Treasurers Report

To the Board of Directors

September 8, 2012

Board Responsibilities

• Fraud • The Board is responsible for considering how

FRAUD could occur within the Organization» Theft – Cash, Assets, Identity or Intellectual

Property

» Overriding of Internal Controls

• The Auditors will Ask what steps we have taken to identify or detect fraud

• We should think about the ways Fraud could be going on, or how we can reduce the occurrence of Fraud.

0ct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Jul-12Cash on hand Operating 83,387 (51,113) (195,274) (207,261) (352,435) (704,455) (871,217) 1,151,890 881,324 691,394 Camp Funds 998,241 998,241 998,241 998,241 998,241 998,241 998,241 998,241 998,241 998,241 Total Cash on hand (beginning of month) 1,081,628 947,128 802,967 790,980 645,806 293,786 127,024 2,150,131 1,879,565 1,689,635CASH RECEIPTSRetail Sales (net) 11,616 7,031 3,606 6,061 3,910 7,748 3,748 9,130 2,062 3,438Product Sales (net) (4,807) 211,018 14,396 (677,098) 109,007 2,698,404 76,043 3,967 -1,677Nut and Candy Sales (net)Program Fee Income 6,172 13,970 1,238 6,728 2,923 10,419 2,361 (330) 39,371 -74Icimani Adventure Center Camp Site Rental 548 3,358 2,609 3,126 4,580 4,887 (120) 60 1,450 Fund Raising Initiative 4,952 5,100 350 100 0Camp Sugar Hollow 335 590 40 -380 30 455Camp Sacajawea 260 140 570 110 140 40 494 294 95Fund Development General Operating 3,921 12,971 24,818 5,643 5,863 7,875 21,881 15,103 39,277 20,444 United Ways 5,453 5,665 2,614 101 6,651 5,210 2,681 5,704 6,369 4,920 Donor Designated/Grants 1,000 7,000 75 1,900 14,578Net Loan Proceeds 635,000Miscellaneous Income 7,284 2,381 671 6,121 562 -61 19 7,801 1,300 20,789Change in Balance Sheet Accounts 48,550 42,355 10,299TOTAL CASH RECEIPTS ( END OF THE MONTH) 84,689 62,932 248,148 85,274 -18,838 146,438 2,758,928 114,280 92,700 49,385Total cash available 1,166,317 1,010,060 1,051,115 876,254 626,968 440,224 2,885,952 2,264,411 1,972,265 1,739,020

CASH PAID OUTSalaries and Wages 117,963 116,442 124,579 119,875 118,433 120,094 116,462 127,523 119,667 115,232Employee benefit programs 25,644 24,396 24,301 21,342 21,910 26,108 23,309 22,221 23,132 19,948FICA , Workers Comp Ins, Unemployment Taxes 8,581 8,420 9,035 14,958 14,178 14,029 13,035 10,171 16,132 10,097Professional fees 11,248 1,301 2,657 7,990 1,079 1,628 2,380 1,938 15,055 6,856Supplies 4,879 6,149 6,203 16,533 5,445 14,603 11,795 5,950 43,628 -229Telephone 3,603 3,847 3,489 3,257 2,030 4,227 3,323 3,378 1,559 3,283Postage 2,518 4,500 698 9 1,998 7,811 -20 2,067 669 497Occupancy 8,633 8,198 51,731 10,138 10,005 67,348 5,559 8,171 4,934 7,786Equipment Rental Repair & Maint 4,413 4,796 6,269 9,816 5,105 7,375 5,145 8,125 7,745 11,272Printing and Publications 11,105 3,123 2,004 9,413 326 2,467 0 67 778 7,380Travel 4,195 13,974 3,104 5,072 2,420 7,169 -462 4,222 2,692 4,348Conferences, Convention and Training 68 1,095 621 7,098 2,225 6,165 66 3,671 272 590Assistance to Individuals and Troops 4,859 6,429 2,141 803 2,741 6,157 1,363 3,079 956 3,231Membership Dues 1,146 135 450 354 196 145 40 305Interest on Mortgages 3,053 2,966 3,122 3,130 2,868 3,022 2,865 2,961 2,936 5,427Insurance (other than health) 1,685 15,138Miscellaneous 946 1,322 916 660 794 1,122 961 2,947 426 -141 Cookie Loan Reduction 85,000 550,000Capital Purchases-Icimani 6,335 1,997 8,555Change in /Balance Sheet Accounts 18,815 56,429 22,045 161,220 42,049 16,655TOTAL CASH PAID OUT 219,189 207,093 260,135 230,448 333,182 313,200 735,821 384,846 282,630 221,092

Cash Statement for October 1 2011 through September 30, 2012Girls Scouts of Virginia Skyline Council

• Monthly Operating Expenses exceed Income by $220,000 on Average

• Board Designated Camp Funds ~ $998,241 – Remain Constant since Final Numbers from Cookie Sale in April 2012

Cash Overview

1,151,890

881,324

691,394

998,241 998,241 998,241

0

200,000

400,000

600,000

800,000

1,000,000

1,200,000

1,400,000

May June July Month End Values

Operating Cash

Board Restricted Camp Funds

Linear (Operating Cash)

Girl Scouts of Virginia Skyline Council

YTD Comparison 10/11 - 11/12 Unrestricted & Temp Restricted

Period of October 1, 2011 through July 31, 2012

11/12 YTD Actual

YTD Adjusted 11/12 Budget Adjustments Budget % Budget

Revenue

Public Support

General Operating 209,500 209,500 90,282 43.1%

Restricted & All Other Contributions 82,000 82,000 72,456 88.4% United Way Allocations & Donor Designations 98,000 (40,000) 58,000 53,503 92.2%

Non-cash (in-kind) Contributions 72,620 72,620 33,573 46.2%

Icimani 0 0 1,098 0.0% Total Public Support $462,120 ($40,000) $422,120 $250,913 59.4%

Revenue Product Net Sales 2,325,822 (5,616) 2,320,206 2,311,774 99.4% Council Shop Net Sales 66,936 66,936 60,269 90.0%

Program Service Income 205,447 205,447 112,782 54.9%

All Other Revenue 36,679 36,679 43,111 117.5% Total Revenue $2,634,884 ($5,616) $2,629,268 $2,527,936 95.9%

Total Revenues $3,097,004 ($45,616) $3,051,388 $2,778,849 91.1%

Girl Scouts of Virginia Skyline Council

YTD Comparison 10/11 - 11/12 Unrestricted & Temp Restricted

Period of October 1, 2011 through July 31, 2012

YTD Adjusted Actual

11/12 Budget Adjustments BudgetYTD 11/12

% Budget

Expenses

Personnel Costs Salaries 1,465,895 (28,739) 1,437,156 1,196,272 81.6% Health & Retirement Benefits 282,833 282,833 232,343 82.1% Payroll Txs & Workers Comp Ins 136,243 136,243 119,106 87.4%

Total Personnel Costs $1,884,971 ($28,739) $1,856,232 $1,547,722 82.1%

Other Administrative Expenses Professional Fees 94,508 94,508 58,822 62.2% Supplies 215,797 215,797 137,482 63.7% Telephone 44,697 44,697 34,287 76.7% Postage 35,831 35,831 26,548 74.1% Occupancy 238,015 (1,729) 236,286 187,612 78.8% Equipment Rental, Repair & Maint. 84,038 7,016 91,054 74,793 89.0% Printing and Publications 72,677 72,677 36,765 50.6% Travel 114,644 114,644 64,012 55.8% Conferences, Conventions & Training 21,891 18,500 40,391 24,687 112.8% Specific Assistance to Individuals 45,900 45,900 32,190 70.1% Membership Dues 6,129 6,129 3,281 53.5% Interest Expense 37,261 37,261 29,831 80.1% Insurance 43,898 43,898 37,371 85.1% Miscellaneous Expenses 31,126 31,126 14,374 46.2%

Total Other Administrative Expenses $1,086,412 $23,787 $1,110,199 $762,053 70.1%

Total Expenses $2,971,383 ($4,952) $2,966,431 $2,309,775 77.7%

Girl Scouts of Virginia Skyline Council

YTD Comparison 10/11 - 11/12 Unrestricted & Temp Restricted

Period of October 1, 2011 through July 31, 2012

YTD Adjusted Actual11/12 Budget Adjustments Budget YTD 11/12

Net Income $125,621 ($40,664) $84,957

Changes since March revised budgetCookie Product Sale ($5,616)Replacement of retail shop air conditioning unit ($5,561)Financial and Fund Development software training ($10,000)Salary and benefit savings $28,739 $469,074 YTD Net IncomeUnited Way Income Loss ($40,000)Replacement of Icimani Mower(8,555-7,100) ($1,455) Less Avg ExpensesDeposit Return -computer system $1,729 (220,000) AugustTraining ($4,500) (220,000) SeptemberGSUSA Plan Ahead Conference ($4,000)

($40,664) 29,074 Projected Net Profit

Negative = More Expenses

Projected Budget Surplus

July 2012 - Highlights

• Revised Projected Budget shows a Surplus of $84,957

• Actual Revenues from General Operating, Program Service and In-kind Donations are only 50%, but we are 10 Months into the Year

• Projected Net Income is $29,074

Summary

• Our Financial Position Continues to Improve – But we need to find more revenue sources

• General Operation Donations are still needed.

• The 100th Anniversary ~ A great Donation Conversation Starter

• Who can you ask to Donate?