Training Need Analysis.sandeep

8/8/2019 Training Need Analysis.sandeep

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PROJECT ONTRAINING NEED ANALYSIS

Submitted to,

Prof. DeeptiPathak

Submitted by,

SandeepYadav

O9PGDM082

Galgotias Business School



Contents

y Introduction of the company

y Training Objectives/Need

y Methods of TrainingOf the job TrainingOn the job Training

y Training Implementation

y Training Evaluation



Indian Oil

Indian Oil Corporation, or Indian Oil, an Indian state owned oil and gas company. It is India¶s

largest commercial enterprise, ranking 105th on the Fortune Global 500 list in 2009. Indian Oiland its subsidiaries account for a 47% share in the petroleum products market, 40% share in

refining capacity and 67% downstream sector pipelines capacity in India. The Indian Oil Group

of Companies owns and operates 10 of India's 19 refineries with a combined refining capacity of

60.2 million metric tons per year.

Indian Oil operates the largest and the widest network of fuel stations in the country, numbering

about 17606 (15557 regular ROs & 2049 KissanSewa Kendra). It has also started Auto LPG

Dispensing Stations (ALDS). It supplies Indane cooking gas to over 47.5 million households

through a network of 4,990 Indian distributors. In addition

,Indian Oil's Research and

Development Center (R&D) at Faridabad supports, develops and provides the necessary

technology solutions to the operating divisions of the corporation and its customers within the

country and abroad. Subsequently, Indian Oil Technologies Limited - a wholly owned

subsidiary, was set up in 2003, with a vision to market the technologies developed at Indian Oil's

Research and Development Center. It has been modeled on the R&D marketing arms of Royal

Dutch Shell and British Petroleum.

Training in IOCL:

Academic Collaborations:

To meet the emerging challenges of post-deregulated era of the oil sector , Indian Oil in 1995 set

up the Indian Oil Institute of PetroleumManagement (IiPM) as an apex center for learning. The

only one of its kind in the petroleum sector , IiPM aims to create a vibrant bridge of knowledge

managers to lead the Indian energy companies. Since the last 12 years, IiPM has been conducting

global standard international business management programmes for executive along with various

management development programmes.

As an ISO 9001-2000 certificate institute, IiPM has been awarded the Golden Peacock National

Award for µInnovative Training Practices¶ by the Institute of Directors (IOD), for 1998, 2000, 2005, 2006 and for the year 2007 as well. For the year 2006-2007, the Indian Society of Training

& Development (ISTD) also presented the µInnovative Training Practices¶ award to IiPM. It also

received the µBest Innovation in Teaching¶ award from the Association of Indian Management

Schools for the year 1998-99.



OBJECTIVE OF THE PROJECT

The main objective of the project is to analyse the training needs for employees of IOCL ,salesa

training program for the employees .

ROLE OF TRAINING

Areas of Training

The Areas of Training in which training is offered may be classified into the

following categories:

K nowledge

Here the trainee learns about a set of rules and regulations about the job, the staff

and the products or services offered by the company. The aim is to make the new

employee fully aware of what goes inside and outside the company.



Technical Skills

The employee is taught a specific skill (e.g. , operating a machine and handling

computer) so that he can acquire that skill and contribute meaningfully.

Social Skills

The employee is made to learn about himself and other , develop a right mentalattitude, towards the job, colleagues and the company. The principal focus is on

teaching the employee how to be a team member and get ahead.

Techniques

This involves the application of knowledge and skill to various on-the-job

situations. In addition to improving the skills and knowledge of employees,

training aims at clouding employee attitudes: When administered properly, a

trainingprogramme. It will go a long way in obtaining employee loyalty, support

and commitment to company activities.

Need for Employee Training and Development

Training and development can be initiated for a variety of reasons for an employee or group of

employees, e.g.

a.) When a performance appraisal indicates performance improvement is needed

b.) To "benchmark" the status of improvement so far in a performance

improvement effort

c.) As part of an overall professional development program

d.) As part of succession planning to help an employee be eligible for a planned

change in role in the organization

e.) To "pilot", or test, the operation of a new performance management system

f.) To train about a specific topic (see below)

Issues in Employee Training in IOCL

1. Communications: The increasing diversity of today's workforce brings a wide variety of

languages and customs.



2. Computer skills: Computer skills are becoming a necessity for conducting administrative and

office tasks.

3. Customer service: Increased competition in today's global marketplace makes it critical that

employees understand and meet the needs of customers.

4. Diversity: Diversity training usually includes explanation about how people have different

perspectives and views, and includes techniques to value diversity

5. Ethics: Today's society has increasing expectations about corporate social responsibility.

Also, today's diverse workforce brings a wide variety of values and morals to the workplace.

6. Human relations: The increased stresses of today's workplace can include misunderstandings

and conflict. Training can people to get along in the workplace.

7. Quality initiatives: Initiatives such as Total Quality Management, Quality Circles,

benchmarking, etc., require basic training about quality concepts, guidelines and standards for quality, etc.

8. Safety: Safety training is critical where working with heavy equipment, hazardous chemicals,

repetitive activities, etc., but can also be useful with practical advice for avoiding assaults, etc.

9. Sexual harassment: Sexual harassment training usually includes careful description of the

organization's policies about sexual harassment, especially about what are inappropriate

behaviors.



Methods of Training

The various methods that come under Cognitive approach are:

LECTURES DEMONSTRATIONS DISCUSSIONS

COMPUTER BASED TRAINING (CBT)

INTELLEGENT TUTORIAL SYSTEM(ITS)

PROGRAMMED INSTRUCTION (PI)

VIRTUAL REALITY

The various methods that come under Behavioral approach are:

GAMES AND SIMULATIONS

BEHAVIOR-MODELING BUSINESS GAMES

CASE STUDIES EQUIPMENT STIMULATORS

IN-BASKET TECH NIQUE ROLE PLAYS

ON

THE JOB TRAININ

G ±

The development of a manager's abilities can take place on the job. The four techniques for onthe job development are:

y COACHINGy MENTORING

y JOB ROTATIONy JOB INSTRUCTION TECH NIQUE (JIT)

OFF THE JOB TRAINING ±

There are many management development techniques that an employee can take in off the job.

The few popular methods are:

SENSITIVITY TRAINING TRANSACTIONAL ANALYSIS

STRAIGHT LECTURES/ LECTURES



Indian Oil usually uses tese various training programs as part of its employees

welfare and training needs.

Basically Indian Oil in 1995 set up the Indian Oil Institute of Petroleum Management(IiPM) as an apex center for learning. The only one of its kind in the petroleum

sector , IiPM aims to create a vibrant bridge of knowledge managers to lead the Indian

energy companies. So, many a time it sends employees there for class room trainingand lecturers for making them up to date as per the requirement of the business andthe organization.

Training Design

Training climate ± A good training climate comprises of ambience, tone, feelings, positive perception for training program, etc. Therefore, when the climate is favorable nothing goes

wrong but when the climate is unfavorable, almost everything goes wrong.

Trainees¶ learning style ± the learning style, age, experience, educational background of

trainees must be kept in mind in order to get the right pitch to the design of the program.

Training strategies ± Once the training objective has been identified, the trainer translates it intospecific training areas and modules. The trainer prepares the priority list of about what must be

included, what could be included.

Training topics ± After formulating a strategy, trainer decides upon the content to be delivered.Trainers break the content into headings, topics, ad modules. These topics and modules are then

classified into information, knowledge, skills, and attitudes.

Sequence the contents ± Contents are then sequenced in a following manner:

y From simple to complex

y Topics are arranged in terms of their relative importance

y From known to unknowny From specific to general

y Dependent relationship

Training tactics ± Once the objectives and the strategy of the training program becomes clear , trainer comes in the position to select most appropriate tactics or methods or techniques. The

method selection depends on the following factors:

y Trainees¶ backgroundy Time allocatedy Style preference of trainer

y Level of competence of trainer y Availability of facilities and resources, etc



Support facilities ± It can be segregated into printed and audio visual. The various requirementsin a training program are white boards, flip charts, markers, etc.

Constraints ± The various constraints that lay in the trainers mind are:

Time Accommodation, facilities and their availability Furnishings and equipment

Budget Design of the training, etc

Training Implementation

To put training program into effect according to definite plan or procedure is called training

implementation. Training implementation is the hardest part of the system because one wrong

step can lead to the failure of whole training program. Even the best training program will fail

due to one wrong action.

Training ImplementationPhase requires continual adjusting, redesigning, and refining.

Preparation is the most important factor to taste the success. Therefore, following are the factorsthat are kept in mind while implementing training program:

The trainer ± The trainer need to be prepared mentally before the delivery of content. Trainer

prepares materials and activities well in advance. The trainer also set grounds before meetingwith participants by making sure that he is comfortable with course content and is flexible in his

approach.

Physical set-up ± Good physical set up is pre requisite for effective and successful training

program because it makes the first impression on participants. Classrooms should not be verysmall or big but as nearly square as possible. This will bring people together both physically and psychologically. Also, right amount of space should be allocated to every participant.

Training implementation can be segregated into:

y Practical administrative arrangements

y Carrying out of the training

Once the staff , course, content, equipment, topics are ready, the training is implemented.

Completing training design does not mean that the work is done because implementation



Establishing rapport with participants ± There are various ways by which a trainer can

establish good rapport with trainees by:

y Greeting participants simple way to ease those initial tense moments

y Encouraging informal conversation

y Remembering their first namey Pairing up the learners and have them familiarized with one another

y Listening carefully to trainees¶ comments and opinionsy Telling the learners by what name the trainer wants to be addressed

y Getting to class before the arrival of learnersy Starting the class promptly at the scheduled time

y Using familiar examplesy Varying his instructional techniques

y Using the alternate approach if one seems to bog down

Reviewing the agenda ± At the beginning of the training program it is very important toreview the program objective. The trainer must tell the participants the goal of the program, what

is expected out of trainers to do at the end of the program, and how the program will run. Thefollowing information needs to be included:

y Kinds of training activitiesy Schedule

y Setting group normsy Housekeeping arrangements

y Flow of the programy Handling problematic situations



Training Evaluation

Control: It helps in controlling the training program because if the training is not effective, then it can be dealt with accordingly.

Power games: At times, the top management (higher authoritative employee) uses the evaluative

data to manipulate it for their own benefits.

Intervention: It helps in determining that whether the actual outcomes are aligned with theexpected outcomes.



Process of Training Evaluation

Before Training: The learner's skills and knowledge are assessed before the training program.During the start of training, candidates generally perceive it as a waste of resources because at

most of the times candidates are unaware of the objectives and learning outcomes of the

program. Once aware, they are asked to give their opinions on the methods used and whether those methods confirm to the candidates preferences and learning style.

During Training: It is the phase at which instruction is started. This phase usually consist of

short tests at regular intervals

After Training: It is the phase when learner¶s skills and knowledge are assessed again tomeasure the effectiveness of the training. This phase is designed to determine whether training

has had the desired effect at individual department and organizational levels. There are variousevaluation techniques for this phase.

References:

http://www.iocl.com/Services/Infrastructure.aspx

www.thecodexpert.com

Training Need Analysis.sandeep

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