Treasury Center Wire Transfer...option, you first must create an Import Map. Import Maps can be...

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M&T Bank Treasury Center® Wire Transfer

USER GUIDE

Treasury Center Wire Transfer USER GUIDE

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TABLE OF CONTENTS

WIRE TRANSFER OVERVIEW...................................................................... 3

CREATING APPROVAL STRUCTURES ...................................................... 5

APPROVAL STRUCTURE EXAMPLE .......................................................... 6

CREATING WIRE TEMPLATES ..................................................................... 7

CREATING AND MANAGING TEMPLATE GROUPS ................................ 9

IMPORT WIRE TEMPLATE .......................................................................... 11

MANAGING YOUR WIRE TEMPLATES ..................................................... 12

INITIATING A SINGLE PAYMENT ...............................................................13

INITIATING MULTIPLE (REPETITIVE) WIRES AT ONCE ....................... 14

APPROVING WIRE PAYMENTS ................................................................ 15

WIRE PAYMENT STATUSES ..................................................................... 16

CREATING WIRE PAYMENT REPORTS .................................................... 17

APPENDIX I: PAYMENT INITIATION GUIDES .......................................... 18

CONTACT US ............................................................................................... 22



IMPORTANT SECURITY REMINDER TO

ADMINISTRATORS

Please be sure you carefully review the permissions assigned to your wire user(s) to ensure you segregate create/modify wire payment permissions from wire payment approval permissions and create/modify wire template permissions from approval template permissions. This will help increase your level of security against internet payments fraud.



WIRE TRANSFER OVERVIEW

M&T Bank Treasury Center’s Wire Transfer service allows you to originate Domestic, Tax, CHIPS (U.S. Dollar

International), and Foreign Exchange wire payments, as well as access historical wire information. Wire Transfer

features include:

Features Description

Payment List View Widget View, print or export summary and detail information of wires submitted via Treasury Center. Approve, Modify or Reject originated wires from this Widget. Maintains 200 days of historical information.

Add a New Payment Initiate a single wire payment, including wires from a template and Free Form wires, which are wires created without utilizing a template. Accessed from the Payment List View Widget.

Quick Entry Initiate unlimited repetitive wire payments at one time. Initiate template groups via Quick Entry. Accessed from the Payment List View Widget.

Template List View Widget

Manually enter and save the payment instructions that will be used to create wire payments. Create a File Map and import payment instructions that can be used to create wire payments. Create groups of Wire Templates for easy multi-entry submission.

Report Management widget

The following Standard Reports are available and can be customized: - Foreign Exchange Rates - Template Detail Report - Payment Detail Report

The Wire Transfer module is available daily, 24 hours per day, but wire payments must meet certain deadlines (by

payment method) to be processed same day. Domestic, Federal Tax and CHIPS wires can all be future dated 45 days in

advance.

Payment Method Availability (Monday–Friday, Business Days)

Federal Tax (Domestic USD) 6:00am–6:15pm ET

CHIPS (International USD) 6:00am–5:30pm ET

Federal Tax Payments 6:00am–4:30pm ET

FX Wires 8:00am–3:30pm ET

Note: Wire Payments entered after hours will be processed on the next business day. All times are Eastern Time zone.



Dual Approval is required for wire payment release, but Approval Structures can be established and used to offer more

robust approval workflows. Free Form wires can be originated or wires from templates. Templates store wire payment

instructions, such as:

• Type of payment being created (i.e. Domestic, CHIPS or FX)

• Account(s) from which the payment may be sent

• Who has permission to create payments using the Template and/or approve payments sent using the

Template

Approval Structures store instructions, such as:

• Number of approvals required to release the payment

• Number of approvals required at certain dollar thresholds

• Order of approvals that must occur

New templates, as well as changes to existing templates, require approval by a user with template approval

permissions before the templates may be used to create payments.



CREATING APPROVAL STRUCTURES

All wire payments, Free Form or from a Template, require at minimum Dual Approval for M&T Bank to process the payment. Dual Approval means at least one Treasury Center user initiates the payment and a different Treasury Center user approves the payment. For customers that want additional control and approval workflows, Treasury Center offers the ability to create, manage and save Approval Structures.

From the Approval Structure Maintenance widget:

Step 1 of 2 – Payment Methods and Accounts

1. Click Add Approval Workflow.

2. Enter a Panel Workflow Code (the name of the workflow) and a Description.

3. You can choose to create this Approval Structure to apply to one, multiple, all Payment Methods, or a specific

payment Template(s).

4. Select the desired Entry Method.

5. Select the desired Account(s).

6. Click Continue.

Step 2 of 2 – Threshold Amounts and Approvers

1. Enter a Threshold Amount.

2. Select an Approval Sequence.

• Fixed All – Payments must be approved in the exact order of Approver Names

• Fixed First – Any user(s) designated as Approver Name 1 must always be the first to approve a payment

• Fixed Last – Any user(s) designated as the last Approver Name must be the last to approve a payment

• Not Fixed – Payments can be approved in any order of Approver Names

3. Select as many Approver Names as desired. Note: Users are designated an Approver Names in Step 2 of 4 in User

Administration.

4. Click Save.

Note: You can add additional Approvers to a Threshold, additional Approver Sequences to a Threshold and/or

additional Thresholds.

An example of Step 2 of 2 Threshold Amounts and Approvers is shown on the next page (page 6).



APPROVAL STRUCTURE EXAMPLE

• The Threshold Amount is set at $50,000 • If a wire is submitted for under $50,000 with this Approval Structure, it requires one user designated as

Supervisor and one user designated Manager to first approve the wire – order of Approver name does not matter for Approver Name 1 and 2

• Once the payment has received approval by both a user designated as Supervisor and a user designated as a

Manager, the last approver must be made by a user designated as SVP



CREATING WIRE TEMPLATES

Template creation is accessed from the Template List View Widget. This widget is located on the Payments Management workspace.

To Create a Template:

1. Click Add New Template.

2. Select the desired Wire Template Type from the dropdown. You can also type in the Template Type as well.

3. Click Continue.

4. Templates are organized into sections. Complete each section according to the template type selected.

• Mandatory fields will be identified by a red asterisk (“*”)

• Additional Information Sections can be expanded or collapsed by clicking on “>”

• Some fields show a lock icon. To lock or unlock the field click on the lock icon. When the lock is locked, the field

cannot be modified when submitting a wire payment

• At any point you can save your progress and finish the template later by clicking the Save for Later button

5. Template Information. In this section you fill out information to help identify the template and security controls:

• Template Name

• Template Description

• Approval Workflow – the Approval Structure is set up separately from payment templates and dictates the

approval workflow that needs to be followed for the Wire to be processed. See page 5 for more detail

• Max Trans Amount – set a max dollar amount for the template. If a dollar amount is input greater that the Max

Trans Amount, the wire will fail

• Restrict – if this checkbox is clicked only users that are given access to this template via User Maintenance can

access and use the template

6. Originator Information: In this section you select your sending account:

• Account Number - Select the desired sending Account by clicking the dropdown. You can search for your

account by scrolling down or typing in your account name or account number.

• Customer Reference – this does not travel with the wire payment but is captured and retained in the Summary

Grid.

• Internal Comment – this does not travel with the wire payment but is captured and retained in the Summary

Grid.



7. Beneficiary Information: This section is where you fill out information pertaining to receiver of the wire:

Domestic Federal Tax CHIPS Foreign Exchange (FX)

• Name • Address Line 1 • Address Line 2 • Country • City • State Postal Code • Account Number • Bank Code Type • Bank Code • Amount

• Tax Type Code • 9 Digit EIN • Tax Payer Name Control • Tax Payer Name • Tax Year • Tax Month

• Name • Address Line 1 • Address Line 2 • Country • City • Province/State • Postal Code • Account Type • Account Number • Bank Code Type • Bank Code • Charges • Amount

• Name • Address Line 1 • Address Line 2 • Country • City • Province/State • Postal Code • Account Type • Account Number • Bank Code Type • Bank Code • Charges • Amount

Domestic Wire Beneficiary Example:

8. Additional Information: This section provides the ability to add additional instructions/information with your wire

payment including:

• Correspondent Bank - if needed

• Payment Details – if you wish to send any remittance with your wire, e.g. invoice number

• Bank to Bank Instructions – if needed

• Originator Details – if you are a financial services company originating a wire on behalf of an individual or entity

Note: If your wire is recurring, meaning it should be sent out for the same amount on a defined schedule, you can turn

on a schedule within any template by clicking the Make Recurring checkbox, located at the bottom of the template.



CREATING AND MANAGING TEMPLATE GROUPS

With Treasury Center you can create groups of templates. This allows you to access and originate wire payments from

multiple repetitive templates at one time when you use Quick Entry.

To Create a Template Group:

1. Click the Manage Template Groups.

2. Enter a Group Name.

3. Enter a Group Description.

4. To Add Templates to your group

• Click and hold on the desired template and drag it from the left side to the right side

• Click the checkbox of the desired template(s) and then click Move selected items below the list of templates

5. Click Save.



To Manage a Template Group:

1. Click the Manage Template Groups.

2. Locate your desired Template Group.

3. Click the dropdown next to View in the Actions column.

• You can select Modify and make changes

• You can select to Delete the Template Group



IMPORT WIRE TEMPLATE

The Template List View Widget allows you to Import Wire Templates as an entry option. To take advantage of this

option, you first must create an Import Map. Import Maps can be created from the Import Widget. Wire Template

Import Maps can be Delimited or Fixed. The creation of an import map is not covered in this user guide.

To Import a Wire Template:

1. Create a Wire Template Import Map.

2. Click File Import.

3. Select your map form the Format Section.

4. Click Browse and locate the file you wish to import.

5. Click File Import.

Note: If your import fails, there will be a report that you can view, which will indicate all errors.



MANAGING YOUR WIRE TEMPLATES

The Template List View Widget allows you to efficiently view and manage all your wire templates. From this widget you can create and save List Views for future use based on criteria such sending account, template status, etc. and determine what columns and column order you want displayed. Template Summary and Detail views can be exported or printed as a PDF report as well.

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2

5 4

3

1. Filter

2. View or Take Action on individual templates

3. Approve, Unapprove, Reject or Delete one, multiple or all templates 4. Choose which columns you want displayed or hidden

5. Access or create new List Views



INITIATING A SINGLE PAYMENT

You can initiate a payment from the Payment List View Widget. This guide will focus on initiating a payment from a

template.

1. Click Add New Payment. You will have two options:

• Select a Payment Type – used for Free Form, one-off wire payments. No originator or beneficiary information is

prefilled

• Select a Payment Template – access a pre-established active wire template

2. Click Select a Payment Template.

3. Use the dropdown or type in your template name and select the desired template. Click Continue.

4. Enter the Value Date.

5. Enter the Dollar Amount.

6. In the Additional Information Section update any Payment Details if needed.

7. Click Submit.



INITIATING MULTIPLE (REPETITIVE) WIRES AT ONCE

You have the option to enter multiple repetitive wire payments at one time.

1. Click the Quick Entry.

2. Use the dropdown or type in your template name or template group.

3. Enter the Value Date.

4. Enter the Dollar Amount.

6. Click Add Quick Entry to add additional payment.

7. Click Submit.



APPROVING WIRE PAYMENTS

To help ensure the accuracy of payments and control of funds, Treasury Center allows a second user to view payments pending approval, review and decision them. To make this easy we have a loaded predefined List View named “Payments Requiring My Approval”. When this List View is selected it will load all payments where you are an approver.

1

1. Predefined List View

2a. Ability to select one, multiple or all payments pending approval

2b. Action buttons to Approve, Unapprove, Reject or Delete payment 3. Click View to review the wire details and approve from the detail view or click the dropdown next to View and

access the same payment options mentioned above in 2b

2a

2b

3



WIRE PAYMENT STATUSES

In the Payment List View widget, the following status might appear to indicate where your payment is in its lifecycle:

Status Description

Entered Entered without errors, ready for approval workflow. Can be modified or deleted.

Incomplete Saved in an incomplete status, for later completion. Not available for workflow. Can be modified or deleted.

Needs Repair Needs repair, usually due to an error in a file import validation.

Incomplete Approval Currently in approval workflow. Not available for modification or deletion.

Approved Approval workflow complete. Not available for modification or deletion. Ready to be picked up by M&T Bank.

Approver Rejected Rejected by approver. Not available for workflow. Can be modified or deleted.

Deleted Deleted. Not available for workflow or modification.

Approval Window Passed

Payment did not get sent out; it was not approved before the cutoff time.

Bank Received Received by M&T Bank. Not available for deletion or modification.

Bank Confirmed Confirmed by M&T Bank. Not available for deletion or modification. Reference number details included.

Rejected Rejected by M&T Bank. Not available for workflow, deletion, or modification.



CREATING WIRE PAYMENT REPORTS

The Payment List View Widget lists allows you to efficiently view, manage and create reports of all your wire payments. From this widget you can create and save List Views for future use based on criteria such as date, date range, sending account, payment status, etc. and determine what columns and column order you want displayed. Payment Summary and Detail views can be exported or printed as a PDF report as well.

1. Filter – by date, date range, sending account, status, etc.

2. View individual wire payment details – from the detail view you can print or export the payment details

3. Choose which columns are displayed or hidden

4. Print or export wire payment summary

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2

4

3



APPENDIX I : PAYMENT INITIATION GUIDES

The following guides provide information on the details needed to complete wire payments.

Payment In it iation Guide: USD Wire Payment

Field Label Mandatory or Optional

Description Comments

Amount Mandatory The amount of the payment in USD

Value Date Mandatory The date you want the payment to post to the beneficiary account

Wires can be value dated up to 45 days in the future

Beneficiary Name Mandatory Name of the person /entity receiving the payment

Must be entered at payment creation for non-repetitive payments only. This information is pre-filled for repetitive payments based upon the information entered when the template was created. If changes to a Repetitive payment are required, the change(s) must be made and then approved within the template

Beneficiary Account Number

Mandatory Account number for the person/entity receiving the payment

Beneficiary Address Optional Address of the person/entity receiving the payment

Beneficiary FI Name (1) Mandatory Name of the Financial Institution receiving the payment

Beneficiary FI ID Mandatory Fed Routing Number or CHIPS ABA for the Beneficiary Financial Institution

Beneficiary FI Address Optional Address of the Beneficiary Financial Institution

Additional Information Optional

This field may be used to add any additional information that should be supplied with the payment (i.e. invoice number) Exercise caution when

completing these sections. Bank-to-Bank Information and Receiver FI ID sections should only be completed if you are given specific instructions to do so by the beneficiary or beneficiary bank

Bank-to-Bank Information Optional

This field may be used to provide the Beneficiary Bank or correspondent bank additional information to help them apply the payment. Do not use this field unless specifically instructed by the beneficiary

Receiver FI ID Optional

This field may be used if the Beneficiary has provided you with specific instructions regarding which correspondent bank should be used for the payment

(1) To search for the Beneficiary Bank FI ID click Select FI and a table will populate where you will have the ability to search and filter.



Payment In it iation Guide: Foreign Exchange Wire Payment

Field Label Mandatory or Optional Description Comments

Credit Amount Mandatory The foreign currency that should be delivered to the beneficiary The dollar amount to be sent

Debit Amount NA The U.S. Dollar Amount against the Exchange Rate

The estimated exchange rate ("indicative exchange rate'') will automatically appear once you have selected the Transfer Currency and populated either the USD or FCY Amount field

Value Date Mandatory The date you want the payment to post to the beneficiary account

Foreign currency wires generally take a minimum of two business days to settle

Charges Mandatory This refers to the party that incurs any correspondent banking fees that may apply as the payment is routed to the beneficiary

The Advice Charge defaults to Beneficiary. This means any correspondent banking fees that may apply will be deducted from the principal amount of the payment before the payment settles to the beneficiary's account. If the Advice Charge field is changed to Sender, your M&T account may be charged a correspondent banking fee.

Beneficiary Name Mandatory Name of the person/ entity receiving the payment

Must be entered at payment creation for Non-Repetitive payments only. This information is pre-filled for Repetitive payments based upon information entered when the template was created. If changes to a Repetitive payment are required, the change(s) must be made and then approved within the template. Note: Certain currencies may require different information in place of beneficiary account number, such as an International Bank Account Number (IBAN) for Euro payments or CLABE Number for payments in Mexican Pesos

Beneficiary Account Mandatory Account number for the person/entity receiving the payment

Beneficiary Address Optional Address of the person/ entity receiving the payment

Bank Code Mandatory Name of the Financial Institution receiving the payment

Bank Code Type Mandatory BIC/SWIFT code for the Beneficiary Financial Institution



Field Label Mandatory or Optional Description Comments

Additional Information Optional This field may be used to add any additional information that should be supplied with the payment (i.e. invoice number)

Bank-to Bank Information Optional

This field may be used to provide the Beneficiary Bank (or correspondent bank) additional information to help them apply the payment. Do not use this field unless specifically instructed by the beneficiary

Specific information may be required in this field for certain currencies such as British Pound (GBP) sort code, Canadian Dollar (CAD) Transit Number or Australian Dollar (AUD) BSB Code. If specific information is required according to the chosen currency, the Bank to Bank Information field label will change to reflect the type of information required. The information required should be provided by the beneficiary

Receiver FI ID Optional

This field may be used if the Beneficiary has provided you with specific instructions regarding which correspondent bank should be used for the payment



Payment In it iation Guide: Tax Payment

This payment method should be used when initiating tax payments to a state or Federal taxing authority.

Instructions for making wire payments vary by taxing authority. Please refer to the taxing authority’s specific

instructions to ensure you input the information in the format required by the state or Federal taxing authority.

Note: In the event a tax payment you submit is not formatted correctly, the payment may be delayed or returned,

potentially resulting in fees. If the payment is returned you will be notified by an M&T representative.

Instructions for a Federal wire tax payment can be found on the IRS Electronic Payment Options Home Page (https://www.irs.gov/uac/Same-Day-Wire-Federal-Tax-Payments).

https://www.irs.gov/uac/Same-Day-Wire-Federal-Tax-Payments



CONTACT US

WE ARE HERE TO ASSIST YOU.

For Treasury Center questions or other Treasury Management services, please contact your Treasury Management

Consultant or call M&T’s Treasury Management Service Team at:

1 (800) 724-2240

MONDAY – FRIDAY 8AM TO 6PM ET

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