Technology in TrainingTechnology in Training

Trainers:Trainers: David LisaDavid LisaScherelene SchatzScherelene SchatzKaren VaiasKaren Vaias

Introduction and Review or Introduction and Review or what has come before?what has come before?

OverviewOverview

At the end of this lesson you will be At the end of this lesson you will be able to: able to:

• Choose the right technology to use Choose the right technology to use for your particular training needfor your particular training need

• Become familiar with new technology Become familiar with new technology toolstools

• Give old tools new purpose Give old tools new purpose

Learning OutcomesLearning Outcomes

• You will learn how to use technology in You will learn how to use technology in training.training.

• You will be exposed to different types of You will be exposed to different types of training you might not have used before.training you might not have used before.

• You will learn about technology as used in You will learn about technology as used in labs and remotely.labs and remotely.

• You will plan your training with technology You will plan your training with technology in mind and choose the appropriate in mind and choose the appropriate technology to use in the training.technology to use in the training.

Why should you use Why should you use technology in training?technology in training?

• Cheaper (no travel costs/time)Cheaper (no travel costs/time)

• Often available at the learner’s Often available at the learner’s convenienceconvenience

• Formats appeal to different learning Formats appeal to different learning styles:styles:– AudioAudio– VisualVisual– Hands-onHands-on– WrittenWritten

When shouldn’t you use When shouldn’t you use technology?technology?

• When it doesn’t enhance the When it doesn’t enhance the students’ learning.students’ learning.

• When the students are not receptive When the students are not receptive to technology.to technology.

• When technological capabilities are When technological capabilities are not available in your setting.not available in your setting.

Using Technology in the Using Technology in the ClassroomClassroom

What is PowerPoint?What is PowerPoint?

• Presentation SoftwarePresentation Software– SlideshowsSlideshows– Classroom presentationsClassroom presentations– DisplayDisplay

•Text, graphs, tables & chartsText, graphs, tables & charts

•Other imagesOther images

When to use PowerPointWhen to use PowerPoint

• Large groupsLarge groups– AuditoriumsAuditoriums

• DemonstrationsDemonstrations– Screenshots & GraphicsScreenshots & Graphics

• Graphic representations of dataGraphic representations of data– Charts, graphs & diagramsCharts, graphs & diagrams

Sample Slide with Graph

Images

Primary Sources

Biographies

Periodicals

Reference Books

Information taken from Information taken from http://www.ebscohost.com/thisTopic.php?marketID=6&topicID=5 12/15/08 12/15/08

Sample Slide with Flow chart

MasterFILETM

PremierBusiness Source

PremierMiddle Search

Plus

EBSCOhost

Sample Slide with diagram

• Many types

• Changes are easy!– More shapes– Different looks

Embed links and moreEmbed links and more

And now for a little And now for a little badbad PowerPoint… PowerPoint…

BADBAD Sample Slide with Data Sample Slide with Data

• Topics included in MasterFILETopics included in MasterFILETMTM Premier Premier– General reference informationGeneral reference information– Business (for different sizes of business and for business students)Business (for different sizes of business and for business students)– Health topicsHealth topics– Education Education

• For teachers K-12 to help them with lesson planning and other school related activitiesFor teachers K-12 to help them with lesson planning and other school related activities

– General science topics for teachers, students and moreGeneral science topics for teachers, students and more– Multicultural issues (articles, encyclopedia entries, data and more)Multicultural issues (articles, encyclopedia entries, data and more)

• Contents of MasterFILEContents of MasterFILETMTM Premier Premier– Almost 1,750 full text periodicalsAlmost 1,750 full text periodicals– 341,655 photos, maps and flags341,655 photos, maps and flags– 86,017 full text biographies86,017 full text biographies– 105,786 primary source documents105,786 primary source documents– 495 full text reference books495 full text reference books– PDF back files for many articlesPDF back files for many articles

• Designed for public libraries, but useful for schools and academic libraries Designed for public libraries, but useful for schools and academic libraries too.too.

Information taken from http://www.ebscohost.com/thisTopic.php?marketID=6&topicID=5 12/15/08Information taken from http://www.ebscohost.com/thisTopic.php?marketID=6&topicID=5 12/15/08

Use MasterFILE Premier toUse MasterFILE Premier to

• Topics included in MasterFILETopics included in MasterFILETMTM Premier Premier– General reference informationGeneral reference information– BusinessBusiness– Health topicsHealth topics– Education Education – General scienceGeneral science– Multicultural issuesMulticultural issues

• Contents of MasterFILEContents of MasterFILETMTM Premier Premier– Almost 1,750 full text periodicalsAlmost 1,750 full text periodicals– 341,655 photos, maps and flags341,655 photos, maps and flags– 86,017 full text biographies86,017 full text biographies– 105,786 primary source documents105,786 primary source documents– 495 full text reference books495 full text reference books– PDF back files for many articlesPDF back files for many articles

Tips and TricksTips and Tricks

•Organize firstOrganize first

•Use PowerPoint toUse PowerPoint to– Reinforce major pointsReinforce major points– Supplement your presentationSupplement your presentation– Provide visual supportProvide visual support

•Practice!Practice!

Tips and TricksTips and Tricks

•Use 6x6 rule for text:Use 6x6 rule for text:– 6 words per line6 words per line– 6 lines per slide6 lines per slide

•Keep it simple!Keep it simple!– 2-3 colors2-3 colors– Use Clip Art judiciouslyUse Clip Art judiciously

Some Printing OptionsSome Printing Options

Alternatives to PowerPointAlternatives to PowerPoint

•Apple Apple KeynoteKeynote

•Open Office Open Office ImpressImpress

•SlideRocketSlideRocket

•Google Google PresentationPresentation

•Zoho Zoho ShowShow

Evaluating your Training Evaluating your Training SiteSite

Consider the following when Consider the following when training:training:

• EquipmentEquipment

• EnvironmentEnvironment

• AccessAccess

• VisibilityVisibility

Consider the following when Consider the following when training:training:

• What ifs: What ifs: – Equipment failureEquipment failure– Connectivity problemsConnectivity problems– Compatibility issuesCompatibility issues

• Plan backups!Plan backups!

Think about your audienceThink about your audience

• How many?How many?

• How old?How old?

• Cultural considerationsCultural considerations

• Physical limitationsPhysical limitations

• Interest in topicInterest in topic

What is a webinar?What is a webinar?

• Web based, interactive presentation, Web based, interactive presentation, lecture, or workshop transmitted via the lecture, or workshop transmitted via the internet. internet.

• Involve three methods of Involve three methods of communicationcommunication– PhonePhone– online presentationonline presentation– chat windowchat window

Advantages of WebinarsAdvantages of Webinars

• Cost effectiveCost effective

• ConvenientConvenient

• FlexibleFlexible

• High-touch, interactive experienceHigh-touch, interactive experience

Advantages of WebinarsAdvantages of Webinars

• Slides you can see while the speaker is Slides you can see while the speaker is talking talking

• Ability to ask questions of the speaker Ability to ask questions of the speaker

• Ability of the speaker to ask questions of Ability of the speaker to ask questions of the audience to assure comprehension the audience to assure comprehension

• Survey at the end of the presentation for Survey at the end of the presentation for feedback to improve your presentationfeedback to improve your presentation

How are webinars used?How are webinars used?

• Present information to a Present information to a geographically dispersed audiencegeographically dispersed audience

• Interact via a live discussion between Interact via a live discussion between an organizer and audience membersan organizer and audience members

Webinar Software VendorsWebinar Software Vendors

• iLinciLinc

• Citrix – GoToWebinarCitrix – GoToWebinar

• WebexWebex

• Microsoft Office Live MeetingMicrosoft Office Live Meeting

Setting Up a WebinarSetting Up a Webinar

• Know the dates and timesKnow the dates and times

• Toll-free number for participantsToll-free number for participants

• Set up the software to accommodate Set up the software to accommodate

• Set up registration form and Set up registration form and

e-mail messagese-mail messages

Leading the SessionLeading the Session

• Presenter can see the list of Presenter can see the list of participantsparticipants

• Participants see what is on Participants see what is on presenter’s screenpresenter’s screen

• Polling questions make the Polling questions make the presentation interactivepresentation interactive

Leading the SessionLeading the Session

• Survey evaluation is sent Survey evaluation is sent automaticallyautomatically

• Presenter receives statistical reportsPresenter receives statistical reports

Using ScreencastingUsing Screencastingto Create Tutorials andto Create Tutorials andRemote Learning ToolsRemote Learning Tools

David Lisa, ConsultantDavid Lisa, Consultant

New Jersey State LibraryNew Jersey State Library

What is Screencasting?What is Screencasting?

• Creating a digital presentation using Creating a digital presentation using computer screens combined with computer screens combined with narration.narration.

• These presentations can be These presentations can be personalized by addingpersonalized by adding– NarrationNarration– Manipulation of screensManipulation of screens– Live interaction with screens (ie. Live interaction with screens (ie.

Websites, PowerPoint presentations)Websites, PowerPoint presentations)

Camtasia Sample Tutorial Camtasia Sample Tutorial VideoVideo

Screencasting AdvantagesScreencasting Advantages

• Interacting with content further Interacting with content further involves the learner with the involves the learner with the instructional concept.instructional concept.

• Cause and effect can be better Cause and effect can be better demonstrated to the student.demonstrated to the student.

• The screencast can be played as The screencast can be played as many times as the student needs to many times as the student needs to learn the concept.learn the concept.

Screencasting AdvantagesScreencasting Advantages

• Screencasts can be posted on video Screencasts can be posted on video and web sites for easy remote and web sites for easy remote access.access.

• Screencasting formats are very Screencasting formats are very popular with learners of different popular with learners of different ages.ages.

Screencasting EssentialsScreencasting Essentials

• Personal ComputerPersonal Computer

• SoftwareSoftware– Camtasia StudioCamtasia Studio

• Headset with microphoneHeadset with microphone

• Screen contentScreen content– Web sites (Internet connection)Web sites (Internet connection)– PowerPoint presentationPowerPoint presentation– GraphicsGraphics

Screencasting EssentialsScreencasting Essentials

• Site to house video tutorialSite to house video tutorial– Independent web siteIndependent web site– YouTubeYouTube– Screencast.comScreencast.com

•(Show Screencast.com opening video from (Show Screencast.com opening video from website)website)

Time for a demonstrationTime for a demonstrationof Camtasia!of Camtasia!

ResourcesResources

• Screencast.comScreencast.com– Post your creations and share with others.Post your creations and share with others.

• Camtasia Studio 6Camtasia Studio 6– Techsmith.comTechsmith.com

• CamStudio (Open Source)CamStudio (Open Source)– Camstudio.orgCamstudio.org

• David LisaDavid Lisa– dlisa@njstatelib.orgdlisa@njstatelib.org

Technology FairTechnology Fair

• Sample the following technologies:Sample the following technologies:– Creating PDF’sCreating PDF’s– Sending pictures from your cell phoneSending pictures from your cell phone– Using a flash driveUsing a flash drive– Using Slideshare.netUsing Slideshare.net– Using a digital projectorUsing a digital projector– SnippySnippy– Setting a webinarSetting a webinar– Using a MacUsing a Mac

Time for an ExerciseTime for an Exercise

Discussion:Discussion:

Some Possible Uses for Some Possible Uses for Technology in Your LessonsTechnology in Your Lessons

SummarySummary

• You learned how to use technology in You learned how to use technology in training.training.

• You were exposed to different types of You were exposed to different types of training you might not have used before.training you might not have used before.

• You learned about technology as used in You learned about technology as used in labs and remotely.labs and remotely.

• You planned your training with technology You planned your training with technology in mind and chose the appropriate in mind and chose the appropriate technology to use in the training.technology to use in the training.

Coming up next…Coming up next…

• 5:30 – 6:30 p.m. - Dinner5:30 – 6:30 p.m. - Dinner

• 7:00 – 8:30 p.m. – Steve Garwood 7:00 – 8:30 p.m. – Steve Garwood Technology PresentationTechnology Presentation