PRECINCT TO DO LIST

•BEFORE CAUCUS

•CAUCUS CREDENTIALING

•RUNNING CAUCUS

•IMMEDIATELY AFTER CAUCUS

CAUCUS MATERIALS (1 OF 2 PAGES)

• NOTE: THE HIGHLIGHTED ITEMS WE ARE ASKING THE PRECINCT OFFICERS TO PROVIDE THESE SUPPLIES FOR CAUCUS NIGHT. (LDCH=LEGISLATIVE DISTRICT CHAIR)

TWO BALLOT BOXES (ONE FOR PRESIDENTIAL BALLOTS, THE OTHER FOR THE OTHER ELECTIONS—MAKE SURE ANY CREVICES

INSIDE THE BOX ARE TAPED SO NO BALLOTS GET LOST OR STUCK)

DONATION CAN AND LID (PROVIDED BY DCRP) WIDE RED PERMANENT MARKERS (TO MARK CREDENTIAL/WRISTBAND FOR THOSE WHO OPTED FOR ONLINE

PRESIDENTIAL VOTING)

THIN PERMANENT COLORED MARKER (TO MARK CREDENTIAL/WRISTBAND FOR THOSE WHO CAST PRESIDENTIAL

BALLOTS AT CAUCUS)

YELLOW HIGHLIGHTER MARKERS (FOR REGISTRATION--ONE FOR EVERY 25 PEOPLE ANTICIPATED TO ATTEND)

BLUETAPE FOR HANGING SIGNS YOU MAY BRING AND HANG DONATION ENVELOPE (TO BE RETURNED TO LDCH AT END OF CAUCUS COUNTED,SEALED, SIGNED ACROSS SEAL BY TWO PRECINCT

OFFICERS)

BAG FOR PRESIDENTIAL BALLOTS (SUPPLIED BY UTGOP & TO BE RETURNED TO LDCH AT END OF CAUCUS)

CAUCUS MATERIALS (2 OF 2 PAGES)

PAPER COPIES OF

*PRECINCT CHAIRMAN TO DO LISTWRIST BANDS FOR CREDENTIALINGPRECINCT REPUBLICAN VOTER LIST (ONE COPY WILL BE PROVIDED TO EACH PRECINCT. TO BE RETURNED TO LDCH AT END OF

CAUCUS)*BALLOTS FOR COUNTY PARTY POSITIONS (COUNTY, STATE, PRECINCT OFFICER)BALLOTS FOR PRESIDENTIAL PREFERENCE VOTERS*ELECTION TALLY SHEETS*(2) ELECTION RECORD SHEETS (ONE COPY FOR NEW PRECINCT CHAIR AND ONE COPY FOR LEGISLATIVE DISTRICT CHAIR)*PRECINCT MAP *VOTER REGISTRATION FORMS (ONE FORM NEEDS USED AS AN EXAMPLE HIGHLIGHTING THE REQUIRED FIELDS TO BE FILLED

OUT TO AFFILIATE REPUBLICAN)*PRECINCT CAUCUS HOST SCRIPTPARTY CAUCUS RULESCOUNTY PARTY PLATFORMHOW TO CONDUCT A SUCCESSFUL ELECTION*PRECINCT OFFICER DUTIES AND RESPONSIBILITIES*STATE/COUNTY DELEGATE DUTIES AND RESPONSIBILITIES*CHECK-A-BUCK REMINDER

*VOTERCLICK USER GUIDE

BEFORE CAUCUS NIGHT

ATTEND CAUCUS TRAININGGATHER VOLUNTEERS/TRAIN VOLUNTEERS

(RECOMMENDED 2 VOLUNTEER/25 ATTENDEES)

DOWNLOAD VOTERCLICK APPLICATIONDOWNLOAD VOTER DATABASE INTO YOUR

DEVICESREVIEW RESOURCES

• THIS PRESENTATION• LEGISLATIVE CHAIRS/VICE-CHAIRS• DCRP OFFICERS• WEBSITES DAVISGOP.ORG/UTAH.GOP• WIFI CAPABILITIES

REVIEW CAUCUS PACKET

PREVIEW LOCATION

• PARKING

• ROOM SIZE

• SEATING

• ENTRY/EXITS

• WHITE BOARD

• RESTROOMS

ADVERTISE YOUR CAUCUS LOCATION

• SIGNS

• DOOR HANGERS

• ADVERTISE

CHECK-IN SET-UP SUGGESTIONS:BE AT THE LOCATION BY 5:30 TO SET UP.

HAVE 2 PEOPLE FOR EACH CHECK-IN LINE. ONE VOLUNTEER DOES PAPER

CHECK-IN WHILE THE OTHER VOLUNTEER LOOKS THE PERSON UP IN

VOTERCLICK.

HAVE ONE CHECK-IN LINE FOR EACH 25 PEOPLE ANTICIPATED TO ATTEND.

HAVE ONE VOLUNTEER DEDICATED TO HELPING PEOPLE AFFILIATE TO VOTE.

HAVE ONE VOLUNTEER WITH THE PRESIDENTIAL BALLOT BOX AT ALL TIMES

AND HAVE THEM MARK THE CREDENTIAL OF THOSE WHO CAST THEIR

BALLOT FOR THEIR PRESIDENTIAL NOMINEE.

CHECK-IN/CREDENTIALING 6-7 PM

NOTE: ALL CREDENTIALS ARE WRISTBANDS IN DAVIS

COUNTY.

SCENARIO 1 NAME ON LIST—VOTING FOR PRESIDENT ONLINE•Ask for ID (driver’s license is ok for people on list)•Paper check-in:

YES, name is on list.Opted for online presidential voting (example on the check-in sheet see below)Highlight their name and entire line on paper registration sheet with yellow highlighter indicating they have registered.

SCENARIO 1 CONTINUED

• Draw a large red line with thick permanent marker through their wristband

credential.

• Check them in on VoterClick.

• Help the attendee put their wristband credential on—not too loose that it can

come off their hand and not too tight.

•Give them their ballots for delegates and precinct officers only.

SCENARIO 2—NAME ON LIST VOTING FOR PRESIDENT

AT CAUCUSAsk for ID (driver’s license is ok for people on list)Paper check-in: YES, name is on list and have not opted for online voting. Opted for CAUCUS presidential voting.Highlight their name and entire line with yellow highlighter on paper

registration sheet indicating they have registered.Check them in on VoterClick.Give them a wristband credential.Help them put their wristband on—loose enough so it cannot come off their

hand, but not too tight.Give them their ballots for president, delegate and precinct officer elections.

SCENARIO 3—NAME NOT ON LIST• ASK FOR ID

• PAPER CHECK-IN

• NAME IS NOT ON THE LIST

• HAVE ATTENDEE FILL OUT NEW VOTER

REGISTRATION FORM AND AFFILIATE AS

REPUBLICAN

• CHECK THE VOTER REGISTRATION HAS BEEN

ACCURATELY AND COMPLETELY FILLED OUT

AND SIGNED

• VOLUNTEER INITIALS THE CORNER

SCENARIO 3—CONTINUEDMUST SHOW PROPER ID

INPUT THEIR VOTER INFORMATION ONTO THE 2016CAUCUS AFFILIATION ROLL

GIVE ATTENDEE A WRISTBAND CREDENTIAL. HELP ATTENDEE PUT WRISTBAND ON—LOOSE ENOUGH SO IT CANNOT COME OFF THEIR

HAND, BUT NOT TOO TIGHT.

GIVE ATTENDEE BALLOTS FOR PRESIDENT, DELEGATES AND PRECINCT OFFICER ELECTIONS.

SAME DAY BALLOTING/ABSENTEE BALLOTING• If someone brings in a same-day ballot, the absent voter must be on the paper registration sheet,

otherwise their ballot will not be counted.

• The absent voter is to be highlighted on the paper registration sheet and in VoterClick list as having

registered as an attendee at caucus.

• No ballots or credentials are to be issued.

• The ballot must be in a sealed envelope with the absent person’s signature across the back seal.

• A copy of the front and back of the absentee voter’s government issued ID must accompany the sealed

envelope separately.

• The copy of the ID is returned to the person bringing the absentee ballot for them to return to the

absentee attendee. The DCRP is not to keep and is not responsible for the copy of the ID.

• Ballots in the envelope must specify position and candidate they are voting for and are to be counted in

all rounds of voting.

• Write-ins are accepted.

• No more than three (3) absentee/same day ballots may be brought in by one person.

SAME DAY BALLOTING/ABSENTEE BALLOTINGOUT OF STATE MILITARY AND RELIGIOUS SERVICE• Registered republicans serving outside the state of Utah on active military duty or religious service may contact the

following to request approval to cast his/her ballot in their precinct election:

• The State Party

• Precinct chair and vice-chair

• The request must be made at least 72 hours before the caucus begins.

• The absent person must specify what is prohibiting him/her from attending in person.

• The precinct chair will verify on the paper registration sheet that the absentee person is a registered republican who resides in their precinct.

• Once that person is verified, the person may cast his/her ballot via email to the precinct chair and vice-chair.

• The ballot will include the position and name of candidate running.

• The precinct chair will print the email message (which becomes the ballot), seal it in an envelope affixed with the precinct chair’s signature and is to be used in all rounds of voting at the caucus meeting.

• If the precinct chair and vice-chair both agree that the ballot does not qualify and meet the above specifications, they may spoil the ballot.

RUNNING CAUCUS7 PM MEETING START

MEETING AGENDANOTE: THE AGENDA MAY BE CHANGED BY MAJORITY VOTE

READ the SCRIPT

PASS DONATION CAN AROUND

1. Welcome/introductions

2. Prayer

3. Pledge

4. Reading of the state or county platform

5. Review rules, procedures, duties of precinct

and delegate positions

6. Nominations and elections--county parties may change the order for:

Precinct chairPrecinct vice-chairState delegateCounty delegate

7. Other business as directed by State and/or County parties (presidential vote)

8. Select elections judges

9. Adjournment of meeting

VOTING

VOTINGPrecinct decides voting method: majority or plurality (multiple round or IRV).

Precinct decides how long each candidate may speak. (30 seconds – 1 minute suggested)

Before each election, read responsibilities of each position and dates required for each delegate to attend their convention + current email address + phone number

Start nominations: Precinct officers, county delegates, state delegates, presidential preference vote.

If whiteboard is clean in classroom, use whiteboard for elections.

oIf whiteboard has writing on it, do not use it and do not erase it.

oUse pad of paper instead.

After all nominees had an opportunity to speak, restate their names and begin balloting.

VERY IMPORTANT

• Credentialing is closed when voting begins and may re-open after voting for that position is

finished and ballots are in the counting room.

• Must have a credential count before casting any ballots. To count credentials, add up all yellow

highlighted lines on the check-in sheets plus all the names on the caucus attendee roll. Write

the number of credentialed attendees on the corresponding tally sheet for that election.

• Family Members of those running for office

are NOT to be involved in counting ballots

MARKING THE CREDENTIALWHEN CASTING A BALLOT

• When attendee casts

presidential ballot in box,

mark his/her credential with

“P” in dark colored permanent

marker on their wristband.

• Each time attendee casts

delegate/precinct officer ballot in

box, mark his/her credential with a

tally mark (“I”) in dark colored pen

or permanent marker on their

wristband. The number of tallies

should not be more than the

number of elections held.

PRESIDENTIAL VOTING•Have attendees mark their ballots for one candidate listed on the

presidential ballot

•Collect the ballots in the designated Presidential ballot box

•Mark their credential with a “P”

•Note: If there is a red line on their credential, they should not be voting in

the presidential voting because they opted to vote in the presidential

primary online—they should not have received a presidential ballot.

•Count the ballots using a tally sheet

•Announce to the precinct the results of your caucus presidential voting

VOTING METHODS

PLURALITY VOTING

FAST

THE TOP VOTE

GETTERS WIN EVEN IF

THEY DON’T HAVE A

MAJORITY OF THE

VOTES.

MULTIPLE ROUND VOTING

ACCURATE

ENSURES WINNER HAS

MORE THAN 50% SUPPORT

ELIMINATE THE CANDIDATES

WITH THE FEWEST VOTES.

KEEP VOTING UNTIL PERSON

ELECTED RECEIVES MORE

THAN 50% OF THE VOTE.

INSTANT RUNOFF VOTING

FAST AND ACCURATE

VOTERS CAST ONE BALLOT WITH THEIR CHOICES

LISTED IN ORDER. THEN THEY CAN LEAVE.

COUNTING PROCESS ELIMINATES LOWEST

CANDIDATES AND REDISTRIBUTES THOSE

BALLOT BY NEXT CHOICE. REPEATED UNTIL ONE

PILE HAS MORE THAN HALF OF ALL BALLOTS.

THAT PERSON IS THEN THE WINNER.

Training is being scheduled on teaching the IRV voting method.

ALTERNATES ARE REQUIRED

• Alternate state and county delegates are required to be elected.

• Please keep the tally sheets and those who did not make state or county delegate can be the

alternates.

• The alternate with the most votes would be the first person to replace a delegate who resigns.

ELECT POLL WORKERSTWO JUDGES AND ONE ALTERNATE PER PRECINCT

• What Is A Poll Worker?An individual who dedicates their time and effort on election day to administer the election and process voters.• Is Training Mandatory?Training is mandatory for all poll workers although it does vary depending upon the election, position and experience of the poll worker. As soon as the positions are assigned you will be notified of the date and time of your training. If you have any questions, please call (801) 451-3438 or email to: swright@daviscountyutah.gov or bmckenzie@daviscountyutah.gov• Requirements To Serve As A Poll Worker?• be a registered Davis County voter• be willing to attend training• must have a social security card• must have a photo ID (e.g - driver license)

• Where Will I be Assigned?Our priority is to assign a person to their own polling location or as close as possible.• What Hours Do Poll Workers Work on Election Day?Poll workers must arrive at the assigned polling location by 6:00 a.m. and usually finish by 9:00 p.m.• What Training Is Required?Depending upon the position, a poll worker will attend a 1-3 hour training session usually held 2-4 weeks prior to the election.• How Much Are They Paid?Poll workers are paid for each required training session and, depending upon the position, between $125 and $160 for Election Day.• How Do I Become A Poll Worker?Sign up at political party caucusCall the County Clerk/Auditor's Office

IMMEDIATELY AFTER CAUCUS

IMMEDIATELY FOLLOWING CAUCUS Input new officers into VoterClick and upload. Upload VoterClick check-in information. Presidential ballots and tallysheet must be placed in

bag supplied by UTGOP. Have all new delegate and precinct

officers fill out completely, accurately and legibly their information on two (2)copies of the Caucus Elections Results Report.

(One copy for the new precinct chair and the other copy for the LDCh.)

Have new precinct chair and old precinct chair or two officers help count money and place in donation envelope.

Write precinct number and amount on outside of envelope.

Seal envelope and both people must sign over the seal. Return to LDCh immediately following caucus meeting.

IMMEDIATELY FOLLOWING CAUCUSRETURN THESE TO YOUR LD CHAIR

MONEY ENVELOPE

CAUCUS ELECTIONS RESULTS REPORT (ONE COPY)

PRESIDENTIAL ELECTION RESULTS REPORT

PRESIDENTIAL ELECTION BALLOTS (IN BAG PROVIDED BY THE UTGOP)

ALL PAPER CHECK-IN SHEETS (IF MORE THAN ONE COPY IS MADE, PLEASE PAPER CLIP EACH SET TOGETHER AND TURN ALL

COPIES INTO THE LDCH)

RETURN ALL UNUSED WRISTBANDS/CREDENTIALS (THEY WILL BE COUNTED)

RETURN ALL UNUSED BALLOTS (THEY WILL BE COUNTED)