Tuesday, February 20, 2018 District Central Office – 1950 N. … · 2018. 5. 14. · Tuesday,...

Tuesday, February 20, 2018 District Central Office – 1950 N. Mallway Drive 6:00pm – Regular Meeting I. Meeting Called to Order/ Roll Call

II. Additions to/Approval of Agenda

III. Pledge of Allegiance

IV. Approval of Minutes — Exhibits IV-1-5

V. Communications to the Board

a. Board of Education recognition month b. Co-Presidents, Upper Arlington Education Association

c. President, OAPSE, Chapter 201

VI. Public Participation — 30 minutes maximum

VII. Items for Information 1. Superintendent’s update

a. Annual report to the Board: Greensview Elementary

2. Treasurer’s update

VIII. Consent Agenda – The Superintendent recommends the following items for action:

A. Superintendent

1.

Board of Education meeting updates: The March 6 meeting will have an executive session beginning at 2:30pm, regular meeting will begin at 4:30pm. Location will be the district central office — Exhibit A-1

2. Upper Arlington High School 2018-2019 Program of Studies may be viewed at:

https://www.uaschools.org/uploaded/UAHS_Site_Files/Counseling_Center_Files/UA_POS_18-19sm.pdf

3. Joint Resolution Utilizing the ESC of Central Ohio’s Business Advisory Council — Exhibit A-2

B. Fiscal

1. Investment Report January 2018— Exhibit B-1

2. Financial Statement for the month ending January 31, 2018 — Exhibit B-2

3. Amend Appropriation Measure by Fund — Exhibit B-3

4. Contract

� Approval of Discretionary Investment Management Agreement — Exhibit B-4

Addendum: Regular Board Meeting — Tuesday, February 20, 2018 — 6:00pm

Location: District Central Office

VIII. Consent Agenda – The Superintendent recommends the follow items for action:

A. Superintendent

4. Facilities Master Plan Capital Campaign — Exhibit A-3

C. Human Resources

1. Removal of Ronald Kauffman from listing of Certified Staff participation in Separation Incentive Program (C1b) and listing of Acceptance of Retirement/Resignation (C1c)

7. Supplemental Contracts

Position Employee School Amount

Boys 7th Grade Lacrosse Coach Eli Hall Jones $1,380.50

Boys 7th Grade Lacrosse Coach Charles Shy Jones $1,380.50

Ski Club Chaperone Janie Greiner Jones/Hastings $60 p/event

D. Operations

3. Remove Ruscilli Construction to service as the CMR at the new high school

4. Resolution - Designating board’s authorized representative for construction projects and delegating authority to conduct business related to the projects, including change order authority — Exhibit D-3

5. Resolution - Selecting Gilbane Building Company as the CMR for the Barrington, Wickliffe, and Windermere projects and authorizing negotiation of agreement for pre-construction services — Exhibit D-4

6. Resolution - Selecting Elford as the CMR for the Tremont and Greensview projects and authorizing negotiation of agreement for pre-construction services — Exhibit D-5

IX. Motion to go into Executive Session in accordance with ORC 121.22 (G) (6)

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February 20, 2018

5. Purchases in Accordance with O.R.C. 5705.41(D)(1)

Vendor Item Purchased Fund Amount

Education Service Center of Central Ohio Crosscreek General Fund $10,010.00

C. Human Resources

1. Certified Staff a. Revision of Contract Name Position Current Contract Revised Contract Beth Abramovitz Teacher MA, Step 10 MA+20, Step 10 b. Acceptance of Certified Staff participation in Separation Incentive Program Name Position Reason Effective Date Paul Albright Teacher Retirement 05/31/2018 Kim Cullen Teacher Resignation 05/31/2018 James Dimitroff Teacher Retirement 05/31/2018 Andrea Flinta Teacher Retirement 05/31/2018 Karen Frame Teacher Retirement 05/31/2018 Judith Hardy Teacher Retirement 05/31/2018 Ronald Kauffman Teacher Resignation 05/31/2018 Lynne Lupton Teacher Retirement 05/31/2018 Susan Myers Teacher Retirement 05/31/2018 c. Acceptance of Retirement/Resignation Name Position Reason Effective Date Paul Albright Teacher Retirement 05/31/2018 Kim Cullen Teacher Resignation 05/31/2018 James Dimitroff Teacher Retirement 05/31/2018 Andrea Flinta Teacher Retirement 05/31/2018 Karen Frame Teacher Retirement 05/31/2018 Judith Hardy Teacher Retirement 05/31/2018 Ronald Kauffman Teacher Resignation 05/31/2018 Lynne Lupton Teacher Retirement 05/31/2018 Susan Myers Teacher Retirement 05/31/2018 d. Leave of Absence

Name Amount

of Leave Present

Assignment Reason Effective Date

Erin Bowden 1.0 School Counselor Non-paid

Professional Leave 08/10/2018 - 05/28/2019

Laura Kunkle .70 School Counselor Non-paid Childcare 08/10/2018 – 05/28/2019

Kristin McClellan 1.0 Teacher Non-paid Personal Leave

02/23/2018, 04/30/2018, 05/01/2018

Ashley Stechschulte 1.0 Teacher Non-paid Childcare 02/05/2018 – 03/30/2018 Allison Tomlin 1.0 Teacher Non-paid Childcare 03/02/2018 – 04/13/2018

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February 20, 2018 e. Home Instruction Tutor Name Position Rate of Pay Christy Charlton Home Instruction Tutor $32.58 p/hour Anthony Cleveland Home Instruction Tutor $32.58 p/hour Bret Cuthbert Home Instruction Tutor $32.58 p/hour Marlis Fischer Home Instruction Tutor $32.58 p/hour Warren Orloff Home Instruction Tutor $32.58 p/hour Lynn Reese Home Instruction Tutor $32.58 p/hour Scott Shinaberry Home Instruction Tutor $32.58 p/hour Betsy Sidor Home Instruction Tutor $32.58 p/hour Nancy Volksen Home Instruction Tutor $32.58 p/hour Dameion Wagner Home Instruction Tutor $32.58 p/hour f. Salary/Contract Adjustments

Name From To Step Jean Allocco MA+10 MA+20 9 Debra Amling MA+30 MA+40 21 Diane Balog BA+30 MA 9 Allen Banks MA+10 MA+20 18 Carly Camilleri BA+30 MA 5 Kathleen Gaffney BA+15 MA 3 Robert Huffman BA+30 MA 9 Michelle Johnson MA+10 MA+20 16 Erin McGuire MA+30 MA+40 15 Beth McInnerney MA+30 MA+40 11 Ashley Osinski MA MA+10 6 Kathy Rekstis MA+10 MA+20 16 Erica Riesen BA MA 11 Mycal Schmidt MA+20 MA+40 8 Julia Smith MA+20 MA+40 7 Jamie Trainor BA+15 MA 7 Jordan Walker BA+30 MA 6 g. Extended School Year

Name Position Rate of Pay Effective Date Lori Bennett Intervention Specialist $37.41 p/hour 06/01/2018 Kaitlyn Berry Intervention Specialist $37.41 p/hour 06/01/2018 Diane Bowling Orton Gillingham $60.00 p/hour 06/01/2018

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February 20, 2018 g. Extended School Year (continued) Name Position Rate of Pay Effective Date Megan Byrne Intervention Specialist $37.41 p/hour 06/01/2018 Tony Cleveland Orton Gillingham $60.00 p/hour 06/01/2018 Rebecca Darling Intervention Specialist $37.41 p/hour 06/01/2018 Kristin Drummond Orton Gillingham $37.41 p/hour 06/01/2018 Megan Eisaman Intervention Specialist $37.41 p/hour 06/01/2018 Karin Greathouse Intervention Specialist $37.41 p/hour 06/01/2018

Amy Heil Speech/Language Pathologist $60.00 p/hour 06/01/2018

Haley Hashemi Intervention Specialist $37.41 p/hour 06/01/2018

Kari Hutson Orton Gillingham $60.00 p/hour 06/01/2018 Leah Johnson Physical Therapist $60.00 p/hour 06/01/2018 Abby Larson Intervention Specialist $37.41 p/hour 06/01/2018 Carla Luppino Intervention Specialist $37.41 p/hour 06/01/2018

Ashley Margulio Speech/Language Pathologist $60.00 p/hour 06/01/2018

Shane McCloskey Intervention Specialist $37.41 p/hour 06/01/2018 Amy Mumaw Orton Gillingham $60.00 p/hour 06/01/2018 Jennifer Ozark Orton Gillingham $60.00 p/hour 06/01/2018 Grant Riesen Intervention Specialist $37.41 p/hour 06/01/2018 Lauren Roy Occupational Therapist $60.00 p/hour 06/01/2018 Sharon Speth Orton Gillingham $60.00 p/hour 06/01/2018 Tabatha Walls Orton Gillingham $60.00 p/hour 06/01/2018

2. Classified Staff

a. Acceptance of Resignation/Retirement Name Position New Position Effective Date Jodi Mague Head Building Secretary Retirement 05/31/2018 Joseph Mulholland Bus Driver Retirement 05/31/2018 Ronnetta Ridley Substitute Bus Driver Resignation 02/13/2018 b. Change of Status Name Position New Position Step Effective Date Fred Gibson Substitute Bus Driver Bus Driver 2 01/26/2018 c. Substitutes Name Position Rate of Pay Effective Date Christy Blamer Secretary $16.08 p/hour 01/25/2018 Leslie Fladberg Secretary $16.08 p/hour 02/01/2018 Mike Wagner Custodian $16.61 p/hour 01/22/2018

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3. Other Staff

a. Appointment of Other Staff Name Position Rate of Pay Effective Date Jazmin Aguirre-Moreno SACC Program Aide $9.27 p/hour 01/22/2018 Francine Alexander SACC Program Aide $9.55 p/hour 02/13/2018 Juliana Cohen SACC Program Aide $9.84 p/hour 02/05/2018 Jan Grosso Cafeteria Aide $12.47 p/hour 02/12/2018

Sarah Santilli Auditorium Supervisor Position rate approved at 1/9/2018 Board meeting 01/08/2018

Nicholas Withers SACC Program Aide $9.55 p/hour 02/19/2018 Madison Wrightsel SACC Program Aide $9.84 p/hour 01/09/2018 Rachel Zeaman SACC Program Aide $9.84 p/hour 01/19/2018 b. Acceptance of Retirement/Resignation

Name Current Position Reason Effective Date Neidra Davis SACC Substitute Resignation 08/01/2017 c. Substitutes

Name Position Rate of Pay Effective Date Leslie Fladberg Educational Aide $12.47 p/hour 01/31/2018 Marsha Gauch BECS Substitute Teacher $95.00 p/day 01/29/2018 Catrina Hiller Transportation Aide $12.47 p/hour 01/18/2018 Laura Mazzaferri Health Aide $19.26 p/hour 01/25/2018 Jennifer Saad BECS Substitute Teacher $95.00 p/day 01/29/2018 McKenna Teague Saturday School $20.81 p/hour 01/08/2018

4. Volunteers

Name Position Building Supervisor

Carolyn Chao Girls Lacrosse UAHS Wendy Pinta Kyle Mosses Boys Lacrosse UAHS Kyle Olson Audrey Shreve Track and Field Hastings Dana Flowers

5. Board Policy

Revision Number Policy Description

9141 Business Advisory Council

Revised as recommended to have Business Advisory Council established through the

Educational Service Center of Central Ohio 6. Technology � Job description: Student Information Systems Coordinator (PowerSchool) — Exhibit C-1 � Job description: Network/Systems/Program Coordinator— Exhibit C-2 � Job description: Technology Support Technician Coordinator— Exhibit C-3


7. Supplemental Contracts

Position Employee School Amount Assistant Cross Country Coach Sheridan Spychalski UAHS $360.27 Assistant Cross Country Coach Jonathan Fausey UAHS $360.27 District Mentor Jennifer Whitt Windermere $125.00 Boys Head Crew Coach Andy Wimmer UAHS $3,825.00 Girls Head Softball Coach Terry Streng UAHS $5,724.00 Girls Assistant Softball Coach Rick Wickiser UAHS $2,350.00 Girls Assistant Softball Coach Lisa Cordova UAHS $2,213.90 Boys Head Volleyball Coach Greg Holowchak UAHS $3,478.00 Boys Head Tennis Coach William Thieman UAHS $2,761.00 Boys Assistant Tennis Coach Shelly Savan UAHS $2,417.00 Girls Head Crew Coach Lia Snell UAHS $2,761.00 Boys Assistant Baseball Coach Shane McCloskey UAHS $3,698.10 % Boys Assistant Baseball Coach Sam Clark UAHS $3,063.90 % 7th Grade Head Softball Coach Diane Balog Hastings $3,825.00 % Boys Track and Field Assistant Coach TJ Burbridge Jones $1,056.40 Boys Track and Field Assistant Coach Grant Riesen Jones $1,418.90 Boys Track and Field Assistant Coach Jacqueline Magrill Jones $1,056.40 Girls Track and Field Assistant Coach Jill White Jones $2,124.00 Girls Track and Field Assistant Coach James Fronk Jones $2,723.00 Boys Head Lacrosse Coach Christopher Maisenbacher Hastings $3,825.00 Girls 7th Grade Head Lacrosse Coach Rachel Tooker Hastings $3,454.00 Girls 8th Grade Head Softball Coach Laurie Sutherin Jones $3,825.00 Girls Lacrosse Assistant Coach Jeff Turner UAHS $2,434.60 ** Girls Lacrosse Assistant Coach Macowley Mikes UAHS $2,434.60 ** Boys Lacrosse Assistant Coach Brian Burke UAHS $2,700.00 ** Boys Lacrosse Assistant Coach Scott Lathrop UAHS $400.00 ** Boys Lacrosse Assistant Coach Grant Devilbiss UAHS $400.00 ** Boys Lacrosse Assistant Coach Jim Lafferty UAHS $2,350.00 ** Boys Lacrosse Assistant Coach Ted Wolford UAHS $4,359.00 ** Boys Lacrosse Assistant Coach Charlie Houk UAHS $400.00 ** Boys Lacrosse Assistant Coach Will Morgan UAHS $500.00 ** Boys Lacrosse Assistant Coach David Otis UAHS $1,000.00 ** Boys Lacrosse Assistant Coach Brain Sanders UAHS $400.00 ** Boys Lacrosse Assistant Coach Joe Cameruca UAHS $400.00 ** Boys Lacrosse Assistant Coach Kyle Moses UAHS $400.00 ** Boys Lacrosse Assistant Coach Joe Wallace UAHS $400.00 ** Ski Club Chaperones TBD Jones/Hastings $60 p/event Lead Ski Club Chaperones TBD Jones/Hastings $120 p/event Vocal Music Director David Monseur UAHS $4,721.33 Vocal Music Production Anthony Aleshire UAHS $2,391.31 ** Vocal Music Production Chris Lape UAHS $517.40 ** Vocal Music Production Amy Leacock UAHS $1,521.26 ** Vocal Music Production George Edge UAHS $869.57 ** Pep Band Director Todd Fessler UAHS $1,000.00 Business Department Coordinator Eva Frustacia UAHS $500.00 Language Arts District Dept. Chair Sean Martin UAHS $2,000.00 Science District Department Chair Frank Tuttle UAHS $2,000.00 Social Studies District Department Chair Cathy Johnson Hastings $2,000.00 Respect Program Co-Tech Director Greg Varner District $100.00 Respect Program Director Greg Varner District $500.00

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February 20, 2018 Supplemental Contracts (continued) Position Employee School Amount Intramurals-Homerun Derby Lou Tiberi Barrington $1,293.18 ** Ticket Takers Andrew Shapiro Jones/Hastings $20 p/game ^ Ticket Takers Julianne Tolliver Jones/Hastings $20 p/game ^ Game Worker Stephen Rusterholz Jones/Hastings $35 p/game ^ Game Worker Pat McCorkle Jones/Hastings $35 p/game ^ Game Worker Jeff Watts Jones/Hastings $35 p/game ^ Game Worker Radonna Miller District $30 p/game ^ Game Worker Pam Meadows District $30 p/game ^ Game Worker Pat McCorkle District $30 p/game ^ Game Worker Maryilyn Paulson District $30 p/game ^ Game Worker Robbin Tuttle District $30 p/game ^ Game Worker Julie Boarders District $30 p/game ^ Game Worker Mike Mimnaugh District $30 p/game ^ Game Worker Dave Parsons District $30 p/game ^ Game Worker Randy Hardasty District $30 p/game ^ Game Worker Mark Furgus District $30 p/game ^ Game Worker Marlene Rapp District $30 p/game ^ Game Worker Andy Tuttle District $30 p/game ^

Game Worker Ken Slavik District $30 p/game ^ Game Worker Mike Kull District $30 p/game ^ Game Worker Jim Evans District $30 p/game ^ Game Worker Jim Blosser District $30 p/game ^ Game Worker Geri Spitzer District $30 p/game ^ Game Worker Lee Spitzer District $30 p/game ^ Game Worker Jeff Watts District $30 p/game ^ Game Worker Jim Fronk District $30 p/game ^ Game Worker Chris Mitchell District $30 p/game ^ ** funded through source other than general fund ^ effective 07/01/2017 Redaction of previously issued contract

Position Employee School Boys Assistant Lacrosse Coach Scott (Joe) Wallace Jones Tournament Workers*

Position Employee School Tournament Workers Michael Rossetti UAHS Tournament Workers Bill Ruoff UAHS Tournament Workers Tom Evans UAHS Tournament Workers Logan Erwin UAHS Tournament Workers Robin Tuttle UAHS Tournament Workers Marilyn Paulson UAHS Tournament Workers Radonna Miller UAHS Tournament Workers Julie Boards UAHS Tournament Workers Mark Fergus UAHS Tournament Workers Mike Mimnaugh UAHS Tournament Workers Pat McCorkle UAHS Tournament Workers Marlene Rapp UAHS *effective 07/01/2017: Treasurer to approve rate based on events and position


1. Acceptance of Gifts and Donations

School /Activity Donor Item Value Greensview Elementary School Sphero Upper Arlington Education Foundation Cash $1,799.99 Tremont Elementary School Athletic Fields Michael Fitzpatrick Cash $5,000.00

Windermere Elementary School

Sphero Upper Arlington Education Foundation Cash $1,799.99

Jones Middle School

ROX Upper Arlington Education Foundation Cash $1,725.00 Upper Arlington High School

FIRST Robotics Upper Arlington Education Foundation Cash $2,500.00 UA Idea Day Upper Arlington High School PTO Cash $7,206.00 Vocal Music Production UA Vocal Music Boosters Inc. Cash $6,095.01 Upper Arlington High School Athletics

Girls Lacrosse Assistant Coaches UA Girls Lacrosse Cash $5,599.58 Boys Lacrosse Assistant Coach Upper Arlington Men’s Lacrosse Cash $15,765.35

2. Approval to Sell /Dispose/Donate Equipment

Description of asset/quantity Building/Department

UACSD Tag and/or Serial Number ISBN (if

applicable) Reason

Laptop carts, miscellaneous (10) Graf-Technology Broken/outdated Media laptop cart, white (2) Graf-Technology 003468, 003433 Broken/outdated

Imac 20 inch Graf-Technology 102129 Repair higher than replacement

Hitachi CP Projector (5) Graf-Technology 103525, 103426,

103777, 102412, 103536 Repair higher than

replacement

Apple ibook Graf-Technology 005823 Repair higher than replacement

Apple Macbook Pro (5) Graf-Technology 113710, 110808,

103930, 104791, 104567 Repair higher than

replacement

Apple Macbook Graf-Technology 102072 Repair higher than replacement

Chromebook (3) Graf-Technology 116516, 116518, 115564 Repair higher than

replacement

ACER C720 (3) Graf-Technology 111475, 111474,111480 Repair higher than replacement

iPad (8) Graf-Technology

112209, 116579, 104796, 112174, 112227, 205959, 112138, 104795

Broken


2. Approval to Sell /Dispose/Donate Equipment (continued)

Description of asset/quantity Building/Department UACSD Tag and/or

Serial Number ISBN (if applicable)

Reason

Apple iPad2 WiFi 16GB Black (20) Windermere

112008, 112004, 112025, 111878, 112007, 112005, 112010, 112013, 112011, 112012, 112030, 112038, 112041, 112043, 112024, 112032, 112034, 112031, 112036, 112042

Obsolete

iMac (16) Graf-Technology

102613. 101708, 008464, 102819, 008327, 112455, 110851, 110921, 110966, 110872, 110928, 112353, 110982, 112450, 111540, 112489

Obsolete

Lumens Model DC265 Camera Graf-Technology 101673 Obsolete Ipod Touch Graf-Technology 102881 Broken Camera Graf-Technology 102864 Broken

3. Contracts

� Turner Construction to serve as owners representative — Exhibit D-1 will be distributed at meeting

� Ruscilli Construction to service as the CMR on the new high school — Exhibit D-2 will be distributed at

meeting

IX. Other

X. Adjournment

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Exhibit IV-1 February 20, 2018

Upper Arlington Board of Education

Organizational/Regular Meeting City Chambers

3600 Tremont Road January 9, 2018 - 5:00 p.m.

CALL TO ORDER Members present: Ms. Stacey Royer, Ms. Carol Mohr Ms. Robin Comfort, Mr. Scott McKenzie Members Absent: Ms. Nancy Drees Administrative officials present: Mr. Paul W. Imhoff, Superintendent, Mr. Andrew L. Geistfeld

Treasurer, Mr. Chris Potts, Chief Operating Officer, Dr. Kathy Jenney, Associate Superintendent, Lucas Ratliff, Assistant Treasurer, Ms. Karen Truett, Director of Communications, Mr. Andrew Hatton, Director of Academic Affairs, Ms. Carla Wilson, Principal, Barrington Elementary, Ms. Lauren Barr, Assistant Principal, Barrington Elementary

ROLL CALL OATH OF OFFICE Mr. Andrew Geistfeld, Treasurer, administered the following oaths of office to newly elected members: “I, Scott McKenzie, do solemnly swear (or affirm) that I will support the Constitution of the United States and the Constitution of the State of Ohio; and that I will faithfully and impartially discharge my duties as Board Member in and for the Upper Arlington City School District, Franklin County, Ohio, to the best of my ability, and in accordance with the laws now in effect and hereafter to be enacted, during my continuance in said office and until my successor is chosen and qualified.” ___________________________ Scott McKenzie “I, Carol Mohr, do solemnly swear (or affirm) that I will support the Constitution of the United States and the Constitution of the State of Ohio; and that I will faithfully and impartially discharge my duties as Board Member in and for the Upper Arlington City School District, Franklin County, Ohio, to the best of my ability, and in accordance with the laws now in effect and hereafter to be enacted, during my continuance in said office and until my successor is chosen and qualified.” ___________________________ Carol Mohr APPROVAL OF AGENDA OF ORGANIZATIONAL AND REGULAR MEETING Mr. McKenzie moved, Ms. Royer seconded to approve the agenda as published. 18-1 AYES: Ms. Royer, Ms. Comfort, Ms. Mohr, Mr. McKenzie NAYS: None PLEDGE OF ALLEGIANCE

January 9, 2018

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ELECTION OF BOARD OF EDUCATION OFFICERS Mr. Geistfeld asked for nominations for President. Ms. Royer nominated Ms. Mohr. There were no further nominations. Ms. Royer moved to close nominations for President. Mr. McKenzie seconded the motion. AYES: Ms. Comfort, Ms. Mohr, Mr. McKenzie, Ms. Royer 18-3 NAYS: None A vote was held for Ms. Mohr as president. AYES: Ms. Comfort, Ms. Mohr, Mr. McKenzie, Ms. Royer 18-4 NAYS: None Ms. Mohr thanked Ms. Comfort for serving as President this past year and presented her with a plaque. Ms. Mohr asked for the nominations for Vice-President. Ms. Comfort nominated Ms. Royer. There were no further nominations. Ms. Comfort moved to close nominations for Vice-President. Mr. McKenzie seconded the motion and the vote resulted as follows: AYES: Ms. Comfort, Ms. Mohr, Mr. McKenzie, Ms. Royer 18-5 NAYS: None A vote was held for Ms. Royer as vice-president. AYES: Ms. Comfort, Ms. Mohr, Mr. McKenzie, Ms. Royer 18-6 NAYS: None ORGANIZATION PROCEDURES Ms. Royer moved the Board approve the following action items: Meeting Dates for 2018

Date Meeting Type Time Location

Tuesday, January 9, 2018 Organizational & Regular Meetings 5:15pm 6:00pm

City Chambers

Tuesday, February 20, 2018 Regular Meeting 6:00pm District Central Office

Tuesday, March 6, 2018 Regular Meeting 6:00pm City Chambers

Monday, April 16, 2018 Regular Meeting 6:00pm District Central Office

Tuesday, May 15, 2018 Retiree Reception

Regular Meeting

5:00pm

6:00pm City Chambers

Tuesday, June 12, 2018 Regular Meeting 6:00pm City Chambers

Wednesday, June 27, 2018 Regular Meeting 8:00am District Central Office

January 9, 2018

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Tuesday, August 21, 2018 Regular Meeting 6:00pm City Chambers

Tuesday, September 11, 2018 Regular Meeting 8:00am City Chambers

Tuesday, October 9, 2018 Regular Meeting 6:00pm City Chambers

Tuesday, November 6, 2018 Regular Meeting 6:00pm City Chambers

Tuesday, December 11, 2018 Regular Meeting 6:00pm City Chambers Service Fund Establish a service fund beginning in an amount up to $20,000.00 for fiscal year 2018 and fiscal year 2019, to provide for board members' expenses in accordance with Section 3313.15 O.R.C. Memberships Renew the Board’s membership in the Ohio School Boards Association.

Whereas, the Upper Arlington City School District board of education wishes to support the efforts of other boards of education to obtain favorable judicial decisions and, Whereas, the Ohio School Boards Association Legal Assistance Fund has been established for this purpose, Whereas, the Ohio School Boards Association Legal Assistance Fund has been established for this purpose,

Therefore, the board hereby resolves to join the OSBA LAF for 2018 and directs the treasurer to pay to the LAF $250.00. [Pursuant to R.C. Section 3313.171] OSBA Annual Business Meeting Appoint a delegate and alternate to represent the district at the Ohio School Boards annual business meeting on November 12, 2018.

OSBA Delegate: Carol Mohr

OSBA Alternate: Stacey Royer Resolution for Waiver of Reading Minutes Board Policy provides that each board member receive a copy of the previous meeting's minutes prior to voting on their acceptance. Accordingly, it is not necessary for the treasurer to read the minutes of previous meetings prior to approval by the board. It is recommended that the board of education, in accordance with Section 3313.26 O.R.C., waive the reading of minutes from previous meetings. Resolution Adopting a Standing Authorization for the Board President for the Calendar Year 2018 To enable the district to process State and Federal grant applications in a more timely and expedient manner, it is recommended that the board president be authorized to sign all grant applications, which require the president's signature, without seeking prior board approval.

January 9, 2018

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Resolution Adopting Standing Authorizations for the Treasurer/CFO for the Calendar Year 2018 To enable the treasurer/CFO to carry out necessary duties involving operations, finances, and purchasing; it is recommended that the board of education grant the following standing authorizations for calendar year 2018:

1. Advances on Tax Settlements Advances on Tax Settlements

The treasurer/CFO is hereby authorized to secure advance payments from the County Auditor when funds from property taxes are available and payable to the school district.

2. Investment of Interim and Inactive Funds

The treasurer/CFO is hereby authorized to invest interim and inactive funds in permissible investments pursuant to Section 135.14, O.R.C., Section 135.13, H.B. 384, and Board Policy. This includes investing up to forty percent (40%) of interim funds in commercial paper notes and bankers acceptances as defined by Board Policy 6144.

3. Appropriation Modifications

The treasurer/CFO is hereby authorized to make appropriation modifications between fund accounts with these modifications being reported to the board of education for approval.

4. Payment of Bills and Payrolls

The treasurer/CFO is authorized to pay all bills and payrolls within the limit of the appropriation resolution as bills are received and when merchandise has been certified as received in good condition by the superintendent or his designee.

5. Advancement of Funds

The treasurer/CFO is authorized to advance monies from the General Fund to other funds in anticipation of future receipts. When the anticipated money has been received, the advance will be returned to the General Fund.

6. Establishing Bank Accounts

The treasurer/CFO is hereby authorized to establish the banking accounts he deems necessary to properly account for district funds providing that said accounts are within the limits established in the depository contracts with the banking institutions.

7. Authorize Signatures on Checks

The treasurer/CFO is hereby authorized to sign all checks drawn on bank accounts of the school district as provided for in Section 3313.08 O.R.C.

8. Authorize Public Records Training

The treasurer/CFO, assistant treasurer or newly elected board member is hereby authorized to represent the board of education as their designee for public records training as required by House Bill 9.

9. Appointment of Tax Incentive Review Council Representative

January 9, 2018

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The treasure/CFO or assistant treasurer are hereby authorized to represent the board of education on the City Of Upper Arlington -- Tax Incentive Review Council.

Resolution Adopting Standing Authorizations for the Superintendent for the Calendar Year 2018 To enable the superintendent to carry out necessary duties involving operations, it is recommended that the board of education grant the following standing authorizations for calendar year 2018: 1. Approval of Leaves of Absence

The superintendent is hereby authorized to approve unpaid employee leaves of absence as appropriate, consistent with the provisions of the Negotiated Agreements pertaining to district employees.

2. Approval of Board of Education's Designee for Appeals of Student Suspensions and Expulsions

The Board of Education hereby authorizes the treasurer/CFO to designate a law firm or an agency as its designee for student suspension and expulsion appeals. Unless the Board takes action to reverse or modify the decision of the designee, the decision will be deemed approved thirty days following the date of the decision. Immediately after the thirtieth day, the treasurer shall deliver by certified mail to the parents and student either the designee’s decision or the Board action reversing or modifying the decision.

3. Approval of Tuition Waivers for Students for Reasons Specified in the Ohio Revised Code

The superintendent is hereby authorized to approve, as appropriate, for the board of education, waivers of tuition for students for the permissive and required reasons specified in the Ohio Revised Code.

4. Approval of Administrators' Daily, Weekly, Monthly or Annual Work Schedules

The superintendent is hereby authorized to alter the daily, weekly, monthly, or annual work schedules of administrative personnel, as he deems necessary, to carry out the official duties of the district.

5. Approval of Superintendent Authorization to Accept Resignations

The superintendent is hereby authorized to accept resignations which have been submitted by employees during times when this Board is not is session, subject to ratification by this Board; provided however, that upon ratification by this Board, such resignations shall be deemed effective as of the date and time of the Superintendent’s acceptance.

6. Approval of Superintendent to Make Offers of Employment Pending Board Ratification

January 9, 2018

6

To authorize the Superintendent to make offers of employment, during periods when this Board is not in session, directly to candidates for either teaching or nonteaching positions on behalf of this Board, and to acknowledge acceptance of such offers on behalf of this Board, subject to successful background checks and receipt of necessary documentation, and a subsequent vote of ratification by this Board; provided however, that upon ratification by this Board, the employment shall be deemed effective as of the date and time of the employee’s acceptance of the Superintendent’s offer. Nothing in this resolution shall require the Board to employ or continue to employ an individual who has not provided a criminal records check satisfactory to the Board or who has not satisfied any other prerequisite to employment created by law or Board policy. The authorization provided by this resolution shall remain in effect until withdrawn by formal action of the Board.

Resolution Adopting a Standing Authorization for the Chief Operating Officer/COO for the Calendar Year 2018

Approval to authorize the chief operating officer/COO to solicit bids for capital improvement projects and to establish dates for the first published advertisement and bid opening.

Other Resolutions Resolution to Seek Notification from Tax Commissioner About Application for Exemption from Taxation for Property Located Within the District

RESOLVED, that pursuant to the authority vested in it by Section 5715.27 of the Ohio Revised Code and for the purpose of receiving notification of all applications filed for exemption from taxation for real property located within the boundaries of the Upper Arlington School District ("School District"), the Upper Arlington Board of Education ("Board") will request in writing that the tax commissioner notify it of the filing of applications for exemptions from taxation for property located within the boundaries of the School District; and after receiving notification of any application, investigate the desirability of filing a statement with the tax commissioner and with the applicant indicating its intent to submit evidence and participate in any hearing on the application.

RESOLVED, that the Board hereby authorizes the Board's attorney to conduct the aforementioned investigation and file the aforementioned statement on behalf of the Board and to participate in any hearing on the application; however, should the Board's attorney have an attorney-client relationship with any property owner who has filed an application for exemption, thus resulting in a potential conflict of interest, the Board hereby authorizes such attorney to obtain substitute counsel to file the statement and appear at any hearing on that client's application. Resolution Authorizing Legal Counsel to Investigate Valuations of Commercial Property RESOLVED, that pursuant to the authority vested in it by Revised Code Section 5715.19, and for the purpose of seeking appropriate adjustments in the appraised and assessed valuations of certain commercial, industrial, multi-family residential, investment and developable properties located within the boundaries of the Upper Arlington City School District ("School District"), the Upper Arlington Board of Education ("Board") will investigate the desirability of filing, and where found to be desirable, may file complaints with the Franklin County Board of Revision: (A) (i) against owners of such properties which have been sold for a purchase price in excess of $400,000 (ii) are other than owner-occupied single-family residential and (iii) were sold for a purchase price in excess of $150,000 more than the appraised value as reflected upon the tax duplicate of Franklin County: (B) against owners of such properties who have filed for a reduction in the appraised valuation of such property from its appraised valuation, as reflected upon the tax duplicate of Franklin County, in the amount of

January 9, 2018

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$150,000 or more; or (C) against owners who have substantially improved their property which resulting increase in value does not appear to be properly reflected in the appraised value. RESOLVED, that the Board hereby authorizes the Board's attorney Jackie Lynn Hager Company or Rich Gillis Law Group to conduct the aforementioned investigation and file the aforementioned complaints and cross-complaints on behalf of the Board and to prosecute to completion all actions necessary to accomplish the foregoing measures; however, should the Board's attorney have an attorney-client relationship with any property owner against whom a complaint should be so filed under the above-stated criteria, thus resulting in a potential conflict of interest, the Board hereby authorizes such attorney to obtain substitute counsel to file complaints and prosecute to completion those cases involving such clients.

Resolution Authorizing Treasurer/CFO and/or Chief Operating Officer/COO to Serve as Purchasing Agent

To authorize the treasurer/CFO and/or chief operating officer/COO to serve as purchasing agent to initiate contracts with vendors relating to supplies, services, repairs and equipment availability, invoices, purchase orders and contracts consistent with the procedures and monetary limits found in Administrative Guideline. The Board of Education desires that these duties be performed in a timely manner. The Board of Education authorizes the treasurer/CFO and/or chief operating officer/COO to act as purchasing agent and dispenses with the adoption of resolutions authorizing purchases and approving warrants for the payment of any claim from school funds, as permitted by Ohio Revised Code Section 3313.18, to the extent provision therefore is made in the Board’s annual appropriations resolution.

Special Assignments of Board Members • Business Advisory Council, 1-year appointment, expires end of 2018: Nancy Drees • Ohio School Boards Association Legislative Liaison, 1-year appointment, expires end of 2018: Carol Mohr • PTO Presidents’ Council Liaison, 1-year appointment, expires end of 2018: Stacey Royer • Upper Arlington Education Foundation Board of Trustees, 1-year appointment, expires end of 2018: Robin Comfort • OSBA Student Achievement Liaison, 1 year appointment, expires end of 2018: Carol Mohr Ms. Comfort seconded to approve the action items. 18-7 AYES: Ms. Royer, Ms. Comfort, Ms. Mohr, Mr. McKenzie NAYS: None Mr. McKenzie moved, Ms. Comfort seconded the board take a short recess until 6:00 p.m. 18-8 AYES: Ms. Royer, Ms. Comfort, Ms. Mohr, Mr. McKenzie NAYS: None The Board returned to regular session at 6:00 p.m. APPROVAL OF MINUTES Ms. Royer moved, Ms. Comfort seconded to approve the December 11, 2017 and December 15, 2017 minutes. 18-9 AYES: Ms. Royer, Ms. Comfort, Ms. Mohr ABSTAIN: Mr. McKenzie NAYS: None COMMUNICATIONS TO THE BOARD Co-Presidents of UAEA were not present.

January 9, 2018

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The President of OAPSE Chapter 201 was not present. PUBLIC PARTICIPATION None ITEMS FOR INFORMATION Superintendent Update Ms. Carla Wilson, Principal, Barrington Elementary and Lauren Barr, Assistant Principal, Barrington Elementary presented a video showing activities that occurred at Barrington during the first semester. Ms. Wilson and Ms. Barr also presented their building goals for 2017-2018 school year. Mr. Paul Imhoff commented on various achievements and activities at the buildings. Mr. Chris Potts gave an update on the Design Phase and shared interviews were held this week for construction managers at risk (CMR) for elementary projects. Mr. Andrew Hatton shared the concept of UA IDEA Day and that it will take place on February 9, 2018 during the school day at the High School.

Treasurer’s Update Mr. Geistfeld reviewed:

•The status of district’s debt financing and future bond rating. •Financial information as of December 31, 2017 •BECS and SACC tuition rates for 2018-2019.

CONSENT AGENDA Ms. Comfort moved the Board approve the following consent agenda action items as recommended by the Superintendent: Investment Report December 31, 2017 — Exhibit A-1. Financial Statement for the Month Ending December 31, 2017 — Exhibit A-2. Amended Appropriation by Fund- Exhibit A-3 Purchase in Accordance with O.R.C. 5705.41(D)1

Vendor Item Purchased Fund Amount Liberty Mutual Insurance Claim General Fund $5,000.00

ESC of Central Ohio Software General Fund $7,280.00 TeacherMatch Application Software General Fund $19,950.00

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Tuition/Fees for School Year 2018-2019 Burbank Early Childhood School – Exhibit A-3

Tuition/Fees for School Year 2018-2019 Upper Arlington School Age Child Care Program - Exhibit A-4 Classified Staff Substitute

Name Position Rate of Pay Effective Date Suzanne Beachy Substitute Bus Driver $20.93 p/hour 12/04/2017

Acceptance of Retirement/Resignation

Other Staff Appointment of Other Staff

Name Position Rate of Pay Effective Date Carolyn Carlson BECS Substitute Teacher $90.00 p/day 12/19/2017

Nicole Wagner Assistant Teacher $14.69 p/hour 01/10/2017

Supplemental Contracts

POSITION EMPLOYEE SCHOOL AMOUNT

Boys Assistant Soccer Coach Geovanny Salinas UAHS $1,531.95

Fall Follies Amy Leacock UAHS $1,725.67 Spring Musical Director David Monseur UAHS $4,000.00 Winter Musical Audrey Rice Hastings $2,761.00 Concert Director (1/2) Audrey Rice Hastings $556.50 Assistant Baseball Coach Sam Clark UAHS $3,380.00 Head Baseball Coach Tom Marker UAHS $6,931.00 Assistant Baseball Coach Shane McCloskey UAHS $3,063.90 Head Girls Varsity Lacrosse Coach Wendy Pinta UAHS $6,227.00 Assistant Girls Lacrosse Coach Kaitlyn Bondy UAHS $3.003.70 Assistant Girls Lacrosse Coach Sue Stimmel UAHS $3,966.20 8th Grade Head Baseball Coach Nick Judy Jones $3,825.00 7th Grade Head Baseball Coach Matt Dallas Jones $2,761.00 7th Grade Head Softball Coach Brad Campbell Jones $3,118.00 Boys Head Lacrosse Coach Brett Diehl Jones $5,091.00 Boys Assistant Lacrosse Coach Scott (Joe) Wallace Jones $3,825.00 Girls Head Lacrosse Coach Jacquelyn Bradley Jones $3,825.00 Girls Assistant Lacrosse Coach Ashley Klingelhoefer Jones $2,761.00

Name Position Reason Effective Date Teresa Gallagher Bus Driver Resignation 12/20/2017

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Boys Head Tennis Coach Adrian Tolentino Jones $1,554.00 Boys Head Track and Field Coach Darrion House Jones $2,975.00 8th Grade Head Baseball Coach Matt Tarnowski Hasting $3,118.00 7th Grade Head Baseball Coach Zachary Bailey Hastings $2,761.00 8th Grade Head Softball Coach Amy Parzinger Hastings $3,825.00

Supplemental Contracts-continued POSITION EMPLOYEE SCHOOL AMOUNT 7th Grade Head Softball Coach Diane Balog Hastings $3,454.00 8th Grade Boys Head Lacrosse Coach Dan Hendrickson Hastings $5,091.00 8th Grade Girls Head Lacrosse Coach Katie Keefe Hastings $2,761.00 Boys Head Tennis Coach Constantinos Alevizopoulos Hastings $1,554.00 Boys Head Track and Field Coach Evelyn Lay Hastings $2,975.00 Girls Head Track and Field Coach Dana Flowers Hastings $3,278.00 Boys Assistant Track and Field Coach Bryn Rohlck Hastings $2,082.50 Girls Assistant Track and Field Coach Courtney Ruppert Hastings $2,082.50

Redaction of previously issued contract Position Employee School Concert Director David Monseur Hastings Winter Musical (2) David Monseur Hastings

Memorandum of Understanding for counseling of students with Syntero – Exhibit B-1

Approval to Sell/Dispose/Donate Equipment

Ms. Royer seconded to approve the action items. 18-10 AYES: Ms. Royer, Ms. Comfort, Ms. Mohr, Mr. McKenzie NAYS: None

Description of asset/quantity Building Tag Number Reason Media Center Materials (355) Greensview Outdated

iMac (13) UAHS

101978, 112446,111560, 110904, 112269, 112260, 102096, 102471, 103656, 101365, 101364, 008311,

102090

Obsolete/broken

Xerox Printer UAHS 100098 Obsolete/broken

Dell Desktop UAHS 101176 Obsolete/broken

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Ms. Royer moved to approve the following resolution and letter of intent:

APPROVING AGREEMENT WITH MSA ARCHITECTS FOR THE TREMONT ATHLETIC FIELDS PROJECT

The Superintendent requests approval of an agreement with MSA Architects for design services related to the Tremont Athletic Fields Project.

Rationale: 1. The Board previously selected MSA Architects as the most qualified firm for the Tremont

Athletic Fields Project, and the COO requested a proposal from MSA for its services. 2. The proposal submitted by MSA Architects was reviewed and a fee of $130,500, which is based

upon 7.25% of the estimated construction cost, was negotiated by the COO, plus a reimbursable expense allowance of $12,000.

3. A design services agreement will be prepared with MSA Architects based upon the negotiated fee and services included in the proposal.

The Upper Arlington City School District Board of Education resolves as follows:

1. The Board approves an agreement with MSA Architects for the Tremont Athletic Fields Project in the total amount of $142,500, which includes an allowance of $12,000 for reimbursable expenses.

2. The Board authorizes the Superintendent and Treasurer to sign the agreement prepared with MSA Architects for the Tremont Athletic Fields Project.

Letter of Intent for Professional Programming and Design Services with Moody Nolan-Exhibit XII-2 Ms. Royer seconded to approve the resolution and letter of intent. 18-11 AYES: Ms. Royer, Ms. Comfort, Ms. Mohr, Mr. McKenzie NAYS: None ADJOURNMENT At 6:58 p.m. Mr. McKenzie moved, Ms. Royer seconded to adjourn. 18-12 AYES: Ms. Royer, Ms. Comfort, Ms. Mohr, Mr. McKenzie NAYS: None _________________________________ ______________________________ Treasurer Board President

1


Special Meeting – Board Of Education Workshop Mohican State Park Lodge and Conference Center

1098 Ashland County Rd. 3006, Perrysville, OH 44864 January 24, 2018 – 10:00 a.m.

CALL TO ORDER Members present: Ms. Robin Comfort, Ms. Nancy Drees, Mr. Scott McKenzie Ms. Carol Mohr, Ms. Stacey Royer Administrative officials present: Mr. Paul W. Imhoff, Superintendent; Mr. Andrew L. Geistfeld,

Treasurer; Dr. Kathy Jenney, Associate Superintendent; Mr. Andy Hatton, Director of Academic Affairs; Mr. Jason Fine, Jones Middle School Principal

ROLL CALL APPROVAL OF AGENDA Ms. Comfort moved, Ms. Drees seconded to approve the agenda as published. 18-13 AYES: Ms. Comfort, Ms. Drees, Ms. Mohr, Ms. Royer, Mr. McKenzie NAYS: None ITEM FOR INFORMATION Mr. Imhoff reviewed the goals, assumptions, group norms and agenda for the meeting. Dr. Jenney led a grounding activity focused on the history of innovation and creativity. EXECUTIVE SESSION Mr. McKenzie moved, Ms. Comfort seconded to enter executive session in accordance with O.R.C. 121.22 (G) (4) preparing for negotiations with public employees and (G)(5) matters to be kept confidential by federal law and state statutes at 10:36 a.m. 18-14 AYES: Ms. Comfort, Ms. Drees, Ms. Mohr, Ms. Royer, Mr. McKenzie NAYS: None The Board returned to regular session at 2:45 p.m. ITEM FOR INFORMATION – CULTURAL COMPETENCY Mr. Andy Hatton and Mr. Jason Fine led a session on cultural competency sharing activities and videos that staff across the district experienced during cultural competency professional development. This session included focusing on the point “All means all” and what strategies are needed to support all students and families.


January 24, 2018

2

ADJOURNMENT At 4:50 p.m. Ms. Royer moved, Ms. Comfort seconded to adjourn. 18-15 AYES: Ms. Comfort, Ms. Drees, Ms. Mohr, Ms. Royer, Mr. McKenzie NAYS: None _________________________________ ______________________________ Treasurer Board President

1





Treasurer; Dr. Kathy Jenney, Associate Superintendent; Mr. Andy Hatton, Director of Academic Affairs; Mr. Chris Potts, Chief Operating Officer; Ms. Karen Truett, Director of Communications

ROLL CALL APPROVAL OF AGENDA Ms. Royer moved, Ms. Comfort seconded to approve the agenda as published. 18-16 AYES: Ms. Comfort, Ms. Drees, Ms. Mohr, Ms. Royer, Mr. McKenzie NAYS: None EXECUTIVE SESSION Ms. Drees moved, Ms. Comfort seconded to enter executive session in accordance with O.R.C. 121.22 (G) (1) the employment of public employees at 8:02 a.m. 18-17 AYES: Ms. Comfort, Ms. Drees, Ms. Mohr, Ms. Royer, Mr. McKenzie NAYS: None The Board returned to regular session at 9:18 a.m. ITEM FOR INFORMATION Ms. Truett led a grounding activity focused on developing a ready response for “why no new 1950s buildings?” Mr. Imhoff reviewed the goals, assumptions, group norms and agenda for the meeting. ITEM FOR INFORMATION – FINANCES Mr. Geistfeld reviewed the purpose of the Treasurer’s Finance Committee and various tasks and activities performed by this committee. Mr. Geistfeld provided a financial update that included a review of forecasted balances through 2022, ratios important to the bond rating agencies, millage amounts for collection year 2018, timeline of debt financing and a review of various fund types. ITEM FOR INFORMATION – FACILITIES


January 25, 2018

2

Mr. Hatton presented on personalization (Goal 2 of the Strategic Plan) and the potential impact of personalization for our students, district and new school buildings in the future. This included various activities focused on “what is personalization.” Mr. Steven Turckes and Ms. Aimee Eckmann, Perkins+Will Architects:

• Reviewed the results/takeaways of the building teams’ first two workshops. • Reviewed the 3 parameters of all projects: scope, cost and quality and the impact each parameter

has on the other (i.e. cost remains constant then as scope increases quality decreases and vice versa).

• Board members participated in a design challenge and considered how space is best used to support teaching and learning.

• Shared photos of various newer school buildings across the United States • Reviewed the concept of value engineering and how this will occur multiple times during the

various design phases of projects • Reviewed various examples of interior and exterior designs and the concept of multiple uses for a

single space to make all spaces work harder. • Reviewed the use of glass and the importance of safety and confidentiality in a design.

Ms. Caroline VanPaepegham, Turner Construction, reviewed the relationship between project scope and budget. ADJOURNMENT At 3:10 p.m. Ms. Comfort moved, Ms. Royer seconded to adjourn. 18-18 AYES: Ms. Comfort, Ms. Drees, Ms. Mohr, Ms. Royer, Mr. McKenzie NAYS: None _________________________________ ______________________________ Treasurer Board President

1





Treasurer; Dr. Kathy Jenney, Associate Superintendent; Mr. Keith Pomeroy, Chief Academic Officer; Ms. Michelle Banks, Director of Curriculum and Instruction; Ms. Denise Lutz, Chief Technology Officer

ROLL CALL APPROVAL OF AGENDA Ms. Comfort moved, Ms. Royer seconded to approve the agenda as published. 18-19 AYES: Ms. Comfort, Ms. Drees, Ms. Mohr, Ms. Royer, Mr. McKenzie NAYS: None EXECUTIVE SESSION Ms. Royer moved, Ms. Comfort seconded to enter executive session in accordance with O.R.C. 121.22 (G) (1) the employment of public employees at 8:05 a.m. 18-20 AYES: Ms. Comfort, Ms. Drees, Ms. Mohr, Ms. Royer, Mr. McKenzie NAYS: None The Board returned to regular session at 9:36 a.m. ITEM FOR INFORMATION Dr. Kathy Jenney reviewed the districts’ values, beliefs and outcomes including group norms. Mr. Pomeroy and Ms. Banks led a grounding activity again addressing the question “Why no new 1950s buildings?” to start the meeting.


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ITEM FOR INFORMATION – TEACHING AND LEARNING Mr. Pomeroy and Ms. Banks:

• Led a discussion including activities and videos on the relationship between professional learning and facilities. A leading question was “How do we prepare students and teachers for the learning experiences that new spaces will allow?” This also included a review of Strategic Plan Goal 2: Personalization.

• Reviewed the Teaching and Learning Department’s structure and the aligned leadership systems currently in place.

• Reviewed the importance of curriculum cycles, the future direction of curriculum resources, the importance of coaching, and an update on the work related to future pathways related to math and science.

At 10:41a.m. Mr. McKenzie moved, Ms. Comfort seconded to take a short recess. 18-21 AYES: Ms. Comfort, Ms. Drees, Ms. Mohr, Ms. Royer, Mr. McKenzie NAYS: None After the recess, the board meeting reconvened at 10:58a.m.

Ms. Lutz provided an update on technology. This included:

• current staffing structure; • inventory of technology devices; • re-implementation of a access-card printing program; • increases to privacy and security; • sharing the plan for student device collection this summer; • sharing the plan to continue moving to more electronic forms and additional ease for parents and

staff; • review of future-ready framework for personalized learning.

Ms. Lutz led an active learning activity around the use and power of iPads.

ADJOURNMENT At 1:23 p.m. Ms. Drees moved, Ms. Comfort seconded to adjourn. 18-22 AYES: Ms. Comfort, Ms. Drees, Ms. Mohr, Ms. Royer, Mr. McKenzie NAYS: None _________________________________ ______________________________ Treasurer Board President

1

Upper Arlington District Office Special Meeting – Board Of Education

1950 North Mallway Drive February 1, 2018 – 8:05 a.m.

CALL TO ORDER/ROLL CALL Members present: Ms. Carol Mohr, Ms. Stacey Royer, Ms. Robin Comfort,

Ms. Nancy Drees, Mr. Scott McKenzie Administrative officials present: Mr. Paul W. Imhoff, Superintendent PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA Ms. Drees moved, Ms. Royer seconded to approve the agenda as published. 18-23 AYES: Ms. Mohr, Ms. Royer, Ms. Comfort, Ms. Drees, Mr. McKenzie NAYS: None EXECUTIVE SESSION Ms. Drees moved, Ms. Royer seconded to enter executive session in accordance with O.R.C. 121.22 (G) (1) to consider the employment of public employees at 8:06 a.m. 18-24 AYES: Ms. Mohr, Ms. Royer, Ms. Comfort, Ms. Drees, Mr. McKenzie NAYS: None The Board returned to regular session at 9:34 a.m. ADJOURNMENT At 9:35 a.m. Ms. Comfort moved, Ms. Drees seconded to adjourn. 18-25 AYES: Ms. Mohr, Ms. Royer, Ms. Comfort, Ms. Drees, Mr. McKenzie NAYS: None _________________________________ ______________________________ Treasurer Board President


District Office: 1950 North Mallway Drive • Upper Arlington, Ohio 43221 • 614.487.5000 • www.uaschools.org

Board of Education Meeting Dates

January 2018 – December 2018

Date Meeting Type Time Location

Tuesday, January 9, 2018 Organizational Meeting

Regular Meeting

5:15pm

6:00pm City Chambers

Tuesday, February 20, 2018 Regular Meeting 6:00pm District Central Office

Tuesday March 6, 2018* Executive Session

Regular Meeting

2:30pm

4:30pm District Central Office

Monday, April 16, 2018 Regular Meeting 6:00pm UAHS – 1st Floor Learning Center

Tuesday, May 15, 2018*

Public Hearing: Individuals with Disabilities Education Act (IDEA)*

Retiree Reception

Regular Meeting

4:00pm

5:00pm

6:00pm

City Chambers

Tuesday, June 12, 2018 Regular Meeting 6:00pm City Chambers

Wednesday, June 27, 2018 Regular Meeting 8:00AM District Central Office

Tuesday, August 21, 2018 Regular Meeting 6:00pm City Chambers

Tuesday, September 11, 2018 Regular Meeting 6:00pm City Chambers

Tuesday, October 9, 2018 Regular Meeting 6:00pm City Chambers

Tuesday, November 6, 2018 Regular Meeting 6:00pm City Chambers

Tuesday, December 11, 2018 Regular Meeting 6:00pm City Chambers

*updated 2/20/2018

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Exhibit A-1 February 20, 2018

12217402v1

Joint Resolution Utilizing the ESC of Central Ohio’s

Business Advisory Council WHEREAS, R.C. 3313.82 requires the Upper Arlington City School District Board of Education (“Board”) to appoint a Business Advisory Council (“Council”) unless it agrees to use the Business Advisory Council of an educational service center that the Board receives services from under R.C. 3313.843 or R.C. 3313.845; WHEREAS, the Council’s role is to provide recommendations and advice to the Board including, but not limited to: the delineation of employment skills and the development of curriculum to instill these skills; changes in the economy and in the job market, and the types of employment in which future jobs are most likely to be available; and, suggestions for developing a working relationship among businesses, labor organizations, and educational personnel; WHEREAS, the Educational Service Center of Central Ohio (“ESC of Central Ohio”) has or will appoint a Council in accordance with Ohio law and standards set forth by the Ohio Department of Education; and WHEREAS, the Board has entered into an agreement under R.C. 3313.843 or R.C. 3313.845 to receive services from the Educational Service Center of Central Ohio (“ESC of Central Ohio”), and now wishes to utilize the Council appointed by the ESC of Central Ohio. NOW, THEREFORE, BE IT RESOLVED by the Board and the ESC of Central Ohio that:

1. Pursuant to R.C. 3313.82, the Board agrees to utilize the Business Advisory Council appointed by the ESC of Central Ohio; and

2. The Board directs that its Superintendent, Treasurer, and other appropriate

administrators provide information to the ESC of Central Ohio Business Advisory Council as may be requested from time to time to assist the Council with is recommendations and advice; and

3. The Board directs that the Superintendent or designee attends Council meetings

regularly and keeps the Board apprised of any recommendations and advice provided by the Council; and

4. The ESC of Central Ohio Business Advisory Council shall represent the Business of the Board in accordance with R.C. 3313.82 and the standards set forth by the Ohio Department of Education.

On behalf of the Board:

On behalf of the ESC of Central Ohio:

________________________________________ Carol Mohr, Board President

________________________________________ Board President


12217402v1 2

________________________________________ Andrew L Geistfeld, Board Treasurer ________________________________________ Date ________________________________________ Board Resolution Number and Date Passed

________________________________________ Board Treasurer ________________________________________ Date ________________________________________ Board Resolution Number and Date Passed

FACILITIES MASTER PLAN CAPITAL CAMPAIGN

Upper Arlington Schools in partnership with the Upper Arlington Education Foundation

SPACE

Auditorium

Natatorium

Field House

Competition Gym

Tremont Athletic Park

Tremont Turf Field

Tennis Facility

Softball Diamond

Baseball Diamond

Main Entrance

Commons/Cafe

Media Center/Learning Center

Science Wing

Art Wing

Stage

Baseball Field

Turf Practice Field at UAHS

South Entrance

Main Athletic Entrance

Wellness Center

Track

Stadium Pressbox

Practice Gym Court

Blackbox Theater

TV Production Studio

“Green” Roof

Cardio Room

Erg Room

NO. AVAILABLE

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1

1

1

1

1

1

1

1

1

1

1

1

1

1

1

1

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3

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1

1

1

1

PRICE

$1,000,000

$1,000,000

$1,000,000

$1,000,000

$1,000,000

$500,000

$500,000

$250,000

$250,000

$250,000

$250,000

$250.000

$250,000

$250,000

$250,000

$250,000

$250,000

$125,000

$100,000

$100,000

$100,000

$100,000

$50,000

$50,000

$50,000

$50,000

$50,000

$50,000

(continued)

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SPACE

Band Pavilion

Boys Locker Room

Indoor Concession Stand

Choir Room

Band Room

Administrative Offices

Science Labs

Educators Hall of Fame

Alumni Hall of Fame

Athletic Hall of Fame

Tennis Courts

Classroom

Courtyards

Natatorium Locker Rooms

Team Meeting Room

Green Room

School Store

District Central Offices

Coffee Shop

Counseling Center

College Center

Box Office

Control Booth

Wood Shop

Metal Shop

Flagpoles

Gardens for Agriculture

Trainers’ Room

Visiting Locker Room

Softball Clubhouse

Natatorium Coach’s Office

Ice Room

NO. AVAILABLE

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4

1

1

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10

10

2

2

2

1

1

1

1

1

1

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1

1

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1

1

1

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1

1

1

PRICE

$50,000

$50,000

$50,000

$50,000

$50,000

$50.000

$35,000

$35,000

$35,000

$35,000

$25,000

$25,000

$25,000

$25,000

$25,000

$25,000

$25,000

$25,000

$25,000

$25,000

$25,000

$25,000

$25,000

$25,000

$25,000

$25,000

$25,000

$25,000

$25,000

$25,000

$25,000

$15,000

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FACILITIES MASTER PLAN CAPITAL CAMPAIGN

Upper Arlington Schools in partnership with the Upper Arlington Education Foundation

SPACE

Multipurpose Rooms

Media Centers / Learning Centers

Interior Courtyards

Art Rooms

Music Rooms

NO. AVAILABLE

5

5

3

5

5

PRICE

$50,000

$25,000

$25,000

$15,000

$15,000ELE

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Marv Moorehead Stadium

Stonehedge Investment North Entrance (Stadium)

Ted Wolford Field

Fred Clark Field (Softball)

Jim Hamilton Court (Main Gym)

Rotary Fitness Center

Rotary Walk of Fame

Saunders Wrestling Room

Marsalka Clubhouse (Baseball)

David Dunlap Batting Cage (Baseball)

Carl Zipf Concession Stand (Stadium)

Gross Family Foundation Girls Locker Room (Stadium)

Marilyn Paulsen Classroom (Learning Center)

Innovation Research & Design Lab

Various benches and memorial trees

UPPER ARLINGTON HIGH SCHOOL

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Exhibit B-1 February 20, 2018

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FY18 FY18Five Year Forecast ACTUAL VARIANCE %

Cash Flow Cash Flow Better (Worse) Better (Worse)REVENUES: 7/1/17-1/31/18 7/1/17-1/31/18 Than Forecasted Than Forecasted

General Property (Real Estate) 40,075,125$ 49,385,196$ 9,310,071$ 23.2%Tangible Personal Property Tax 1,300,489$ 1,300,495$ 6$ 0.0%Unrestricted Grants-In-Aid 2,528,624$ 2,600,847$ 72,223$ 2.9%Restricted Grants-In-Aid 9,078$ 8,921$ (157)$ -1.7%Property Tax Allocation 4,488,905$ 4,480,810$ (8,094)$ -0.2%Investment Income 262,500$ 488,195$ 225,695$ 86.0%All Other Operating Revenue 1,027,400$ 952,482$ (74,918)$ -7.3%Total Revenue 49,692,121$ 59,216,947$ 9,524,826$ 19.2%

OTHER FINANCING SOURCES:Total Other Financing Sources 106,000$ 145,634$ 39,634$ 37.4%Total Revenue and Other Financing Sources 49,798,121$ 59,362,581$ 9,564,460$ 19.2%

EXPENDITURES:Personal Services 31,178,703$ 31,113,195$ 65,508$ 0.2%Employee's Retirement / Insurance Benefits 11,355,071$ 11,260,435$ 94,636$ 0.8%Purchased Services 6,266,438$ 6,607,011$ (340,573)$ -5.4%Supplies and Materials 1,438,643$ 1,272,010$ 166,633$ 11.6%Capital Outlay 6,535$ 18,283$ (11,748)$ -179.8%Other Objects 669,755$ 621,951$ 47,804$ 7.1%Total Expenditures 50,915,146$ 50,892,884$ 22,261$ 0.0%

OTHER FINANCING USES:Total Other Financing Uses 95,000$ 46,764$ 48,236$ 50.8%Total Expenditure and Other Financing Uses 51,010,146$ 50,939,648$ 70,497$ 0.1%

Excess Rev & Oth Fin Sources over (under) Exp (1,212,025)$ 8,422,933$ 9,634,958$ 794.9%

Beginning Cash Balance 43,149,619$ 43,149,619$ -$ 0.0%Ending Cash Balance 41,937,593$ 51,572,551$ 9,634,958$ 23.0%

FUND BALANCE RESERVESOutstanding Encumbrances 3,363,538$ 3,363,538$ -$ Budget Reserve -$ -$ -$ Total Reservations 3,363,538$ 3,363,538$ -$

Unreserved Fund Balance 38,574,055$ 48,209,013$ 9,634,958$ 25.0%

UPPER ARLINGTON CITY SCHOOLSJanuary 2018 - Financial Report

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UPPER ARLINGTON CITY SCHOOLS JOB DESCRIPTION

Position: Student Information Systems Coordinator Time Schedule: Range for this position is 12 months Reports to: Chief Technology Officer or designee Employment Status: Full Time FLSA Status: Exempt Description: Works in conjunction with the technology coordinator team, the Central

Enrollment coordinator and EMIS coordinator to maintain all aspects of the current Student Information System. Currently the district uses PowerSchool. Additionally this position will provide support and assistance in the education and instruction of department members, students, families and staff. Supports the implementation of Board policy, regulation and guidelines.

Salary: Commensurate with experience NOTE: The below lists are not ranked in order of importance and are subject to change depending on the needs of the district. Qualifications:

● Bachelor’s degree or equivalent in overall job experience in related field with 2-4 years of SIS experience preferred.

● Knowledge of database systems is a preferred skill. ● Experience in K-12 education preferred. ● Such alternatives to the above qualifications as the Supervisor and/or Board of Education may find

appropriate General Performance Factors

● Appropriate dress and standard of good grooming in accordance with position held and employee handbook requirement.

● Employee conformity with all applicable established rules. ● Implements practices which assures the safety of students, employees or the general public. These

practices may reflect specific directives or simple forethought for potentially dangerous conditions and the use of good judgment in keeping the workplace safe.

● Demonstrates good public contact through personal or telephone conversation, correspondence, and day-to-day interactions with the public.

● Maintains a clean, neat and organized work station/area.

Required Knowledge, Skills, and Abilities:

● Ability to work effectively, collaboratively and positively with others. ● Ability to communicate ideas and directives clearly and effectively both orally and in writing. ● Effective active listening skills. ● Organizational, time management, troubleshooting and problem solving skills. ● Ability to work independently and with a team. ● Ability to operate general office equipment, e.g., copier, fax. ● Computer productivity skills including spreadsheets and databases.

Exhibit C-1 February 20, 2018

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● Multitasking skills. ● Ability to utilize appropriate computer software and programs. ● Ability to prioritize and complete job assignments. ● Ability to communicate with all types of people. ● Understand and perform duties within scope of authority. ● Such alternatives to the above required knowledge skills and abilities as the Supervisor and/or

Board of Education may find appropriate. Office Equipment Operated:

● Copy machine ● Calculator ● Computer/mobile device/printer ● Fax machine ● Telephone/cellular phone ● Other office equipment as needed

Additional Working Conditions:

● Travel within district and travel outside of district for regional meetings or conferences. ● Overtime, evening or weekend shift exchange may be required; pre-approved by supervisor. ● Interruption of duties by students, visitors, staff and/or telephoning. ● Regular requirement to sit, stand, walk, talk, see, read, speak, reach, stretch with hands and arms,

crouch, climb, kneel and stoop. ● Employee will receive a mid year performance meeting in January and yearly final performance

review by April 30. Employee shall remain free of any alcohol or non-prescribed controlled substance, use in the workplace throughout his/her employment with the District. This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed by the incumbent. The incumbent will be required to follow the instructions and perform the duties required by the incumbent’s supervisor and or appointing authority. ________________________________ Superintendent or designee Date My signature below signifies that I have reviewed the contents of my job description and that I am aware of the requirements of my position. ________________________________ Signature Date

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Position: Technology Network/Systems/Program Coordinator Time Schedule: Range for this position is 12 months Reports to: Chief Technology Officer or designee Employment Status: Full Time FLSA Status: Exempt Description: In conjunction with a coordinator team, this position maintains and plans for

district-wide software management systems (Filewave, Apple GSX, AppleScript and other Mac scripting languages), enterprise directory services, networking, storage, wireless, phone systems, filtering, inventory, Google Apps for Education, Help Desk, printing, copiers, online testing, and infrastructure. Additionally, will provide support and assistance in the education and instruction of department members, students and staff. Supports the implementation of Board policy, regulation and guidelines.

Salary: Commensurate with experience NOTE: The below lists are not ranked in order of importance and are subject to change depending on the needs of the district. Qualifications:

● Bachelor’s degree or equivalent in overall job experience in related field with 2-4 years of Apple/Mac systems administration or engineering preferred.

● In depth experience with Apple OS and iOS operating systems, hardware and software. ● Experience with phone systems, copiers, filtering, security, email systems, SSO, directory

services, inventory systems, online testing, etc. preferred. ● Experience in K-12 education preferred. ● Apple Certified Mac Technician (ACMT) certification preferred. District will provide access to

self-paced course materials and pay for the first exam if needed. ● Such alternatives to the above qualifications as the Supervisor and/or Board of Education may find









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● Ability to work effectively, collaboratively and positively with others. ● Ability to communicate ideas and directives clearly and effectively both orally and in writing. ● Effective active listening skills. ● Organizational, time management, troubleshooting and problem solving skills. ● Ability to work independently and with a team. ● Ability to operate general office equipment, e.g., copier, fax. ● Computer productivity skills including spreadsheets and databases. ● Multitasking skills. ● Ability to utilize appropriate computer software and programs. ● Ability to prioritize and complete job assignments. ● Ability to communicate with all types of people. ● Understand and perform duties within scope of authority. ● Such alternatives to the above required knowledge skills and abilities as the Supervisor and/or




● Exposure to loud noises. ● Travel within district and possible travel outside of district for meetings or conferences. ● Overtime, evening or weekend shift exchange may be required; pre-approved by supervisor. ● Interruption of duties by students, visitors, staff and/or telephoning. ● Regular requirement to sit, stand, walk, talk, see, read, speak, reach, stretch with hands and arms,

crouch, climb, kneel and stoop. ● Regular requirement of moving, lifting, installing, carrying, connecting, and setup technology

devices in the district. ● Employee will receive a mid year performance meeting in January and yearly final performance



Position: Technology Support Technician

Time Schedule: Range for this position is 12 months

Reports to: Chief Technology Officer or designee

Employment Status: Full Time

FLSA Status: Exempt

Description: Maintains and repairs district-wide computer and peripheral equipment along with district-wide applications and operating system software. Provides support and assistance in the education and instruction of students and staff. Supports the implementation of Board policy, regulation and guidelines. Aids in maintaining, distributing, collecting, and repairing district-wide inventory updates of equipment and software regardless of platform.

NOTE: The below lists are not ranked in order of importance and are subject to change depending on the needs of the district. Qualifications:

● High school diploma or general education degree (GED) ● Experience with Apple hardware and software. ● Experience in K-12 education preferred. ● Apple Certified Mac Technician (ACMT) certification required within 3 months of hire date.

District will provide access to self paced course materials and pay for the first exam. Employee will pay for a second exam sitting if needed. As new products are added technicians are required to maintain certifications to be able to repair devices used in the district. The district will reimburse technicians the cost of the exam as long as it is passed on the first attempt.

● One to two years related experience. ● Such alternatives to the above qualifications as the Supervisor and/or Board of Education may find







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● Ability to work effectively, collaboratively and positively with others. ● Ability to communicate ideas and directives clearly and effectively both orally and in writing. ● Effective active listening skills. ● Organizational, time management, troubleshooting and problem solving skills. ● Ability to work independently and with a team. ● Ability to operate general office equipment, e.g., copier, fax. ● Computer productivity skills including spreadsheets and databases. ● Multitasking skills. ● Ability to utilize appropriate computer software and programs. ● Knowledge of modern office practices, procedures and equipment. ● Ability to prioritize and complete job assignments. ● Ability to communicate with all types of people. ● Understand and perform duties within scope of authority. ● Such alternatives to the above required knowledge skills and abilities as the Supervisor and/or




● Exposure to loud noises. ● Travel within district and possible travel outside of district for meetings or conferences. ● Overtime, evening or weekend shift exchange may be required; pre-approved by supervisor. ● Interruption of duties by students, visitors, staff and/or telephoning. ● Regular requirement to sit, stand, walk, talk, see , read, speak, reach, stretch with hands and arms,

crouch, climb, kneel and stoop. ● Regular requirement of moving, lifting, installing, carrying, connecting, and setup technology

devices in the district. ● Employee will receive a mid year performance meeting in January and yearly final performance


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CONSULTANT AGREEMENT FOR OWNER REPRESENTATIVE/PROGRAM MANAGEMENT SERVICES

This Consultant Agreement for Owner Representative/Program Management Services (Agreement) effective as of November 10, 2017, is for the services described in this Agreement:

Between the Owner:

Upper Arlington City School District Board of Education 1950 North Mallway Drive Upper Arlington, Ohio 43221

And the Owner Representative/Program Manager (OR):

Turner Construction Company, Inc. 262 Hanover Street Columbus, Ohio 43215

For the following Project:

Owner Representative Services to implement the Phase 1 master plan improvements, which includes six (6) District schools, some of which will be rebuilt and some of which will be renovated and expanded, as well as athletic fields at the Tremont site (referred to as the Phase 1 Project).

The Owner intends to use the construction manager at risk delivery method for the classroom facilities included in the Phase 1 Project and is the process of selecting two (2) or more construction managers at risk (CMRs) for these improvements. Other delivery methods may be used for related improvements.

The Design Professional is:

Moody/Nolan, Inc. with Perkins Will 300 Spruce Street, Suite 300 Columbus, Ohio 43215

The Owner and the OR agree that the owner representative/program management services to be provided are described in this Agreement for the Phase 1 Project. The parties reserve the right to expand or limit services as needed for these Phase 1 Project services and for any specific future improvement or phase of the Project; if the Owner determines to continue to use the services of the OR for all or part of future improvements included in the master plan that has been developed for the District, the parties will enter into an agreement for the services related to those improvements. The Owner and OR agree that there is no guarantee Owner will use the services of OR for future services of any type related to the District-wide capital program.

1. Overview of Services

1.1. The OR will provide owner representative/program management services to implement the Phase 1 Project improvements, including but not limited to preconstruction and construction of the Phase 1 Project improvements.

1.2. The OR will work with District administrators and the Design Professional to refine the program for the Phase 1 Project complete with cost estimates and phasing to implement the Phase 1 Project improvements. The Board is not participating in an Ohio School Facilities Commission (“OSFC”) building program.

1.3. While the OR is retained by the Owner as its owner representative, other entities performing services and Work on the Project are not relieved from any of their responsibilities and duties as outlined in their agreement with the Owner; this includes the Design Professional and any of the

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Exhibit D-1 February 20, 2018

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Design Professional’s consultants or other consultants retained by the Owner, as well as the CMR firms responsible for construction of the improvements, the CMR’s subcontractors, and any other contractors and subcontractors of every tier.

1.4. The OR will be authorized to work directly with the Design Professional, the CMR firms, and any other contractors and subcontractors related to the Phase 1 Project improvements.

1.5. The OR is not responsible for the performance or deficiencies in performance of the Design Professional, the CMR firms, or any contractor or subcontractor. Without limiting the generality of the foregoing, the OR is not responsible for the design of the Phase 1 Project improvements, for preparation of Contract Documents for the improvements, or Project means and methods, timeliness, quality or safety.

1.6. The OR does not have authority to make changes to the Project scope, budget, or schedule. Its role is limited to reviewing issues related to Project scope, budget, or schedule, providing an evaluation of the issue to Owner, and working with Owner to develop and implement a strategy to address these issues. Notwithstanding the foregoing, the OR may approve limited use of contingency funds for Work on the Project, in an individual amount of not more than $5,000.00 to keep the Work progressing within the schedule for each improvement included in the Project.

2. Owner Representative/Program Management Services

2.1. Master Planning Services

2.1.1. The OR will be the owner’s representative for the Project and will report to the Superintendent, the Chief Operating Officer, and other administrators as directed by the Owner (referred to in general as the Owner Contact) who are responsible for Project oversight and administration. The OR’s services will be coordinated with the Chief Operating Officer or other individual as directed by the Owner.

2.1.2. The OR will act on behalf of the Owner as a member of the Project Team. The Project Team includes the Design Professional, which may be referred to as the Design Team, and the District. As appropriate to the stage of the Phase 1 Project, other consultants retained by Owner will be part of the Project Team.

(1) The OR will work with the Project Team and the Owner Contact to secure the services of any consultants required for the work, including, but not limited to, surveying, material testing and inspection, soil drillings and borings, and traffic studies, following applicable Ohio Revised Code requirements;

(2) The OR will provide services related to the Project consistent with the roles and responsibilities listed in the RASI chart attached as Exhibit A and incorporated herein. The RASI chart will be an exhibit to the other professional services agreements for the Project.

(3) The OR will provide assistance to the Owner when there are disputes related to the Project involving the CMR, any separate contractor, the Design Professional, or any consultants providing services for the Project.

2.1.3. The OR will participate in meetings with the Project Team.

2.1.4. The OR will prepare construction cost estimates for improvements included in the Phase 1 Project to review with the CMR(s), the Owner, and the Design Professional to develop construction cost estimates for the the Phase 1 Project improvements.

2.1.5. The OR will help develop an overall schedule, based upon prioritized improvements for the Phase 1 Project.

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2.1.6. The OR will assist the Project Team in developing digital storage for project documents. OR will assist the District in creating Social Media Communication avenues for Project highlights, updates and newsletters.

2.1.7. The OR will work with the Project Team to provide information to the community about the nature and status of the Phase 1 Project improvements.

2.1.8. A list of OR staff to perform the obligations of the OR under this Agreement is set forth on Exhibit B.

2.1.9 Services to be provided by the OR are included on the chart of Project tasks and responsibilities attached as Exhibit A (the RASI referenced in Section 2.1.2(2) above.

3. Owner Responsibilities

3.1. The Owner will provide initial information regarding requirements for the Phase 1 Project, including a program that sets forth the Owner’s objectives, schedule, constraints and criteria, including space requirements and relationships, flexibility, expandability, special equipment, assistance and site requirements.

3.2. Prompt written notice will be given by the Owner to the OR and Architect if the Owner becomes aware of any fault or defect in the Project or nonconformance with this Agreement.

3.3. Owner’s agreements with the CMRs will include a requirement that (i) the CMR and the CMR’s subcontractors of every tier indemnify, defend and hold harmless the OR on the same basis that they indemnify, defend and hold harmless the Owner; (ii) the CMR and the CMR’s subcontractors of every tier include the OR as an additional insured on all liability policies on the same basis as the Owner; and (iii) that the insurers on such policies extend their waivers of subrogation to the OR.

4. Additional Services

4.1. Additional Services may be provided upon request of and approval by the Owner. Additional Services will only be undertaken with the prior written approval of the Owner, which may be given by Owner’s Contact for amounts up to $50,000; Additional Services exceeding that amount must be approved by the Owner before a written amendment to this Agreement is signed by the parties and the services are performed. The compensation for Additional Services must be negotiated and approved by the Owner Contact prior to beginning to provide services.

4.2. Approved Additional Services will be compensated on the basis of staff hours multiplied by the rates stated on Exhibit B, which is attached to and incorporated into this Agreement or as otherwise agreed to by OR and Owner. In addition, the OR will be paid 1.0 times the value of Owner-approved reimbursable expenses incurred in connection with the Additional Services. Reimbursable Expenses, when approved by Owner, include the following: blueprinting, copy and reproduction, postage and courier service, travel out of the central Ohio area, general liability and worker’s compensation insurance, office equipment and supplies, and miscellaneous general expense items. Rates for these expenses will not be in excess of rates customarily paid for these costs in Franklin County, Ohio.

5. Termination, Suspension or Abandonment

5.1. This Agreement may be terminated by either party upon 30 days’ written notice.

5.2. If the Project is suspended by the Owner for more than 30 consecutive days, the OR will be compensated for services performed prior to notice of such suspension. When the Project is resumed, the OR’s compensation will be equitably adjusted to provide for expenses incurred in the interruption and resumption of the OR’s services.

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5.3. Failure of the Owner to make payments to the OR in accordance with this Agreement will be considered substantial nonperformance and cause for termination.

5.4. If the Owner fails to make payment when due to the OR for services and expenses, the OR may, upon 14 days’ written notice to Owner, suspend performance of services under this Agreement. Unless payment in full is received by the OR within 14 days of the date of the notice, the suspension will take effect without further notice. In the event of a suspension of services, the OR will have no liability to the Owner for delay or damage caused to the Owner because of such suspension of services.

6. Payments to the OR

6.1. OR will be compensated for its services in the total amount of $4,929,660.00 for all services provided and related expenses incurred during the Phase 1 Project (the “OR Fee”), unless that amount is increased or decreased by written amendment signed by both parties. A breakdown of the OR Fee is attached to this Agreement as Exhibit C.

6.2. The OR Fee will be invoiced on the first day of each month based upon the following equal monthly payment (“Monthly Payment”) for each time period:

Time Period Monthly Payment Total

Month 1: November 2017

$246,491.00 $ 246,491.00

Months 2 through 16: December 2017 – March 2019

$113,391.00 $ 1,700,859.00

Months 17 through 54: April 2019 – September 2023

$ 78,482.00 $ 2,982,309.00

Attached as Exhibit C to this Agreement, for reference and information only, is the OR’s projected hours and fees for services. Notwithstanding the projected hours and fees set forth in Exhibit C, OR will provide its services as identified in this Agreement throughout the Phase 1 Project, which is anticipated to continue through September 2023, for the fixed amount of $4,929,600.00. Any additional services beyond those described in this Agreement will be provided for additional compensation only with the approval of Owner.

6.3. The Owner will make every effort to pay the Monthly Payment within 20 days of its receipt of the invoices described in Section 6.2 above.

7. Dispute Resolution. Any dispute arising under this Agreement may be resolved by mediation, under terms mutually agreeable to the parties hereto, or any other mutually agreed to form of informal or formal dispute resolution.

7.1. Dispute Resolution with CMRs or Design Professional or Other Consultants. Services provided by OR include reviewing, evaluating, and providing guidance on disputes arising out of or related to any CMR agreement or design services or consultant agreements for the Project.

8. Insurance. The OR will procure and maintain during the Term of this Agreement the following insurance: (1) a commercial general liability insurance policy with minimum limits of $10 million dollars in the aggregate, each occurrence, covering (i) bodily injury and property damage and (ii) contractual liability coverage for the indemnity and hold harmless provisions contained herein; (2) automobile coverage for each auto used in the provision of services under this Agreement by the OR with limits no less than $2 million dollars per accident and individual, with an aggregate of $10 million; (3) worker’s compensation coverage as required by Ohio law, as well as employer’s liability insurance coverage with limits of $1 million per individual and $1 million aggregate; and (4) professional liability insurance with minimum coverage limits of $2 million. The OR will provide a copy of an insurance

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certificate showing these coverages within 30 days of the effective date of this Agreement and annually thereafter. The Certificate of Insurance for commercial general liability, contractual liability, and automobile insurance coverages must name the Upper Arlington City School District Board of Education as the owner of the certificate and as an additional insured; OR agrees to provide the Owner Contact with 30 days, or within 2 days of its receipt of such a notice if it is received less than 30 days prior to the change in insurance, prior written notice of any cancellation, termination, or reduction in insurance. The amount of insurance described in this provision does not relieve the OR’s indemnification liability.

9. Relationship of the Parties.

9.1. Independent Contractor. The OR is an independent contractor and not an employee of the Owner. Nothing in this Agreement is to be construed to constitute the OR as an employee of the Owner or the Upper Arlington City School District.

9.2. Expenses; Employee Benefits; Taxes. Owner will not provide to the OR nor any of its employees or agents any of the benefits provided by Owner to any of its employees, including, without limitation, health benefits, compensation insurance, and unemployment insurance. Owner will not be responsible for the payment or withholding of any taxes, including without limitation, income tax or FICA contributions, whether federal, state or local in origin, in connection with OR’s performance of its duties hereunder. Unless otherwise provided herein or by the express written consent of the Owner or the Owner Contact, the OR is solely responsible for all expenses incurred in the performance of its duties hereunder, and the Owner will not reimburse the Owner’s Representative for any such expenses. The OR will pay all its own expenses and taxes properly and lawfully associated with doing business as an independent contractor in Ohio.

10. Indemnification. The OR will protect, indemnify, and hold harmless the Owner and its members, administrators and employees from any and all claims, losses, fines, penalties, and damages for injury to the person or property of the OR or to the person or tangible property of any other individual or entity directly caused by or resulting from the OR’s performance of services under this Agreement. The OR will pay all expenses and attorney’s fees incurred by the Owner in connection with this provision. This provision does not eliminate, limit, or reduce any other immunity or defense that the Owner or its members, administrators, employees, or agents may be entitled to under Chapter 2744 of the Ohio Revised Code or any other applicable state or federal law.

11. Compliance with Law. Both parties will comply with all applicable Federal, State, and Local laws, ordinances, codes, regulations and policies.

12. No Waiver. No failure of either party to exercise any power reserved to it by this Agreement or to insist upon strict compliance by the other party with any obligation or condition hereunder and no custom or practice of the parties at variance with the terms hereof shall constitute a waiver of either party’s right to demand strict compliance with any of the terms of this Agreement. Waiver by either party of any particular default shall not affect or impair either party’s right to exercise any or all of its rights and powers herein, nor shall that constitute a waiver by that party of any right hereunder, or of its right upon any subsequent breach or default to terminate this Agreement prior to the expiration of its term.

13. Ethics. The OR represents that it is familiar with all applicable ethics law requirements, including without limitation Ohio Revised Code Sections 102.04 and 3517.13, and certifies that it is in compliance with such requirements.

14. Findings for Recovery. The OR is not subject to any findings for recovery by the Ohio Auditor of State’s Office or is taking all required steps to address any such findings.

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15. Severability. Each article, paragraph, provision, term, and condition of this Agreement, and any portions thereof, shall be considered severable. If, for any reason, any portion of this Agreement is determined to be invalid or contrary to any applicable law, rule, or regulation, the remaining portions of this Agreement shall be unimpaired, remain binding on the parties, and continue to be given full force and effect.

16. Section Headings. The section headings contained in this Agreement are for convenience of reference only and shall not affect the meaning or interpretation of this Agreement

17. Miscellaneous Provisions

17.1. This Agreement will be effective for the duration of the Phase 1 Project described in this Agreement, unless extended by Owner for future improvements, in its discretion, as provided herein.

17.2. Unless otherwise provided, this Agreement will be governed by the laws of the State of Ohio.

17.3. The Owner and OR, respectively, bind themselves, their parties, successors, assigns and legal representatives to the other party to this Agreement and to the partners, successors, assigns and legal representatives of such other party with respect to all covenants of this Agreement. Neither Owner nor OR will assign this Agreement without the written consent of the other.

17.4. This Agreement represents the entire and integrated agreement between the Owner and the OR and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both Owner and OR.

17.5. The Owner reserves the right to continue to use the OR for future improvements included in the master facilities plan developed through the master planning process.

17.6. In no event shall either party be liable to the other for any consequential, incidental or other special damages arising in connection with this Agreement or the Phase 1 Project regardless of the legal theory upon which a claim may be based, including, without limitation, contract, warranty, negligence or other tort or indemnification.

IN WITNESS WHEREOF, the parties have executed this Agreement effective as of November 10, 2017.

UPPER ARLINGTON CITY SCHOOL DISTRICT TURNER CONSTRUCTION COMPANY, INC. BOARD OF EDUCATION

By: By: __________________________________ Paul Imhoff, Superintendent Brian Mooney, Vice President/General

Manager (Columbus Office)

Date: Date:

CERTIFICATE OF AVAILABLE FUNDS (ORC Section 5705.41)

The undersigned, Treasurer of the Upper Arlington City School District, Upper Arlington, Franklin County, Ohio, hereby certifies in connection with the Consultant Agreement for Owner Representative/Program Management Services that the amount required to meet the obligations under the contract, obligation, or expenditure for the services described in the preceding Agreement, has been lawfully appropriated for the purpose, and is in the treasury or in process of collection to the credit of an appropriate fund, free from any outstanding obligation or encumbrance.

DTE: ______________________ Andrew Geistfeld, Treasurer Upper Arlington City School District

EXHIBIT A

RASI Chart Roles - Upper Arlington Master Plan Phase 1

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Preliminary (Planning) Phase1 Create & Maintain Owner Project Files or provide info for files R S S S S S S S S S2 Establish and communicate project goals and objectives R S S I I I I I I I3 Establish Scope of Project - document Owner-supplied and NIC items A R S S I4 Document Owner Requirements A R S I I I I I I I5 Develop Scope Management Plan A R S S S6 Preliminary Cost Estimate A R I S S7 Preliminary Project Schedule A R I S S8 Preliminary Site Logistics A R S S S9 Solicit, Evaluate & Hire Project Consultants R S S S

10 Solicit, Evaluate & Hire A/E R SSubconsultants… A S R

11 Solicit, Evaluate & Hire CMRs R S SAuthor RFQ and RFP Documents R S SReview RFQs, Shortlist most qualified firms R S SReview RFPs R S SSchedule Interviews R S SAttend Interviews R S SMake Recommendations R S SAuthor/Negotiate/Execute Contracts R S S

12 Provide relevant project background information R S S13 Site Survey A/S R S/I R14 Environmental Site Assessments - Phase 1/Phase 2 A/S R I I

Environmental/Abatement Assessments, Design, Testing, Inspections A/R R/S S I R15 Geotechnical Investigation A/S R I I R16 Identify Site Related Limitations/Requirements I I R S17 Determine Utility and Construction Easements Needed A S/I R S/I18 Establish Staging, Storage & Delivery Areas A/S I S R I I19 Determine Data, VOIP & Security Needs for Project A/S S R S

Determine Security Needs for Construction A/S I S R20 Inventory existing FF&E to be reused A/S S R I21 Programming/Space Planning A/S S R I22 Establish applicable regulatory authorities I I R I I I23 Establish Building Team / Community Engagement Schedule R S S S24 Prepare Outreach and Inclusion Program A/S S I R25 Establish Public Relations Plan A/R S I I26 Establish background check process and protocol A/S S S R27 Establish communications protocol and mechanisms R S S S28 Establish District-wide program initiatives (e.g. bulk purchasing, ins.) R/A S S S29 Prepare and provide Ohio STEC-CC R S S30 Prepare Notice of Commencement R S31 File Notice of Furnishings in Project Files S R32 FF&E Coordination and Procurement R S S I33 Cell Tower Removal / Relocation R S S S

R - Responsible (for Generating/Creating/Complying/etc.)A - Authority to Approve (the Document/Action/Program/etc.)S - Supporting RoleI - Needs Information

Page 1 of 5

EXHIBIT A


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r A

/E (

MN

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er(s

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MR

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Design Phase34 Preliminary Conceptual and Schematic Design A S R S

35

Analyze applicable regulatory requirements, meet with regulators as

required and obtain regulators approvals I S R S

36

Analyze existing field conditions surveys and reports and incorporate

findings into design I S R S37 [not used]38 Refine and Update Project Scope Documentation A S R S39 [not used]40 Establish User Group Meetings with Minutes S S R I41 Progress Design Meetings with Minutes S S R I42 Community Meetings with Minutes R S S I43 Value Management Review(s) A/S A/S R R S44 Evaluate product/ material substitution proposals A/S A/S R R45 Design Drawings A S R I S46 Detailed Cost Estimates A/I R S R I47 Technical Specifications A/I I R I S48 Review of design submittals for client A/S S S R S49 Constructability Review of design submittals I S I R50 Peer Review of Design Submittals I R I I51 Building Services Review - Secure Building Permit S S R S52 Establish ROW & MOT Requirements (Traffic Control) I S R S53 Zoning A/S S R I54 Printing and Distribution of Bid Documents A I I R55 Design coordination and approvals by Private Utility Companies A/S S R S56 Pre-Bid Meeting with Minutes A/I I I R57 Addendum Process A/I I R A S I58 Bid Solicitation from Prequalified Subcontractors I I R59 Bid Evaluation & Recommendation for Subcontracts A/S S I R S60 Prepared Bid Packages for Prequalified Subcontractors A S S R

61

Develop Scope of work descriptions and bid packages/strategies based on

design documents A/I A/S I R S62 Prepare GMP / Review / Approve A/I S S R S

Safety 63 Implement and Maintain Health & Safety Program A/I I I R I64 Weekly Safety Meetings I I I R I65 Temporary Signage I I I R66 Site Security I I I R I67 Safety Observations I I I R I

Page 2 of 5

EXHIBIT A


Ow

ner

(U

AS)

Ow

ner

Re

p. (

Turn

er)

Des

ign

Pro

fess

ion

al o

r A

/E (

MN

)C

on

stru

ctio

n M

anag

er(s

) (C

MR

)C

om

mis

sio

nin

g A

gen

t (C

xA)

Surv

eyo

rG

eo

tech

nic

al E

ngi

ne

er /

Bo

rin

gsM

ater

ial T

esti

ng

/ In

spec

tio

n P

rofe

ssio

nal

Envi

ron

men

tal/

Ab

atem

en

t En

gin

eers

Mo

vin

g P

rofe

ssio

nal


Pre-Construction Phase68 Pre-Construction Meeting I I I R69 Pre-Construction Meeting Minutes I I I R70 Plan site control program A/I I I R71 Implement site material testing/ inspection program A R I S72 Mobilization, Staging, Storage & Delivery Areas A/I I I R I73 Groundbreaking Ceremony R S S S I74 Establish site management A/I S R I I I I I I75 Pick-up Building Permits I I I R76 PR Communications R S S S77 Establish Submittal & Log Protocols A/I I I R S I I I I78 Closures, Signage A S I R

Construction Phase79 Schedule of Values Development A A I R80 Manage Scope & Document A/I I I R81 Manage ROW & MOT (Traffic Control) A/I S I R I I82 Submittal Log I I I R I83 Project Issues Log A/I S I R I84 RFI Log I I I R I85 Claims Analysis/Manage Disputes A/R S I S S86 Receipt Inspection & Delivery Log I I I R A/I87 Initiate Shop Dwgs, Submittals & RFIs I I I R I88 Track, Review and Distribute Shop Drawings, Submittals & RFIs I I A/S R I89 Review substitution requests I A A R90 Review mockups, samples, colors, materials, benchmarks A/I S R S91 Construction Progress Meetings I S I R92 Construction Progress Meeting minutes I I I R I I I I I93 Daily field reports, records, and reporting I I I R94 Construction field Mgmt./oversight/supervision I I I R95 Progress Photos I I I R96 Construction Observation Reports I R I I I97 Site Management A/I S I R98 Materials Storage I I I R99 Maintain As Built Drawings (based on subcontractor work) S S R S

100

Provide Record Drawings Set to Owner (including marked as-built drawings

and all bulletins, CCDs, addenda, etc. S R S S101 Create/Maintain Visitor Logs / Administer Waivers S/I S/I R

Page 3 of 5

EXHIBIT A


Ow

ner

(U

AS)

Ow

ner

Re

p. (

Turn

er)

Des

ign

Pro

fess

ion

al o

r A

/E (

MN

)C

on

stru

ctio

n M

anag

er(s

) (C

MR

)C

om

mis

sio

nin

g A

gen

t (C

xA)

Surv

eyo

rG

eo

tech

nic

al E

ngi

ne

er /

Bo

rin

gsM

ater

ial T

esti

ng

/ In

spec

tio

n P

rofe

ssio

nal

Envi

ron

men

tal/

Ab

atem

en

t En

gin

eers

Mo

vin

g P

rofe

ssio

nal


Schedule102 Milestone Schedule for Bid Packages A/I I I R I103 Detailed Construction Schedule A/I S I R I I I I I104 Maintain and Update Schedule A/I I I R I I I I I105 Monitor Schedule & Progress Report R S106 Monthly Project Progress Report I R I S107 Project Schedule Performance Evaluating & Reporting I I I R108 Engage Scheduling Consultant for Delay Claims Mitigation I R I S

Budget 109 Program Budget A/R R I I I110 Program Budget Performance Reporting I R I S111 Program Budget Oversight A/S R I S112 Construction Budget A/R S I R I113 Construction Budget Performance Reporting I R I R114 Construction Budget Oversight A/S R I S115 Payment Application Processing A/R A/R A/R R116 Construction Contract Change Orders A A A R117 Change Order tracking I I I R118 Final pay application and release of retention/lien waivers A A A R

Quality Control and Inspections 119 Soil Compaction I I I I R120 Concrete Reinforcement I I I I R121 Concrete Cylinders I I I I R122 Structural Steel Connections I I I I R123 Quality Control Log I I S R124 Design Compliance (Civil, Arch, MEP & FP) S S R S125 Rough-in inspections for MEP I I S R126 Field Observation Reports I R I R

Page 4 of 5

EXHIBIT A


Ow

ner

(U

AS)

Ow

ner

Re

p. (

Turn

er)

Des

ign

Pro

fess

ion

al o

r A

/E (

MN

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on

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anag

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MR

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Post Construction Phase127 Develop Punch List A S R S I128 Correct Punch List Deficiencies I I I R I129 Manage Punch List Completion I S A R I130 Voice & Data Acceptance A/R I S131 Security Acceptance A/R I S132 Life Safety Inspection(s) I I R133 Commissioning I I S R134 Health Inspections I I R135 Certificate of Occupancy I S R136 O&M Manuals I S A R S137 Warranty Documentation & related information I S A R S138 1 Year Post Construction Walkthrough A S A R139 Receive/Verify Attic Stock A S A R140 Create Record Drawings with changes (Add'l Service, if requested) S R S S

Transition and Move-In141 Establish Cost for Moving Contract(s) R/A S142 Establish Phasing of Moves R S S S143 Spec. Bid & Award Moving Contract(s) A R S S144 Transact Moving Contract(s) R S S S145 Develop plan for Move Management A/S R S S146 Actual Moving Operation S S S S I R147 Staff Training on facility operation S S S R148 Post occupancy evaluations - operational and usage issues S S R S

Page 5 of 5

Upper Arlington Schools

Owners Representative EXHIBIT B

CONSTRUCTION MANAGEMENT STAFF SALARIES

INCLUDES CELL PHONE, PAYROLL TAXES & FRINGE BENEFITS

POSITION $/Hr.

Preconstruction Manager 187$

Lead Estimator 155$

Estimating Engineer 120$

Mechanical Estimator 148$

Electrical Estimator 148$

General Superintendent 251$

Project Executive 285$

Program Manager 190$

Engineering Manager 110$

Field Manager 165$

Accountant 81$

Cost Engineer 81$

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Exhibit C

M___. ___________________ introduced the following resolution and moved its passage:

RESOLUTION NO. ____ DESIGNATING BOARD’S AUTHORIZED REPRESENTATIVE

FOR CONSTRUCTION PROJECTS AND DELEGATING AUTHORITY TO CONDUCT BUSINESS RELATED TO THE PROJECTS, INCLUDING

CHANGE ORDER AUTHORITY

The Superintendent requests designation as the Board’s authorized representative for construction projects and delegation of authority to conduct business related to construction projects, including but not limited to the Phase 1 projects and the Tremont Athletic Field Project, including change order authority.

Background: 1. Interaction with governmental agencies having jurisdiction over construction projects

will be required during the course of each project, and other decisions related to projects will be required; the Superintendent, working with the Treasurer/CFO and Chief Operating Officer, is the appropriate person to serve as its authorized representative to make decisions related to these projects and to report to the Board on developments related to projects.

2. When using the CMR delivery method, the Board is also required to approve subcontractor criteria presented by the CMR and to approve the list of prequalified subcontractors from which pricing will be solicited to perform the work on the project, and the Board’s authorized representative may make these decisions.

3. During construction of the Project, there will be changes to the work to be performed by the CMR and other contractors awarded construction contracts for the Project that may result in changes to the contract sum and/or time for performance of one or more construction contracts, and these changes may be documented by field work orders before final pricing and scope of work is determined, so that work can proceed without delay, and/or change orders prepared by the design firm selected for the Project or modifications to the guaranteed maximum price (GMP) through a GMP Amendment for the Project.

4. Changes to the contract sum or GMP must be documented in writing and approved and executed. The Superintendent requests authority for changes up to the contingencies (CMR Contingency and Owners Contingency) included in the budget approved by the Board for the Project, which will allow him to work with the Treasurer/CFO and Chief Operating Officer, and the CMR, when applicable, in order to address changes as needed and allow each project to progress without delay.

5. The Owner Representative for the Project will be on-site during construction and will be faced with field decisions related to the work; granting authority to the Owner Representative to approve changes to work that are within the construction contingency (CMR Contingency) and have a value or no more than $5,000 will allow the work to proceed without delay and possible increased costs. All such decisions will be reported promptly to the Chief Operating Officer and tracked as part of the report maintained by the Owner Representative documenting all changes to the work.

6. It is in the Board’s best interest to authorize its Superintendent, the Treasurer/CFO, and the Chief Operating Officer to conduct such other business related to the Project as is required between Board meetings, including, but not limited to, approval of bid packages for work on a project, signature on behalf of the Board for approvals and agreements for services and work related to a project (so long as such items have been included in the project budget approved by the Board for any individual


improvement), establishment of bank accounts required for a project, obtaining required insurance for a project, placement of advertisements for bids for services and work related to a project, the solicitation of proposals and quotations for services and work related to a project, entering contracts for such services, payment of fees related to a project, and all other related business activities without the necessity of bringing each item before the Board for approval.

The Upper Arlington City School District Board resolves as follows: 1. The Superintendent is designated as the Board’s authorized representative for

reviewing issues requiring a decision between Board meetings and to make decisions on behalf of the Board or to request a special meeting for the required decision by the Board as a whole, including meeting with other governmental agencies to review issues related to the Project and to negotiate the terms required for improvements. The Superintendent will work with the Treasurer/CFO and Chief Operating Officer on all project issues.

2. The Superintendent, Treasurer/CFO, and Chief Operating Officer, in consultation with each other, are authorized to conduct whatever business related to a construction project is required between Board meetings, including, but not limited to, approving bid packages for work on a project, signing approvals and agreements for services and/or work in connection with a project on behalf of the Board, approving subcontractor criteria and a short-list of prequalified subcontractors, placement of advertisements or posting of notices for bids or proposals for services and work related to a project, the solicitation of proposals and quotations for services and work related to a project, entering contracts for such services, payment of fees related to a project, reviewing change orders for work under current construction contracts, and all other related business activities, including procurement of insurance coverage and establishment of banking accounts required for a project.

3. The authority to approve and sign changes to a project on behalf of the Board is delegated as follows: (a) The Superintendent, Treasurer/CFO, or Chief Operating Officer may sign Change

Orders and other documentation to amend or change an agreement related to a project in amounts up to the Owner’s contingency included in the project budget for Owner-requested changes or other changes not included in the CMR contingency and up to the CMR contingency included in the GMP for any improvement, including deductive changes.

(b) The Treasurer/CFO is authorized to issue purchase orders and sign any related documents required to finalize changes approved under the authority granted in this resolution.

4. The Owner Representative is delegated authority to make field changes to the work on a project up to $5,000, after consultation with the Chief Operating Officer when possible, with each such action being documented in writing.

5. The Owner Representative will work with the Chief Operating Officer and design firm for each project to maintain a record of all changes related to the project and will provide a report of changes pending and resolved to the Board on a monthly basis.

M___. ______________________ seconded the motion and, after discussion, a roll call vote was taken and the resolution passed.

AYES: NAYS:

12475850v1

M___. _______________________ introduced the following resolution and moved its passage:

RESOLUTION NO. ___ SELECTING GILBANE BUILDING COMPANY AS THE CMR FOR THE

BARRINGTON, WICKLIFFE, AND WINDERMERE PROJECTS AND AUTHORIZING NEGOTIATION OF AGREEMENT FOR PRE-CONSTRUCTION SERVICES

The Superintendent, based upon the recommendation of the evaluation committee, recommends Gilbane Building Company as the best value firm to serve as the construction manager at risk (CMR) for the Barrington, Wickliffe, and Windermere projects and requests authority to negotiate an agreement with Gilbane for preconstruction services in an amount not to exceed $165,740.00.

Background:

1. An evaluation committee, including Board members, District administrators, and community members, followed the selection process prescribed for CMR services in the Ohio Revised Code and the Ohio Administrative Code and engaged in the selection of CMR firms for the elementary school projects.

2. Four (4) firms were short-listed for the elementary school projects – Corna Kokosing, Elford, Gilbane Building Company, and Thomas & Marker Construction Company; and each was asked to provide a pricing and technical proposal, including options for the different elementary schools included in the project and to participate in an interview with the evaluation committee. After reviewing and discussing the proposals received and information shared at the interview, the evaluation committee determined that Gilbane Building Company was the best value CMR firm for the Barrington, Wickliffe, and Windermere projects.

3. The Superintendent, Chief Operating Officer, and Treasurer, working with legal counsel, are authorized to negotiate the cost for preconstruction services and prepare an agreement with Gilbane for the Barrington, Wickliffe, and Windermere projects. The cost for preconstruction services is not to exceed $165,740.00, the amount stated in the Gilbane pricing proposal for this combination of elementary school projects.


1. Based upon the evaluation committee’s recommendation following its review of the pricing and technical proposals submitted by the short-listed firms and the information shared at the interview conducted with each short-listed firm, Gilbane Building Company is selected as the best value CMR for the Barrington, Wickliffe, and Windermere projects.

2. The Superintendent, Chief Operating Officer, and Treasurer are authorized to negotiate the cost for preconstruction services, as well as fixed costs for personnel, general conditions, reimbursable expenses, fee, and contingency for the construction of the Barrington, Wickliffe, and Windermere projects, and to prepare an agreement with Gilbane Building Company on behalf of the Board in an amount not to exceed $165,740.00 for preconstruction services related to these projects.


AYES: NAYS:


12475889v1

M___. _______________________ introduced the following solution and moved its passage:

RESOLUTION NO. ___

The Superintendent, based upon the recommendation of the evaluation committee, recommends Elford as the best value firm to serve as the construction manager at risk (CMR) for the Tremont and Greensview projects and requests authority to negotiate an agreement with Elford for preconstruction services in an amount not to exceed $93,204.00.

Background:

1. An evaluation committee, including Board members, District administrators, and community members, followed the selection process prescribed for CMR services in the Ohio Revised Code and the Ohio Administrative Code and engaged in the selection of CMR firms for the elementary school projects.

2. Four (4) firms were short-listed for the elementary school projects – Corna Kokosing, Elford, Gilbane Building Company, and Thomas & Marker Construction Company; and each was asked to provide a pricing and technical proposal, including options for the different elementary schools included in the project, and to participate in an interview with the evaluation committee. After reviewing and discussing the proposals received and information shared at the interview, the evaluation committee determined that Elford was the best value CMR firm for the Tremont and Greensview projects.

3. The Superintendent, Chief Operating Officer, and Treasurer, working with legal counsel, are authorized to negotiate the cost for preconstruction services and prepare an agreement with Elford for the Tremont and Greensview projects. The cost for preconstruction services is not to exceed $93,204.00, the amount stated in the Elford pricing proposal for this combination of elementary school projects.


1. Based upon the evaluation committee’s recommendation following its review of the pricing and technical proposals submitted by the short-listed firms and the information shared at the interview conducted with each short-listed firm, Elford is selected as the best value CMR for the Tremont and Greensview projects.

2. The Superintendent, Chief Operating Officer, and Treasurer are authorized to negotiate the cost for preconstruction services, as well as fixed costs for personnel, general conditions, reimbursable expenses, fee, and contingency for the construction of the Tremont and Greensview projects, and to prepare an agreement with Elford on behalf of the Board in an amount not to exceed $93,204.00 for preconstruction services related to these projects.


AYES: NAYS:

SELECTING ELFORD AS THE CMR FOR THE TREMONT AND GREENSVIEW PROJECTS

AND AUTHORIZING NEGOTIATION OF AGREEMENT FOR PRE-CONSTRUCTION SERVICES


Tuesday, February 20, 2018 District Central Office – 1950 N. … · 2018. 5. 14. · Tuesday,...

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