Two Year Development Plan

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TWO YEAR DEVELOPMENT PLAN: June 2011 - June 2013

FUNCTIONAL AREA:

PROPGRAM/PROJECT/ACTIVITY: GENERAL ADMINISTRATION AND SUPPORT SERVICES

SUB-PROGRAM/SUB-PROJECT/SUB-ACTIVITY: COLLECTING OFFICE

GOALS OBJECTIVES PROJECT/ACTIVITIES STRATEGIES TARGET/ DURATION

OUTPUT (YEAR)

1 2

Computerization of Enroll Assess the result of Admin.- collection Printing of reports June 2011 to X

ment system under Prince the previous comp regarding collection, Nov. 2011

Tech will end till the Preli of enrollment system accounts receivable,

of Second Semester. and recommend some scholarship funds and

modification. assistance.

The New Computerization Prepare for the new Admin.- collection 1. Trainings Nov. 2011 X

system start. method with some 2. Hands on prep on Nov. 2011 X

modification. ther new system

3. Enhancement of Nov. 2011 X X

the new system June 2013

Support the IGP in collecti Prepare list of IGP All fees collected Receipting of Monthly sched. X X

rentals and other fees. fund accounts. are included in the payments.

computerization.

Collection is on a manual As per no. of enroll campus cashiers. manual issuance of daily and per

method for other campusement. official receipts. enrollment periodX X

Prepared by :

NORMA L. RAGUINI, MPA

Dir., Financial Mgt. Services



UNIT(S)

BUDGET RESPONSIBLE

Finance Officer

Collecting Off.

Finance OfficerCollecting Office

Finance Officer

Collecting Office

Cashiers or de

putized coll. Off.




FUNCTIONAL AREA:


SUB-PROGRAM/SUB-PROJECT/SUB-ACTIVITY: Budgeting Office

GOALS OBJECTIVES PROJECT/ACTIVITIE STRATEGIES TARGET/ DURATION

OUTPUT (YEAR) BUDGET

1 2

Preparation of the BudgetBudget Proposal readyAdmin.-Budget DepComputation of budgJune 2011 to X

Proposal for CY 2012 for presentation using the guidelines Nov. 2011

and CY 2013 and defense in the set by the DBM and

respective offices such NEDA.

as DBM, Congress, and

Senate X

Prreparation of Monthly, Finished reports submi Admin.-Budget Prepare reports baseYear round X

Quarterly, and Year-End ted to the concerned on ALOBS and

Reports. authorities like the Disbursement. X X

DBM, COA, Congress

and Senate.

Prepare request of needeTo comply with the DBPreparation of APP Consolidate request Oct. 2011 X

supplies, materials, and circular of procuring prior to procureme of needed supplies and year

equipment. Commonly used sup and materials from after X

plies. different campuses.

Posting of procurement For transparency in Posting of approve 1. GAA, Prog of Exp.

regarding MOOE, Eqpt. transactions procurement by th 2. APP prepared

Outlay and Capital Outlay. head of agency an 3. Post in PhilGEPS

the BOR

Prepared by:

NORMA L. RAGUINI

Dir. Financial Mgt. Services



UNIT(S)

RESPONSIBLE

Budget Officer

Budget OfficerBudget Aide

Budget Officer




FUNCTIONAL AREA:


SUB-PROGRAM/SUB-PROJECT/SUB-ACTIVITY: Accounting Office


OUTPUT (YEAR)

1 2

Certification of availabilit Prepared vouchers Admin.-Accounting Based on GAA release Year round X

of funds based on GAA,

Program of Expenditures

approved by the BOR

Preparation of reports on For submission to the Prepare Trial BalanceBased on General July 2011 X

quarterly and yearly basi COA and other pertinent Ledgers, Journals Oct. 2011 X

reports. Jan. 2012 X

Preparation of payrolls For payment of service Prepare payroll. Based on every week

including NBC 461 cycle of regular employees. services rendered

and 3, bonuses and cash May & Nov. X X

gifts.

Computerization of acctg.To facilitate preparatio 1. Training of 1. Training Jan. 2012 X

process. of acctg. Process for accountant, acctg. 2. On hand usage Dec. 2013 X

easy access by stake clerks 3. Enhancementholders

Prepared by:

NORMA L. RAGUINI. MPA




UNIT(S)

BUDGET RESPONSIBLE

Accountant

Accountant

Accounting Cler

Payroll clerk

Accountant

Accounting Cler




FUNCTIONAL AREA:


SUB-PROGRAM/SUB-PROJECT/SUB-ACTIVITY: Cashier's Office


OUTPUT (YEAR) BUDGET

1 2

Distribute payments of To facilitate paymentPrepare checks. See to it that payrollevery week. X X As per Release

employees - regular and of salaries and wage Encash Checks. are prepared as GAA for regu-

casual. of employees. Distribute salaries basis for payment of lar employees.

and wages to salaries. As per BOR ap

employees, For Wages - paymenevery collection proved budget

from Prelim for contractual

Midterm and employees.

Finals. X X

Payment of other expensPayment of expense Prepare checks for Follow the Program every re subject to

reimbursement and cash based on released said payees. of Expenditures. quest for availability of

advances to employees, GAA and BOR approved payment. funds.

suppliers and contractorsProgram of Exp.

Distribute payments of Salaries of regular Submit list of emploPreparation of sche every X X

regular employees using employees maybe yees and their salardule of payment. payday.

the ATM. withdrawn to the schedule to the

bank of any ATM servicing bank of

machine outlet. choice.

Prepared by:





UNIT(S)

RESPONSIBLE

Cashier

-

Cashier

Clerk




FUNCTIONAL AREA:


SUB-PROGRAM/SUB-PROJECT/SUB-ACTIVITY: Financial and Management Services

GOALS OBJECTIVES PROJECT/ACTIVITIE STRATEGIES TARGET/ DURATION

OUTPUT (YEAR)

1 2

Preparation of the Progra Program of Expendi Prepare estimate ofComputation of Oct 30, 2011 X

of Expenditures for CY 20 tures for Use of income as bases fo wages of contractual Nov. 2, 2011

and CY 2013. Income including allocations to diff. teachers, contractual

Fiduciary Funds ready.campuses. laborers, honoraria

of personnel, excess

load, personnel deve X

lopment fund, incen X

tives and Christmas

Gifts. X X

Financing the program Provide for wages of Day to day collectioPrepare schedule of Jan. 2012 X X

based on collection of regular contractuals, payment to June 2013

use of income and trust laborers, MOOE,

funds. Equipment Outlay

and Capital Outlay.

Prepared by:





UNIT(S)

BUDGET RESPONSIBLE

As per attach Finance Officer

Program of

Expenditure

for CY 2012

and CY 2013

and suppor

ting document

-do- Finance Officer

Two Year Development Plan

Documents

Transcript of Two Year Development Plan