect to substitute accrued vacation leave and/or compensatory time off (or PTO, if applicable).

PLA MIS Military Spouse/Domestic Partner Paid leave for the employee who is a spouse or domestic partner for the Armed Forces, National Guard or Reserve where the qualified member is on leave from deployment during a period of military conflict.

PLA MLF Faculty Medical Leave Academic Personnel Use: Paid medial leave for personal illness, injury, or disability. PLA NIL Notice Leave Notice leave to be used to place employee on leave during the notice period.

PLA PAB Parental Bonding Paid leave to bond within 12 months of the child’s birth or placement of a child for adoption or foster care.

PLA PDL Pregnancy Disability Leave Pregnancy Disability Leave (PDL) occurs when an employee takes a disability leave due to pregnancy, childbirth or a related medical condition. PDL gives an employee the right to return to the same or similar position.




PLA PER Personal Paid leave granted to employee for employee’s own personal reasons. Staff employee are required to use accrued vacation leave, sick leave, compensatory time (or PTO, if applicable)

PLA PTL Partial Leave Partial leave of absence in which employee works a reduced schedule due to disability or FML.

PLA QUA Qualifying Exigency Paid leave for eligible employee who is a spouse, domestic partner, son, daughter or parent of a covered military member may take Qualifying Exigency Leave to attend to a qualifying exigency when the covered member is on active military duty or has been notified of an impending call or order to active military duty in the Armed Forces.

PLA RES Special Research Academic Personnel Use: Paid leave to conduct research related to current academic position.

PLA RHA Rehabilitation Paid leave for an employee who wishes to voluntarily enter and participate in an alcohol or drug rehabilitation program.

PLA SFP Faculty Sabbatical – Full Pay Academic Personnel Use: Sabbatical leave at full salary.

PLA SIL Leave in Lieu of Sabbatical in residence – Full Pay

Academic Personnel Use: Leave in lieu of sabbatical in residence at full salary.

PLA SIR Faculty Sabbatical – In Residence – Full Pay

Academic Personnel Use: Sabbatical leave in residence at full salary.

PLA SMG SMG Disability Paid leave granted to a senior management group member.

PLA SRP Faculty Sabbatical – In Residence – Partial Pay Academic Personnel Use: Sabbatical leave in residence at partial pay.

PLA UBL Union Business Paid leave granted to employees to enable the employee to work for a union. PLA UNK Unknown Used when PPS Leave Type 00 is not defined. PLA WKC Workers’ Compensation Paid leave eligible under Workers’ Compensation policies. POS ACR Accretion to Bargaining Unit Used to move position to a bargaining unit. Can be used for both academic and staff. POS ADJ Created for Payroll Adjustment Used after conversion of terminated employees when employee has a payroll adjustment. POS APU APU Change Academic Personnel Use: Used by Academic Personnel when there is a change to APU Scale.

POS CID Change in Duty Station Academic Personnel Use: Used to update a Location Code when a change of duty is approved. This occurs when the faculty member’s regular, ongoing, University duties must be carried out at a location other than the campus.

POS CNV Conversion Use Only Used for positions generated during the conversion. POS COR Correction Salary Plan, Grade, etc. Used to update position attributed due to data corrections. POS CWT Change in Working Title Change to working (non-payroll) job title.




POS E2C Mass Position Creation Used when position are created using Excel to CI. Occurs during post-conversion or due to location request.

POS ERC Update Employee Relations Code Used to update employee relations code.

POS FL2 FLSA Update – Does Not Meet Used when the employee does not meet the salary basis test and the FLSA needs to be overridden.

POS FL3 FLSA Revert Used to revert the FLSA status back to default when an employee’s additional/concurrent job or dual employment ends.

POS FLS FLSA Override Due to Review Used to update the FLSA status when an employee receives an additional/concurrent job.

POS FTE Revert to Position FTE

Used to revert back to Position FTE. The used will select Include FTE and the FTE will be defaulted from the Position record.

POS IN1 Inactive – Business Unit Transfer Used to inactivate a position that is being transferred to another business unit. This is used to preserve the position/incumbent history.

POS IN2 Inactive – No Plan to Refill Used to inactive a position when there are no immediate plans to refill. POS IN3 Inactive – Void Position Used to void positions created in error. POS INA Position Inactivated Used to inactivate a position.

POS JFT Job Data FTE Override Used to allow the Job record to override the FTE defaulted from the position. This would mean that the Position FTE and the Job FTE will not be the same. This is used for multi-incumbent positions, for employees who have a temporary change in FTE, etc.

POS JRD Job Reclassification – Downward A change to the current position where the position is given a lower salary range maximum, upon completion of a classification review.

POS JRL Job Reclassification – Lateral A change to the current position where the position is reclassified and given the same salary range maximum in a different Job Code or Employee Relations Code upon the completion of a classification review.

POS JRU Job Reclassification – Upward A change to the current position where the position is given a higher salary range maximum, upon completion of a classification review.

POS LVL Post Doc Level Progression Academic Personnel Use: Used for Post Doc Level progression. Updates are made in Position Data where the Salary Grade is updated. The pay rate changes are made in Job Data.

POS MCD Update Mail Code Used to update the mail code on a position. POS NEW New Position Used to create a new position.

POS PIT Permanent Increase In Time (FTE) Academic Personnel Use: Permanent increase in percent time (Position FTE). The employee could also have a change in Job FTE.




POS POC Position Only Change A change to the position data – this change does not impact the incumbent’s job record.

POS PRI Permanent Reduction - Layoff Used to permanently reduce the Standard Hours/FTE due to a partial layoff.

POS PRO PromotionAcademic: Used to advance an academic appointee from one rank to another within the same title series.

Staff: Used to advance a position from grade to grade. This requires a change in job code.

POS PRT Permanent Reduction In Time (FTE)

Academic Personnel Use: Permanent reduction in percent time (Position FTE). This changes the employee’s FTE on the job.

POS REG Regularization Academic Personnel Use: Transition from acting status to regular status after completing Ph.D. or obtaining permanent residency.

POS REO Re-Organization/Restructure Position change due to reorganization and/or restructuring within the same Business Unit. POS RTC Reports To Change A change to the reports-to position. POS SEC Series Change Academic Personnel Use: Permanent change from one academic series to another.

POS TIT Temporary Increase in Time Temporary increase in percentage of effort for employees whose effort is normally less than 100% or full-time.

POS TRT Temporary Decrease in Time Temporary decrease in time.

POS XFR Transfer

Used when moving/transferring a position from one department to another within the same Business Unit. This can occur when the position is vacant or filled.

REH ACA Academic Recall Academic Personnel Use: Recall of retired academic.

REH DUE Concurrent Dual Employment Used when an employee is rehired into a terminated job that puts them into a Dual Employment scenario. This means they have another active job at the same or different Business Unit. The employee holds one 100% appointment and a second appointment.

REH EMR Emeritus Faculty Academic Personnel Use: Add an Emeritus job to a retired faculty.

REH NDE Concurrent Non Dual Employment Used when an employee is rehired into a terminated job that puts them into a Dual Employment scenario. This means they have another active job at the same or different Business Unit. The employees holds more than one appointment at less than 100%.

REH PR2 Rehire from Layoff – Pref, <120 Rehire following a layoff and secured through the preferential rehire process within 120 days of separation.

REH PRF Rehire from Layoff – Pref, >=120 Rehire following a layoff and secured through the preferential rehire process where there is greater than or equal to 120 days of separation.




REH RC2 Staff Recall, <120Used to rehire a former UC employee eligible under layoff recall policies within 120 days of separation.

REH RE2 Rehire, <120 days break Used for a regular rehire to return to pay status following less than 120 days of break in service.

REH REC Staff Recall, >=120 Used to rehire a former UC employee eligible under layoff recall policies greater than or equal to 120 days of separation.

REH REH Rehire, >=120 days break Used for a regular rehire to return to pay status following a greater than or equal to 120 days of break in service.

REH REI Reinstatement Return to pay status following an involuntary break in service that was not a layoff.

REH RET Rehired Retiree Return to pay status, in accordance with the Policy of Reemployment of UC Retired Employees, following a retirement, and the employee continues to draw benefits.

REH RL2 Rehire from Layoff – No Pref, <120 Rehire following a layoff and not secured through the preferential rehire process within 120 days of separation.

REH RLO Rehire from Layoff – No Pref, >=120

Rehire following a layoff and not secured through the preferential rehire process where there is greater than or equal to 120 days of separation.

REH RSR Rehire – Retirement Suspended Return to pay status following a retirement with retirement suspended and employee becomes an active UCRP member again.

REH XF2 Transfer – Inter BU, Lateral Used on an inter-business unit transfer where there is no break in service and the transfer is a lateral move for the employee.

REH XF3 Transfer – Inter BU, Demotion Used on an inter-business unit transfer where there is no break in service and the transfer is a voluntary demotion for the employee.

REH XF4 Transfer – Inter BU, Undefined Used on an inter-business unit transfer when there is no way of knowing that it is a Promotion, Lateral, or Demotion. Also used for Academic Personnel.

REH XFR Transfer – Inter BU, Promotion Used on an inter-business unit transfer where there is no break in service and the transfer is a promotion for the employee.

RES ABY Faculty Abeyance Academic Personnel Use: Used to place a faculty job in abeyance. Employee has another full-time administrator position.

RES RES Reserve Appointment (Staff) Used to place employee’s appointment of full-time Reserve.

RET CES Conferred Emeritus (Staff Use) Termination of employment due to retirement conferred with Emeritus status. This is applicable to Staff only.

RET RET Retirement Termination of employment due to retirement.




RFL RC2 Return From Leave Used to return employee from both Paid and Unpaid Leaves of Absences.

RFR RE2 Return to Normal Appointment Academic Personnel Use: Used to return an academic employee who was previously on Reserve to a normal appointment.

RNW REC Contingent Worker Renewal Used to renew (rehire) a Contingent Worker.

RWB P09 Partial Year Career – 09 Months Used to return a 9 month partial year career employee from Short Work Break.

RWB P10 Partial Year Career – 10 Months Used to return a 10 month partial year career employee from Short Work Break.

RWB P11 Partial Year Career – 11 Months Used to return a 11 month partial year career employee from Short Work Break. RWB RWB Return from Short Work Break Used to return an employee from Short Work Break.

SWB BEN U18 – Benefits Bridge Eligible

Academic Personnel Use: Used to put Unit 18 employee off pay status in between quarters/semesters of active employment. The employee is eligible to request a Benefits Bridge.

Criteria: Limited to 3 consecutive months. Non-Continuing Unit 18 titles must have an approved job to which they will return at the end of Short Work Break, otherwise termination should occur.

SWB CNV Short Work Break – Conversion Used only on converted records.

SWB FLT Floaters/TOPS

Used for floater employees during periods of inactivity.

Criteria: Limited to 4 consecutive calendar months. Short Work Break can only be used when the department intends for the floater to return to employment following SWB. If this is unknown, the employee should be terminated. The SWB should not exceed the floater’s job record end date.

SWB GST Academic Students

Used to put academic students off pay status over the summer or in between quarters/semesters.

Criteria: Limited to 4 consecutive months. Must only be used when there is an intent to return to student employment at the end of the SWB.

SWB LMT Limited Employees

Used for limited employees off pay status.

Criteria: Limited to 4 consecutive months. SWB can only be used when the department intends for the limited employee to employment following the SWB. If this is unknown, the employee should be terminated. The SWB should not exceed the employee’s job record end date.




SWB P09 Partial Year Career – 09 Months

Used to place a partial-year career employee on furlough. Action Reason selection will be based on the number of working months the partial-year career employee is scheduled to work 9 months.

Criteria: Not to exceed a cumulative total of 3 months in a calendar year.







SWB RFB Research Funding Bridge

Used to place an employee that is awaiting research funding on Short Work Break.

Criteria: Limited to 4 consecutive months. Used when the employee is not working and there is an approved reappointment that is pending the arrival of contract/grant funding. There must be proof of incoming funding.

SWB U18 U18 – Benefits Bridge Not Eligible

Academic Personnel Use: Used to put Unit 18 employees off pay status in between quarters/semesters of active employment. The employee is not eligible to request a Benefits Bridge.

Criteria: Limited to 12 consecutive months. Non-Continuing Unit 18 titles must have an approved job to which they will return at the end of the Short Work Break, otherwise a termination should occur.

SWB UNX University Extension

Used to put a UNEX Teacher off pay status in between periods of active employment.

Criteria: Limited to 6 consecutive months. Must only be used when there is an approved job/contract to which they will return at the end of the Short Work Break, otherwise a termination should occur.




SWB UST Staff Students

Used to put undergraduate students (covered under PPSM) off pay status over the summer or in between quarters/semesters.

Criteria: Limited to 4 consecutive calendar months. SWB can only be used when the department intends from the student employee to return to employment following SWB. If this is unknown, the student employee should be terminated. The SWB should not exceed the student’s job record end date.

SWB VAR Academic Variable Appointment

Used to put an exempt academic employee with a highly variable schedule off pay status in between periods of active employment.

Criteria: Limited to 12 consecutive months. Used during periods of inactivity for exempt academic appointees with intermittent service (e.g. seasonal or on-call).

TER AAJ Resign – Accept Another Job Termination due to employee accepting another job.

TER ACE Appointment Expired Termination of an appointment with a fixed end date or expiration of contract in accordance with the terms of the contract or appointment.

TER AIP Academic – Incompetent Performance

Academic Personnel Use: Termination based on APM 075

TER APR Academic – Presumptive Resignation Academic Personnel Use: Used to terminate an academic appointee per APM 700-30.

TER ATA Academic – Terminal Appointment Academic Personnel Use: Used to terminate an academic appointee who did not receive tenure.

TER ATT Dismissal – Attendance Termination due to attendance. TER BNK Employer Bankruptcy Employer Bankruptcy

TER CAR Career to Per Diem Termination of career appointment. Employee will be rehired into a Per Diem position. Must have a one-day break in service. These individuals will be required to sign a waiver form as part of the rehire process.

TER CNV Conversion Use Only For conversion use only. TER DEA Death Termination due to death.

TER DNP Do Not Protest (Settlement) Used to terminate someone who has a settlement with the University. UCPC will not protest any UI claims if the employee has this action/reason code.

TER DNR Do Not Rehire (Settlement) Agreement/Settlement – Employee agrees not to return. TER DUE Union Dues Retention Used for converting union dues information for represented employees. TER DWJ Resign – Dissatisfied with Job Termination due to employee being dissatisfied with job.




TER FLS Dismissal – Falsified Application Termination due to falsification on application.

TER FRL

Resign – Failed to Return from Leave Termination due to employee’s failure to return from an approved leave of absence.

TER GCE Grant/Contract Expired Termination due to the expiration of a grant or contract.

TER GRD No Longer Student Termination due to the employee graduating or no longer student status. TER INV Involuntary Termination – Other Termination for other reasons not stated. TER JAB Resign – Job Abandonment Termination due to job abandonment.

TER JOB Job Record End Date – Auto Termination Employee record is terminated due to running the ‘Reactive/Update Termination’ process.

TER LAJ Resign – Look for Another Job Termination due to employee looking for another job.

TER LHC Layoff – Accept Health Care Used to track employees who are laid off and accept job at new Healthcare Corporation.

Note: Used for Conversion purposes only.

TER MED Medical Separation Termination due to an employee who become unable to perform essential function of his or her position due to a disability.

TER MIL Resign – Military Service Termination due to employee planning to enter military service. TER MIS Dismissal – Misconduct Termination due to misconduct. TER MOA Resign – Move out of Area Termination due to employee moving out of area. TER NLC Dismissal – No Longer Cert/Lic Termination due to lack of certification or license. TER NRG Resign – No Reason Given Termination – Employee did not provide a reason.

TER NSE Never Started Employment Termination of appointment due to a prospective employee never starting work. This is used to void the employment record rather than deleting it.

TER NSV Elimination of Position Termination due to an elimination of a MSP position or a layoff of an Academic position where no severance or rehire rights are provided.

TER PDR Per Diem Release Termination due to the end of a per diem appointment. TER PER Resign – Personal Reasons Termination due to personal reasons. TER PRF Dismissal – Lack of Performance Termination due to performance. TER PRO Released During Probation Termination due to employee not passing probation TER QWN Resign – Quit Without Notice Termination due to employee quitting without notice TER RDS Layoff – Reduced Sev, Reh/Recall Indefinite layoff – Reduced severance and preferential rehire/recall rights. TER RRR Layoff – Rehire/Recall Rights Indefinite layoff – Rehire/recall rights.




TER SCH Resign – Attend School Termination due to employee planning to attend school.

TER SEV Layoff – Severance Indefinite layoff – Severance.

TER SLF Resign – Self-Employed Termination due to employee planning to work for him/herself.

TER TAF Transfer from UCPath PS

Used when an employee transfers from an UCPath-PS location to a PPS location. This employee may no longer be active in a PS location but this should technically be considered a ‘transfer’. This only applies during the transition period. This will be inactivated once all locations are live on UCPath.

TER TR1

Release from Trial Employment - Voluntary

Released from trial employment initiated by the employee.

TER TR2

Release from Trial Employment - Involuntary

Released from trial employment initiated by the University.

TER VIS Visa/Work Permit Expired Termination due to expiration of visa and/or work permit.

TER VOI Void Employee Record Used when the record needs to be voided because it was erroneously created and will not be used.

TER XFR Inter-Location (BU) Transfer Used when an employee is transferring from one Business Unit to another and both Business Units are on PeopleSoft (the existing Empl Record will be terminated and the receiving Business Unit will add a new Empl Record).

TWP ITP Involuntary Term – Pay In Lieu

Used by UCPC to terminate employees who will continue to be paid through a specified date.

Note: A termination row should be added on top of the TWP to stop pay. UCPC will determine if the employee should continue to be eligible for benefits or not.

XFR AXF Academic Intra-Campus Transfer Academic Personnel Use: Used when an academic appointee moves to a new department and position.

XFR CNV Used for Conversion Action/Reason Code used for conversion. XFR DEE Transfer – Dual Employment Transfer to a concurrent dual-employment job. XFR DEM Voluntary Demotion A voluntary transfer to a position with a lower salary range maximum in a different department.

XFR INV Involuntary Demotion An involuntary transfer to a position with a lower salary range maximum for disciplinary reasons in a different department.

XFR LAT Lateral Transfer The transfer of an employee from one position to another position in a new department.

XFR MHP Move to Multi-Headcount Position Used to move a job record to a multi-headcount position. This required a change in position number.




XFR PDC Per Diem to Career

Transfer of an appointment of a per diem employee into a career position.

Note: This is being tracked so that employees who receive less (in the career position) are no flagged as a demotion.

XFR PET Pay Entity Transfer Pay entity transfer.

XFR PRO Promotion The change of an employee from one position to another position which has a higher salary range maximum. Promotions are normally obtained through a competitive recruitment process.

XFR SHP Move to Single-Headcount Position Used to move a job record to a single-headcount position. This requires a change in position number.

XFR TMP Temp Out of Class Assignment

Temporary transfer a represented employee, according to the employee’s bargaining contract, to fully perform the functions of a position in a different classification. The University shall determine the duration and end date of such assignment. The temporary assignment shall not result in the permanent reclassification of the employee. This moves the employee into a new department.

UCPath Action/Reason Codes Dictionary · campaign are eligible for supplements to their military...

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