Adjourned Meeting

March 19, 2013

Pittsylvania County Board of Supervisors

Tuesday, March 19, 2013

Adjourned Meeting

VIRGINIA: The Adjourned Meeting of the Pittsylvania County Board of Supervisors

was held on Tuesday, March 19, 2013 in the General District Courtroom of the Edwin R.

Shields Addition in Chatham, Virginia. Marshall A. Ecker, Chairman, called the meeting to

order at 7:04 p.m. The following members were present:

Marshall Ecker Staunton River District

Coy E. Harville Westover District

James Snead Dan River District

Jessie L. Barksdale Banister District

Jerry A. Hagerman Callands-Gretna District

Brenda H. Bowman Chatham-Blairs District

Tim Barber Tunstall District

Mr. William D. Sleeper, County Administrator, Mr. Greg L. Sides, Assistant County

Administrator, Mr. J. Vaden Hunt, County Attorney, Mr. Odie L. Shelton, Jr., Director of Code

Compliance, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present.

Mr. Ecker led the Pledge of Allegiance.

Approval of Agenda

Motion was made by Mr. Barber, seconded by Mr. Snead, to approve the agenda, with

the following additions:

(a) Change Order from Gamewood-Kimbanet – Tower Sites Change Order for the

County’s E-911 Radio System Upgrade

(b) Request from Norfolk Southern Railway for use of the rail spur near the Ringgold

East Industrial Park

Mr. Barber’s motion was unanimously approved by the Board.

Hearing of the Citizens

Mr. Eddie Hite of the Dan River District and representative of that district on the

Industrial Development Authority (IDA) made a request to the Board of Supervisors for their

consideration of funding for the IDA as they go through their budget process for the 2013/14

County Budget. Mr. Hite also updated the Board on the pad readiness at the Ringgold East

Industrial Park.

Mr. Matthew Speck, of the Staunton River District, offered word of prayer for the

Board.

Mr. Kenneth Bowman, of the Chatham Blairs District and former Director of Economic

Development for Pittsylvania County, gave a finale update from the Economic Development

Office.

Mr. George Stanhope of the Callands-Gretna District, thanked the Finance Committee

and Board of Supervisors for allowing citizen input during the 2013/14 budget process, and for

using nearly every suggestion submitted by the citizens that participated in the meeting with

County staff, and thanked everyone for how well those suggestions were received.

Mr. Richard Shumate of the Westover District made comments voicing his concerns of

the County’s debts, and was opposed to any tax increase and any further development/spending

at the Mega Park.

Ms. Karen Maute of the Westover District asked the Board to continue improvements on

open government concepts, and to consider avenues that would allow internet streaming of the

County’s Board meetings, and closed with concerns that this Board held an inordinate amount

of Closed Session.

Mr. George Stanhope of the Callands-Gretna District made comments supporting the

closing of the Economic Development Office, and voiced concerns about an alleged severance

package proposed for the former Economic Development Director, and that such a package was

not given when the position of Director of Solid Waste was eliminated and Mr. Stanhope did

nto want to see a precedence set by the Board on this matter of severance packages.

This concluded the Hearing of the Citizens.

Consent Agenda

(a) “Read Across America” – Gretna Elementary School

(b) Proclamation – American Red Cross Month

(c) Resolution – Dan River Varsity Boys’ Basketball Team

(d) Proclamation – National County Government Month

(e) Proclamation – National Animal Control Officer Appreciation Week

Adjourned Meeting

March 19, 2013

(f) Proclamation – National Volunteer Week

(g) Proclamation – National Public Safety Telecommunications Week

(h) Regional One - April

Motion was made by Mr. Snead, seconded by Mr. Hagerman, to approve the Consent

Agenda as presented , which was unanimously approved by the Board.

Mr. Ecker stated that the “Read Across America” event sponsored by Gretna

Elementary School would take place on Thursday, March 21, 2013 at 6:00pm, immediately

following the Science Fair and encourage the Board members who could to attend.

P I T T S Y L V A N I A C O U N T Y B O A R D O F S U P E R V I S O R S

PROCLAMATION

NATIONAL ANIMAL CONTROL APPRECIATION WEEK

April 7th

– April 13th,

2013

Adjourned Meeting

March 19, 2013

VIRGINIA: AT THE ADJOURNED MEETING OF THE PITTSYLVANIA

COUNTY BOARD OF SUPERVISORS IN THE GENERAL DISTRICT COURTROOM IN

CHATHAM, VIRGINIA ON TUESDAY, MARCH 19, 2013, THE FOLLOWING

PROCLAMATION WAS PRESENTED AND ADOPTED:

Whereas, the National Animal Control Association has designated the second week in

April each year as Animal Control Appreciation Week; and

Whereas, the various Federal, State, and Local Government Officials throughout the

Country takes this time to recognize, thank, and commend all Animal Control Officers for the

dedicated service they provide to the Citizens, various Public Safety, Public Service Agencies

and Departments throughout the Country; and

Whereas, the Pittsylvania County Board of Supervisors would like to express its sincere

thanks and appreciation for the outstanding service the Pittsylvania County Animal Control

Department who risk their lives and spend huge amounts of personnel resources including time

away from family and friends while serving the public like all other public safety and law

enforcement agencies involved and empowered with the same duties; and

Whereas, the Pittsylvania County Board of Supervisors recognizes and commends the

Animal Control Officers for the many dedicated and long hours of service they perform in

serving this community, and for fulfilling their commitment to providing the highest and most

efficient level of service; and

WHEREAS, the Pittsylvania County Board of Supervisors wishes to commend each and

every Animal Control Officer for their service, which is in keeping with the long and

distinguished tradition of the Animal Control Profession; and

Now, Therefore, Be It Hereby Resolved, by the Pittsylvania County Board of

Supervisors officially recognize and proclaim the week of April 7th

through 13th

, 2013 as

National Animal Control Appreciation Week and respectfully asks all Citizens, Public Safety,

Health, and Public Service Personnel alike to join in expressing their sincere thanks, gratitude

and appreciation for the many long hours of outstanding service and quality performance these

outstanding individuals provide throughout the year to assure the safety and welfare of all.

PITTSYLVANIA COUNTY BOARD OF SUPERVISORS

PROCLAMATION

NATIONAL PUBLIC SAFETY TELECOMMUNICATIONS WEEK

April 14th

– 20th

, 2013

WHEREAS, the Public Safety Dispatchers of the Pittsylvania County Emergency Communications

Center, who processed 30, 315 emergency telephone calls in 2011, are the first and

most critical contact that our citizens have with Pittsylvania County’s emergency services; and

WHEREAS, these dispatchers are the vital link to those calling for help and to police officers,

firefighters, and paramedics; and

WHEREAS, dispatchers monitor emergency personnel’s activities by radio and telephone, and provide

them with life saving information to ensure their safety; and

WHEREAS, the safety of our police officers, firefighters, and paramedics is dependent upon the quality

and accuracy of information obtained by all Emergency Communications Technicians from

the citizens who telephone the Pittsylvania County Emergency Communications Center; and

Adjourned Meeting

March 19, 2013

WHEREAS, the Public Safety Dispatchers of the Pittsylvania County Emergency Communications

Center have contributed significantly to the apprehension of criminals, suppression of fire and

the treatment of patients in life threatening situations; and

WHEREAS, each dispatcher, the unseen individual providing a calm voice when emergencies arise, has

exhibited compassion, empathy, and professionalism, keeping our county and citizens safe;

WHEREAS, these individuals save countless lives by responding to emergency calls,

dispatching emergency personnel and equipment and providing moral support to

citizens in distress; and

WHEREAS, each dispatcher has exhibited compassion, understanding and professionalism

during the performance of their job in the past year; then

THEREFORE, BE IT HEREBY PROCLAIMED that the Pittsylvania County Board of

Supervisors proclaims the week of April 14th

through 20th

, 2013 to be National

Telecommunications Week in Pittsylvania County, Virginia, in honor of the men and

women whose diligence and professionalism keep our County and citizens safe.

PITTSYLVANIA COUNTY BOARD OF SUPERVISORS

PROCLAMATION

NATIONAL VOLUNTEER WEEK

April 21-27, 2013

“Celebrating People in Action”

Whereas, the entire community can inspire, equip and mobilize people to take action

that changes the world; and

Whereas, volunteers can connect with local community service opportunities through

hundreds of community service organizations and volunteer

centers; and

Whereas, individuals and communities are at the center of social change, discovering

their power to make a difference; and

Whereas, during this week all over the nation, service projects will be performed and

volunteers recognized for the commitment to service; and

Whereas, the giving of oneself in service to another empowers the giver and the

recipient; and

Whereas, experience teaches us that government by itself cannot solve all of our

nation’s social problems; and

Whereas, our country’s volunteer force of over 63 million is a great treasure; and

Whereas, volunteers are vital to our future as a caring and productive nation; then

Now, Therefore, Be It Resolved, that the Pittsylvania County Board of Supervisors

proclaims the week of April 21st – 27

th, 2013 to be National Volunteer

Week in Pittsylvania County, Virginia, in honor of the citizens who dedicate

themselves to taking action and solving problems in the

communities within Pittsylvania County.

Adjourned Meeting

March 19, 2013

Public Hearings

Rezoning Cases

Case 1: Transcontinental Gas Pipe Line – Banister District; R-13-013

Mr. Ecker opened the public hearing at 7:22pm. Mr. Shelton explained that

Transcontinental Gas Pipe Line has petitioned to rezone 29.292 acres (part of 249.95 acres)

located off ST 692/Transco Road, in the Banister Election District from A-1, Agricultural

District, to M-1, Industrial District, Light Industry (to combine with the adjoining parcel of land

zoned M-1 for future construction of a new compressor station). The Planning Commission,

with no opposition, recommended granting the petitioner’s request with the provision that Mr.

Sides communicated with Mr. Sleeper regarding fire protection and makes this information

available to the Board of Supervisors. Mr. David Clossin with Williams Gas Pipelines-Transco

was present to represent the petition. Mr. Mark Gauldin, an engineer for Williams Gas

Pipelines-Transco was also represent and answered the Boards’ questions concerning fire

prevention, along with when and how inspections to the pipeline were conducted . No one

signed up to speak and Mr. Ecker closed the public hearing at 7:28pm. Motion was made by

Mr. Barksdale, seconded by Mr. Snead, to approve rezoning Case R-13-013 from A-1 to M-1

and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Snead-Yes; Mr.

Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Barber-Yes; and Mr. Ecker-Yes.

Mr. Barksdale’s motion to rezone Case R-13-013 from A-1 to M-1 was unanimously approved

by the Board.

Case 2: Randy Ray Barber – Dan River District; R-13-014

Mr. Ecker opened the public hearing at 7:29pm. Mr. Shelton explained that Randy

Barker had petitioned to rezone 0.35 acre, located on SR 726/Ringgold Church Road, in the Dan

River Election District from R-1, Residential Suburban Subdivision District to A-1, Agricultural

District (to combine with the adjacent parcel of land zoned A-1). The Planning Commission,

with no opposition, recommended granting the petitioner’s request. Mr. Randy R. Barber was

present to represent the petition and no one signed up to speak. Mr. Ecker closed the hearing at

7:30pm. Motion was made by Mr. Snead, seconded by Mr. Harville, to approve rezoning Case

R-13-014 from R-1 to A-1 and the following Roll Call Vote was recorded: Mr. Snead-Yes; Mr.

Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Barber-Yes; Mr. Harville-Yes; and

Mr. Ecker-Yes. Mr. Snead’s motion to rezone Case R-13-014 from R-1 to A-1 was

unanimously approved by the Board.

Case 3: A&N Ventures, LLC – Chatham-Blairs District; R-13-015

Mr. Ecker opened the public hearing at 7:31pm. Mr. Shelton explained that A&N

Ventures, LLC, had petitioned to rezone 1.25 acres, located on U.S. Highway 41/Franklin

Turnpike in the Chatham-Blairs Election District from R-1, Residential Suburban Subdivision

to B-2. Business District, General (to combine with the adjacent parcel of land zoned B-2). The

Planning Commission, with no opposition, recommended granting the petitioner’s request. Mr.

Mark Johnson with LE&D was present to represent the petition and no one signed up to speak.

Mr. Ecker closed the public hearing at 7:33pm. Motion was made by Ms. Bowman, seconded

by Mr. Barber, to approve rezoning Case R-13-015 from R-1 to B-2 and the following Roll Call

Vote was recorded: Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Barber-

Yes; Mr. Harville-Yes; Mr. Snead-Yes; and Mr. Ecker-Yes. Mr. Bowman’s motion to rezone

Case R-13-015 from R-1 to A-1 was unanimously approved by the Board.

Case 4: Raymond Addison Blair – Callands-Gretna District; R-13-016

Mr. Ecker opened the public hearing at 7:36pm. Mr. Shelton explained that R. Addison

Blair had petitioned to rezone 7.516 acres (part of 116.82 acres), located on RT 40/West Gretna

Road and SR 789/Valley Road, in the Callands-Gretna Election District from A-1, Agricultural

District to B-2, Business District, General (for an office). The Planning Commission, with no

opposition, recommended granting the petitioner’s request. Mr. R. Addison Blair was present

to represent the petition and no one signed up to speak. Mr. Ecker closed the public hearing at

7:37pm. Motion was made by Mr. Hagerman, seconded by Mr. Snead. Mr. Harville stated that

although he would support Mr. Hagerman’s motion, this could be representative of spot zoning.

The following Roll Call Vote was recorded: Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr.

Barber-Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; and Mr. Ecker-Yes. Mr.

Hagerman’s motion to rezone Case R-13-016 from R-1 to B-2 was unanimously approved by

the Board.

This concluded the Rezoning Cases

Public Hearing to receive citizen input on proposed amendments to Pittsylvania County

Code, Chapter 22, Compensation-Board of Supervisors, Section 22.1(c)(1), Annual Salary.

Adjourned Meeting

March 19, 2013

The proposed amendment would modify the Board of Supervisors’ Travel Expense Policy

to comply with new changes in the Internal Revenue Service (IRS) laws and County

Polices & Procedures. Mr. Ecker opened the public hearing at 7:40pm. Mr. Sleeper stated that since it was

developed in July 1986, Chapter 22-Compensation, of the Pittsylvania County Code had not

been modified or brought up to date to meet new changes in Internal Revenue lase and the

County’s Policies and Procedures. The amendment would bring reimbursement and travel

substance into accordance with the County’s current policies and procedures. The proposed

amendment would strike and insert the following line for Section 22.1(c)(1), Annual Salary:

”1. Members of the Board of Supervisors may be reimbursed for travel and subsistence

expenses outside of the jurisdictional boundaries of Pittsylvania County, Virginia in

accordance with the County’s updated Policies and Procedures.” No one signed up to speak

and Mr. Ecker closed the hearing at 7:40pm. Motion was made by Mr. Snead, seconded by Mr.

Hagerman, to approve the proposed amendment to Section 22.1(c)(1) of the Pittsylvania County

Code as presented and the following Roll Call Vote was recorded: Ms. Bowman-Yes; Mr.

Barber-Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; and

Mr. Ecker-Yes. Mr. Snead’s motion was unanimously approved by the Board.

Public Hearing to receive citizen input on proposed amendments to Pittsylvania County

Code, Chapter 17, Article III, Solid Waste Disposal Fee. The proposed amendments

would alter language in Section 17-15, 17-17, and 17-19 of Chapter 17. Mr. Ecker opened the public hearing at 7:42pm. Mr. Sleeper explained that the

proposed changes to Sections 17-15, 17-17, and 17-10 of Chapter 17-Solid Waste, of the

Pittsylvania County Code was to clarify dates necessary for receipt of disposal fee invoices and

corrections concerning the terms rental and non-rental property as follows:

Adjourned Meeting

March 19, 2013

Adjourned Meeting

March 19, 2013

The following persons signed up to speak:

Wayne Robertson of the Chatham-Blairs District and owner of rental properties asked

that the Board of Supervisors find a different way of collected the Solid Waste Fee from renters

other than having the property owners collect it for them.

Mr. Richard Shumate of the Westover District made comments opposing the Solid

Waste Fee.

No one else signed up to speak and Mr. Ecker closed the hearing at 7:47pm. Motion was made

by Mr. Barksdale, seconded by Mr. Snead, to approve the amendments to Sections 17-15, 17-

17, and 17-19 of the Pittsylvania County Code as presented. The following Roll Call Vote was

recorded: Mr. Barber-Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr.

Hagerman-Yes; Ms. Bowman-Yes; and Mr. Ecker-Yes. Mr. Barksdale’s motion was

unanimously approved by the Board.

This concluded the Public Hearings.

Presentations

Resolution 2013-03-02 was presented to the Dan River High School Boys’ Basketball

Team as follows:

Adjourned Meeting

March 19, 2013

P I T T S Y L V A N I A C O U N T Y B O A R D O F S U P E R V I S O R S

RESOLUTION

2013-03-02 VIRGINIA: At the adjourned meeting of the Pittsylvania County Board of Supervisors held on

Tuesday, March 19, 2013, the following resolution was presented and adopted congratulating the Dan

River Wildcats Boys Varsity Basketball Team on their successful 2013 Season, and their capture the

Dogwood District Title and Region B Title:

WHEREAS, the 2013 Dan River Wildcats Boys Varsity Basketball Team had a winning

season; and

WHEREAS, the Dan River Wildcats Boys Varsity Basketball Team, on completion of their

regular season, earned the Dogwood District regular season title for the third consecutive year and fourth

title of the last 5 years; and

WHEREAS, the Dan River Wildcats Boys Varsity Basketball Team went on to capture their

third Dogwood District tournament title in four years, retaining the title for two consecutive years and

continued their winning season by acquiring their second Region B title, this being the last year that the

Dogwood District Tournament and Region B will exist; and

WHEREAS, the Dan River Wildcats Boys Varsity Basketball Team exhibited exemplary

sportsmanship and talent as they defeated their opponents in the Dogwood District and in the Region B

tournament games; and

WHEREAS, Coach Kenny Murphy was named Dogwood District Coach of the Year; Senior

Tyqonne “Cinco” Adams named 1st Team All District and 2

nd Team All Region; and Senior Bayshawn

Jones named 1st Team All District and Honorable Mention All Region; and

WHEREAS, the Dan River Wildcats Boys Varsity Basketball Team has performed admirably

throughout their winning season of 2013, making State Tournament appearances consecutively for the

last 5 years, bringing recognition not only to themselves but to their school, their County, and its

citizens; then

BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors, on the

behalf of all the citizens of Pittsylvania County, express their sincere appreciation, admiration and

congratulations to the 2013 Dan River Wildcats Boys Varsity Basketball Team for their winning season

and bringing both the Dogwood District and the Region B Titles to Pittsylvania County; and

BE IT FURTHER RESOLVED that a copy of this Resolution be presented to the Coach and

the Members of the 2013 Dan River Wildcats Boys Varsity Basketball Team.

The following proclamation was presented to Ralph Lawson, Community Chapter Executive

Director for the Piedmont Virginia Chapter of the American Red Cross in honor of Red Cross Month:

P I T T S Y L V A N I A C O U N T Y B O A R D O F S U P E R V I S O R S

PROCLAMATION

AMERICAN RED CROSS MONTH

MARCH 2013

VIRGINIA: AT THE ADJOURNED MEETING OF THE PITTSYLVANIA

COUNTY BOARD OF SUPERVISORS IN THE GENERAL DISTRICT COURTROOM IN

CHATHAM, VIRGINIA ON TUESDAY, MARCH 19, 2013, THE FOLLOWING

PROCLAMATION WAS PRESENTED AND ADOPTED:

Whereas, the American Red Cross has touched many lived in our area as well as across

the country and around the world; and

Whereas, during American Red Cross Month, we thank those who contribute to the

mission of the Red Cross, whether through time, money or blood, and we invite others to

support the Red Cross in helping people in need down the street, across the country and around

the world; and

Whereas, the American Red Cross is synonymous with helping people, and has been

doing so for more than 130 years. Throughout the past year, the American Red Cross launched

hundreds of disaster relief operations in the United States to help people affected by fires,

floods, hurricanes and tornadoes; and

Whereas, the Piedmont Virginia Chapter was chartered 97 years ago August 22, 1917

and now includes: Pittsylvania County, City of Danville, Henry County, City of Martinsville,

Adjourned Meeting

March 19, 2013

and Patrick County; and the Red Cross works tirelessly through its two employees and over 100

volunteers to support us when disaster strikes, when someone needs live-saving blood, or the

comfort of a helping hand. It provides 24-hour support to members of the military, veterans

and their families, and provides training in First Aid, CPR, Aquatics Safety, AED, Pet First Aid,

and Babysitting; and

WHEREAS, for nearly 100 years, United States presidents have on the American

people to support the Red Cross and its humanitarian mission. Our community depends on the

American Red Cross and because it is not a government agency, the Red Cross depends on

support from the public to continue its humanitarian work. This is especially important in these

challenging economic times-which impact the Red Cross and many people in our community

and across the nation; then

Now, Therefore, Be It Hereby Resolved that the Pittsylvania County Board of

Supervisors officially recognizes and proclaim March 2013 as American Red Cross Month and

encourage all citizens to support this organization and its noble humanitarian mission.

Unfinished Business

At their March 4, 2013 meeting of the Board of Supervisors, a motion was made by Mr.

Harville, seconded by Mr. Snead, for the reappropriation of funds as follows: $199.67 to Clerk

of Court-Copier Lease (100-4-021600-60051), $500.00 to Sheriff-DARE Supplies (100-4-

031200-6002), $655.54 to Sheriff-Petty Cash (100-4-031200-6028), $60.00 to Sheriff-Parts

(100-4-031200-6030), $359.10 to Sheriff-Canine (100-4-031200-6045), $4.00 to Volunteer Fire

Department (VFD)-United Way Contributions (100-4-032200-5567), $778.17 to Jail-

Extradition (100-4-033100-5550), $15,512.99 to WIA-Rent (251-4-353160-5420), $5,441.00 to

Solid Waste Collections-Maintenance (520-4-042300-3310), which required a 10-Day Layover

that had now been met. The following Roll Call Vote was recorded: Mr. Harville-Yes; Mr.

Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Barber-Yes; and

Mr. Ecker-Yes. Mr. Harville’s motion was unanimously approved by the Board.

New Business

The Finance Committee, which met at 4:00pm March 19, 2013, made the following

recommendation to the full Board of Supervisors:

To advertise three separate public hearings to be held at the Pittsylvania County

Schools’ Cultural Center at 7:00pm on Monday, April 8, 2013, for (1) the 2013/14 proposed

Pittsylvania County School budget totaling $89,773,058; (2) the 2013/14 proposed Pittsylvania

County budget totaling $183,481,634; and (3) the proposed School Safety Initiative totaling

$1,785,000, with a 3¢ tax increase for the school and county budgets that does not include an

additional 5¢ tax increase to fund the School Safety Initiative. The Finance Committee’s

recommendation passed by a 4-3 majority vote of the Board, with Mr. Harville, Ms. Bowman,

and Mr. Barber opposing.

Motion was made by Mr. Harville, seconded by Mr. Snead, to approve Change Order

#1, for the Orphanage Road/Jefferson Road Waterline Project, from Warrco, Inc in the amount

of $10,344.20 to make two short extensions to reach customers on Walnut Creek Road, noting

the funds are available for this change, and to authorize the County Administrator to sign all

necessary documentation, which was unanimously approved by the Board.

Motion was made by Mr. Snead, seconded by Mr. Barksdale, to approve a Change Order

totaling $20,448 submitted from Harris Radio Corp. due to a possible required relocation of

microwave antenna equipment of a tower that will require two microwave path walks to be

performed, noting that funds are available to cover this change. Mr. Snead’s motion was

unanimously approved by the Board.

Motion was made by Mr. Barber, seconded by Mr. Harville, to approve the Line of Duty

Act (LODA)Trust in order to join the VACORP LODA Trust which was unanimously

approved by the Board.

Adjourned Meeting

March 19, 2013

Adjourned Meeting

March 19, 2013

Motion was made by Mr. Harville, seconded by Mr. Snead, to approve and appropriate

an additional $16.18 to the Veterinary Expense Fund from the Animal Friendly Revenue

received from the Commonwealth of Virginia and the following Roll Call Vote was recorded:

Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Barber-Yes; Mr. Harville-Yes;

Mr. Snead; and Mr. Ecker-Yes. Mr. Harville’s motion was unanimously approved by the

Board.

Adjourned Meeting

March 19, 2013

Motion was made by Mr. Barber, seconded by Mr. Barksdale, to (1) award a contract to

repair the 973 loader motor located at the Pittsylvania County Landfill to J.B. Heavy Equipment

Repair, Inc. in the amount of $18,600.00, and (2) appropriate from unappropriated surplus

$18,600.00 to pay for this repair. Mr. Barber’s motion required a 10-Day Layover.

Motion was made by Mr. Harville, seconded by Ms. Bowman, to authorize the submittal

of a Resolution of Support, 2013-03-03, to a Tobacco Commission application from Pittsylvania

County for the Pittsylvania County Career and Technical Center’s Precision Machining

Technology Program, which was unanimously approved by the Board.

PITTSYLVANIA COUNTY BOARD OF SUPERVISORS

RESOLUTION AUTHORIZING SUBMISSION OF AN APPLICATION FOR THE FY

2014 TOBACCO COMMISSION SOUTHSIDE ECONOMIC DEVELOPMENT GRANT

PROGRAM

2013-03-03

WHEREAS, Pittsylvania County has been impacted by the decline of the tobacco

industry causing a negative impact on economic development and growth throughout the

County, and

WHEREAS, the Tobacco Indemnification and Community Revitalization Commission

has developed a Southside Economic Development Grant Program to help tobacco related

localities to change and revitalize their economy, and

WHEREAS, grants from the Tobacco Indemnification and Community Revitalization

Commission will assist Pittsylvania County in transforming its economy to replace the decline

in the tobacco agro-business community, then

BE IT HEREBY RESOLVED, that the Board of Supervisors of Pittsylvania County

authorizes the submission of a grant application to the FY2014 Southside Economic

Development Grant Program for the Pittsylvania County Career & Technical Center Precision

Machining Technology Program and authorizes the County Administrator to file this

application and all necessary correspondence relating to the Tobacco Indemnification and

Community Revitalization Commission required by this grant and to be responsible for the

accuracy of the application and for the appropriate use of funds, should they be granted.

Motion was made by Mr. Harville, seconded by Mr. Snead, to approve the extension and

amendment to the July 1, 2009 contract between Pittsylvania County and Appalachian Power

Company, working through the Virginia Association of Counties (VACo) and the Virginia

Municipal League (VML) that establishes special rates for local governments, and to authorize

the County Administrator to sign all necessary documentation, which was unanimously

approved by the Board.

Motion was made by Mr. Harville, seconded by Mr. Hagerman, to approve a Revenue

Sharing Project with the Virginia Department of Transportation (VDOT) in which asks VDOT

to assume the management of the Mega Park Revenue Sharing Project that was currently set for

Pittsylvania County to manage that involved condemnation issues involved in projects such as

the Berry Hill Road Connector, noting the funds for this design work is provided by the

Tobacco Commission, and to authorize the County Administrator to sign and send a letter to

VDOT authorizing the Mega Park Revenue Sharing Project Connector Road to VDOT, which

was unanimously approved by the Board.

Motion was made by Mr. Harville, seconded by Mr. Barksdale, to approve the

appropriation of $7,000.00 to the Historic Resources – Tobacco Barn Grant (250-4-094215-

3163), and the following Roll Call Vote was recorded: Mr. Hagerman-Yes; Ms. Bowman-Yes;

Mr. Barber-Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; and Mr. Ecker-Yes.

Mr. Harville’s motion was unanimously approved by the Board.

Motion was made by Mr. Barksdale, seconded by Mr. Snead, to rescind the Board

approved motion from March 4, 2013 that appointed Mr. Barksdale to spearhead a committee to

audit the Pittsylvania County Job Classification/Pay Scale because Mr. Barksdale did not feel it

was appropriate for a member of the governing body to audit the personnel plan of the County

employees, which was unanimously approved by the Board.

Adjourned Meeting

March 19, 2013

Items Added

Motion was made by Mr. Snead, seconded by Mr. Barber, to approve and allow Norfolk

Southern Railway to park the gangrail cars Monday – Thursday, starting this weekend through

May 15, 2013 at the railspur at the Ringgold East Industrial Park and in lieu of rent, Norfolk

Southern Railway will make $15,000 of improvements to the rail spur, which was unanimously

approved by the Board.

Motion was made by Mr. Snead, seconded by Mr. Harville, to approve Change Order #5

from Gamewood-Kimbanet Technology in the amount of $10,782 to all the installation of fiber

optic cabling to the new White Oak Tower E-911 site, and authorize the County Administrator

to sign all necessary documentation, noting funds are available for this change order. The

Board unanimously approved Mr. Snead’s motion.

Board Announcements

Mr. Barksdale stated there would be a Property/Buildings Committee meeting held on

March 26, 2013 at 4:30pm.

Ms. Bowman stated there would be a Capital Improvements Subcommitee meeting held

on March 26, 2013 at 3:30pm.

Mr. Harville stated there would be a Metropolitan Planning Organization meeting at the

Danville Airport on March 20, 2013 at 6:00pm.

Closed Session

Motion was made by Mr. Snead, seconded by Mr. Harville to go into Closed Session for

the following reasons:

1. Discussion concerning a prospective business or industry or the expansion of an

existing business or industry where no previous announcement has been made of

the business' or industry's interest in locating or expanding its facilities in the

community. Authority: 2.2-3711(A)(5) of the Code of Virginia, 1950, as amended

Subject Matter: Project Tire

Purpose: Discussion of potential incentive package

2. Discussion, consideration, or promotions, demotions, salaries of specific

employees or employees of any public body where such evaluation will necessarily

involve discussion of performance of specific individuals.

Authority: 2.2-3711(A)(1) of the Code of Virginia, 1950, as amended

Subject Matter: Economic Development

Purpose: Severance Package

Ms. Bowman stated that because the Severance Package in question was for her

husband, Kenneth Bowman, and thus presented a Conflict of Interest, she was recusing herself

from both attending that portion of the Closed Session, and voting on that portion of the Closed

Session.

Mr. Snead’s motion was unanimously approved by the Board and the Board entered into Closed

Session at 8:36pm.

Motion was made by Mr. Harville, seconded by Mr. Barber, to re-enter into Open

Session.

PITTSYLVANIA COUNTY BOARD OF SUPERVISORS

CERTIFY CLOSED MEETING

BE IT RESOLVED that at the Adjourned Meeting of the Pittsylvania County Board of

Supervisors on Tuesday, March 19, 2013 the Board hereby certifies by a recorded vote that to

the best of each board member’s knowledge only public business matters lawfully exempted

from the open meeting requirements of the Virginia Freedom of Information Act and identified

in the motion authorizing the closed meeting were heard, discussed or considered in the closed

meeting. If any member believes that there was a departure from the requirements of the Code,

he shall so state prior to the vote indicating the substance of the departure. The statement shall

be recorded in the minutes of the Board.

Vote

Jerry A. Hagerman Yes

Brenda Bowman Yes

Marshall Ecker Yes

Coy E. Harville Yes

James H. Snead Yes

Jessie L. Barksdale Yes

Adjourned Meeting

March 19, 2013

Tim R. Barber Yes

The Board returned to Open Session at 9:43pm.

Motion was made by Mr. Snead, seconded by Mr. Barber, to approve Resolution 2013-

03-04 and authorized the submission of a grant application to the FY2014 Southside Economic

Development Grant Program for Project Tire, and authorized the County Administrator to file

this application and all necessary correspondence relating to the Tobacco Indemnification and

Community Revitalization Commission required by this grant, which was unanimously

approved by the Board.

PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION AUTHORIZING SUBMISSION OF AN APPLICATION FOR THE FY

2014 TOBACCO COMMISSION SOUTHSIDE ECONOMIC DEVELOPMENT GRANT

PROGRAM

2013-03-04

WHEREAS, Pittsylvania County has been impacted by the decline of the tobacco

industry causing a negative impact on economic development and growth throughout the

County, and

WHEREAS, the Tobacco Indemnification and Community Revitalization Commission

has developed a Southside Economic Development Grant Program to help tobacco related

localities to change and revitalize their economy, and

WHEREAS, grants from the Tobacco Indemnification and Community Revitalization

Commission will assist Pittsylvania County in transforming its economy to replace the decline

in the tobacco agro-business community, then

BE IT HEREBY RESOLVED, that the Board of Supervisors of Pittsylvania County

authorizes the submission of a grant application to the FY2014 Southside Economic

Development Grant Program for Project Tire and authorizes the County Administrator to file

this application and all necessary correspondence relating to the Tobacco Indemnification and

Community Revitalization Commission required by this grant and to be responsible for the

accuracy of the application and for the appropriate use of funds, should they be granted.

Adjournment

Motion was made by Mr. Snead, seconded by Mr. Barksdale, to adjourn, which was

unanimously approved by the Board. The meeting adjourned at 9:45pm.

__________________________________________

Marshall A. Ecker, Chairman

Pittsylvania County Board of Supervisors

__________________________________________

William D. Sleeper, Clerk

Pittsylvania County Board of Supervisors