Tulsa County Oklahoma Republican Party Packet for Precinct

7/29/2019 Tulsa County Oklahoma Republican Party Packet for Precinct

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TULSA COUNTY REPUBLICAN PARTY

PRECINCT CAUCUS PACKET

FOR USE BY

PRECINCT CHAIRMEN

AND TEMPORARY CHAIRMAN

FOR 2013 PRECINCT CAUCUSES

Based on document:

Authored by Pam Pollard,

State Vice Chairman

Approved by

Matt Pinnell,

State Chairman

Customized for Tulsa County by

Michael McCutchin,

County Vice Chairman

Authorized by

J.B. Alexander,

County Chairman

Issued January 22, 2013


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To: Tulsa County Precinct Chairmen and Temporary Chairmen

From: J.B. Alexander, Tulsa County Chairman

Date: Sunday,January20, 2013

Re: 2013 Precinct Caucus Packet Critical Dates

Wed.,Jan.30 Deadline to turn in, fax or email Form B-2,by 3:00 pm Notice of Precinct Caucus Meeting Place.

Preferably, as soon as possible, please email the date, time and locationof your caucus to me [email protected].

An email containing the information asked for on the Form B-2 will serveas official notice to me about your caucus.

Thursday, Feb. 7 The dates on which Precinct Caucuses are to be held.Friday, Feb. 8 or (Holding the meetings on these dates will allow state RepresentativesSaturday, Feb 9 and Senators to participate.)

Saturday, Feb 9 The latest date and time for a Precinct Caucus to assureat 7:00 pm completed, original forms are turned in to the HQ Office on a timely basis(Preferred time: You may need to hold your caucus on an earlier date, but please not before10:00 am) February 7th at 7:00 pm, so we have time for press releases sent out on Thursday,

February 1st to be effective and we need to post your caucus location date and timeon the TCRP website.

Wed.,Feb 13 Deadline for turning in completed and signed original precinct packetby 6:30 pm forms to the HQ office. (Be sure to bring a copy of all forms with you when you turn

in the original forms at the HQ office. Your copy of the Cover Sheet, Form B-17, will besigned by the front desk volunteer as evidence you have turned in the original forms.)

Saturday, Tulsa County Convention at Jenks Public Schools PACMarch 23 Registration from 8:00 to 9:00 am. Convention begins at 9:30 am.

Fri. - Sat., State Convention. The Magnuson Hotel & Conference CenterApril 19-20 737 South Meridian, Oklahoma City, Oklahoma

IMPORTANT TIPSTo ensure information on the forms is complete and printed legibly, please ask someone to review

the forms as they are completed. This procedure allows missing or illegible information to becorrected before for the caucus adjourns and people leave.

Please provide 2-3 clipboards and pens with black ink. The original forms will be scanned forarchive purposes and blue ink does not scan well.

All forms are to be signed by the Precinct Chairman and, where required, the Precinct Secretary inoffice AFTER officer elections.

Based on anticipated attendance, please make adequate copies of all continuation formsbefore the caucus.
mailto:[email protected]:[email protected]:[email protected]:[email protected]


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FORMS AND EXHIBITS INCLUDED IN THIS PACKETForms shown in boldface and underlined are those to be turned in to HQ office.

FormB-1 Precinct Caucus Notification to Precinct Chairmen from County Chairman

B-2 Notice of 2013 Precinct Caucus Meeting Place (to County Chairman)

B-3 Official Precinct Caucus Call (from County Chairman)

B-4 Suggested Agenda for Republican Precinct Caucuses

B-5 Instructions for Election of Precinct Delegates to the County ConventionB-6 Precinct Caucus Attendance Sheet(See Note 1)

B-7 Precinct Caucus Notification Efforts Report

B-8 Precinct Officers Elected Report

B-9 County Convention Delegates Elected Report(See Note 1)

B-10 County Convention Committee Appointment Requests(See Note 1)

B-11 Platform Resolution(See Note 2)

B-12 Resolution to Change the Rules of the OK Republican Party(See Note 2)

B-13 Resolution to Endorse a Candidate or Support or Oppose an Issue(See Note 2)

B-14 Stewardship Report(See Note 1)

B-15 Polling Place Notice Sign(Important: Please ensure this completed notice, Form B-15, is posted on the entry door of yourprecincts polling place the evening before the day of your caucus.)

B-16 Minutes of Precinct Caucus (four-page, fill-in-the-blank template.)

B-17 Cover Sheet and Pre-Delivery Checklist - for use prior to turning in completed forms

to HQ Office, not later than 6:30 pm Wednesday, February 13.

(This form to aid you in submitting all the forms required and to help ensure the formsare fully completed and signed. Please use it as a cover sheet when delivering theunstapled, original forms listed on the Checklist to the Headquarters office- and pleasebring a full, stapled copy of the Checklist and Forms with you when you bring deliverythe originals. Your copy of the Checklist will become your signed delivery receipt.)

Notes: 1.Continuation Sheets have been provided for these forms. Depending on anticipatedattendance, please make sufficient copies of these Continuation Sheets before thecaucus. 2. Please make extra copies of these forms prior to the caucus.

ExhibitA County Convention Votes Authorized per Precinct (authorized by the Executive Committee)B Precinct Chairman Job DescriptionD Precinct Vice-Chairman Job DescriptionD Precinct Secretary - Treasurer Job DescriptionE Tulsa County Republican Party Volunteer Form and Precinct Organization Chart

It is very important for you to have sufficient copies of Form B-9 available to record theinformation the Credentials Committee will need to certify those from your precinct whoare elected to serve as voting Delegates (and perhaps Alternates) to the Tulsa CountyConvention to be held Saturday, March 23rd are registered Republicans.

For example, if you find on Exhibit A your precinct has been authorized 15 votes, youwill need at least two copies of Form B-9 Continuation Sheet and maybe more if youhave more than 15 people elected to serve in an Open Delegation to the CountyConvention.


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FORM B-1Page 1 of 2

PRECINCT CAUCUS NOTIFICATION TO PRECINCT CHAIRMENFROM COUNTY CHAIRMAN

Dear Precinct Chairman (or Temporary Chairman of precinct w/o officers):

The State Republican Party Rules defines the Precinct Committee as theSupreme Republican Party authority of each Precinct. The Precinct is theultimate grassroots organization and is the life blood of the Republican Party.

Saturday, February 9, 2013 at 10:00 am is the time we would prefer PrecinctCaucuses be held. If this is not convenient, you may hold your caucus prior toFebruary 9 but we ask that you not hold your caucus sooner than Thursday,February 7 at 7:00 pm or later than Saturday, February 9 at 7:00 pm. This isso: (a) we have time to send press releases to local media; (b) the list of

precinct caucus locations posted to our website on Monday, February 4th iscomplete; and (c) so you can easily meet the deadline for delivering certaincompleted Precinct Packet forms to the Headquarters office not later than 6:30pm Wednesday, February 13TH.

Enclosed is the Official 2013 Call for Precinct Caucuses together with allinstructions and forms to be filled out. Please do your part to encourageRepublicans in your Precinct to attend, to sign up as a Delegate to the CountyConvention on March 23rd and to sign up to serve as a member of a County

Convention Committee, if they are interested. We need your assistance to getgeared up for 2013 and to work on local elections and issues. Victory will comeif Precinct Caucuses are well attended and if the grassroots engage andbecome energized.

In the case of inclement weather you will be notified by email and robocall of thenew deadline dates.

On the following page are actions I need you to complete before and afteryour Precinct Caucus.


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FORM B-1Page 2 of 2

1. Secure a Meeting Place and Notify County Headquarters of the locationyou have selected not later than 3:00 pm on Wednesday, January 30 th.Please arrange the meeting place for your precinct as soon as possible and then completeand ensure I have received Form B-2 by the close of business on Wednesday, January 30 th.

We need to know the meeting places for all precincts by not later than January 30th in orderto prepare a list for the media and update the meeting place list accessible to registeredRepublicans on the TCRP website. (An email [email protected] the informationof the Form B-2 will be considered the same as delivering or faxing the actual Form B-2)

2. Notify registered Republicans in your Precinct of the Caucus Date,Time and Location as soon as possible.Please notify as many registered Republican voters in your precinct as possible of thecaucus. You may want to recruit several precinct members to help you do this. Last yearTed Darr emailed all Chairmen an Excel file containing phone numbers and addresses for allRepublicans in their precinct. If you dont have access to GOPDataCenter, please use the list

you received last year. If you are a new Precinct Chairman and did not receive a contact listfor your precinct, email tdarr@darrsolutions to request a list. If you dont have email, call theHQ office, at 918-627-5702. Ted will email your list to the office, and they will print it for you.You may request they mail it to you or ask for a call when the list is ready for you to pick upat the HQ office.

A good method of publicizing the caucus is to place small signs soRepublicans residing in the neighborhoods in your precinct can see them asthey exit their neighborhoods on to arterial streets. For more ideas onpromoting attendance, see Form B-7.

3. Become thoroughly familiar with the Suggested Caucus Agenda,Instructions and FormsTo be familiar with the caucus procedure as well as the forms to be completed and returned,please read the suggested agenda provided on Form B-4 and the instructions appearing oneach form carefully in advance of the precinct caucus. As needed, make copies ofContinuation Sheets of some forms.

In this order, please deliver or ask your Precinct Secretary to deliver the originalForms B-17, B-6 through B-14, plus Form B-16 and a new B-17 (the Minutes ofthe caucus) to the TCRP Headquarters Office not later than 6:30 pm

Wednesday, February 13th. Please bring a stapled copy of all forms with you,with Form B-17 on top. Form B-17, signed by an office volunteer, will becomeyour delivery receipt.

J.B. AlexanderChairman, Tulsa County Republican Party


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FORM B-2

NOTICE OF 2013 PRECINCT CAUCUS MEETING PLACE

FOR PRECINCT NO. ______________

TO: J.B. ALEXANDER, TULSA COUNTY REPUBLICAN PARTY CHAIRMAN

FROM: PRECINCT CHAIRMAN

DATE: ____________________________________________________

The 2013 Precinct Caucus is to be held at _________ (time) on February , 2013 at:

_________________________________________________________________________________

Street Address of Precinct Caucus Meeting Place (printed)

_________________________________________________________________________________City (printed) State Zip

_________________________________________ ___________________________Host Name(s) (printed) Telephone Number

__________________________________________________________________________________Precinct Chairman or Temporary Chairmans name (printed)

__________________________________________________________________________________Precinct Chairman or Temporary Chairmans address, state and zip code (printed)

__________________________________________________________________________________Precinct Chairman or Temporary Chairmans Phone Number(s) and Email address (printed)

__________________________________________________________________________________Precinct Chairman or Temporary Chairmans signature

PLEASE ENSURE THIS COMPLETED AND SIGNED FORM IS RETURNED TO THE

HEADQUARTERS OFFICE NOT LATER THAN 3: 00 PM ON WEDNESDAY, JANUARY 30TH

.

Form Delivery Options:

1. Deliver the form to the Headquarters office located at 2816 East 51st Street, Suite 100, Tulsa.The phone number of the office is 918-627-5702. Be sure to call to ensure someone is at the office.

2. Scan form to create a PDF file - then attach PDF to an email addressed to:[email protected]

3. Fax the form to 918-641-5727 ** BE SURE TO HIT THE SEND BUTTON AS SOON AS YOU HEAR THE FIRST RING.

DO NOT WAIT TO HEAR THE USUAL FAX MACHINETONE)

4. Create an email containing all the information asked for on this form in the body of the email to me [email protected].


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FORM B-3

Page 1 of 3

******************************************************************************************(Precinct Chairman or Temporary Chairman to read this page aloud to all attendees.

OFFICIAL PRECINCT CAUCUS CALL

TO: All Tulsa County Republican Precinct Chairmen and Temporary ChairmenFROM: J.B. Alexander, Tulsa County Chairman

2816 East 51st Street, Suite 100Tulsa, Oklahoma 74105918-627-5702

At the call of the Republican State Committee, you are requested to hold a Precinct Caucussometime between Thursday, February 7 at 7:00 pm and Saturday, February 9, 2013 at 7:00pmprimarilyfor the purposes of electing delegates to represent your precinct at the TulsaCounty Republican Convention and to elect precinct officers.

The Tulsa County Republican Convention at will begin at 9:30 am on Saturday, March 23,2013. Registration will be from 8:00 - 9:00 am.

**********************************************************************************************************CALENDAR

Saturday, February 9, 2013 Precinct Caucuses, 10:00 amThis is the preferred date and starting time.(Caucuses may be held as early as 7:00 pm Thursday,February 7th or as late as 7:00 pm Saturday, February 9 th.)

Saturday, February 23rd Annual Delegation DinnerRenaissance Hotel, Tulsa, OKFor tickets Call (405)528-3501 or [email protected]

Saturday, March 23, 2013 Jenks Public Schools Performing Arts Center205 East B Street, Jenks, OklahomaRegistration: 8:00 9:00 am Convention: 9:30 am

Fri. - Sat., April 19-20, 2013 Oklahoma Republican State ConventionThe Magnuson Hotel & Conference Center737 Meridian, Oklahoma City, Oklahoma

*******************************************************************************************************************


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FORM B-3

Page 2 of 3

Precinct Chairman (or Temporary Chairman of precinct with no officers):

Well in advance of your precincts Caucus, please route a copy of these instructions

and a copy of Form B-16 to your Precinct Secretary, or, in the absence of a PrecinctSecretary, the person you have recruited in advance of the caucus to serve in this

important position.

INSTRUCTIONS TO PRECINCT SECRETARY

1. Please bring to the caucus, or ask the Chairman to bring to the caucus, a 9 x 12clasp-sealable envelope to use when delivering the completed and signed caucusdocuments (the Precinct Report) and donations to the Tulsa County Republican PartyHeadquarters office not later than 6:30 pm, Wednesday, February 13th.

2. During the meeting make note of guest speakers and significant actions taken, suchas election results, the passage of resolutions, etc. using Form B-16 and additionalpages if needed.

3. The Minutes are not required to be a transcript of every item discussed at the Caucus.

4. After the caucus, assist the Precinct Chairman in checking all forms for legibility andcompleteness, making certain your signature and the Chairman s signature appear onthe forms requiring signatures.

5. The original B forms, along with resolutions adopted by the caucus, minutes,

contributions, and other pertinent papers comprise the Precinct Report and are to bedelivered to the County Chairman at the TCRP Headquarters office.

6. Be sure a copy of the Precinct Report is brought to the HQ Office as an officevolunteers signature on From B-17 will serve as your precincts proof of timelydelivery and should be retained in the Precinct Chairmans files.

7. The County Chairman should receive your Precinct Report no later than 6:30 pm,Wednesday, February 13, 2013.

8. Precinct Reports received after Wednesday, February 13, 2013 will be declared

invalid.

9. The Precinct Report may not be altered by the County Chairman after being receivedby him or her.

10. Any corrections of the Precinct Report must be made in writing and signed by both thePrecinct Chairman and the Precinct Secretary.


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FORM B-3

Page 3 of 3

Precinct Chairman (or Temporary Chairman of precinct with no officers):

Well in advance of your precincts Caucus, please route a copy of these instructions to

your Precinct Treasurer, or, in the absence of a Precinct Treasurer, the person who has

volunteered to serve in this important position. (In some precincts, one person serves

as Secretary-Treasurer.)

INSTRUCTIONS TO PRECINCT TREASURER (or Secretary/Treasurer)

1. If the precinct collects and disburses funds in the furtherance of the goals of theprecinct, please provide a written report of the total receipts and disbursement since theprevious caucus to each attendee.

2. Please bring at least a No. 10, sealable envelope with you to the caucus.(A 5 by 8 clasp-sealed envelope would be even better.)

3. When you or the Precinct Chairman asked for donation to help fund the Tulsa CountyRepublican Partys headquarters operations, please advise those in attendance to makechecks payable to either the Tulsa County Republican Party or, simply TCRP.

4. When the Stewardship Report forms have been circulated back to you and you havenoted the total donations received on the last page of the form, report to the caucus thetotal amount that was donated. Then place the donations in the envelope you brought tothe caucus to await delivery preparation after the meeting.

5. At the conclusion of the caucus, please prepare the donations for delivery to the TulsaCounty as follows.

a. Count the donations in the presence of the Chairman or Secretary.

b. Note the Precinct Number [3-digit number] and Total Donated: [$amount] onthe outside of the envelope.

c. Affix your signature to the outside of the envelope and ask the Chairman orSecretary to sign the outside of the envelope as well.

d. Enclose the donations (cash and checks) in an envelope, and seal the envelope.

e. Give the envelope to the Chairman for delivery to the Tulsa County RepublicanParty headquarters office when they deliver the Caucus completed forms. *The Stewardship Forms will be included with all the other Precinct Reportdocuments to be turned in by 6:30 pm, Wednesday, January 30 th.

Note: When the signed and sealed envelope containing the donations is delivered to the HeadquartersOffice, a volunteer will open the envelope, count the contents in the presence of the precinct officer whodelivered the envelope to the office, issue a signed receipt and staple that receipt to the front of the copyof the forms packet brought to the office by the precinct officer.


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FORM B-4: Page 1 of 3

SUGGESTED AGENDA FOR 2013 REPUBLICAN PRECINCT CAUCUSES

1. CALL TO ORDER by Precinct Chairman, if one exists, or other precinct official or host.

2. OPENING PRAYER AND PLEDGE(If needed, please bring an American Flag to the caucus location.)

3. PRECINCT CHAIRMAN READS OFFICIAL CALL (Form B-3), stating the purpose of

the caucus.

4. PRECINCT SECRETARY PASSES THE CAUCUS ATTENDANCE SHEET (Form B-6)

for everyone to sign, making it clear Republican voters should sign in the upper part or

the form and visitors should sign the lower part of the form. Please have sufficient

additional attendance sheets available and provide a clipboard and a black ink pen.

5. ANNOUNCE THAT LATER IN THE CAUCUS RESOLUTIONS MAY BE PRESENTED

Such as - Later in the caucus there will be a time when you may propose resolutions to Amend the Tulsa County Republican Party Platform

Endorse a candidate for office

Amend the Rules of the Oklahoma Republican Party or

Other type of resolutions, like issue support or opposition.

If precinct members did not bring written resolutions the Precinct Chairman can provide

form designed for this purpose. (Precinct Chairman to provide a couple of clipboards,

black ink pens, and an adequate number copies ofForm B-11, B-12 and B-13.)

6. STEWARDSHIP Encourage contributions to the Tulsa County Republican Party.

Advise donors to make checks payable to the Tulsa County Republican Party. (Passaround Form B-14)

7. VOTE ON THE TYPE OF DELEGATION the precinct will take to the County

Convention. Before electing delegates, read aloud Instructions for Election of Precinct

Delegates (Form B-5). This is a 4-page document. It would be good to pass out

copies to everyone at the meeting before you start reading. These instructions explain

the two types of delegations: (1) delegate-alternate (closed); and (2) open. (Per State

Rule 16h). Important: Indicate the outcome of this vote where indicated on Form B-9.

8. ELECTION OF DELEGATES TO THE COUNTY REPUBLICAN CONVENTION.

Referring to Exhibit A, enter the number of delegate votes your precinct is allocated

where indicated at the top of the County Convention Delegates Elected Report (Form

B-9). (Please ensure you have sufficient copies of this form available to record all

elected delegates on the official form.) After elections completed and delegates have

noted their contact information on Form B-9, strikethrough all unused lines before

signing as Precinct Chairman.


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9. RECRUIT VOLUNTEERS FOR COUNTY CONVENTION COMMITTEE

Explain committee purposes and time commitment, then and ask anyone who would

like to be considered to serve on a committee to complete the appropriate Form

10. CONSIDER PASSAGE OF RESOLUTIONS.This is the time in the caucus where resolutions to add/revise/delete planks in the

County Platform may by adopted. Any other resolutions, like a change to the Rules of

the Oklahoma Republican Party, may be considered during this time as well. If those

attending the caucus did not bring written resolutions with them ask them to complete a

separate Form B-11, B-12 and B-13 - one form for each resolution separately.

11. DISCUSS CURRENT ISSUES AND VOTE ON ANY QUESTIONS that may have been

asked to be presented to the Caucus by your County Chairman or that any members of

the caucus may wish to address.

12. ANNOUNCEMENTS AND OTHER BUSINESS.

All upcoming dates, discuss transportation to conventions, recruit people to serve as

Block Captains, etc. (Pass out copies of Exhibit E, Volunteer Form)

13. ELECTION OF PRECINCT OFFICERS- to a two-year term ending in early 2015.

Chairman*

Vice-Chairman*

Secretary (or Secretary-Treasurer)**

Treasurer **

Youth Coordinator ***

Senior Republican Coordinator ***

Record election results on Form B-8.

IMPORTANT: All forms are to be signed by the Precinct Chairman and, where

required, the Precinct Secretary in office AFTER officer elections.

The reason for suggesting Officer Elections be the last agenda item is to allow

an experienced Precinct Chairman, or Temporary Chairman who has received

this packet in advance of the caucus, to conduct the meeting, then elect,

perhaps, a new Chairman, who will be the Chairman who signs, along with theSecretary, all forms requiring signatures.

14. ADJOURN.

* Per state party rules, the Chairman and Vice-Chairman may be the same gender.

** Per state party rules, the Secretary and Treasurer may be the same person.

*** Optional position (potential of increased volunteer effort in the precinct).


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POINTS OF INFORMATION FOR PRECINCT CAUCUSES

1. There is no such thing as a quorum at a precinct caucus. If only one person attends,

he/she conducts all business, including the election of delegates. Caucuses usually

convene for at least one hour.

2. There is only one requirement to be eligible to vote at a caucus or to serve as a

delegate: a person must be a registered Republican voter residing in the precinct. Those

eligible Republican voters in attendance at the caucus comprise the Precinct Caucus.

3. TO BE ELIGIBLE TO SERVE ON A COMMITTEE OF THE COUNTY CONVENTION.

A PERSON MUST BE ELECTED AS A DELEGATE TO THE CONVENTION BY THE PRECINCT

CAUCUS.

PRECINCT CAUCUS DUTIES OF PRECINCT CHAIRMAN AND SECRETARY

4. Please ensure Form B-15, the Polling Place Notice, is posted on the door of your

precinct polling place the evening before the day of your precinct caucus.

5. Precinct Chairman and Secretary, together, are responsible for the completion of all

forms and to see that they are in the possession of the County Chairman not later than

6:30 pm Wednesday, February 13, 2013.

6. Be sure all forms are signed by whoever the Precinct Chairman and Precinct

Secretary are after the election of precinct officials and that the precinct number is noted

on all forms. Unsigned forms cannot be deemed valid.

7. The Secretary takes minutes of the caucus and performs other normal duties of a

Secretary. The minutes of the caucus or a copy should be included as the last document

in the Precinct Report, especially if the precinct elects alternate delegates, or if anyresolutions are passed. The Precinct Report is all documents to be turned in.

8. Be sure to enclose receipts and money collected with Stewardship Report (Form B-14)

and other forms you are returning to the County Chairman. Please ask that checks by

made payable to Tulsa County Republican Party.


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FORM B-5

Page 1 of 4

INSTRUCTIONS FOR ELECTION OF PRECINCT DELEGATESTO THE COUNTY CONVENTION

Carefully read these instructions to those in attendance before electingdelegates. (It would be helpful if copies of these instructions were distributed toeveryone in attendance. This is a lot of information.)

1. Our Precinct Caucus must elect delegates to represent our precinct andour Delegation and cast the delegate votes allocated to our precinct.

2. To determine the number of delegate votes which may be cast by thedelegates from our precinct, we are to refer to Exhibit A and record thenumber of authorized delegate votes where indicated on Form B-9. (Weare instructed to refer to Item 6 below for options as to how our precincts

delegate votes may be cast at the County Convention).

3. No person may be elected to fill more than one Delegate position.If sufficient delegates are not elected at our precinct caucus to fill theauthorized number of delegate positions, delegate votes will be lost.

4. If any Republican registered to vote in our precinct can not attend a dulycalled meeting of our Precinct Committee, they may, prior to the point intime in the meeting where the election of Delegates to the CountyConvention is to be held, request the Precinct Chairman, or any other

qualified member of the Precinct Committee who will be attending ourmeeting, to enter their name into nomination to be elected to the office ofDelegate to the County Convention. That is, it is not a requirement thatcandidates for Delegate attend our Precinct Committee Meeting to beelected to serve as a Delegate to the County Convention.

While the Rules of the Oklahoma Republican Party do not containlanguage requiring that such a request by made in writing, it is highlyrecommended the person making the request email or deliver a letter tothe person of whom they are making the request, with a copy to thePrecinct Chairman, if applicable.

Neither the Precinct Chairman nor the County Chairman are authorizedby the Rules of the Oklahoma Republican Party to add to or delete fromthe Form B-9 submitted and signed by the Precinct Chairman, andPrecinct Secretary, certifying the Delegates listed on the Form B-9 wereduly elected at our Precinct Committee meeting.

5. Precinct Chairmen and Vice Chairmen are not automatically Delegates.


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FORM B-5Page 2 of 4

6. Open Delegation vs. Closed DelegationPer Rule 16h of the Oklahoma Republican Party Rules, the PrecinctCommittee may send its delegation to the County Convention as an OpenDelegation or as a Delegate-Alternate Delegation (commonly referred toas a Closed Delegation). As the decision to send our delegation to theCounty Convention as an Open or Closed Delegation has an effect on thenumber of Delegates that may be elected, a vote on whether to send ourdelegation to the County Convention as an Open or Closed Delegation,must be taken before the Caucus elects Delegates.

These options are usually discussed, a consensus is reached, and amotion is entertained by the Precinct Chairman for the precinct to send itsdelegation to the County Convention as an Open Delegation or aClosed Delegation. Then more discussion may take place before a voteis taken to decide the issue.

a. Open Delegation: If our Precinct Caucus wishes to elect more delegatesthan it has delegate votes, and thus encourage participation, the PrecinctChairman would entertain a motion for the precinct to send its delegationto the County Convention as an Open Delegation. So all delegates fromthe precinct possess an equal vote, an Open Delegation must apportionits delegate votes into fractional votes.

For example: If our precinct is allocated four delegate votes and fivepeople desire to attend the County Convention as a delegate, then eachperson, if elected by vote of our Precinct Caucus, would be authorized tocast four-fifths or 0.8of a vote.

At the County Convention, votes shall be announced in one-half or wholeonly, and shall not be announced in any other fraction. (Rule 16g.1)

Here is an example of how a vote from an Open Delegation would betabulated and reported at the County Convention.

Delegate TotalCandi- Ballots Votes Delegate

date Cast per Ballot VotesA 2 .8 1.6B 3 .8 2.4

Total Delegate Votes authorize for precinct 4.0

All delegates attending as part of an Open Delegation may be seated insection of the convention floor reserved for voting delegates.


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FORM B-5Page 3 of 4

Last year there was some confusion with respect to the term OpenDelegation.

An open delegation does not mean delegates may be added to theprecincts delegation by either the Precinct Chairman or the CountyChairman after the precinct caucus has adjourned. No language in theRules of the Oklahoma Republican Party grants authority to either thePrecinct Chairman or the County Chairman to add unelected delegates tothe precincts elected delegation; therefore, this authority does not exist.

If a registered Republican who was not elected by the precinct caucusappears at the County Convention and requests to be seated as adelegate, the applicant will be granted a hearing by the CredentialsCommittees appointed Credentials Appeal Subcommittee. Thiscommittee will attempt to contact the Precinct Chairman for the precinct

involved so they may sit in on the hearing. The subcommittee will thenissue a ruling to the Credentials Committee Chairman to seat or not seatthe person as a delegate for the precinct at the County Convention.

b. Delegate-Alternate (or Closed) Delegation: If our precinct wishes toelect precisely the number of delegates it has authorized as delegatevotes, the Precinct Chairman would entertain a motion for our precinct tosend its delegation to the County Convention as a Delegate-Alternate (orClosed) Delegation.

If our Precinct Caucus votes to send our delegation to the CountyConvention as a Closed Delegation, then we may only elect a number ofdelegates limited to a number equal to or less than the number ofdelegate votes our precinct has been authorized. We may also elect anumber of Alternate Delegates (called Alternates) equal to or less thanthe number of delegates elected.

Example: If our precinct has been authorized three delegate votes at theCounty Convention, we may elect only up to three Delegates and up tothree Alternates. Only three Delegates can be on the convention floor

with Alternates seated in the visitors section unless a Delegate is not inattendance. Then their Alternate may sit in their Delegates seat and casttheir vote. Delegates or Alternates must be present at the convention tocast their vote.


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FORM B-5Page 4 of 4

7. At the County Convention, votes shall be announced as one-half or wholevotes only, and shall not be announced in any other fraction. Use ofcomputerized tally methods is acceptable per state party rule 16(g).

8. In most counties, it is customary, but not mandatory, for a person to beelected as a Delegate to the County Convention and seated at theConvention in order to be elected as a Delegate to the District and StateConvention.

9. No Proxies are allowed at the County Convention.


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FORM B-6: Page 1 of __

2013 PRECINCT CAUCUS ATTENDANCE SHEET for PRECINCT #________ (Please print legibly in BLACK INK)Precinct Chairman: Please ask all persons present to sign this sheet. Announce that only registered Republican voters in the precinct may vote,

Precinct Secretary: RETURN THIS SHEET TO YOUR COUNTY CHAIRMAN WITH OTHER CAUCUS PAPERS BY Wednesday, February 13, 201

**********************************************************************************************************************************

(Please checkmark () in the appropriate column to indicate if you are attending the meeting as a voting member of the precinct or a non-voting

visitor.

I AM A REGISTERED REPUBLICAN RESIDING IN THIS PRECINCT.

I AM A VISITOR.

For registered Republicans, please use your legal name as it appears on the role of registered voters at the Tulsa County Election Board.

|___| |___| Name |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__

Phone No.|___|___|___| - |___|___|___| - |___|___|___|___| Zip Code |___|___|___|___|___|

Street Address |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__

City |___|___|___|___|___|___|___|___|___|___|___|___| Email |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__

|___| |___| Name |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__

Phone No.|___|___|___| - |___|___|___| - |___|___|___|___| Zip Code |___|___|___|___|___|

Street Address |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__

City |___|___|___|___|___|___|___|___|___|___|___|___| Email |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__

Precinct No. ________


18/49

FORM B-6 Continuation Sheet: Page ____ of __

2013 PRECINCT CAUCUS ATTENDANCE SHEET for PRECINCT #__ (Please print legibly in BLACK INK)

Precinct Chairman: Please ask all persons present to sign this sheet. Announce that only registered Republican voters in the precinct may vote,Precinct Secretary: RETURN THIS SHEET TO YOUR COUNTY CHAIRMAN WITH OTHER CAUCUS PAPERS BY Wednesday, February 13, 201

**********************************************************************************************************************************

(Please checkmark () in the appropriate column to indicate if you are attending the meeting as a voting member of the precinct or a non-voting

visitor.

I AM A REGISTERED REPUBLICAN RESIDING IN THIS PRECINCT.

I AM A VISITOR.

For registered Republicans, please use your legal name as it appears on the role of registered voters at the Tulsa County Election Board.

|___| |___| Name |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__

Phone No.|___|___|___| - |___|___|___| - |___|___|___|___| Zip Code |___|___|___|___|___|

Street Address |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__

City |___|___|___|___|___|___|___|___|___|___|___|___| Email |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__

|___| |___| Name |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__

Phone No.|___|___|___| - |___|___|___| - |___|___|___|___| Zip Code |___|___|___|___|___|

Street Address |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__

City |___|___|___|___|___|___|___|___|___|___|___|___| Email |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__

CONTINUATION SHEET. PLEASE MAKE EXTRA COPIES AS NEEDED. Precinct No. __________


19/49

FORM B-7

2013 PRECINCT CAUCUS NOTIFICATION EFFORTS REPORT

for PRECINCT #__________

(Type or Print legibly in BLACK INK)

To be completed by Precinct Chairman and delivered to County Chairman at the Tulsa County

Republican Party Headquarters by Wednesday, February 13, 2013.

CHECKMARK BELOW ALL METHODS USED TO NOTIFY REPUBLICAN VOTERS IN

YOUR PRECINCT OF THE DATE, TIME, AND PLACE OF YOUR 2013 PRECINCT

CAUCUS.

TYPE OF CONTACT DOCUMENTATION ATTACHED

___ Press Release to Newspapers Copy of Press Releases

___ Press Release to Radio Stations Copy of Press Releases

___ Newspaper Ads Newspaper clipping with top of page

showing newspaper date

___ Postcards or Letters Sample on Post Card/Letter Sent To:

___E-mails to all registered Republicans in precincts Copy of e-mail(s)

___ W-mail to Republicans Who Have Shown Interest Copy of e-mail(s)

___ Live Phone Calls (Number called: _______) Copy of Instructions and Script used by caller(s).

___ Automated Calls (Number called: _______) Copy of script used for calls.

List Other Types of Contact:

___________________________________________________________________________________________

___________________________________________________________________________________________

Approximate number of Republican voters who were contacted directly: _____________

__________________________________________________

Precinct Chairmans Printed Name

__________________________________________________

Precinct Chairmans Signature Precinct Number __________


20/49

FORM B-8 Page 1 of

2013 PRECINCT OFFICERS ELECTED REPORT for PRECINCT #______

PRECINCT OFF ICERS TO BE ELECTED TO A TWO-YEAR TERM ENDING IN FEBRUARY, 2015. (Please print legibly in BLACK INKTHIS FORM TO BE TURNED NOT LATER THAN 6:30 pm. February 13, 2013, to Tulsa County Republican Party Headquarters Office.Due to change in State Party Rules in 2011, Precinct Chairman and Vice-Chairman may be of same gender.

The offices of Secretary and Treasurer may be held by two people or one person.

Chairman:Name |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___

Home Phone |___|___|___| - |___|___|___| - |___|___|___|___| Cell Phone No. |___|___|___| - |___|___|___| - |___|___|___|___|

Street Address |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___| Zip Code|___|___|___|___|__

City |___|___|___|___|___|___|___|___|___|___|___|___| Email |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__

Vice Chairman:Name |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__



City |___|___|___|___|___|___|___|___|___|___|___|___| Email |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__

Secretary:Name |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__



City |___|___|___|___|___|___|___|___|___|___|___|___| Email |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__

Precinct Chairmans Signature _____________________________________________________________ Precinct No. _____________


21/49

FORM B-8 Page 2 o

2013 PRECINCT OFFICERS ELECTED REPORT for PRECINCT #______

PRECINCT OFF ICERS TO BE ELECTED TO A TWO-YEAR TERM ENDING IN FEBRUARY, 2015. (Please print legibly in BLACK INKTHIS FORM TO BE TURNED NOT LATER THAN 6:30 pm. February 13, 2013, to Tulsa County Republican Party Headquarters Office.Due to change in State Party Rules in 2011, Precinct Chairman and Vice-Chairman may be of same gender.

Office of Secretary and Treasurer may be held by one person. Precinct Secretary to staple signed Minutes to this report.

Treasurer:Name |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__



City |___|___|___|___|___|___|___|___|___|___|___|___| Email |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__

Senior Coordinator*:

Name |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__



City |___|___|___|___|___|___|___|___|___|___|___|___| Email |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__

Youth Coordinator*:Name |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__



City |___|___|___|___|___|___|___|___|___|___|___|___| Email |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__

SECRETARY TO STAPLE SIGNED CAUCUS MINUTES TO THIS FORM * Optional (potential of Increased volunteer effort in the precinct)

Precinct Chairmans Signature _____________________________________________________________ Precinct No. _____________


22/49

FORM B-9: Page 1 of ___

2013 COUNTY CONVENTION DELEGATES ELECTED REPORT for PRECINCT #_______ (Please print legibly in BLACK INK

Caucus Street Address: |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|

Caucus City |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|, TULSA CO.,OKLAHOM

ORIGINAL FORM TO BE TURNED IN TO TULSA COUNTY GOP HEADQUARTERS OFFICE NOT LATER THAN 6:30 p.m. Wednesday, February 13, 2013

No. of Republican Voters _______ The Precinct Caucus voted for the precinct delegation to attend the County Convention as an:No. of Visitors in attendance _______ _____ Open Delegation OR as an: _____ Alternate-Delegate (Closed) Delegation. (Checkmark onTotal persons in attendance _______The Authorized Number of Delegate Votes for this Precinct is _________ . ( Enter Number of Delegate Votes from Exhibit A.)

PLEASE INDICATE WITH A CHECKMARK IN THE APPROPRIATE COLUMN IF THE PERSON IS AN ELECTED DELEGATE ORAN ELECTED ALTERNATEIF THE PRECINCT HAS CHOSEN TO ATTEND THE COUNTY CONVENTION AS AN ALTERNATE -DELEGATE (CLOSED) DELEGATION.

Checkmark:

Dele- Alter- Print legibly in Black Ink PRECINCT CHAIRMAN: PLEASE ATTACH ADDITIONAL FORM B-9s AS NEEDED.gate nate

|____| |____| Name |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__


Street Address |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___| Zip Code|___|___|___|___|___

City |___|___|___|___|___|___|___|___|___|___|___|___| Email |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__

|___| |___| Name |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__



DO NOT LEAVE ANY DELEGATE CONTACT INFORMATION LINES BLANK ON ANY PAGE. STRIKE-THROUGH ALL UNUSED LINES BEFORE SIGNING.

____________________________________________________ ______________________________________________________

Precinct Chairmans Signature Precinct SecretarysSignature Precinct No. ____________


23/49

FORM B-9 Continuation Sheet: Page ____ of ___

2013 COUNTY CONVENTION DELEGATES ELECTED REPORT for PRECINCT #_______ (Please print legibly in BLACK INK

PLEASE INDICATE WITH A CHECKMARK IN THE APPROPRIATE COLUMN IF THE PERSON IS AN ELECTED DELEGATE ORAN ELECTED ALTERNATE,IF THE PRECINCT HAS CHOSEN TO ATTEND THE COUNTY CONVENTION AS AN DELEGATE-ALTERNATE (CLOSED) DELEGATION.

Checkmark:

Dele- Alter- Print legibly in Black Ink PRECINCT CHAIRMAN: PLEASE ATTACH ADDITIONAL FORM B-9s AS NEEDED.gate nate

|____| |____| Name |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__



City |___|___|___|___|___|___|___|___|___|___|___|___| Email |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__

|___| |___| Name |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__



|___| |___| Name |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__



CONTINUATION PAGE. MAKE EXTRA COPIES. Precinct Chairman and Secretary must sign ALL pages.DO NOT LEAVE ANY DELEGATE CONTACT INFORMATION LINES BLANK ON ANY PAGE. STRIKE-THROUGH ALL UNUSED LINES BEFORE SIGNING.

____________________________________________________ ______________________________________________________

Precinct Chairmans Signature Precinct SecretarysSignature Precinct No. ____________


24/49

FORM B-10.1

DUTIES OF COUNTY CONVENTION COMMITTEE MEMBERS

RULES COMMITTEEThis committee reviews the Order of Business (Agenda) and Rules of the County Convention used lastyear to see if revisions need to be made. The two meeting dates scheduled for this committee are asollows

Saturday, February 23 from 9:30 am to Noon andSaturday, March 9 from 9:30 am to NoonMeetings locations will be communicated to the volunteers chosen to serve by the CommitteeChairman.

PLATFORM COMMITTEEThe Committee will consider as revisions to the 2012 Platform as approved by the County Conventionand resolutions passed by precincts and any resolutions submitted by Committee Members.

Meeting #1 will be held March 2nd from 9:00 to 11;30 amAt this meeting you will be asked to choose a section of the Platform you would like to work on and bebroken into workgroups and provided copies of the section of the Platform and resolutions passed inPrecinct Caucuses to consider.

Between Meetings 1 and 2 someone from each sections subcommittee will be responsible to completeevisions using MS Word software and submit their revised section to the Committees Secretary.

Meeting #2 will be held March 16 from 1:30 to 4:30 pm. In this meeting all members meetogether to adopt or reject Platform Resolutions passed in Precinct Meetings or suggested by

Committee Members in Subcommittee meetings.

CREDENTIALS COMMITTEEThis committee is responsible to see that only those qualified to be voting Delegates to theCounty Convention are "seated."

Committee Members will be asked to:1) assist with data entry needed to verify the Delegates elected by the precincts are registered

Republicans residing in the precinct that elected them; and2) serve at the Registration Tables between 8:00 and 9:00 am on the day of the County

Convention. (We need 12 people with laptop computers to conduct registration.)3) serve on an Appeals Subcommittee to resolve issues the morning of the convention.

The full Committee will probably be asked to meet only once, on March 16, to receive trainingn their duties on the day of the County Convention. The Credentials Committee Chairman willo hold a first meeting February 23rd to ask certain members of the committee to help with

preparation for the second meeting on March 16th, the Saturday before the CountyConvention.

Meeting #1 will be held on February 23rd from 9:00 to 11:30 am. Meeting #2 will be held on March 16th from 9:00 to 11:30 am.


25/49

FORM B-10.2: Page 1 of __

VOLUNTEERS TO SERVE ON 2013 COUNTY CONVENTION CREDENTIALS COMMITTEE for PRECINCT #______

All convention committee members must be delegates to the convention. Please indicate below the appointee from your precinct and their commit

preference. Please turn in this form to the County GOP Headquarters by Wednesday, February 13, 2013 at 6:00 pm.

Submit as many pages of this form as necessary. Please PRINT legibly in black ink.)

Name |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__



City |___|___|___|___|___|___|___|___|___|___|___|___| Email |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__

Name |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__



City |___|___|___|___|___|___|___|___|___|___|___|___| Email |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__

Name |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___



City |___|___|___|___|___|___|___|___|___|___|___|___| Email |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__

CREDENTIALS COMMITTEE VOLUNTEERS: Precinct No. ______


26/49

FORM B-10.2 Continuation Sheet: Page ____ of __

VOLUNTEERS TO SERVE ON 2013 COUNTY CONVENTION CREDENTIALS COMMITTEE for PRECINCT #______All convention committee members must be delegates to the convention. Please indicate below the appointee from your precinct and their commit



Name |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__



City |___|___|___|___|___|___|___|___|___|___|___|___| Email |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__

Name |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__



City |___|___|___|___|___|___|___|___|___|___|___|___| Email |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__

Name |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___



City |___|___|___|___|___|___|___|___|___|___|___|___| Email |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__

CREDENTIALS COMMITTEE VOLUNTEERS: Precinct No. ______


27/49


VOLUNTEERS TO SERVE ON 2013 COUNTY CONVENTION PLATFORM COMMITTEE for PRECINCT #_________All convention committee members must be delegates to the convention. Please indicate below the appointee from your precinct and their commi



Name|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|



City |___|___|___|___|___|___|___|___|___|___|___|___| Email |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|_

Name|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|



City |___|___|___|___|___|___|___|___|___|___|___|___| Email |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|_

Name|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|



City |___|___|___|___|___|___|___|___|___|___|___|___| Email |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|_

PLATFORM COMMITTEE VOLUNTEERS: Precinct No. _____



28/49

VOLUNTEERS TO SERVE ON 2013 COUNTY CONVENTION PLATFORM COMMITTEE for PRECINCT #______All convention committee members must be delegates to the convention. Please indicate below the appointee from your precinct and their commi



Name |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__



City |___|___|___|___|___|___|___|___|___|___|___|___| Email |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|_

Name |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__



City |___|___|___|___|___|___|___|___|___|___|___|___| Email |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|_

Name |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__



City |___|___|___|___|___|___|___|___|___|___|___|___| Email |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|_

PLATFORM COMMITTEE VOLUNTEERS: Precinct No. _____


29/49


VOLUNTEERS TO SERVE ON 2013 COUNTY CONVENTION RULES COMMITTEE for PRECINCT #_______All convention committee members must be delegates to the convention. Please indicate below the appointee from your precinct and their commi



Name|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|



City |___|___|___|___|___|___|___|___|___|___|___|___| Email |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|_

Name|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|



City |___|___|___|___|___|___|___|___|___|___|___|___| Email |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|_

Name|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|



City |___|___|___|___|___|___|___|___|___|___|___|___| Email |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|_

RULES COMMITTEE VOLUNTEERS: Precinct No. _____


30/49


VOLUNTEERS TO SERVE ON 2013 COUNTY CONVENTION RULES COMMITTEE for PRECINCT #_________All convention committee members must be delegates to the convention. Please indicate below the appointee from your precinct and their commi



Name |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__



City |___|___|___|___|___|___|___|___|___|___|___|___| Email |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|_

Name |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__



City |___|___|___|___|___|___|___|___|___|___|___|___| Email |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|_

Name |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|__



City |___|___|___|___|___|___|___|___|___|___|___|___| Email |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|_

RULES COMMITTEE VOLUNTEERS: Precinct No. _____


31/49

FORM B-11

PLATFORM RESOLUTION Form PRECINCT #_________

Use one form or multipage pages of this form for each Resolution and Type or Print legibly in BLACK INK.Only one resolution per form as the forms will be sorted into Platform categories indicated below.

Precinct Chairman: Please make at least 10 copies of this form.

This Platform Plank would be included in the section of the Platform under the heading: ( checkmark only one):___ Preamble; ___ Federal Government; ___ Taxes; ___ Business & Budget; ___Public Integrity;___ State Government; ___Local Government; ___ Family and Individual Rights; ___ Welfare;___ Public Health Care: ___ Law Enforcement: ___ Medical Ethics; or ___ Education.

Type of change to Platform: (Checkmark one:) |___| Addition; |____| Deletion; or |___| AmendmentIf an addition, type or print new plank below . If a deletion, type or print current plank you want deleted below.If a revision, type or print the current plank below with language you want deleted indicated with astrikethrough and language you want added underlined. (Use multiple copies of this page if needed for space.)

________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

If the Caucus adopts legibly resolutions members bring with them to the Caucus they may be used in lieu of thisform but must be signed and dated by the Precinct Chairman and Secretary. All passed resolutions must bedelivered to the County GOP Headquarters on or before 6:30 pm on Wednesday, February 13, 2013.

___________________________________________________ ___________________________________________________

Caucus Chairmans Signature Caucus Secretarys Signature

PLATFORM RESOLUTION: Precinct No. ____________


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RESOLUTION TO CHANGE RULES OF THE OK REPUBLICAN PARTY Precinct #___________

Use one form per Resolution and Type or Print legibly in BLACK INK.Precinct Chairman: Please make at least 10 copies of this form.

Types of change: (Checkmark one:) |___| Addition; |____| Deletion; or |___| Amendment

Succinct statement of purpose for change: The reason for this suggested change it to:

_________________________________________________________________________________________

__________________________________________________________________________________________

_________________________________________________________________________________________

Whereas (List as many numbered reasons as necessary to make your case for the change you suggest.)

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

Precinct #_________


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FORM B-12: Page ___ of ___

RESOLUTION TO CHANGE RULES OF THE OK REPUBLICAN PARTY Precinct #___________

Type of change to Platform: (Checkmark one:) |___| Addition; |____| Deletion; or |___| AmendmentIf the change is to be the addition of a new rule, type or print new plank below .

If the change is to be a deletion, type or print current plank you want deleted below.If the change is to be an amendment, type or print the current plank below with language you wantdeleted indicated with a strikethrough and language you want added underlined. (Use pages as needed.)

Therefore be it Resolved, the Rules of the Oklahoma Republican Party be revised as follows.

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

If the Caucus adopts typewritten or clearly printed resolutions members bring with them theymay be used in lieu of this form but must be signed and dated by the Precinct Chairman andSecretary. Such passed resolutions must be delivered to the County GOP Headquarters on or

before 6:30 pm, Thursday, February 13, 2013.

___________________________________________________ ______________________________________________

Caucus Chairmans Signature Caucus Secretarys SignaturePrecinct No. ____________


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RESOLUTION TO ENDORSE CANDIDATE or TO ADDRESS ISSUE Precinct #___________

Use one form per Resolution and Type or Print legibly in BLACK INK.Precinct Chairman: Please make at least 10 copies of this form.

Types of Resolution: (Checkmark one:) |___| Endorsement |____| For Issue; or |___| Against Issue

Succinct statement of purpose of Resolution: The reason for this resolution is to:

_________________________________________________________________________________________

__________________________________________________________________________________________

_________________________________________________________________________________________

Whereas (List as many numbered reasons as necessary to make your case for the resolution.)

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

Precinct #_________


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FORM B-13: Page ___ of ___

RESOLUTION TO ENDORSE A CANDIDATE Precinct #___________

OR TO SUPPORT OR OPPOSE AN ISSUE

Therefore be it Resolved, the members of Republican Party Precinct No. ________ hereby:

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

If the Caucus adopts typewritten or clearly printed resolutions members bring with them theymay be used in lieu of this form but must be signed and dated by the Precinct Chairman andSecretary. Such passed resolutions must be delivered to the County GOP Headquarters on or

before 6:30 pm, Wednesday, February 13, 2013.

___________________________________________________ ______________________________________________

Caucus Chairmans Signature Caucus Secretarys Signature

Precinct No. ____________


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FORM B-14: Page 1 of __

2013 STEWARDSHIP REPORT for PRECINCT #______ (Type or Print legibly in BLACK I NK)

Name |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___| Amount: $__________



City |___|___|___|___|___|___|___|___|___|___|___|___| Email |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|_

Name |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___| Amount: $__________



City |___|___|___|___|___|___|___|___|___|___|___|___| Email |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|_

Name |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___| Amount: $__________



City |___|___|___|___|___|___|___|___|___|___|___|___| Email |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|_

Please make checks payable to the Tulsa County Republican Party TOTAL AMOUNT RECEIVED (on this page): $ _________________

By 6:30 pm, February 13, 2013, Please return this form to the County Party Headquarters with Checks and Cash, in a sealedenvelope,marked with Precinct Number, signed on the outside by the Chairman and Secretary or Treasurer, and with the total amount enclosed notedon the outside.Contributions to the Tulsa County Republican Party are NOT tax deductible. Precinct No. ______

FORM B-14 Continuation Sheet: Page ____ of __


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2013 STEWARDSHIP REPORT for PRECINCT #______ (Type or Print legibly in BLACK I NK)

Name |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___| Amount: $__________



City |___|___|___|___|___|___|___|___|___|___|___|___| Email |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|_

Name |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___| Amount: $__________



City |___|___|___|___|___|___|___|___|___|___|___|___| Email |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|_

Name |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___| Amount: $__________



City |___|___|___|___|___|___|___|___|___|___|___|___| Email |___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|___|_

Please make checks payable to the Tulsa County Republican Party TOTAL AMOUNT RECEIVED (on this page): $ ____________________

GRAND TOTAL AMOUNT (ON LAST PAGE): $==================

CONTINUATION SHEET. MAKE EXTRA COPIES AS NEEDED, BEFORE THE MEETIING. Precinct No. ____________


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FORM B

IMPORTANT NOTICE TO ALL REGISTERED REPUBLICANS IN TULSA COUNTY(This notice to be posted on entrance door to Precinct Polling Place

not later than the evening before the day of the Precinct Caucus.)

F YOU VOTE AT THIS POLLING PLACE: PRECINCT No ___________

(Polling Place Name)

(Polling Place Address)

OU ARE ELIGIBLE TO ATTEND AND VOTE AT YOUR REPUBLICAN PARTY PRECINCT CAUCUS

ELECTION) TO BE HELD ON: ____________________ (day),________________ (date), 2013

TARTING AT ___________ (time) at

(Precinct Election Location Name)

(Precinct Election Location Address)

F YOU HAVE QUESTIONS PLEASE CONTACT:

OUR PRECINCT CHAIRMAN:

_____________________________________________(Name) AT ___________________ (Phone #)

HE PRECINCT CAUCUS HOST:

_____________________________________________(Name) AT ___________________ (Phone #) O

CONTACT THE TULSA COUNTY REPUBLICAN PARTY HEADQUARTERS AT 918-627-5702.

This is your opportunity to affect the direction of our community, state and nation

by becoming involved at the grassroots level. Become involved today.

The future of our Republic depends on it.

incerely,

B. Alexander, Chairman, Tulsa County Republican Party


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FORM BPage 1 o

Minutes of _______ (year) Caucus for Tulsa County Republican Precinct No._____

at ___________________________________________________________________

(Locations Street Address, City & State)

Starting at ______ am / pm and ending at am / pm (circle one)

The order of business used in this form conforms to the suggested Agenda appearing on Form B-4. It iunimportant if your caucusorder of business varied from the one suggested. What is important is that a

actions taken by the caucus are in these Minutes somewhere.

(Please print clearly in black ink. The Minutes will be scanned for archival purposes.)

Caucus was called to order to by _______________________________ (name),___Precinct or ___ Temporary Chairmen. (Hereafter referred to as Caucus Chairman.)

. Pledge of Allegiance to the American Flag was led by

_______________________________________________ (name) and

Prayer was offered by ___________________________________ (name).

. The Caucus Chairman read the Official Precinct Caucus Call, stating the purpose of the caucus.

. Attendance Sheets were passed around by the Precinct Secretary

. The Caucus Chairman announced that later in the caucus resolutions would be considered. To thowho had not brought written resolutions with them, forms for submission of written resolutions were

offered..

. Contributions to the Tulsa County Republican Party were encouraged and Stewardship Forms were

passed around.

The precinct donated a total of $_____________ to the County Party.

. The Caucus Chairman read the Instructions for Election of Precinct Delegates to the County

Convention. After discussion, the caucus voted to send its delegation to the convention as an ___

open or a ___ closed delegation.

. The precinct was authorized by the Executive Committee of the Tulsa County Republican Party to

have _______(number) of Delegate Votes at this years Tulsa County Convention. The caucus elec

the following members to serve in the office of Delegate to the Tulsa County Convention.


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FORM BPage 2 o

Minutes of ______ (year) Caucus for Tulsa County Republican Precinct No.______

(Continued)

Members who were present, nominated and elected to be a Delegate were

(Please print names clearly. Two names per line, if needed.)

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

Members who were absent but were nominated by a present member or the Caucus Chairman and

then elected to the office of Delegate to the County Convention were:

(Please print names clearly. Two names per line, if needed.)

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________


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FORM BPage 3 o

Minutes of ______ (year) Caucus for Tulsa County Republican Precinct No.______

(Continued)

. The Caucus Chairman then explained how the Delegates just elected could volunteer to serve on o

of the County Convention Committees and sign-up forms were passed around.

0. ____ No resolutions were passed by the caucus. OR

____ (number) Resolutions were passed as evidenced by copies of the Resolutions passed being

attached to these minutes.

1. ____ No endorsements of candidates were passed by the caucus. OR

____ The caucus passed endorsements of the following candidate(s).

__________________________________________________________ (name)

who is seeking the office of __________________________________________

_______________________

Tulsa County Oklahoma Republican Party Packet for Precinct

Documents

Transcript of Tulsa County Oklahoma Republican Party Packet for Precinct