Tracking Assets9xxxxx (Virtual) Numbers

Inventory Services

The University of Texas at Austin

9XXXXX (Virtual) Numbers Why are there inventory numbers on my NVP report

beginning with ‘9’ that are not affixed to my equipment? Due to year-end processing requirements, Inventory

Services must clear out the DEFINE NU1 screen at the end of the fiscal year and assign virtual numbers for tracking and reporting purposes

Do I need to find these items? Yes. Part of the certification requirement is to work with

Inventory Services to get any item with virtual numbers converted to university barcode tags that can be scanned

“No Tag” Indicator 9xxxxx numbers are also used for items that

cannot be tagged because tagging would destroy the item, interfere with the performance of the item, or the item is “intangible” These numbers should be marked with the “No Tag”

indicator on screen 2 of NV1

Allowable “No Tag” Class CodesCategories No-Tag Reasons Class Codes

Untaggable/Intangible Construction in Progress 90

Purchased Software 307

Internally Developed Software 308

Customized Software 310

Enterprise Software 311

Capital Intangible Assets 333 and 334Books-Library, Collections & Reference Materials 751Books-Historical, Manuscripts & Rare Publications 752Art-Contemporary Paintings,

Sculpture, Form 801Art-Historical Treasures, Rare Artifacts & Antiques 802Livestock/Animals (Horses,

Cows, Sheep, Swine, Other) 851-855

Hand Guns, Rifles & Shotguns 106 and 107

Tag Interferes With Equipment

Performance Any Class Code

Removal of 9XXXXX Numbers Required as part of Inventory Certifications

If you have virtual numbers for equipment other than those listed with “No Tag” indicator

Example: 988889-Dell G4 computer - tagged 778904 Self-tagging departments:

Coordinate with your departmental tagger to get items tagged Send an email to INVgeneral@austin.utexas.edu with the following

information Temporary assigned number (9xxxxx) New barcode tag number Item’s serial number Current location