UAB Student Information System

IT Committee for the UA System BOT

December 10, 2004

Common Student Information System

Resolution passed at the June 2002 BOT designating SCT Banner as the common Student Information System for the three campuses

UA and UAH Student System Projects are currently underway

Given the successful implementation of the Oracle HR and Finance systems, UAB is now ready to begin the Student Information System Project

Technical Considerations

SCT Banner runs on the Oracle database which is the UAB standard

Both Oracle and Banner use Oracle Forms as the development tool of choice and UAB has expertise in this area

The Banner product utilizes a Unix platform UAB has developed considerable talent with the Oracle project This will complete the transition from the mainframe technology

Gartner Group was consulted and advised an Oracle Student System would be high risk and cost due to potential customizations while a Banner implementation is more stable and predicable

Functional Considerations Our students and faculty will have access to information through

an easy to use web interface anytime and anywhere

The system will incorporate university, school and department academic policy rules and automatically notify students of academic warnings, probations and suspensions

The Banner system will provide a consolidated comprehensive student record from the earliest stages of recruitment through graduation to alumni – i.e. “cradle to grave” tracking

The Portal technology will give each user a personalized entry into the UAB digital community

Use of a student identifier instead of the social security number will address FERPA requirements

The system will provide flexibility for responding to mandated changes in state and federal reporting and professional accreditation requirements

Financial Considerations

UA System had previously negotiated deep discounts in an agreement known as Consortium for Higher Education Technology Agreement (CHETA)

SCT was purchased by SunGard earlier this year and their last independent fiscal year ends this month

UAB negotiated an offer which will provide an additional 24% savings off software list price with further maintenance and implementation fee discounts totaling $3.7 million savings for the project and recurring fees

December 2004 Price ComparisonDec. 04

Standard CHETA December '04 Total SavingsPricing Price Proposal Over CHETA

SunGard SCT SoftwareStudent Services, Advancement, Luminis Portal 3,533,090$ 2,035,995$ 1,190,914$ 845,081$ 42.4% 41.5% 66.3% 23.9%

10 Yr Maintenance ComparisonStudent Services, Advancement, Luminis Portal 10,110,936$ 4,636,602$ 3,175,855$ 1,460,747$ 54.1% 31.5% 68.6% 14.4%

SunGard SCT ServicesFixed Price training,functional/techncial support 5,491,200$ 4,038,551$ 1,452,649$ n/a 26.5% n/a

GRAND TOTAL Dec '04 Savings over CHETA 3,758,477$ 68.4%

% discount CHETA

% discountDec '04

off CHETA

% discountDec '04

Add'l savings off

CHETA

Project Budget

Software $1,240,914Hardware/Storage 866,000

SCT Support Training, Functional and technical 6,008,652Other technical 845,000

Contingency 500,000

Total Project Budget: $9,460,566

Action

Request BOT approval of the University of Alabama at Birmingham Student Information System Replacement Project and the Project Budget

University of Alabama at Birmingham is authorized to enter into an agreement with SunGard SCT for the software and services

ID Task Name Start Finish2005 2006 2007

Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

1 7/29/20054/1/2005Pilot System Setup

2 4/29/20054/1/2005Install hardware

3 5/30/20055/2/2005Build Test System

4 7/29/20056/1/2005Conduct Initial Trainingand Testing

6 11/1/20066/1/2005Build General Person

7 11/1/20066/1/2005Build General Student

8 11/1/20066/1/2005Admissions

10 11/29/20066/1/2005Catalog

1/31/20076/1/2005Schedule

11 11/29/20066/1/2005Scholarships and Loans

13 4/2/20076/1/2005Financial Aid

14 10/1/200710/3/2005Early Registration

15 10/1/200710/3/2005Accounts Receivable

16 11/29/200710/3/2005Housing

19 6/1/20076/1/2006Advancement

9 11/1/20066/1/2005Recruitment (Target Fall 2008Class)

18

17 1/31/200810/3/2005Academic History

10/1/20076/1/2005Degree Audit

5 10/28/20056/1/2005Luminus

12

Jul Aug Sep Oct Nov Dec

SCT Banner Project Timeline

UAB 12/01/2004