Transform your Account Analysis and Drilldown using User-Defined Views in R12

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REMINDER

Check in on the COLLABORATE mobile app

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Transform your Account Analysis and Drilldown using User-Defined Views in R12

Prepared by:Prithis DasDynamique Solutions LLC

Session ID#: 13972

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Presenter’s background

■ Over 18 years in the Oracle EBS sphere■ Over 22 years of business process improvement experience■ Consulting experience with Big 5 and other major

organizations■ Oracle Certified Specialist in General Ledger■ Chartered Accountant and Management Accountant from

India■ Authored and presented papers on SLA, Web ADI, Reports

Manager at several OAUG and local events■ Currently on a major R12 upgrade■ Contact:

▪ Cell: 630.3649457

▪ Email: [email protected]

▪ Web: Dynamiquesolutionsllc.com

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Agenda

■ The Account Inquiry form■ Limitations of the Account Inquiry Form■ The Account Analysis and Drilldown Form

▪ Key Features

▪ Personalization

▪ Creating Views

▪ Using Views

▪ Key Considerations

■ Summary■ Questions

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The Account Inquiry Form

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■ Usage▪ General Ledger > Inquiry > Account


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■ Results


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■ Detail Balances▪ Accessible from the Show Balances button

▪ Can setup a Folder to add/hide columns


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■ Journal Details▪ Accessible from the Show Balances button

▪ Can setup a Folder to add/hide columns


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■ Limitations▪ Need to type in Account range every time

▪ Cannot filter out accounts with no balances

▪ User needs to navigate through large number of accounts before finding desired results

■ Bug 9442359▪ GL-ACCT Inquiry form returns combinations with no balances in

GL_BALANCES table— “Most users are not currently using the GL inquiry screen because its

so difficult to get at combinations with balances in them. Due to this issue, the user has to dip in and out of ‘Show balances’ for each combination that the query returned to find where there might actually be financial values, only to discover there are none. This is decreasing efficiency for users.”

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The Account Analysis and Drilldown Form

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■ Navigation▪ General Ledger Super User > Inquiry

■ Availability▪ R12 as well as 11i

■ Menu function▪ Requires the function “Account Analysis and Drilldown Main

Page” to be added to the Menu/sub-menu

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The Account Analysis and Drilldown Form - Key Features■ Inquiry Type

▪ Period Listing or Period Trend

■ Search Criteria▪ Account Range and Period Range

— Must enter complete and valid code combinations, no wildcards or blanks!

▪ Filter for “Display Accounts With No Activity”

■ Export button▪ Export to Excel for further analysis

■ Results area▪ Can be personalized

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▪ Period Listing

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▪ Period Trend

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The Account Analysis and Drilldown Form - Key Features■ Search criteria

▪ Can be personalized

▪ Account number from and Account To must exist— No wildcards allowed!

▪ Filter for “Display Accounts With No Activity”

You may wish set defaults

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The Account Analysis and Drilldown Form - Key Features■ Export button

▪ Export to Excel in a “csv” format for further analysis

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The Account Analysis and Drilldown Form - Key Features■ Results area

▪ Can be personalized

You may wish to remove these columns

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The Account Analysis and Drilldown Form - Personalization■ Personalizing the Search

▪ Hide Display Summary Accounts parameter

▪ Display Accounts With No Activity = No

■ Set Profile Options▪ Personalize Self-Service Defn = Yes (preferably at User level)

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■ Navigate to the Account Analysis and Drilldown page.▪ Click on the Personalize “Search” link

▪ Scroll down to “Message Choice: Display Summary Accounts”

▪ Click on the Personalize (pencil) icon

▪ Change the Property “Rendered” to “false”

▪ Apply and Return to Application

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■ Navigate to the Account Analysis and Drilldown page.▪ Click on the Personalize “Search” link

▪ Scroll down to “Message Choice: Display Accounts With No Activity”

▪ Click on the Personalize (pencil) icon

▪ Change the Property “Initial Value” to “N”


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The Account Analysis and Drilldown Form - Personalization■ Results of Personalizing the Search



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The Account Analysis and Drilldown Form - Personalization■ Personalizing the Results area

▪ We wish to get rid of the Summary Accounts column

▪ First run a query to get results

▪ Click on the “Personalize "Balance Inquiry Period Listing Tab...“ link

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The Account Analysis and Drilldown Form - Personalization■ Personalizing the Results area

▪ Change the property “Rendered” to “false” for the following item:— Column: (DrillSummAccountCCPL)


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The Account Analysis and Drilldown Form - Views■ Views

▪ A view is the combination of saved search parameters and search results layout without the search results data.

▪ To create a view, choose the Create Period Listing View button or the Create Period Trend View button. These buttons display after you choose the New Search button.

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The Account Analysis and Drilldown Form - Using Views■ Using Views

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The Account Analysis and Drilldown Form - Using Views■ Creating Views

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▪ General Properties

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▪ Attribute Properties— Move columns to be displayed on the right

— Move unwanted columns to the left

– Does not work for Summary Accounts

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▪ Attribute Properties— Renaming Columns / Totaling

– Totaling does nothing in this particular page

» “Select the checkbox in the "Show Total" column as applicable, if you would like a total to display.”

» However, no checkbox is to be seen in 12.1.3

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▪ Sort Settings

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▪ Search Query to Filter Data in your Table

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▪ Search Query to Filter Data in your Table— Here you can add an Account range

— Set Display Accounts With No Activity = No

▪ Apply

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▪ View is now accessible from a drop-down box

▪ Selecting the View gives you “instant” results

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▪ View(s) is now accessible from a drop-down box

▪ Select the View and click on Go

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The Account Analysis and Drilldown Form - Key Considerations■ Number of records fetched in result

▪ When querying accounts in the Account Analysis and Drilldown, only 201 accounts are retrieved

▪ The same is seen when drilling down from a Journal Entry on the Journals form

▪ The 201 row limit is set by default for all customers in Oracle Applications Framework pages for performance reasons

▪ The profile option that controls this value is FND: View Object Max Fetch Size

▪ Set to 1000 in client production system without noticing any performance issue

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The Account Analysis and Drilldown Form - Key Considerations■ Ability to assign Views to all users (Doc 344169.1)

▪ Login as functional user SYSADMIN

▪ Assign the Functional Administrator responsibility

▪ Set the Personalize Self-Service Defn profile option to Yes

▪ Set the FND: Personalization Region Link Enabled profile option to Minimal or Yes

▪ Navigate to the Account Analysis and Drilldown page

▪ Click on the Personalize "Balance Inquiry Period Listing Tab..." link above the results table in the Period Listing inquiry type

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▪ Click on the eye glasses icon in the Seeded User Views column

▪ Create a new view or duplicate an existing one

Note: Only Columns and Sorting Options are available to Sysadmin.Additional search filters are NOT available

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▪ After View is created by Sysadmin

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▪ User sees both sets of Views (self-created and Sysadmin-created)

▪ The self-created view gets accounts, amounts and periods

▪ The Sysadmin-created view super-imposes the Sysadmin-created view columns over the user results

▪ First select User view, then Sysadmin View

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▪ The user can modify or delete her own Views, but not those created by Sysadmin

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The Account Analysis and Drilldown Form - Key Considerations■ Views can be created at multiple levels:

▪ Account Balances

▪ Journal Lines

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The Account Analysis and Drilldown Form - Key Considerations■ View at Journal Line Level

▪ Can display multiple Subledger details

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The Account Analysis and Drilldown Form - Key Considerations■ Accounting Periods

▪ Accounting Periods are “hard coded” into the View

▪ Can setup Views with period ranges

▪ Periods can be modified at any time

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The Account Analysis and Drilldown Form - Key Considerations■ Security

▪ MO: Operating Unit Profile Option is used for Drilldown

▪ MO: Security Profile Option is used to restrict data

▪ Data Access Sets and Security Rules are observed

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The Account Analysis and Drilldown Form - Summary■ Web based form with similar parameters with Account Inquiry

form■ Ability to filter out Accounts with no activity■ Cannot use wildcards on account searches, but Views support

account ranges with non-existent CCIDs■ Views can be created at multiple levels■ Results can be personalized to display additional columns■ Views can be setup by Sysadmin and shared with all users■ Security framework is observed for display of results.

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The Account Analysis and Drilldown Form - Questions

Questions???

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Transform your Account Analysis and Drilldown using User-Defined Views in R12

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